MOAC 70-687 L14 Shares and Printers

8/10/2019 MOAC 70-687 L14 Shares and Printers

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Sharing Files and FoldersLesson 14: Configuring Shared Resources

2013 John Wiley & Sons, Inc. 2


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Understanding FolderSharing in Windows 8

Windows 8 provides three basic methods forsharing the files and folders on thecomputer:

o Homegroup sharing : Simple to set up and use forhome users.

o Public folder sharing : Often the easiest method,one that users can easily maintain for themselveson a day-to-day basis for small business

networkers.o Any folder sharing : Preferable for larger networks,

Windows domain networks, or any network withmore elaborate security requirements.



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Windows 8Sharing Features


Any Fo lderShar ing

Publ ic Fo lder Shar ing Homegroup Shar ing

Shares files fromany location

Places all shared files in asingle location

Shares files from theirdefault library locations

Enables you to set

different sharingpermissions forindividual networkusers

Uses the same sharing

permissions for all networkusers

Enables you to set the

same sharing permissionsfor all network users or setdifferent sharingpermissions for individualusers

Access can be

limited to networkusers with a useraccount andpassword on yourcomputer

Access can be limited to

network users with a useraccount and password onyour computer

Access can be limited to

network users with a useraccount and password onyour computer


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Sharing withHomegroups

Using homegroups, Windows 8 users can sharetheir documents, printers, pictures, music, andvideos with other Windows 8 users connected tothe same home network.

A home network has a single read-onlyhomegroup by default, with the individual usersselecting what they want to share.

Homegroups are relatively limited, whencompared to any folder sharing, because youcan only share the contents of the libraries inthe users profile.



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Using Libraries When you open a File Explorer window in

Windows 8, the most immediately identifiablenew feature in the default view is the ribbon-style control bar.

The left pane retains the Favorites and Librariesfolders from earlier versions, as well as thetraditional Computer and Network folders.

Libraries enable users to aggregate files inmultiple locations and even on multiplecomputers into a single folder that makesthem appear as though they are all on a localdrive.



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Using Libraries

A File Explorer window



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Adding Library Locations

File Explorer with a library selected



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The Library Locations dialog box



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The Include Folder combo box



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Creating a Homegroup When a Windows 8 computer uses the Private

network location, the computer attempts todetect an existing homegroup on the network.

If the system does not detect a homegroup, the

Network and Sharing Center control panelcontains a link providing access to the Create aHomegroup Wizard.

When a Windows 8 computer using the Privatenetwork location does detect a homegroup onthe network, the Network and Sharing Centercontrol panel appears with an Available to Joinlink.



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Creating a Homegroup

The Unidentified Network Properties sheet



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The HomeGroup control panel,with no HomeGroup installed



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The Share with other homegroup members page



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The Use this password to add other computersto your homegroup page



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The HomeGroup control panel,with a HomeGroup installed



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Joining a Homegroup

The Network and Sharing Center,with Available to Join link



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Joining a Homegroup

The HomeGroup control panel, showing thehomegroup found on the network



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Joining a Homegroup

The Type the homegroup password page



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Working withHomegroups

Once you have joined a computer to ahomegroup, the shared libraries of the othercomputers on the network appear in FileExplorer in the Homegroup container.

To modify the default homegroup sharingconfiguration, select one of your shared librariesin File Explorer and click Share in the toolbar.

Using the controls that appear in the ribbon,you can change other homegroup usersaccess to the library from Read to Read/Write.



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Working with Homegroups

Homegroup shares in File Explorer



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Working with Homegroups

Modifying homegroup sharing



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Sharing the Public Folder Sharing files and folders using the Public

folder is the simplest way to give your clientsfile sharing capability.

To activate Public folder sharing in Windows8, enable Network Discovery and select theTurn on sharing so anyone with networkaccess can read and write files in the Publicfolders option on the Advanced sharingsettings control panel.



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Sharing the Public Folder

Sharing the Public folder



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Sharing a Folder With any folder sharing, you have full control

overo What material on the computer is shared

o Which users are permitted to access the sharedmaterialo What degree of access each user is granted



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Share a Folder

The Sharing tab of a folders Properties sheet



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Share a Folder

The Advanced Sharing dialog box



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Share a Folder

A File Explorer window displaying a new share



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Managing SharePermissions

For network users to access shares on aWindows 8 computer with password-protected sharing enabled:

o They must have user accounts on the sharingcomputer (or in a domain to which bothcomputers are joined).

o You must grant them the appropriate

permissions.



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Set Share Permissions

The Permissions dialog box for a shared folder


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Share Permissions andTheir Functions


Share Permis s ion Al low s or Denies Secur i ty Pr inc ipa ls the Abi l i ty To:Read Display folder names, file names, file data, and attributes

Execute program files

Access other folders within the shared folder

Change Create folders

Add files to folders

Change data in files

Append data to files

Change file attributes

Delete folders and files

Perform all actions permitted by the Read permission

Full Control Change file permissions

Take ownership of files

Perform all tasks allowed by the Change permission

C bi i Sh d


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Combining Share andNTFS Permissions

Share permissions provide only three levels ofaccess, compared to the far more complexsystem of NTFS permissions. Generally speaking,network administrators prefer to use either NTFS

or share permissions, but not both. Share permissions provide limited protection,

but this might be sufficient on some smallnetworks.

On networks already possessing a well-plannedsystem of NTFS permissions, share permissionsare not really necessary.



