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MM QUESTIONS

Master Data

General Master Records

Material Master

1) which departments/organizational units are responsible formaintaining the material data?

2) Is master data common across all departments (common master data)?3) which types of materials do you distinguish between?4) how do these types dier regarding business processes (stoc!

management" procurement" sales" and so on)" data maintained" andpersons responsible?

#) $o you group similar products together (for e%ample" in di&isions ormaterial groups)?

') If you ha&e multiple plants" is your material normally supplied by aspecic plant?

) *an a material ha&e dierent &alues in one plant? +hat are the criteriafor the dierent &alues?

,) $o you re-uire your &endors to pro&ide -uality certicates (certicatesof conformance or certicates of analysis) either prior to or withmaterial shipments? $escribe the types of certicates you re-uire

.) $o you bloc! a &endor in&oice for payment until the -uality inspectionhas been successfully completed?

1) 0ow many dierent materials do you procure on a regular basis?11)$o you want to maintain a source list for the material types you will

procure12)$o you &alue your materials using a standard price" a mo&ing a&erage

price" or dierent &aluation methods for dierent materials?13)ach material must belong to e%actly one material group +hich

material groups do you need to organize your materials?14)$escribe the structure and numbering system for material numbers

(internal/e%ternal" specic to material type" other criteria) 1#) +hat types of te%ts do you maintain for your materials?

1') re your materials ta%able?

Vendor Master Record

1 +hat types of &endors do you ha&e? ($omestic" foreign" paymentaddress" onetime &endors" etc)

2 0ow many acti&e &endors do you want to transfer to 5/3?3 $o you ha&e plants that supply materials or ser&ices to other plants in

other company codes?4 $o stoc! transport orders ta!e place between stores?# Is it necessary for you to maintain dierent purchasing &endor master

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data for dierent plants?' +hen wor!ing with your suppliers" do you deal with people with

dierent roles? If yes" indicate the appropriate roles $o you employ dierent payment terms by facility?, re there any &endorspecic instructions or information that you want

to include in purchasing documents?

. $o your &endors oer discounts for prompt payment (for e%ample" 16cash discount within 1 days)? 7ro&ide a list of the payment terms youre-uire

1$o you ha&e &endors with se&eral/dierent ordering addresses" payees"carriers" and so on? If so" what do these depend on (assortment" supplyregion)?

110ow many &endors regularly supply you with goods?

Procurement

Purchasing Group

1)8hall purchasing groups represent indi&idual buyers or groups ofbuyers? If 9roups of buyers" pro&ide a list of groups

Purchasing Organization

1) +hich purchasing departments e%ist in your enterprise?2) If there is more than one department" which handles all purchasing"

specify which department(s) negotiates pricing terms and conditionswith your suppliers

3) $o you ha&e departments outside your purchasing department" whichhandle purchasing? If so" list these departments and what they purchase 4 ) +here do you procure materials/ser&ices in your enterprise?

#) +hich material types/e%ternal ser&ices do you procure?') :or which enterprise entities do you procure materials/ser&ices? ;istthese materials/ser&ices) $o you negotiate &endor pricing at a corporate or local le&el?,) +here do you procure materials/ser&ices in your enterprise centrally?.) +hich materials/ser&ices do you procure centrally?

Inventory Management

Storage location

1) ;ist the storage locations that you will need for each 7lant2) %plain your strategy(s) regarding material recei&ing and product

pic!ing3) $oes each part ha&e a uni-ue location or can they be stored anywhere?

Procurement

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1) 0ow many dierent materials do you procure on a regular basis? 1) +hich price components do you use in purchasing documents (eg grossprice" surcharges" discounts" freight" duty" import)? 2) $o prices depend on the -uantity ordered (eg -uantity discounts orprice scales)? If so" specify price components" -uantity" and other factors

3)

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#) +hich types of purchase order will you use?') 0ow do you transmit purchase orders to your &endors?) $o you order material in a unit of measure that diers from the one usedfor stoc! !eeping purposes?,) +ill you be purchasing material imported from foreign &endors?

.) $o you plan and enter freight costs in the 7=? If yes" describe the basis of

the costs lso indicate if any types of costs can be determined automatically (fore%ample" freight costs per piece" per unit of weight" as a percentage of the&alue)

1) $o you want to pre&ent users from changing the account assignment ofitems in purchasing documents for which they ha&e no authorizations? If so"for which purchasing documents? 11) $o you sometimes order stoc! material directly for a cost center oranother consumption category?12) $o you ha&e to declare your ordering acti&ities to the authorities? If so"describe13) $o you allow o&er deli&eries? If so" specify the percentage &ariance for the

indi&idual materials/material types Ces" what percentage would you allow?14) =n the occasion that a &endor sent you less than the -uantity ordered"would you e&er want this shortfall to be considered an under deli&ery" with nofurther deli&eries e%pected? 7lease list the &alues for each material/materialgroup

Goods ReceiptReservation Processing

1) +ill you maintain specic material reser&ations (for sales" for production)for your stoc! materials?2) 0ow far in ad&ance are materials to be allowed to be reser&ed?3) In which cases would you want to use manual reser&ations?

