mmc mess raid report

MESS MONITORING COMMITTEEHall Management Centre

IIT Kharagpur

Report on Mess Inspections

at various Halls of Residence

2012-13

PREFACEIIT Kharagpur consists of 18 Messes run by the Hall Management Centre & on private basis to cater the food requirements of boarders. Mess Monitoring Committee assists in the robust functioning of mess in co-ordination with the Hall Council and the HMC.

The MMC conducted an inspection throughout the campus to analyze the existing problems. The report comprises of a detailed analysis based on feedback collected from respective hall boarders, issues discussed with the Mess Committees & the MMC inspectors. Parameters like quality of raw materials, cleanliness of cooking area etc. on which the messes have been rated are clearly stated in the report.

Team MMC set out on raids on a surprise basis to various halls under the guidance of Hall Mess Committees. We have tried to take utmost care, addressing the problems in different halls and bringing the major ones to the notice of HMC. Hope we stand out well, serving the needs of the student community with your support.

CONTENTSOVERALL RATING OF THE MESS (BASED ON THE INSPECTION SCORE AND FEEDBACK FROM

BOARDERS)

INSPECTION SCHEDULE

HALLWISE DETAILS

PICTURESPROBLEMSSUGGESTIONS

DATA ON MESS INSPECTION

INSPECTION RATING ON THE CRITERIAGRAPHICAL REPRESENTATION OF THE RATING ON THE CRITERIA

OVERALL RATING OF THE MESSES

The contribution of Feedback from boarders and the Inspection score holds the ratio:30:70 for private-run messes40:60 for HMC run messes.

INSPECTION SCHEDULE:

Sl. No. Hall inspected Date of Inspection1 AZAD 13.10.20122 BCR 14.10.20123 GH 13.10.20124 HJB 13.10.20125 JCB 14.10.20126 LBS 13.10.20127 LLR 13.10.20128 MMM 14.10.20129 MS 14.10.2012

10 MT 14.10.201211 NEHRU 13.10.201212 PATEL 13.10.201213 RK 14.10.201214 RP 13.10.201215 RLB 13.10.201216 SN 14.10.201217 SAM 15.10.201218 VS 14.10.2012

All the halls were inspected on the dates as mentioned and suitable feedback were collected from randomly selected hall boarders which were given due importance in the report. Observations by the MMC inspectors are enlisted followed by the suggestions put forth by the Committee.

AZAD Hall

Problems:1. A new Roti-making machine is strictly required. A single machine doesn’t fulfil the needs of 707 students.2. Constant decrease in the number of chairs.3. A new water cooler is required.

Suggestions: 1. Bring this to the notice of HMC.2. G.Sec. Mess can look into it.3. G.Sec. Mess can request for it.

B.C. Roy Hall

Problems:1. Students demand for hotpot, jugs and more utensils.2. Water cooler need to be maintained properly.3. Lots of cats.

Suggestions:1. G.Sec. Mess can make them available.2. Ask G.Sec. Maintenance.3. Inform the HMC to notify the Animal Control Board.

Gokhale Hall

Problems:1. 85% boarders are not satisfied with the performance of G.Sec. Mess. 2. Paneer and peas provided are not at all edible.3. Food color is used.4. Food gets over before time. (Mess workers have uncontrolled access to food and raw materials.)5. Card system is required.6. Raw materials like vegetables and fruits are taken away by workers.7. No hot water treatment while washing utensils. Geyser is required.8. No proper drainage and disposal system.9. Clothes were found hanging inside the mess area where vegetables are kept.10. At present, a blue asbestos shed cover the open area in the mess. It darkens the place and a white/translucent shed is demanded.11. Utensils were found to be left unclean after use.12. Many insects and some lizards in store room.

Suggestions:1. Students must realise their power. Approach the Warden and HP to impeach the G.Sec., if required.2. Impose Fine on the contractor, if required. The G.Sec./ Warden be asked to look into this.3. Include in General Notice to strictly ban its use in the campus.4. Discuss with the Committee on bringing control in the access of mess workers to food and raw materials. 5. Introduce Online Option system.6. Check on the access. The G.Sec. Mess can try to control it.7. Send the standard wash procedure that need to be followed in messes to the G.Sec. Mess and get it modified.8. G.Sec. Mess need to keep a check on it.9. G.Sec. Mess need to keep a check on it.10. Ask G.Sec. Maintenance to look into it.11. G.Sec. Mess need to keep a check on it.12. G.Sec. Mess need to keep a check on it.