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Using OneDriveLesson 14: Configuring Shared Resources



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SkyDrive SkyDrive is Microsofts personal, cloud -based

storage service. Every user who applies for aMicrosoft account receives free cloud

storage. Users can access their SkyDrive storage

space is several ways, including:o Through the Webo Through the SkyDrive desktop appo Through a desktop application



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Using SkyDrive

The Microsoft SkyDrive web site



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Using SkyDrive

The Microsoft SkyDrive dialog box



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Using SkyDrive

SkyDrive access in Microsoft Office 2013



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Implement SkyDriveon Windows 8

The skydrive.com web site



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Near FieldCommunication (NFC)Lesson 14: Configuring Shared Resources



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Working with PrintersLesson 14: Configuring Shared Resources



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U d t di g Wi d


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Understanding WindowsPrinting

Before you can print documents in Windows,you must install at least one printer. To install aprinter in Windows:

o Select a specific manufacturer and model of print

device.o Specify the port (or other interface) the computer will

use to access the print device.o Supply a printer driver specifically created for that

print device. When you print a document in an application,

you select the printer that will be the destinationfor the print job.



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Understanding Windows Printing

The Windows print architecture



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Windo s Printing


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Windows PrintingFlexibility

The Windows print architecture offersflexibility in that the roles of thesecomponents can be performed by a singlecomputer or distributed around a network.

When you connect a print device to astandalone Windows 8 computer, forexample, the computer supplies the printer,printer driver, and print server functions.

You can also connect the computer to alocal area network (LAN) and share theprinter with other users.



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Adding a Local Printer The most common configuration for home,

small business, or workgroup users is toconnect a print device directly to a

computer running Windows 8 or anotherversion of Windows, and then add a printerand printer driver.

This enables local users to print their own jobs, and it also makes it possible to sharethe printer with other network users.



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Add a Local Printer

The Searching for available printers page



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Add a Local Printer

The Find a printer by other options page



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Add a Local Printer

The Choose a printer port page



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Add a Local Printer

The Install the printer driver page



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Add a Local Printer

The Type a printer name page



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Sharing a Printer To share a printer on a Windows 8 computer,

enable the appropriate settings in the Networkand Sharing Center, just as you do to share filesand folders.

To share printers, the following Sharing andDiscovery settings must be turned on:

o Network Discoveryo File and Printer Sharing

If the Password Protected Sharing setting isturned on, users must be logged on and haveappropriate permissions to use the printer.



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Share a Printer

The Sharing tab of a printers Properties sheet



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Share a Printer

The Additional Drivers dialog box


Configuring Printer


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Configuring PrinterSecurity

Printer permissions are much simpler thanNTFS permissions.

They dictate whether users are allowed to

merely use the printer, manage documentssubmitted to the printer, or manage theproperties of the printer itself.



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Assign Printer Permissions

The Security tab of a printers Properties sheet



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Accessing a


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Accessing aShared Printer

Besides using the Add Printer wizard, there areseveral other ways to access shared networkprinters.

If the computer is a member of a homegroup,then all the printers shared by other members ofthe same homegroup automatically appear inthe Devices and Printers control panel.

When the computer hosting the printer is a

member of an Active Directory Domain Servicesdomain, the ability to locate shared printers isenhanced even further.



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Accessing a Shared Printer

Viewing printers in Windows Explorer



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Managing Documents Managing documents refers to pausing,

resuming, restarting, and cancellingdocuments that are currently waiting in a

print queue. Windows 8 provides a print queue windowfor every printer, which enables you to viewthe jobs that are currently waiting to be

printed.



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Manage Documents

A Windows 8 print queue window


Document Management


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Document ManagementMenu Commands


Menu I tem Funct ion

Printer > Pause Printing Causes the print server to stop sending jobs to the print device until youresume it by selecting the same menu item again. All pending jobs remainin the queue.

Printer > Cancel AllDocuments

Removes all pending jobs from the queue. Jobs that are in progresscomplete normally.

Printer > Properties Opens the Properties sheet for the printer.

Document > Pause Pauses the selected document, preventing the print server from sendingthe job to the print device.

Document > Resume Causes the print server to resume processing a selected document thathas previously been paused.

Document > Restart Causes the print server to discard the current job and restart printing theselected document from the beginning.

Document > Cancel Causes the print server to remove the selected document from the queue.

Document > Properties Opens the Properties sheet for the selected job.


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Managing Printers Managing a printer refers to altering the

operational parameters that affect all usersand controlling access to the printer.

Most of the software-based tasks that fallunder the category of managing a printerare those you perform once, while settingup the printer for the first time.

Day-to-day printer management is morelikely to involve clearing print jams, reloadingpaper, and changing toner or ribboncartridges.



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Setting Printer Priorities In some cases, you might want to give

certain users in your organization priorityaccess to a print device so that when a print

device is busy, their jobs are processedbefore those of other users. To do this, you create multiple printers,

associate them with the same print device,

and then modify their priorities.



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Setting a Printers Priority

The Advanced tab of a printers Properties sheet



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Scheduling Printer Access Sometimes, you might want to limit certain

users access to a printer to specific times ofthe day or night.

To do this, you associate multiple printerswith a single print device, much as you didto set different printer priorities.



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Creating a Printer Pool To create a printer pool, you must have at least

two identical print devices, or at least printdevices that use the same printer driver.

The print devices must be in the same location,

because there is no way to tell which printdevice will process a given document. You must also connect all the print devices in

the pool to the same print server.

If the print server is a Windows 8 computer, youcan connect the print devices to any viableports.