EPCI CONTRACT FOR FPRO/ECOM, FNPRO/FC & KLA/LPRO

PHE ONWJ STC-0949

Minutes of Weekly Meeting #03Minutes No. : PHEONWJ-Y-MOM-0003

Page(s) : 6 Page(s)

Location of Meeting:HAFAR ConsortiumWisma Aldiron, Ground FloorSuite 36BJl. Gatot Subroto Kav. 72Jakarta 12780

Date of Meeting:

10-Feb-2015

Written by:

Heri Gunawan

Date of Report:

10-Feb-2015

Distribution:

All attendees.

Attended by:

See attachments.

Agenda of Meeting:

1. HSSE2. Project Management3. Engineering4. Procurement & Subcontracting5. Permit & License6. Construction7. QA/QC8. AOB

Attachment : 3 (three) sets

For PHE ONWJ

Signature: EDIM TOTO SINULINGGA

Date:

For HAFAR

Signature: FRENGKI SIAGIAN

Date:

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ITEM ITEM DISCUSSED ACTION BYTARGET

DATE

Meeting was opened by Bapak Frengki S @ 09.11 WIB

1. HSSE

1.1

Manning:PHE : 9 personsHDK : 20 personsHDS : 6 personsTotal: 35 personsTotal Manhours: 1824 Mhrs

ALL Info

1.2

PHE ONWJ will give requirement that all persons onboard will be on IFP (Integrated Field Planning) online. HAFAR to start generate the HSSE data i.e MCU, Bosiet, etc.

HAFAR / PHE ONWJ

Open

1.3

Total POB 253 persons, MCU submitted to PHEONWJ: 97 persons; Approved by PHEONWJ: 45 personsOutstanding at PHE: 25 persons, To be follow up: 28 persons.Outstanding at Hafar: 182 personsPassed SBTC: 84 personsRigger assessed: 7 out of 23 personsScaffolder assessed: 3 out of 6 personsCOW & PA: 16 out of 34 personsPHEONWJ request Hafar to submit/share POB summary

HAFAR Open

1.4

Hafar will submit previous SBTC; 11-Feb-2015

SBTC for all standby crews/personnel to be conducted at PHE Project Office (3rd Floor Wisma Aldiron);

SBTC for marine crew to be conducted on site during PHE marine inspections. Hafar to ensure all crew onboard during inspections;

PHEONWJ/HAFAR

Open

1.5

Assessment for riggers, scafolders & crane operators can be endorse from previous project for renewal.

PHE inform the regular schedule for lifting assessment every Wednesday & Thursday every week in Priok

Hafar to prepare documents/certificate from previous project to be submitted to PHE, except for the new persons

PHE ONWJ/HAFAR

Open

1.6

COW & PA Training will be conducted by PHE ONWJ, especially by team leader or supervisor. Hafar to provide list of mapping (Personnel availability for the training) Team leader for each specification.16 out of 36 persons has follow COW & PA Training; 2 persons scheduled to follow training 11-Feb-2015; 18 persons will be scheduled tentatively 23-27 Feb 2015

HAFAR23-27 - Feb-

2015

2 of 8

ITEM ITEM DISCUSSED ACTION BYTARGET

DATE

1.7

Hafar request PHE ONWJ to provide HSSE reference documents/procedures i.e.:

- HSE Procedure- Emergency Procedure (ERP)

PHE ONWJ Open

1.8ECG 12 LED will use from previous project.PHE confirmed the equipment is available and need to check its function by PHE OHIH

PHE ONWJ Open

1.9 Hafar will conduct L2RA Workshop HAFAR 18-Feb-2015

1.10ROTA Dispensation for overstay (more than 2 weeks); Hafar to submit ROTA 13-Feb-15

HAFAR 13-Feb-15

1.11Hafar has submit Dispensation Form for personnel above 58 y.o for 3 out of 5 persons (Budi Santoso, Nuriman – Welder);

