MONASH UNIVERSITY OCCUPATIONAL HEALTH AND SAFETY COMMITTEE … · 2015. 5. 12. · Agenda 1-2014 AUTHOR: MANAGER, OH&S PAGE 1 OF 5 20/1/14 MONASH UNIVERSITY OCCUPATIONAL HEALTH AND

Agenda 1-2014 AUTHOR: MANAGER, OH&S PAGE 1 OF 5 20/1/14

MONASH UNIVERSITY OCCUPATIONAL HEALTH AND SAFETY COMMITTEE (MUOHSC) MEETING 1/2014 (Note: Amended date and time) Monash University Occupational Health and Safety Committee Meeting 1/2014 will be held on Wednesday, 12th February at 11.00am in the James McNeill Room, Bldg. 3A, Level 1, Room138, Clayton Campus. Meetings of the Monash University Occupational Health and Safety Committee are attended by Management Representatives, Employee Representatives and Observers. Members are asked to note that apologies should be emailed to [email protected]

Lynne Peterson Minute Secretary

February 2014

AGENDA

1. PROCEDURAL MATTERS

1.1 APOLOGIES

1.2 ATTENDANCE

1.3 MINUTES OF PREVIOUS MEETING

The Committee is asked to confirm the minutes of meeting 4/2013 held on Thursday, 7th November 2013. For Confirmation – The Chairperson

1.4 MEMBERSHIP

1.4.1 Resignation & New Appointment

The Chair to inform members of the resignation of Brenda Fortington, Management Representative for the Faculty of Engineering. For Discussion – The Chairperson

1.4.2 Attendance at MUOHSC meetings

A report of attendance by members at 2013 meetings to be presented. 1/2014 For Discussion – The Executive Secretary

1.5 URGENT BUSINESS AND STARRING OF ITEMS

2. MATTERS ARISING FROM PREVIOUS MINUTES

2.1 HEALTH & SAFETY REPRESENTATIVE FORUM

A Health and Safety Representative (HSR) forum, organised by Occupational Health & Safety was held on the 27th November for HSRs and Deputy HSRs. The Executive Secretary to provide feedback on the session. For Discussion – The Executive Secretary

mailto:[email protected]


2.2 MONASH UNIVERSITY OCCUPATIONAL HEALTH & SAFETY PLAN 2014

Following presentation of the above plan at the last meeting, a copy of the Plan has been emailed to areas and is available on the OH&S website.

For Noting

2.3 2014 MUOHSC MEETING DATES

Following confirmation by members, meeting dates for 2014 have been entered into members’ calendar.

For Noting

2.4 WELLBEING

A topic was raised at the last meeting in regard to pets on campus. Paul Barton to update members. For Discussion – Paul Barton

3. REGULAR BUSINESS

3.1 REPORTS FROM SUB-COMMITTEES

No reports will be presented to this meeting..

For Noting

3.2 MONASH UNIVERSITY OHS PROGRESS REPORT

The Monash University OHS Progress Report is attached: 2/2014

3.2.1 Incidents & Hazards 3.2.2 Workers’ Compensation 3.2.3 Unacceptable Behaviour 3.2.4 WorkSafe Reports Summary 3.2.5 Building Evacuations 3.2.6 Audits 3.2.7 Induction 3.2.8 OHS Training

For Noting

3.3 OHS DOCUMENTATION FOR ENDORSEMENT AND INFORMATION

There will be no documents presented to the committee for approval. For Noting

3.4 AUDITS

3.4.1 Audits were conducted for the following areas:

Internal Audits: • Indigenous Engagement Unit – OHS Risk Management • Faculty of Education – Field Trips Audit • Monash Academy of Performing Arts – OHS Risk Management/ First

Aid • School of Geography and Environmental Science – OHS Risk

http://www.monash.edu.au/ohs/policy-plans/index.html


Management • Eastern Health Clinical School – OHS Risk Management/After Hours • School of Geosciences – OHS Risk Management

External Audits: • Department of Fine Arts – OHS Risk Management/After Hours Work –

conducted by Safety SME

Speciality Audit: • Department of Mechanical Engineering – Machine Guarding Gap

Analysis – conducted by Safety SME

3.4.2 2014 Audit Schedule

• The 2014 Audit Schedule for areas to be audited is attached. 3/2014 For Noting

3.5 MONASH UNIVERSITY OCCUPATIONAL HEALTH & SAFETY PLAN 2013

The Executive Secretary will update members on quarterly progress reports received from faculties, divisions and areas.