HJB Hall

Problems:1. No brand is specified for rice, atta, etc. and raw rice and boiled rice cannot be distinguished.2. Food color is used which is not healthy.3. Gas store is not isolated because of which accidents may occur.4. Dishwash liquid is not used.5. Non prescribed brand of oil is used.6. No Roti-making machine and the condition of the Tawa being used now is extremely dangerous.7. Brand of ice-creams given need to be changed.

Suggestions:1. Ask HMC to specify the brand names of rice, atta. etc in the tender.2. Include in General Notice to strictly ban its use in the campus.3. Ask HMC to isolate the Gas storage.4. Include in General Notice to introduce dishwash liquid for cleaning utensils.5. Impose Fine.

6. Ask HMC to provide them a new Roti-making machine, if possibleAND get the maintenance of the tawa done ASAP.7. G.Sec. Mess can look into it.

JCB Hall

Problems:

1. No brand is specified for rice, atta, etc. and raw rice and boiled rice cannot be distinguished.2. Food color found to be in use.3. Dishwash liquid is not used.4. Non prescribed brand of oil is used.5. Workers(attenders) are not attentive.

Suggestions:1. Ask HMC to specify the brand names of rice, atta. etc in the tender.2. Include in General Notice to strictly ban its use in the campus.3. Include in General Notice to introduce dishwash liquid for cleaning utensils.4. Impose Fine.5. Inform Sahoo Sir to bring this situation to the notice of the Warden.

LBS HallA very new mess, no complaints received during inspection.

LLR Hall

Problems:1. Quality of raw materials is not satisfactory.2. Masala nearing expiry date and the things not in use are not disposed.

3. Cooking area is slippery.

4. Washing procedure is to be standardized.

5. Machines are to be maintained properly.

6. Roti machine to be shifted.

Suggestions:1. G.Sec. Mess can look into it.2. Dispose away expired items.G.Sec. Mess can look into it.

3. Get it bleached. G.Sec. Mess can look into it.

4. Send the standard wash procedure that need to be followed in messes to the G.Sec. Mess and make it happen.

5. Ask G.Sec. Maintenance to look into it. Collect the list on the contact details of mechanics/electricians/contractors and forward it to the G.Sec.

6. G.Sec. Mess can look into it.

MMM Hall

Problems:1. Mess workers are very irregular because of which the service is poor.2. Mess workers take food for themselves which is in high quantity. It has to be regulated.3. Mess timings are not proper and need to be widened.4. Roti making time should be change. Presently it starts at 09:00hrs and because of this cold rotis are served.5. One roti machine should be shifted upstairs.6. One cold storage is not working and another one doesn't have lock because of which there is no regulation on the supplies taken out.7. There is a shortage of utensils.8. Exhaust system is dirty, extremely.9. G.Sec. orders are not followed by the Manager. Eg. G.Sec. asked for a change in the brand of milk used, but this didn’t materialise.10.Mess duty is sent away by the workers and the Manager.11.Space is not enough especially during peak hours (12:30hrs to 13:30hrs).12.Online option system is required.13.When anything gets damaged no one comes to repair them (e.g., Geyser.)14.Wheel is used to wash utensils.

Suggestions:

1. a) Introduce an Attendance Register. b) Keep a check if they take more number of leaves than permitted. c) Mess Duty be present for the entire duration.2. -Do-3. Widen the mess timings to 2 hours.4. Ask Sahoo Sir to look into it and convince them to start making rotis at 10:30hrs.5. Ask Warden to get it shifted upstairs.6. a) Ask G.Sec. Maintenance to get it repaired. b) Install a new lock.7. Maintain a register to check the taking of utensils.8. Ask the Warden to get its maintenance done; through Sahoo Sir.9. Ask Warden to change the Manager (if service at MMM is more than 2yrs) if required.10. Inform Sahoo Sir to bring this duty situation to the notice of the Warden.11 Will be solved when mess timings are widened.12. Introduce Online Option System.13. a) Contact details of mechanics/ electricians/ contractors be collected and forwarded to G.Sec. b) Electrical Service Centre (Hall) be given the responsibility of the Hall Mess maintenance too.14. Include in General Notice to introduce dishwash liquid for cleaning utensils.