HAFAR Open

1.12 Hafar to compile and submit CV Diver HAFAR 13-Feb-15

1.13Hafar to schedule meeting between Hafar’s Medic Team and PHE Medic at PHE Tower.Hafar will submit cv & certificates for medic team;

HAFAR/PHE11-Feb-15

10-Feb-15

1.14Hafar to develop Hotwork Approval Package for working under 500m zone (3 locations; KLB, FPRO, ECOM)

HAFAR 13-Feb-15

1.15Hafar inform PLB Hafar Neptune will be berthing at Jakarta Jetty 3-Mar-2015; ready OHIH inspections

HAFAR Info

2. PROJECT MANAGEMENT

2.1

LOA received by Hafar 02-Feb-2015. Hafar request to change Commissioning and Handover Dated specified in the Contract based on actual contract commencement date;

PHEONWJ Info

2.2

Schedule from PHE ONWJ need to be attached in this MOM.Mobilization: 6-Mar-2015

PHE ONWJ request Hafar to provide: Level – 4 schedule including baseline), to be submitted 10-Feb-2015. Hafar to submit formal letter to propose schedule of Precommissioning & Hand over date, 10-Feb-14.

Hafar proposed to PHE 19 days shutdown periode for sectional replacement KLA-LPRO

PHE ONWJ

HAFAR

10-Feb-2015

Closed

2.3

Need to be submitted in next week: Progress Measurement Procedure need to be

submitted; to be submitted 10-Feb-2015 Invoicing Procedure, had been submitted 09-Feb-2015 Engineering MDR, had been submitted 03-Feb-2015

HAFAR 10-Feb-2015

2.4Cut-Off Date for Weekly Report every Friday, to be reported Friday afternoon. #1st Weekly Progress Report to be submitted 10-Feb-2015

HAFAR Info

2.5Mobilization Readiness to be provided / info by Hafar every Monday (started next week)

HAFAR 13-Feb-2015

2.6 Project Weekly Meeting will be held every Tuesday, 09.00 am ALL Info

3 of 8

ITEM ITEM DISCUSSED ACTION BYTARGET

DATE

3. ENGINEERING

3.1 MDR submitted to PHE ONWJ on 03-Feb-2015 HAFAR Closed

3.2Engineering work had been subcontraced to Casakha, and start working in Hafar Office 9-Feb-15

HAFAR Closed

3.3 PHE confirmed that pipe 14” in Marunda are seamless type PHEONWJ Info

3.4Hafar request PHE to provide Company Standard/ Specification, Hafar to submit list of documents required

HAFAR Open

3.5Hafar request PHE to provide native of FEED documents FPRO-ECOM

PHEONWJ Open

4. PROCUREMENT & SUBCONTRACTING

4.1Need to be prioritized subcontracting for KLA-LPRO repair work.

HAFAR Info

4.2 Need to provide 14” KAMOS Gasket HAFAR Info

4.3 Mechanical connector & flanges available at Marunda PHEONWJ Info

4.4

Linepipe: 10” 28 km, ready at Batam 10” 4 km, ready at Marunda (coated) 14” 1,5 km, ready at Marunda

PHEONWJ Info

4.5Hafar to provide & update Procurement/Subcontracting Status on weekly basis

HAFAR Open

4.6PHE informed that MWS will be by Makara, while Hafar will use Braemar Offshore

PHEONWJ/HAFAR

Info

4.7For TO during pre-construction survey, PHE will provide ARS to SKK Migas

PHEONWJ Open

4.8Contract Finalization for WPS Subcontractor tentatively 10-Feb-2015

HAFAR Closed

4.9 See attached Procurement Status for detail. ALL Info

4.101 joint of 14” linepipe available at KHI, Hafar will purchase from KHI

HAFAR Info

5. PERMIT & LICENSE

5.1 Under water permit will be applied by diving subcontractor. HAFAR 24-Feb-15

5.2

Surat Ijin Prinsip Penggelaran Pipa available and expire: 27-Apr-2015.Hafar request PHE to provide 1 copy of Principal Permit as supporting document to apply Under Water permit to Seacom