For Discussion – The Executive Secretary

3.6 SMOKE-FREE CAMPUS 3.6.1 Smoke Free Universities Working Party

In December 2013, Wayne Brundell, Manager, Property & Leasing Management attended a meeting on behalf of Stephen Davey, of the Smoke Free Universities Working Party. Stephen Davey to update members on discussions held at the meeting.

For Discussion – Stephen Davey

3.6.2 Smoke Free Paper to SMT

Attached for information is the Smoke Free paper submitted and approved by the 4/2014 SMT (Senior Management Team) on the 5th February 2014.

For Noting

3.7 WELLBEING

A University Wellbeing report is attached. 5/2014

For Noting

4. NEW BUSINESS

4.1 VC AWARD FOR EXCEPTIONAL CONTRIBUTION TO OHS

The Executive Secretary will speak to this item.

For Discussion – The Executive Secretary

4.2 S.A.R.A.H. (SAFETY AND RISK ANALYSIS HUB) The Executive Secretary will speak to this item. For Discussion – The Executive Secretary


4.3 STUDENT & STAFF TRAVELLING OVERSEAS

The Executive Secretary will speak to this item. For Discussion – The Executive Secretary

5. NEXT MEETING The next meeting of the MUOHSC will be held on Thursday, 15th May 2014 in the Health & Wellbeing Seminar Room, Rm 1171, Western Extension, Level 1, Building 10 Clayton Campus commencing at 10.00am.


COMMITTEE MEMBERS:

Management Representatives: Name Area to be represented

Professor John Loughran Chairperson - Nominee of the Vice-Chancellor

Stephen Davey Senior Representative from an Administrative Division (Facilities & Services Division)

Andrew Picouleau Senior Representative from an Administrative Division (Human Resources)

Martin Taylor Management Representative (Faculty of Art & Design)

Margaret Murphy Management Representative (Faculty of Business & Economics)

Brenda Fortington Management Representative (Faculty of Engineering)

Janet Kemp Management Representative (Faculty of Medicine, Nursing & Health Sciences)

Moh-Lee Ng Management Representative from an Administrative Division (Risk and Compliance)

Employee Representatives: Name Area to be represented by staff employee

Vacant Biomedical Cluster (Medicine, Nursing & Health Sciences; Pharmacy & Pharmaceutical Sciences)

Stuart Lees Humanities and Creative Arts Cluster (Arts; Arts and Design; Education)

Nino Benci Physical Sciences Cluster (Engineering; Science; Information Technology)

Diane O’Neill Social Science Cluster (Business and Economics; Law)

Tim Wong Berwick Campus

Dan Wollmering Caulfield Campus

Vacant Gippsland Campus

Lisa Kaminskas Parkville Campus

Michael Barry Peninsula Campus

In Attendance: Name

Trent O’Hara Monash Postgraduate Association (MPA)

Vacant Monash Student Association (MSA)

Stan Rosenthal NTEU Representative

Paul Barton Facilities & Services

Norman Kuttner Executive Secretary

John Tsiros Occupational Health & Safety


Attendance at 2013 MUOHSC meetings Author: Executive Secretary February 2014

MONASH UNIVERSITY OCCUPATIONAL HEALTH AND SAFETY COMMITTEE (MUOHSC)

Attendance at 2013 Committee Meetings

Management Representatives:

Name Position on Committee Attendance at Meetings

Mtg. 1 Mtg. 2 Mtg. 3 Mtg. 4

Professor John Loughran Chairperson - Nominee of the Vice-Chancellor ×

(J.Loughran apology - S.Davey acted as Chair)

Stephen Davey Senior Representative from an Administrative Division (Facilities & Services Division)

Andrew Picouleau Senior Representative from an Administrative Division (Human Resources) ×

(Apology received)

× (Apology received,

proxy attended)

Martin Taylor Management Representative (Faculty of Art & Design) × × ×

Margaret Murphy Management Representative (Faculty of Business & Economics)

(Phone conference)

× × (Apology received,

proxy attended)

Brenda Fortington Management Representative (Faculty of Engineering) ×

(Apology received)

× (Apology received)

×

Janet Kemp Management Representative (Faculty of Medicine, Nursing & Health Sciences) ×

(Apology received)

Moh-Lee Ng Management Representative from an Administrative Division (Risk and Compliance)

Employee Representatives:



Vacant Biomedical Cluster (Medicine, Nursing & Health Sciences; Pharmacy & Pharmaceutical Sciences)

N/A N/A N/A N/A

Stuart Lees Humanities and Creative Arts Cluster (Arts; Arts and Design; Education)