MS Hall

Problems:1. Accumulation of worn-out machines.2. Repair of exhaust system in cooking area.3. To increase the cap on the extras mess monthly bill.

Suggestions:

1. Get info on how to deal with completely dysfunctional machines to scrap.2. Ask G.Sec. Maintenance; if not approach the HMC.3. Ask Sahoo Sir to increase the cap.

MT Hall

Problems:1. Food for students during summer and winter breaks.2. Cats create hell. They roam around in the mess; lick up plates with leftover food which are left for cleaning after dinner.

Suggestions:1. Discuss the issue with the VP, Co-ords of the Committee.2. Inform the HMC to notify the Animal Control Board.

Nehru Hall:

Problems:

1. Grinder need to be replaced. (HMC had been approached but disappointed.)2. Leakage in kitchen and store room. (Already lodged a Complaint but no response)3. Students demand an Induction heater in the counter for preparation of omelette.

4. Bread toaster (electric) in place of old conventional gas toaster demanded.

5. Maintenance of exhaust fans in kitchen area (4 nos.) (Already lodged a complaint but no response)

6. Animals randomly coming into the mess.

7. (STUDENT feedback)Cleanliness of utensils, wash basinProper dressing of mess workersAvailability of spoons, plates, CHAIRS in mess.Cleanliness of mess.

Suggestions:1. Bring this to the notice of HMC.2. Bring this to the notice of HMC.3. G.Sec. Mess can make them available.4. G.Sec. Mess can make them available.5. Discuss with the HMC as to what is done regarding the maintenance of machines6. Inform the HMC to notify the Animal Control Board.7. Can be solved at Hall level.

PATEL Hall:

Problems:1. Installation of Aquaguard (only one working)2. Insufficient utensils (Mess manager claims he bought some on his own expense)

3. Potato skimmer not working.

Suggestions:1. Notify G.Sec. Maintenance to use the HOH. Discuss with the HMC as to what is done regarding the maintenance of machines wrto halls. (Pvt./HMC run)2. Bring this to the notice of HMC.

3. Bring this to the notice of HMC.

RK HallProblems:1. Store room is not clean.2. Washing area is slippery.3. Exhaust system is to be repaired.4. No centralised draft of duties for mess workers. (B/M/C and Cooks)5. Repair the machinery.6. Issue utensils from HMC (Keep a check on utensils)7. Replace cooler with high capacity.

8. Don't have the information as to whom to be approached for the maintenance of Aquaguard and cooler.

Suggestions:1. G.Sec. Mess can look into it.2. Get it bleached. G.Sec. Mess can look into it.3. Ask G.Sec. / Warden to get it repaired.4. Make a draft to clarify the role of each mess worker.5. Contact details of mechanics/ electricians/ contractors be collected and forwarded to G.Sec.

6. Approach the HMC.

7. Ask HMC for a larger water cooler.

8. Provide them with the details on whom to be approached for its maintenance.

RP HallProblems:1. Retired workers are not replaced because of which there is shortage of workers. 2. One more Roti-maker is needed. 3. There is no hand wash and dish wash. 4. Scent is used in friedrice/biriyani.

Suggestions:1. Ask the HMC to provide workers.2. Ask the HMC to provide one.3. G.Sec. Mess can look into it and provide them.4. Include in General Notice to strictly ban its use.

RLB Hall

Problems:1. Boarders facing problem with the Contractor's son.(Notice to be given)2. No hot water wash because it is far from washing area.3. Not clean cooking area. It’s too slippery.4. Store room cleanliness to be maintained properly.

Suggestions:1. ISSUE A NOTICE.2. Ask HMC to look into it and to make a hot water connection.3. Get it bleached. G.Sec. Mess can look into it.4. G.Sec. Mess can look into it.

SN Hall

Problems:1. No proper ventilation in the cooking area.2. Washing area is too slippery.

Suggestions:1. Ask G.Sec. Mess to inform the G.Sec. Maintenance to install new ventilation system using the HOH allotted to the Hall.2. Get it bleached. G.Sec. Mess can look into it.