PHEONWJ Info

5.3Hafar will provide Suitability Survey Report from previous project for all marine spreads, to be submitted 04-Feb-2015

HAFAR Closed

5.4

PHE request the following information/document:- Crew List Alpha Mars- Survey Corridor (WGS 84) - Project Schedule

HAFAR 11-Feb-15

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ITEM ITEM DISCUSSED ACTION BYTARGET

DATE

6. CONSTRUCTION (INCLUDING MARINE SPREADS)

6.1Pre-construction survey will be conducted approximately 20-Feb-2015 by Alpha Mars.Point of Mobilization : Jakarta (Inggom)

HAFAR 20-Feb-15

6.2

MWS & PHE Marine Inspections for marine spread : PLB Hafar Neptune, 6-Feb-15 di Surabaya (Done) AHT Pelangi, 12-Feb-15 at Batam AHT Piscess, 10-Feb-15 at Batam Hafar 218 + TB Mercury, 11-Feb-15 at Batam Alpha Admi + TB Venus, 11-Feb-15 at Batam TB Alpha Mars, 7-Feb-15 at Surabaya (Done) BG Intan 1001, tentatively 20-Feb-15 at Batam CB TBA, TBA

HAFAR Open

6.3

Schedule for Diving & ROV inspections tentatively will be conduct on 16-Feb-2015. Locations for inspections:PADI: JakartaLRBJ: Samarinda & Surabaya (PLB)

HAFAR 16-Feb-2015

6.4Shutdown periode for KLA, 16 days start from 15-Mar-2015Hafar proposed to PHE 19 days shutdown periode for sectional replacement KLA-LPRO

ALL Info

6.5 Hafar highlighted their concerns and need to be discussed further about PLB Hafar Neptune windows.Hafar Neptune will be completed PHE WMO project around 20-Feb-2015 and continue to its maintenance docking for about one month.PHE ONWJ suggest Hafar to workout 3 options:

1. Proposed a dispensation to pending their docking schedule.

2. Complete KLA-LPRO first, go for docking and return for FPRO-ECOM

3. Complete KLA-LPRO laying first, go for docking, tie-in will be done by another AWB

Hafar confirmed choose option 1

HAFAR Closed

6.6Possibility of SIMOPS between Neptune and EP300 at KLB Platform (15-Mar-2015)

PHEONWJ Info

6.7PHE need advise from Hafar (Capt. Budi) concerning SIMOPS activities at KLB Platform

PHEONWJ Info

6.8 Critical Activities & Committed Actions: Contractor Resource Firmed Assignment for STC 0941 Engineering Delivery (priority on KLA-LPRO Scope) Formalities Settlement (PBA, SIB, LO, TO, Mapel BPI) IFP Clearance (priority for KLA-LPRO Scope) Subcontracting Settelment: KLA-LPRO deoiling service

(priof shutdown), diving & ROV servis Premobilization preparation (sperad clearance,

material transportation) Hafar will inform current progress of PLB Hafar

Neptune at project PHE WMO

ALL Info

6.9 Hafar has following concerns of which might drag mobilization date for KLA-LPRO:

1. Manpower readiness (IFP); MCU Approval; 2. Engineering Approval3. Marine Spread Readiness (punch-list closed-out);

ALL Info

5 of 8

ITEM ITEM DISCUSSED ACTION BYTARGET

DATE4. WPS Mechanical acceptance5. Welder Test

6.10 Hafar inform that shore base: KLA-LPRO will be in Jakarta, FPRO-ECOM will be in Balongan (tentative)

HAFAR Info

6.11 PHE offering transportation for 14” linepipe using PHE vessel, cost impact will be discussed by both parties if this option is chosen

ALLInfo

6.12 PHE already submit tapping point & potential pump location at KLA & LIMA Platform, Hafar need to study accessibility