Nino Benci Physical Sciences Cluster (Engineering; Science; Information Technology) ×

(Apology received)

×

MUOHSC 1/2014

Attendance at 2013 MUOHSC meetings Author: Executive Secretary February 2014



Diane O’Neill Social Science Cluster (Business and Economics; Law)

Tim Wong Berwick Campus × (Apology received)

×

Dan Wollmering Caulfield Campus × (Apology received)


Lisa Kaminskas Parkville Campus × × × Michael Barry Peninsula Campus ×

(Apology received)

×

Others In Attendance: Name Representing Attendance at Meetings


Trent O’Hara Monash Postgraduate Association (MPA) Vacant × (Apology received)


Stan Rosenthal NTEU Representative × (Apology received,

proxy attended)

Paul Barton The Office of Environmental Sustainability Norman Kuttner Executive Secretary John Tsiros Occupational Health & Safety ×

(Apology received)


Progress Report MUOHSC – Qtr 4/2013 AUTHOR: MANAGER, OH&S Page 1 of 12 06/02/2014

Monash University OHS Progress Report Quarter 4, 2013

Table of Contents

Incidents and Hazards ................................................................................................ 2

Workers’ Compensation ............................................................................................. 5

Unacceptable Behaviour ............................................................................................ 6

WorkSafe Reports Summary – Quarter 4, 2013 ......................................................... 7

Building Evacuations .................................................................................................. 8

Audits ......................................................................................................................... 9

Induction ................................................................................................................... 10

OHS Training ........................................................................................................... 11

MUOHSC 2/2014


Incidents and Hazards This section includes data about all hazard and incident reports (hazards, incidents and near-misses) submitted to OH&S.

Incident: Defined as any occurrence that leads to, or might have led to, injury or illness to people, danger to health and/or damage to property or the environment. For the purpose of these procedures, the term 'incident' is used as an inclusive term for injuries/illnesses, accidents and near misses.

Injury/Illness: Any physical or emotional wound, damage or impairment resulting from an event in the work environment.

Near-Miss: Defined as any occurrence that might have led to injury or illness to a person.

Hazard: Anything that has the potential to cause injury or illness to a person.

A comparison of hazards against injuries reveals that safety matters are being resolved prior to an injury being sustained. This implies that we should aim to increase the numbers of hazards being reported.

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Total Reports Received By Category Hazard Injury / Illness Near Miss Unacceptable Behaviour


Faculty of Arts

Faculty of Business & Economics

Faculty of Information Technology

Chief Financial Officer & Senior VP

Vice-Chancellor & President

Provost & Senior Vice-President

Faculty of Law

Faculty of Engineering

Chief Operating Officer & Senior VP

Faculty of Pharmacy & Pharmaceutical Sci

DVC (Education)

Monash Student Organisations

Faculty of Education

Faculty of Science

Faculty of Medicine Nursing & Health Sci

Incidents and Hazards received per FTE per Faculty/Division in 2013

Injury/Illness Hazard Near Miss

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Near Misses have recently (as from quarter 2, 2013) been incorporated as a distinct category of hazard and incident reporting. The inclusion of Near Misses has potentially negatively impacted on the number of hazard reports and injury reports recorded.

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Workers’ Compensation Workers Compensation claims are those claims made by staff as a result of an injury sustained while at work which has resulted in lost time, medical expenses etc. Workers compensation is managed by the Employee Assistance group within HR. These statistics are important as they highlight the types of injuries that are being incurred by staff while conducting activities for Monash University. For more information please visit: http://www.adm.monash.edu.au/workplace-policy/staff-wellbeing/employee-assistance/

The above chart represents the change in workers compensation claims that have been accepted and the trend in claims (Linear (Total)) per quarter per year.

No of claims

2011 2012 2013

Accepted 28 26 24 Pending

3

The above chart represents the various types of injuries that have been accepted as claims.

0123456789

10

Qtr1 Qtr2 Qtr3 Qtr4 Qtr1 Qtr2 Qtr3 Qtr4 Qtr1 Qtr2 Qtr3 Qtr4

2011 2012 2013

Workers' Compensation Claims

Burn, 2, 2%

Contusion, 8, 7%

Fracture, 15, 12%

Laceration, 11, 9%

Soft tissue swelling (Bruise), 2, 2%

Strain/Sprain, 75, 62%

Stress, 6, 5%

Concussion, 1, 1%

Types of Injuries Compensated since 2010

http://www.adm.monash.edu.au/workplace-policy/staff-wellbeing/employee-assistance/