Goods Receipt Processing1) If you do not use the 5/3 7urchasing functionality" describe the process ofrecei&ing goods from a &endor2) 8hould the person who posts a goods receipt be able to use a dierentaccount assignment than the one specied &ia the automatic account

determination processing assignment?

Goods Receipt Processing "ith Reference

1) $escribe the process for recei&ing goods with reference to a purchaseorder2) Dame the storage locations to which &endors deli&er the goods 3) 0ow do you inform the 7urchasing $epartment that goods ha&e beenrecei&ed?

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4) $o you recei&e -uantities less than the ordered -uantity? If yes" is thepurchase order considered complete then or do you recei&e the missing-uantities later?#) $o you physically store the goods you ha&e recei&ed into Estoc! in -ualityinspectionE at a dierent location than those posted to normal stoc!?') $o you allow e&ery material to be stored at all storage locations? 7lease

describeA) $o you use a unit of measure for the pricing of the goods other than theunit you order in? If yes" you can dene the &ariances in customizing,) $o the materials you recei&e ha&e to be stored for a certain time beforethey can be used or do they ha&e an e%piration date that you want to !eep inthe system?1) +hich documents are generated with the goods receipt?11) +hich documents are generated in connection with a goods receipt?12) +ill you inspect the material/article at the time of goods receipt? If so" doyou enter the goods receipt and the inspection result or do you only enter thegoods receipt after the inspection has been carried out?

Service Entry Sheet

1) $o you wish to process or document completion of the ser&ices performedby the ser&ice pro&ider?

Invoice Veri#cation

1) $o you reduce the amount of your &endors> in&oices automatically in the

e&ent of &ariances?2) Dame the types of ta% that might appear on a &endor>s in&oice3) ;ist the types of ta% that are generally applicable and should therefore be4) 0ow do you treat unplanned deli&ery costs included in an in&oice?#) $o you sometimes ha&e to change the account assignment for a certainpurchase order at the time of in&oice &erication?') 8hould down payments also be cleared?,) Is a goods receipt always necessary for in&oice &erication purposes? If so"do you allow re&ersal of the goods issue after the in&oice has been posted?0as been entered?.) Is the automatic account determination process only dened by :inancial

ccounting? If not" who is responsible within ;ogistics?1) $o you wish to notify 7urchasing if the in&oice price e%ceeds the purchaseorder price?

Invoice Overvie"

1) +ho is responsible for processing incorrect in&oices in your rm?2) $escribe the information Fow between 7urchasing and In&oice Gerication

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1) $o you bloc! the rele&ant stoc! during the physical in&entory count?2) $o you conduct a physical in&entory forB3) +hich types of physical in&entory do you wish to use to count the materialsin your warehouses?

Printout of Physical Inventory Document

1) 0ow are physical in&entory documents to be printed out?Inventory *ount

1) 0ow do you carry out the physical in&entory count (eg manually)

Physical Inventory +nalysis

1) re physical in&entory dierences aggregated at material group le&el?2) $o you allow physical in&entory tolerances? 8pecify these tolerances

Post Inventory Di,erences

@B 1) +ho is responsible for posting physical in&entory dierences?8pecify the persons responsible and the ma%imum dierences allowed

R-.&.uotation

Processing of Re!uests for .uotations1) $o you generally re-uest se&eral &endors to submit prices" terms andconditions in the form of a tender/bid/-uotation?2) $o you want to assign a collecti&e number to the dierent -uotationssubmitted by se&eral &endors?

%ransmission of R-.s1) 0ow will you transmit your purchasing documents to your &endors?2) +ill you send reection letters to unsuccessful bidders? Indicate how suchletters are to be transmitted to the &endor

Vendor .uotation Processing

1) $o you wish to ha&e the system automatically analyze/e&aluate -uotationssubmitted by &endors?

2) 0ow do you recei&e the -uotations?3) re the -uotations submitted by &endors to be automatically compared bythe system?

%ransmission of Re/ections1) 0ow will you transmit your purchasing documents to your &endors?2) +ill you send reection letters to unsuccessful bidders? Indicate how suchletters are to be transmitted to the &endor

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*ountry India Version related .uestionsB

1 +hether all your 7lants are %cise 5egistered? If not list down which plantsare %cise 5egistered and which are not?2 $o you ha&e anufacturing"