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o f f i c e s u p p l i e s

i n t e r i o r s & f u r n i t u r e

p r i n t & d o c u m e n t s

f a c i l i t y r e s o u r c e s

t e c h n o l o g y

Managed Print

ServicesCommand Your Fleet

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Jump In The Driver’s Seat.

gain total control of your fleetDoes it feel like your print fleet has a life of its own? Between changing technology, lack of visibility and inefficient processes, what should be simple can spiral out of control.

OfficeMax WorkplaceSM Managed Print Services puts you back in the driver’s seat. Working with your new or existing equipment, we’ll help you optimize your fleet and shape internal behaviors. Our consultative approach allows for a tailored, comprehensive solution, and even more importantly, we can provide you with detailed, device-level reporting in real time or offer you software that allows you to develop internal reports.

Specifically, we can help you:

> Assess your current operating environment, so you can get a complete view of what equipment is being used, where and how

> Create the ideal environment based on your business requirements, including electronically indexing documents for ideal access and simplifying document conversion to hard or soft copies

> Manage the changes that will occur with the new print plan in place

> Distribute information and items, including shredding documents or disposing old assets in a secure and environmentally friendly manner

No matter the size of your fleet, count on us as your partner for on-site printing and support services—through a powerful formula of efficiency, cost savings and control.

print services with a plan? that’s commanding your fleet. that’s streamlining your workplace

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Partnering For Efficiency.

managed print services made effectiveUncovering the inefficiencies in your print infrastructure is half the battle. We conduct print assessments that include financial services, device mapping, workflow analysis and our own Five-Point Transparency ProcessSM. This inside look determines the printing areas that are underutilized—and therefore wasteful— and internal usage behaviors that you may not have realized even existed.

simplifying processesSometimes what you need most is a simplified view of a complex situation. By evaluating the print needs for each area of your business, you’ll get the transparency you need to make smart technology choices to get the most of your investment.

You’ll also gain immediate insight into where costs are being incurred when you receive detailed, device-level reporting in real time. The data allows you to analyze which devices are being used and how much, the right amount of money to budget, and how and where to increase efficiencies. People and your equipment will become more productive, and you’ll experience environmental benefits with reduced consumption.

consolidating vendors It makes little sense to pinch pennies across the business, but then throw money away on inefficient print management or time spent away from your core business. Working with multiple vendors adds even more waste, because you’re processing multiple invoices and missing opportunities for consolidation. Enjoy simplicity and transparency when you let OfficeMax WorkplaceSM manage your fleet.

that’s real control.that’s streamlining your workplace

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Partnering For Cost Savings.

managed print services made affordableOnce you gain insight into your total fleet functionality, you can capture savings wherever inefficiencies arise, and invest in equipment that will bring the biggest return. Focusing spend Working with your technology, we will rationalize and optimize existing hardware. If you need new devices, we’ll provide them at a competitive cost, and even discard your old items through our environmentally friendly asset disposition program.

Sometimes it makes sense to lease equipment rather than invest in new. We’ll recommend options that offer you flexibility and explore the benefits of total cost of ownership and how they may improve your organization’s profitability.

Leasing or purchasing refurbished equipment is a money saver as well, and our one-year limited refurbished warranty gives you extra confidence.

You’ll also save money and help the environment by recycling toner and cartridges, which we can pick up for you.

analyzing Hard & soft costs You already know that your printing costs go beyond the price of machines and paper. We can identify inefficiencies in any in-house printing services that usually include overdeployed or underutilized equipment. And by conducting a needs analysis, we can determine where to strategically place devices according to the needs in each area of your business. As your partner, our expertise in your systems and new products in the industry will help you invest in ways in which you can grow your business.

that’s eliminating inefficiencies and controlling costs.that’s streamlining your workplace

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Partnering For Control.

Managed Print Services Made PowerfulWhen you partner with OfficeMax WorkplaceSM, you’ll receive total program management of your entire print environment. Our consultative approach uncovers inefficiencies and simplifies your infrastructure—so you enhance profitability.

Reshaping Costly Purchasing Behaviors Through standardized ordering and our proven implementation process, end-users will adapt to new—and more efficient— printing habits. Automated supply replenishment and service delivery with live U.S.-based support mean reduced downtime, and Partnership Opportunity Reviews (POR) reveal opportunities for continued improvements in print functionality. Heightened compliance reduces expensive internal print processes, recovers costs and fosters smart budgeting.

Gaining Visibility Into Total Spend Illuminate every aspect of your print operations with our Five-Point Transparency ProcessSM, which includes detailed, device-level reporting and analytics.

> Billing—Rather than a lump sum invoice built on minimum volume commitments for pages you’ve never seen printed, our invoicing breaks down billing based on actual consumption.

> End-User Reporting—Every time someone clicks print, our proprietary software documents it, so you can make decisions based on real-time data. We can also help you reduce your cost of ownership by diverting print to lower-cost machines and standardizing duplex-capable machines.

> Printing Quotas—Software allows you to set quotas for departmental printing, putting the power back into the hands of key decision makers. You can also charge back costs by individual device.

> Service Visibility—Anytime, anywhere a device breaks down, our program alerts a technician. Our team can see from beginning to end how efficiently a problem is resolved, and you’ll get quarterly reports on device uptime.

> Device Efficiencies—Through findings from our reporting and Partnership Opportunity Review (POR), we’ll help you reallocate or redistribute your fleet.

That’s control, systemwide.That’s streamlining your workplace

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Your Wish. Our Command.

managed print services is Just the BeginningNo two print environments are alike. From an organization all under one roof to workspaces in several locations, getting control of what’s printed saves headaches and money. Count on expert guidance from partners who know printing—OfficeMax WorkplaceSM.

We’re also your single source for office supplies, interiors & furniture, technology and facility resources. With each solution tailored specifically to your organization, you can streamline your workplace, every day.

office supplies Fuel your workplace with more than 25,000 quality products, including national brands, award-winning private label brands and more than 5,000 environmentally preferable products— all at a competitive price.

interiors & furniture Make your workplace shine with a comprehensive furniture selection, and get the planning, design and project management you need to help manage your furniture procurement process from start to finish.

technology Stay on the cutting edge with a wide variety of industry- leading technology solutions that keep you productive and connected—whether at your desk, on the road or in the boardroom. Our relationships with top technology providers mean stronger innovation for your workplace.

facility resourcesFind the solutions you need to maintain your office or warehouse— from the janitor closet to the coffee area to the main lobby to the meeting room—all from one dependable source.

that’s a single-source solution at your command.that’s streamlining your workplace

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You’re In Control.

manage printing so it stays that WayWith OfficeMax WorkplaceSM as your Managed Print Services partner, you’ll know what you need to optimize your existing print environment and maximize your investments. You’ll enhance your efficiency with a well-oiled fleet, save costs because your machines are placed in just the right places for just the right jobs, and gain visibility into your complete print environment.

Commanding your fleet is what it’s all about—and we’ll help you by driving internal behavior and increasing compliance. Let’s take the first steps together.

together, we can take managed print services and your workplace to a whole new level.

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263 SHUMAN BLvD.

NAPERvILLE, IL 60563

officemaxworkplace.com | 877.969.OMAx (6629)

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© 2013 OMx, Inc. All Rights Reserved 1406-MPSBR-2013

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