Unacceptable Behaviour Unacceptable Behaviour is that behaviour that has created or has the potential to create a risk to the staff member’s health and safety. Examples of unacceptable behaviour include but are not limited to: bullying; emotional, psychological or physical violence or abuse; occupational violence; coercion, harassment and/or discrimination; aggressive/abusive behaviour; unreasonable demands and undue persistence; and disruptive behaviour Definition of categories: Hazard – a hazard is the reporting of an issue where no injury has occurred Injury – an injury is where someone seeks medical treatment or takes time off work

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Unacceptable Behaviour reports received Hazard Injury


WorkSafe Reports Summary – Quarter 4, 2013 WorkSafe will investigate situations where significant hazards or incidents have occurred at Monash University. All visits result in an Entry Report. All notices must be rectified by the identified compliance date.

For the 4th Quarter 2013, WorkSafe site visits were not conducted.


Building Evacuations Building evacuations are required to ensure that stakeholders within the building are aware and able to respond to those emergencies in the safest and timeliest way possible. For buildings controlled by Monash (Category A), an evacuation is required each semester. For those buildings not under Monash control or otherwise identified (Category B), 1 evacuation per year is required. All false alarms and genuine emergencies which result in an evacuation are included. 2 evacuations required per year (category A buildings) 2011 2012 2013 Campus

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Bendigo 0% 100% 100% 100% 100% 100% Berwick 64% 64% 64% 64% 100% 100% Box Hill 0% 0% 0% 0% 100% 100% Caulfield 85% 38% 92% 62% 100% 100% Clayton 49% 60% 81% 75% 98% 100% Frankston 100% 100% 100% 100% 100% 100% Gippsland 83% 59% 83% 79% 100% 100% Moe 0% 100% 100% 100% 100% 100% Notting Hill 100% 100% 100% 0% 100% 100% Parkville 100% 100% 100% 100% 100% 100% Peninsula 47% 63% 74% 53% 100% 100% Total 60% 60% 80% 71% 99% 100%

1 evacuation required per year (category B buildings) Campus 2011 2012 2013 Alfred 50% 50% 100% Bairnsdale 100% 100% 100% Clayton 30% 60% 100% Gippsland 67% 100% 100% Mildura 0% 100% 100% Misc. 100% 100% 100% Peninsula 0% 0% 100% Sale - SRM 100% 0% 100% Traralgon - Latrobe Regional Hospital

100% 0% 100%

Total 48% 57% 100%


Audits The monash university audit system is built around OHS AS18001 requirements to review the implementation of the OHS Management System. The audit program is delivered by OHS and includes audits run by external agencies, OHS Consultants and internal review audits (self-audit). Audits are conducted at Monash University to ensure legislative compliance and provide independent feedback on the level of safety systems that are currently implace.

Areas audited in 2013

2012 2013

Area Qtr1 Qtr2 Qtr3 Qtr4 Qtr1 Qtr2 Qtr3 Qtr4 DVC (Education) 10 7 2 2 1 External Relations Development & Alumni 1 1 Faculty of Art Design & Architecture 1 2 Faculty of Arts 1 6 Faculty of Business & Economics 33 Faculty of Education 1 1 Faculty of Engineering 3 1 1 2 Faculty of Information Technology 1 2 Faculty of Law 8 Faculty of Medicine Nursing & Health Sciences 6 7 25 1 10 1 Faculty of Pharmacy & Pharmaceutical Sciences 1 Faculty of Science 1 1 1 1 1 Gippsland Centre for Art & Design 1 Monash Colleges Pty Ltd 1 PVC & President (Gippsland) 72 9 PVC (Research) 8 8 Vice-Chancellor & President 8 Vice-President (Administration) 2 1 9 3 Vice-President (Finance) & CFO Vice-President (Marketing & Comm) 8


Induction Inductions are currently depicted by two systems, the centralised “online” inductions and the “local-area” inductions. Centralised inductions are required to be completed within 4 weeks of starting at Monash University and are tracked via SAP. New starters represent the group of staff that require induction and priority should be given to inducting these staff.

Induction of New Starters for Quarter 4, 2013 Key for colour codes

Inducted within 4

Inducted after 4 weeks Not Inducted

Fixed Term and Tenured Casual and Sessional

9, 11%

44, 52%

31, 37%

7, 2% 42,

14%

249, 84%

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Quarter 4, 2013 Inducted within 4 weeks Inducted after 4 weeks Not Inducted


OHS Training OHS training is critical to ensuring the staff and students have been provided with the most up to date safety information relevant to their activities. Training is provided both at the local level and across the university as facilitated by the Staff Development Unit. Monash University OHS training is tracked via SAP.

