Module 10 Revising Your Writing

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PART D

MODULE 10

REVISING YOUR WRITING

Review the writing process

Error correctionPractice: Redraft of a bad letter


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Understanding the Writing

ProcessWhile it is true that much of this course is

concerned with using English appropriately,

good writing is not just about being proficient

in a given language. We are all native

speakers of one language or another. Are weall good writers in our Mother Tongue?

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ProcessGood writing is about recognising a systematicapproach and using it to complete the writing

task at hand. All documents, from the shortestemail memo to the longest report, would benefit

from a well-thought out strategy applied to the

task. Needless to say, there are many ways tosuccessfully complete a document, but a clear

sense of logic should be present throughout the

writing task 3


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ProcessIn other words, continually think about why

you are doing the task in the first place and

what steps you need to take to get to the end

successfully.

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The 8 Stages of Writing

Typically, there are 8 stages of Writingfrom

the very first draft, to the final revision.

Complete Task 1 of your workbook before

going to the next slide for answers.

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Answers Task 1

The following stages are found in the

planning process:

Assess your audience

Define your purpose

Establish your main ideaWe will go into these in more detail in the

following slides.

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Planning cont

Assess your audience

It is very important to know who the reader/s

of your document will be. This will determine

the tone of your letter, how to open it and

close it and allow you to anticipate anyquestions they may haveand answer them

before they need to ask you!

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Planning

Define your purpose

Once you have determined who your reader is

it will be easier to determine your purpose.

Before you can begin writing, you must know

WHY you are writing the document. You

need to ask yourself what is the purpose of

this document and what do I want to

achieve with it?. 8


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Planning cont

Establishing the main idea

Once you have identified your purpose (the

why you are writing) , the topic of your

document needs to be established (the what it

is about). Once you know what thedocument is about, this can then be expanded

to add further information.

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Answers Task 1

The following stages are found in the

composing process:

Decide on the format of your document Write your first draft

Edit your document

Re-write your document

We will go into these in more detail in the

following slides.10


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Composing

Decide on the format of your document

Once you have all the information at hand,

you can then consider the best way to present

it. This could be from as simple as what type

of font to use or whether to use bullet points,to deciding if to use tables and graphs.

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Composing

Write your first draft

You can now proceed with writing your first

draft. There is no need to worry too much

about the formatting at this stage. The most

important thing here is to make sure that ALLthe information is complete, clear and concise

and that you have anticipated questions the

reader may have. 12


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Composing

Edit your document

AND


AND

Edit your document

AND


And do this as often as you need to!!!!! 13


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Answers Task 1 - Revising

The Revising stage involves the following:

Proof-read your document

Produce your final draft

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Revising

Proof-read your document

When you have the information just as you

want it (lay out, font etc) and it is complete,its time to proof-read it. This is where you

look for grammatical errors, spelling errors

and other small, but important mistakes that

Are easy to miss when editing your document.

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Revising

Produce your final draft

You can now look at producing your final

draft!

As you can see from this process, it is

important not to rush into the final draft.

Many errors are overlooked this way.

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Editing

When time is short, the two most likely stages

of the writing process to be shortened or

dropped altogether are editing and planning.

Not planning thoroughly will certainly lead to

problems in the writing task, but the end resultcould still be an effective document.

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Editing

Not editing properly, however, will result in a

poorly written document, where the message

is difficult to understand. Of course, you will

send out one clear message to your readers: I

dont care about doing things properly, andexcellence is not something I aspire to!

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Task 2

This is why we use an editing checklistto

ensure that you have checked your document

for everything!

Complete Task 2 on page 127, then go to the

next slide for answers

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Editing Checklist

1. Is the purpose of my message clear?

2. Have I fully considered the readerand his/her

needs?

3. Is it complete? Have I given the reader all theinformationhe needs?

4. Is it logically and clearly organised?

5. Is my letter in the correct format?

6. Is my vocabularyappropriate to the reader and the

situation?

7. Is the grammarcorrect?

8. Is the document as conciseas it can be? 20


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Proof-reading

To make proof-reading more effective, it is

best to go through the document once for

every type of mistake you are looking for. For

example, the first time you proof-read your

document, you may just look for spelling

mistakes. The second time, you might look atyour punctuation and so on. It is almost

impossible to look for every type of mistake

in one reading! 21


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Proof-reading

When proof-reading your document, it may

therefore be useful for you use the table on

page 128 as a reference guide. The symbolscan save you time when correcting your work,

and the types of mistakes they represent give

you a good idea of common errors made when

writing. It also gives you an idea of what to

look for when proof-reading.22


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Task 3

Using the table mentioned on the previous

slide, complete task 3 on page 129.

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Answers Task 3

2. Unfortunately, printer you send us the last week

T

Unfortunately, the printer you sent us last week has already run out of

toner.

3. We would grateful if could you send us the replaicement as soon as

possible? WO S

P

We would be grateful if you could send us the replacement as soon as

possible.

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Task 3 cont

4. I am writing to inform that youre account now ten days

SP P

I am writing to inform you that your account is now ten days

overdue.5. Please be informed that Mr Steve Jones the managing director

P SP SP

of Apex will be presentation the..

P WFWPlease be informed that Mr Steve Jones, the Managing

Director of Apex, will present the latest sales figures at the

seminar.

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Task 4

Using everything we have looked at in this

course and thinking about the common errors

found in writing, complete Task 4 before

going to the next slide for the sample answer.

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Answer Task 4

Mrs June Headley

76 Bromley Road

Canterbury

CY1 8FTKent

United Kingdom

29 April 20

Dear Mrs June Headley

Re: Introduction ing to Raytech Sdn Bhd

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Answers Task 4 cont

It was A pleasure to meet you at the recent conference in Singapore. I

hope you had an enjoyable trip back to the UK. Refering Referring to the

conversation we had at the conference, I am writing to introduce our range

of products. I am enclosing our latest brochure for yourreference.

We specialise in luxury, hand-made bedroom furniture s, such as beds,

nightstands and closets. Our prices for beds vary from US$450 to U

$3000, while our nightstands start at US$120 and go up to US$1250. Asyou can imagine, the prices of closets are related to their size and

specification. Please refer to the brochure for more detailed price

information.

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We have BEEN operating in Malaysia since 1961 and currantly

CURRENTLY export to more than 20 countries in Asia-pPacific,including Japan, Australia, China and the US. We would be delighted to

export to the UK and we would appreciate your advise ADVICE on this

matter.

If you have some ANY questions, please let me know. I look forward to

hearING from you soon est.

Yours faithfully SINCERELY

S Templar

Simon Templar

Managing Director 29


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THAT IS THE END OF MODULE 10

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Module 10 Revising Your Writing