HAFAR Info

7. QA/QC

7.1 Weekly QC Meeting proposed on Friday ALL Info

7.2The HCP training Session 1st will be conducted on Tuesday, 24 Feb 2015, 14.00 PM on Hafar Conference Room

PHEONWJ info

7.3

Schedule for PQT FJC will be done end of FebruaryIssues:

1. Waiting availability manpower (Rigger Coating) for HSS application

2. Waiting for supplier material (chemical) & applicator for HDPU application

HAFAR Info

7.4

Schedule for WPS have been started 13-Feb-2015 Target mechanical test start 26 Feb 2015 until 03 March 2015 for KLA-LPRO, and the same tentative schedule for FPRO-ECOM subject to readyness of test coupon

WPS for Structure target readines welding of test coupon on 26 Feb 2015 & mechanical target completion 05 March 2015

Issue :

1. Material API X-52, 8 inch, thickness 12.7 mm is still not purchase

Schedule for Welder Test:

KLA-LPRO 14” 1,4 Km- Total welder POB 24 persons- Schedule for Welder Test will be started 23 Feb 2015

FPRO – ECOM 10 “ 32,1 Km- Total POB 24 persons- Schedule for Welder Test will be started 26 Feb 2015

ALL Info

7.5

Welded Coupon for up grade electrode certificate 2.2 to 3.1 type has been provided ( 4 welded coupons)Issue :

1. The electrode supplier is not yet response for their mechanical test scope

HAFAR 24 Feb 2015

7.6 Procedure (MDR requirement) HAFAR Info

6 of 8

ITEM ITEM DISCUSSED ACTION BYTARGET

DATE1.Company has comments on PQP that has been submitted by Hafar, 20 Feb 2015 and shall be re-submitted for approval, Tuesday, 24 Feb 2015 2. Company has comments on ITP FPRO-ECOM that has been submitted by Hafar, 20 Feb 2015 and shall be re-submitted for approval, Tuesday, 24 Feb 2015 3. Hafar does not yet submitted ITP KLA-LPRO, and plan to submitt by Tuesday, 24 Feb 20154. Hafar is still not submitted the procedures as required on MDR as following :- QAQC Personnel Qualification Record- Welder Qualification Record- Inspection Test Summary (ITS) for attachment of Hand Over Certification Procedure

7.7 Technical Querry raised by Hafar : KLA-LPRO (2 ea) & FPRO-ECOM (4 ea) and has reviewed by PHE with comments as following

HAFAR Info

KLA-LPRO :

TQ#1 : Attached Mill Certificate as evidence

FPRO-ECOM :

TQ#1 : Attached Mill Certificate as evideneceTQ#2 : Change the article to 4.2.2.3 and add Hafar to submit

the electrode certificate type 3.1TQ#3 : Attached the Mill Certificate as evidence (Hafar is

already re-submit)TQ#4 ; Change the “all weld metal” test with “weldment”test

(Hafar is already re-submit)

7.8

Hafar will conduct verification on the equipment of NDT, FJC & Precom, as following targets :

1. NDT equipment : 02 March 20152. FJC equipment : 02 March 20153. Precom : 02 March 2015

HAFAR/PHE Info

7.9PHE request 2 shift of NDE Crew (2 team NDE : RT/UT/MT/PT & 2 Technician)

HAFAR CLOSED

7.10

PHE request on Submission of Fabrication ProcedureIssue :

1. The Subcontractor for Fabrication of Raiser Clamp is still not decided

HAFAR Info

7.11Hafar need supply of Native Pipe Tally Sheet for 10 inch and 14 inch which will be targeted on 02 March 2015

PHE Info

8. ANY OTHER BUSINESS (AOB)

8.1 Meeting closed at 11:30 ALL Info

8.2 Next weekly Meeting 17-Feb-2015, at Hafar Office ALL Info

7 of 8

ITEM ITEM DISCUSSED ACTION BYTARGET

DATE

ATTACHMENTS :

a. Procurement Status as of 6-Feb-2015

b. Attendance List

8 of 8