NOTE Training attendance may fluctuate yearly due to the 3 year timeframe required for refresher

training for staff

Key for colour codes Training conducted in the quarter was more than average Training conducted in the quarter was less than average

2011 2012 2013

Apply Advanced Resuscitation Techniques 9 Asbestos Course 4 Automated External Defibrillation 10 Biosafety - Module 1 73 161 112 Biosafety - Module 2 70 47 105 Breathing Apparatus Training 6 15 Bullying & Occupational Violence Awareness 4 Chemwatch MSDS database application 18 12 9 Confined Space Refresher 7 Confined Spaces Course 4 Cooling Tower Training 5 CPR Refresher 239 Cryogenics (Liquid Nitrogen) 59 26 56 Dangerous Goods & Hazardous Substances 168 58 Emergency Warden Training 247 Emergency Warden Training and Evacuation 2 Entry to Hazardous Areas (LABS) 24 Ergonomics & Manual Handling 41 Ergonomics/Manual Handling 33 419 133 Essential OHS 244 Essential OHS (for Managers/Supervisors) 11 EWT & Fire Safety at Work 128 238 Fire Safety 47 Fire Safety & Extinguisher Training 1 38 93 Fire Safety at Work 4 First Aid Level 2 239 326 278 First Aid Level 3 (Advanced) 1 First Aid management of Anaphylaxis 368 First Aiders Information Session 4 Gas Cylinder Safety Training 11 44 84 Hazard/Incident reporting & work cover process 19 Hazard & Incident investigation methods 55 84 105 Hazard and Incident Management 12 90 74 Hazard Substances & Danger Goods Cert IV 8

http://www.adm.monash.edu.au/staff-development/ws/ohs/


2011 2012 2013

Hazardous Substances & Dangerous Goods 25 37 35 Health & Safety Representative 4 14 9 Health & Safety Representative refresher 13 Height Safety Entry 12 Hot Work Permit 8 2 Hydrofluoric Acid Handling 5 7 6 Incident Reporting - Work Related Injury 8 Job Safety Analysis Training 6 Laser Safety Officer 1 4 Laser Safety Training 16 30 21 Manual Handling 5 Manual Handling for Facilities & Services Staff 11 Mental Health First Aid 102 106 73 Mental Health First Aid - Day 1 101 107 81 New Horizons Induction 170 OHS Audit Findings 42 OHS for Managers & Supervisors 73 449 135 OHS Info. Sessions for Zone OHS CC,SO,HRS 4 OHS Risk Management Cert IV 27 23 OHS Roles & Responsibilities 60 OHS Staff Induction 1013 1463 2314 Oxygen Therapy Training 11 Radiation Safety Officer refresher 4 1 1 Radiation Safety Officer Training 12 6 6 Radiation training for synchrotron users 1 2 Remote Area First Aid 1 Risk Management 98 338 212 Roof Access Permit 6 11 Safety Officers & Health and Safety Rep 17 Student Project Safety (Cryogenics) 5 44 Student Project Safety (Risk Management) 38 3 Student Project Safety 1 1 Student Project Safety 2 2 Trenching & Excavating 2 2 Trenching & Ground Support 2 University First Aider 190 301 269 White Card Training 2 Workplace Safety Inspections 74 203 116 Youth Mental Health First Aid 10 Total 2738 4847 5810

Auditprogram 2014 - for MUOHSC.doc Responsible Officer: Manager, OHS Page 1 of 2 Reviewed: June 2013 12/06/2013

MONASH UNIVERSITY OHS AUDIT PROGRAM 2014

February 2014

A representative sample of academic/administrative units will be selected for Faculty, Division, and Portfolio and School level audits.

1. OHS SELF AUDITS Each year, each unit/entity is responsible for completing the self-audit questionnaire to provide a guide to the compliance of their unit/entity and to the continual improvement of their OHS compliance status. OHS will maintain a register of areas who have completed this requirement.