VS Hall

Problems:1. Washing powder is used to clean utensils. 2. No handwash provided. 3. Exhaust fan is not cleaned. 4. No concept of super special dinner. 5. Soda is used in rotis and very frequently in other items.6. Scent is used in fried rice, biriyani.

Suggestions:

1. Include in General Notice to introduce dishwash liquid for cleaning utensils.2. G.Sec. can look into it.3. Ask the Warden to get its maintenance done; through Sahoo Sir.4. Include in General Notice to strictly ban its use.5. Include in General Notice to strictly ban its use.

INSPECTION DATAThis section gives way to the ratings calculated from the data collected during the inspection and its graphical representation based on each criteria considered. Mess hygiene and cleanliness were given ace priority during inspection. These factors were studied along with the quality of raw materials.

The Criteria considered for Mess Inspection includes:

Cleanliness of dining area. Cleanliness of cooking area. Cleanliness of serving area. Cleanliness of the utensils. Maintenance of water cooler & Aquaguard. Cleanliness of wash basin. Maintenance of store room. Cleanliness of utensils washing area. Maintenance of infrastructure. Quality of raw materials.

Cleanliness of dining area:

Sl. No. Halls Inspection RatingOut of 3

(3 being the best)1 AZAD 2.72 HJB 2.253 LBS 2.554 MMM 1.955 NEHRU 1.656 PATEL 2.17 RLB 2.258 VS 1.959 GH 2.475

10 JCB 2.8511 RP 2.112 LLR 2.2513 MS 2.17514 RK 2.115 BCR 1.0516 SAM 317 MT 2.2518 SN 2.25

Graphical representation of the inspection on

Cleanliness of cooking area:



10 JCB 311 RP 1.812 LLR 2.113 MS 1.9514 RK 2.2515 BCR 1.9516 SAM 2.2517 MT 2.118 SN 2.1


Cleanliness of serving area:





Cleanliness of utensils:

Sl. No. Halls Inspection Rating

Out of 3(3 being the best)

1 AZAD 2.252 HJB 1.653 LBS 1.954 MMM 2.15 NEHRU 1.656 PATEL 2.47 RLB 1.658 VS 1.59 GH 1.875

10 JCB 2.111 RP 1.212 LLR 1.9513 MS 1.57514 RK 2.115 BCR 1.6516 SAM 2.517 MT 2.02518 SN 2.1


Maintenance of water cooler & Aquaguard:





Cleanliness of wash basin:

Sl. No. Halls Inspection RatingOut of 2.5

(2.5 being the best)1 AZAD 1.752 HJB 1.3753 LBS 24 MMM 1.255 NEHRU 1.256 PATEL 27 RLB 1.3758 VS 1.6259 GH 1.8125



Maintenance of store room:


(2.5 being the best)1 AZAD 22 HJB 1.253 LBS 2.1254 MMM 1.6255 NEHRU 1.1256 PATEL 1.257 RLB 1.258 VS 1.3759 GH 1.25

10 JCB 1.6211 RP 212 LLR 0.87513 MS 1.437514 RK 1.2515 BCR 1.62516 SAM 217 MT 218 SN 2.125


Cleanliness of utensils washing area:


(2.5 being the best)1 AZAD 1.3752 HJB 13 LBS 24 MMM 1.255 NEHRU 16 PATEL 1.57 RLB 18 VS 1.259 GH 1.125

10 JCB 1.6211 RP 112 LLR 0.7513 MS 0.87514 RK 1.62515 BCR 1.516 SAM 1.2517 MT 1.7518 SN 1.625


Maintenance of infrastructure:


(2.5 being the best)1 AZAD 22 HJB 0.8753 LBS 2.1254 MMM 1.3755 NEHRU 1.1256 PATEL 1.257 RLB 0.8758 VS 1.759 GH 1.4375

10 JCB 1.7511 RP 1.2512 LLR 1.513 MS 1.37514 RK 1.87515 BCR 1.37516 SAM 117 MT 218 SN 2


Quality of raw materials:


(10 being the best)1 AZAD 82 HJB 63 LBS 8.54 MMM 95 NEHRU 66 PATEL 7.57 RLB 68 VS 6.59 GH 5.25

10 JCB 511 RP 612 LLR 6.513 MS 7.514 RK 7.515 BCR 4.516 SAM 717 MT 7.518 SN 8


Documents

mmc mess raid report