2. INTERNAL OHS AUDITS Areas to be audited by OH&S staff in 2013 include:

Area Faculty/Division/Portfolio Type of audit

Monash HR Vice-President (Administration)

Procedural

Department of Social Work Medicine Nursing & Health Sciences Procedural

Pharmacy Practice Faculty of Pharmacy & Pharm Sciences Procedural

Faculty of Law Faculty of Law Procedural

Research Office PVC (Research) Procedural

Mental Health Programs Campus Community Division Procedural

Monash University Museum of Art

External Relations Development & Alumni

Procedural

Monash Sustainability Institute PVC (Research) Procedural

Equity & Diversity Centre Vice-President (Administration) Procedural

Immunology, Alfred Hospital Medicine Nursing & Health Sciences Procedural

Department of Accounting Faculty of Business & Economics Procedural

3. EXTERNAL OHS AUDITS External OHS audits will be conducted to provide a check of hazardous activities by field experts and specialists. Areas to be externally audited in 2013 include:

Area Faculty/Division/Portfolio Type of audit

School of Chemistry Science Radiation

Physiology Medicine Nursing & Health Sciences Radiation

AS/NZS 4801, OHSAS 18001 OHS20309 SAI Global

MUOHSC 3/2014

Auditprogram 2014 - for MUOHSC.doc Responsible Officer: Manager, OHS Page 2 of 2 Reviewed: June 2013 12/06/2013

4. OHSAS 18001 & AS 4801 SURVEILLANCE AUDIT. THIS AUDIT SCHEDULE IS STILL TO BE FINALISED WITH SAI GLOBAL. THE NUMBER OF AUDITS WILL BE SIMILAR TO 2013, APPROXIMATELY 12.

5. TYPES OF OHS AUDITS 5.1 AUDITS WILL BE CONDUCTED TO:

assess compliance of the Monash University OHS management system with the requirements OHSAS 18001:2007 and AS 4801:2001;

assess the extent of implementation of the Monash University OHS management system in the university's operations and activities; and,

Verify the implementation and effectiveness of OHS policies and procedures. 5.2 THE AUDIT PROGRAM WILL REFLECT:

the level of risk associated with the activity, policy or procedure; the OHS importance of the specific element of the Monash University OHS management

system; the results of previous audits; and The significance of problems encountered in the areas to be audited.

5.3 The audit procedure is outlined in OHS audits at Monash University .

Internal Memo Attention:

SMT

Sender: Prof. John Loughran, Dean Faculty of Education, Chair Monash University OHS Committee

Mr. Stephen Davey, Executive Director Facilities and Services

Subject: Smoke Free Monash

Date: 28 January 2014

Background

1. For a number of years, Monash University (both independently and together with other Higher Education providers) has considered becoming a smoke free organisation. The University currently prohibits smoking inside all its buildings and vehicles and within ten metres of entrances and doorways, but smoking is allowed in its open spaces. In recent times, it has become clearer to all involved in such discussions that the push towards this aim is becoming more and more widespread nationally and internationally. It is also consistent with the broader Monash objective, that of improving the health of our students and staff as well as the quality of our work and study environments.

2. After a briefing paper by Professor Helen Keleher (Towards a Smoke Free Monash -

2011) and the following report from the Monash Tobacco Free Initiative Working Group (2012), the Vice Chancellor supported the recommendation for Monash to move towards a smoke free university.

3. In 2013 the University’s OHS committee commenced consultation and discussion on Monash becoming a “smoke free campus” university. A working group was established to develop an implementation plan for roll out in 2014.

4. Coinciding with Monash’s discussions, a joint Victorian universities working party was established to develop a plan for all Victorian universities to collectively become Smoke Free Campuses in 2014. Monash has been participating on the working group.

5. Of the Go8, the University of Sydney, University of Adelaide, University of Western Australia and ANU all have non-smoking policies and call themselves "smoke-free" universities. However, in practice smoking is still permitted in designated smoking areas. The University of Melbourne will go tobacco free on all campuses on February 4 2014.

lrpetersTypewritten Text

lrpetersTypewritten TextMUOHSC 4/2014

Monash Specifically 6. Monash University, as an organisation, has always been supportive of improving

health outcomes for staff and students and providing a healthy working and learning environment. To that end, the University OHS commitee believes it is now time that concerted efforts were made to move the University towards a smoke free campus. This follows many other organisations that have eliminated smoking from their sites. These include all schools and hospitals, where it has become policy for staff, students, patients, visitors and contractors not to smoke while on the premises.

7. Visitors and contractors will be advised prior to entering Monash grounds of the smoke free environment, and for a time, we expect there will need to be additional signage around the campuses.

Joint Victorian University Committee 8. Led by Deakin University, a cross university smoke free campus working group has

been established and has met several times in 2013. At their last meeting on the 17 December it was proposed that a joint public announcement be made on World Cancer Day 4 February. The announcement would state that all Victorian universities will become smoke free universities.

9. Each university is currently developing an individual implementation plan. Most universities are looking at a staged approach, with firstly restricting smoking to designated points and then moving to a total ban of smoking and the sale of cigarettes on campus.

Monash Implementation Plan 10. It is understandable that creating a completely smoke free environment is a process

that can’t be achieved overnight and therefore a two year phase-in implementation plan has been put into place commencing and coinciding with the united Victorian universities statement in February 2014.

11. Over the coming months a communication campaign, together with consultation across the Monash community and support for staff and students who wish to quit smoking, will be implemented along with the introduction of the designated smoking points.

12. Designated smoking points will then be removed and campuses will become totally smoke free.

13. The implementation plan will be as follows:

February 2014 Report and recommendations to Senior Management Team

Initial internal communication to staff and students

Joint universities announcement of the move towards a smoke free campus

Smoke Free policy approved

April 2014 Review and update of university websites, inductions, maps, visitor information and signage

June 2014 Removal of existing ashtrays and installation of designated smoking points

2nd Round of communications to staff and students

July 2014 Restriction of smoking to designated points at each campus

February 2015 3rd Round of communications to staff and students

June 2015 4th Round of communications to staff and students

November 2015 5th Round of communications to staff and students

January 2016 Removal of designated smoking points- smoke free campus

Policy/procedure 14. The Wellbeing and Support Policy, Wellbeing and Support Procedure- Smoke Free

Campus will detail the procedure applying to staff, students, contactors, residents and visitors in its Australian campuses. Smoking will be prohibited along with the use of e-cigarettes1, in all university buildings and controlled entities, outside entrances and air intakes, in university vehicles and all other areas not signposted as designated smoking areas.

Consultation 15. Consultation has been sought from a broad stakeholder group including Monash

Residential Services, Human Resources, staff representatives including smokers, University Solicitor, Campus Directors, Facilities and Services, Occupational Health and Safety committee members, Faculty of Medicine, Nursing and Health Sciences,

1 Electronic cigarettes or ENDS (electronic nicotine delivery systems) are devices whose function is to vaporize and deliver to the lungs of the user a chemical mixture typically composed of nicotine, propylene glycol and other chemicals, although some products claim to contain no nicotine. The safety of ENDS has not been scientifically demonstrated. The potential risks they pose for the health of users remain undetermined. (Reference: World Health Organization http://www.who.int/tobacco/communications/statements/eletronic_cigarettes/en/)

http://www.who.int/tobacco/communications/statements/eletronic_cigarettes/en/

Campus Community all campuses, NTEU , student representative (MSA), Marketing and Communication.

Support 16. An important part of the transition to a smoke free environment is the strong

message of support available to staff and students who wish to cease smoking, assisting them to move to a healthier lifestyle. The following support is available to staff and students: • The University Health Service (UHS) offers health care and wellness programs to assist

staff and students to cease smoking • Quit Victoria provides resources and programs for smoking cessation and the university

may subsidise the cost to staff partaking in these programs • In addition, the university provides a confidential counselling service on campus for

staff and students , and the Employee Assistance Program is accessible for staff

Smoking points 17. As an interim step to a total smoke free environment, smoking will be restricted to

designated smoking points on each campus. In keeping with university design guidelines the smoking point will consist of a signed bollard which incorporates cigarette butt disposal.

18. Locations for smoking points are being selected in consultation with Campus Directors and stakeholder groups based on safety, adequate distance from buildings and eating and drinking areas. The number of designated smoking points will be limited to ensure staff students, contactors, residents and visitors are not exposed to environmental tobacco smoke.

Vendors 19. Negotiations are currently under way with the one vendor on Clayton campus who

sells cigarettes. It is intended that sale of tobacco or tobacco products will be restricted in line with becoming totally smoke free in 2016, or earlier pending negotiations with the vendor.

University engagement with tobacco and tobacco related organisations 20. Monash will not engage in support from the tobacco industry for research funding,

arrangements, strategies, associations, accept gifts or sponsorships.

Compliance- enforcement 21. The University will rely on peer pressure for enforcement of a smoke free

environment.

Contracts 22. Where appropriate, standard contract agreements will include reference to the

Smoke-Free Campuses Policy.

Communication 23. A communication plan over the 2 year period from the date of the announcement,

will include information to staff, students, visitors, contractors, residents and the broader Monash community through Monash memo, Global emails, updates, and student communication channels . The necessary signs and marketing material will be updated to reflect Monash’s transition to smoke free campuses Individual campuses will also advise their staff of new designated smoking points and will provide updates throughout the various phases of transition.

24. Students will also need to be advised and it is anticipated that while some students may not be immediately supportive of the University’s efforts, most will welcome the opportunity to live and study in a completely smoke free environment. Communications will be issued separately to staff and updates will also be distributed at regular intervals.

25. The University will continue to provide updates on the Smoke Free 2014-16 campaign.

Members of Smoke Free Working Groups

• John Loughran • Marian Costelloe • Stephen Davey • Terry Hogan • Wayne Brundell • Helen Dunne • Andrew Picouleau • Michael Watchorn • Ian Davis • Trisha Prpich • Vicki Ashton • Jason Whitaker • Paul Barton • Stan Rosenthal • Norman Kuttner • Freya Logan • Glenda Beecher • Lydia Sper • Samantha Blair/ Stacey Mair • Anne Ohlmus

Recommendations 26. Monash adopt a policy for a smoke free university under the Wellbeing and Support

Policy - Smoke Free Campus procedure

27. SMT endorse the implementation plan for a Smoke Free University in Monash Australian campuses

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Wellbeing newsletter readership - 2013

January: 3819 February: 3476 March: 3066 April: 3017 May: 2742 June: 2447 July: 2872 August: 2728 September: 2872 October: 3220 November: 2420 December: 1924

Wellbeing website

Website page Q1 Q2 Q3 Q4 2013 Year

Wellbeing homepage 2669 2623 3149 2729 11170 Employee benefits brochure (download) 4004 19555 8740 5540 37839 Staff discounts 2531 2198 2696 1864 9289 SWAP brochure 1204 993 947 866 4010 SWAP brochure (download) 1479 1630 8158 5291 16558 Healthsmart brochure (download) 1635 890 378 603 3506 Health revolution 1106 1057 1011 902 4076

86448

agenda1 - 13Feb1. PROCEDURAL MATTERS1.1 Apologies1.2 Attendance1.3 Minutes of Previous Meeting1.4 Membership1.4.1 Resignation & New Appointment1.4.2 Attendance at MUOHSC meetings

1.5 Urgent Business and Starring of Items

2. MATTERS ARISING FROM PREVIOUS MINUTES2.1 Health & Safety Representative Forum2.2 Monash University Occupational Health & Safety Plan 20142.3 2014 MUOHSC Meeting Dates2.4 Wellbeing

3. REGULAR BUSINESS3.1 Reports From Sub-CommitteesNo reports will be presented to this meeting..

3.2 Monash University OHS Progress ReportThe Monash University OHS Progress Report is attached: 2/20143.2.1 Incidents & Hazards3.2.2 Workers’ Compensation3.2.3 Unacceptable Behaviour3.2.4 WorkSafe Reports Summary3.2.5 Building Evacuations3.2.6 Audits3.2.7 Induction3.2.8 OHS Training

3.3 OHS Documentation For Endorsement And Information3.4 Audits3.4.1 Audits were conducted for the following areas:Internal Audits:External Audits:Speciality Audit:

3.4.2 2014 Audit Schedule

3.5 Monash University Occupational Health & Safety Plan 2013The Executive Secretary will update members on quarterly progress reports received from faculties, divisions and areas.

3.6 Smoke-Free Campus 3.6.1 Smoke Free Universities Working PartyIn December 2013, Wayne Brundell, Manager, Property & Leasing Management attended a meeting on behalf of Stephen Davey, of the Smoke Free Universities Working Party. Stephen Davey to update members on discussions held at the meeting.3.6.2 Smoke Free Paper to SMTAttached for information is the Smoke Free paper submitted and approved by the 4/2014SMT (Senior Management Team) on the 5th February 2014.

3.7 WellbeingA University Wellbeing report is attached. 5/2014

4. NEW BUSINESS4.1 VC Award for Exceptional Contribution to OHSThe Executive Secretary will speak to this item.

4.2 S.A.R.A.H. (Safety and Risk Analysis Hub)The Executive Secretary will speak to this item.

4.3 Student & Staff Travelling OverseasThe Executive Secretary will speak to this item.

5. NEXT MEETINGCOMMITTEE MEMBERS:

1-20142-2014Incidents and HazardsWorkers’ CompensationUnacceptable BehaviourWorkSafe Reports Summary – Quarter 4, 2013Building EvacuationsAuditsInductionOHS Training

3-20144-2014Internal Memo

5-2014

Documents

MONASH UNIVERSITY OCCUPATIONAL HEALTH AND SAFETY COMMITTEE … · 2015. 5. 12. · Agenda 1-2014 AUTHOR: MANAGER, OH&S PAGE 1 OF 5 20/1/14 MONASH UNIVERSITY OCCUPATIONAL HEALTH AND