MM Finance sap in ioc

8/6/2019 MM Finance sap in ioc

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Corporate Office - Information Systems Department 1

SAP Management TrainingSAP Management Training

AtAt

RHQRHQ

on 22.10.10on 22.10.10

Y R ChaurasiaY R Chaurasia

DGM(IS)DGM(IS)




Typical MM process Organization structure

Master data

Purchasing process

Inventory Process External Services

Key reports

Table of contents




Goods / Service

Receipt

PO / call-up

Created

Invoice

VerificationRequirement

RFQ

Contract

Invoice

PO

Delivery

PM/ PSPM/ PSPayment

A typical MM cycle

RFQ

MRPMRP

MRPMRP




Company Codes

Plants

Storage Locations

Organisational Structure

IOCLClient

9060 9061

REVN SURP INSR T001

Panipat Ref

9060

Mathura Ref

9050

9050

9050




Company codes Panipat Ref 9060

PlantsMathura ref

9050Panipat Ref

9060/9061

Mathura Ref 9050

Purchasing

OrganizationHCP NHVT SERV

Organization structure




COMPANY CODE

� Lowest level organization and independent unit where auditableBalance Sheet is prepared

� Periods, postings, currencies, document types, number rangesand master data are driven by company code

� Transactional processing between Company codes requires thataffiliates be set up as customers & vendors to initiate inter-company stock transfers and perform related inter-companyeliminations.

� Most other major hierarchy elements are related to company code(Plant, Sales Organization, )




Plant

Each entity is a manufacturing unit

AND / OR

Each entity holds inventory

AND

Inventory is valuated at each entity level

AND / OR

MRP run will be carried out at each entity level

AND / OR

Each entity is excise registered




S torage Location

o Materials are physically received / located

o Inventory is managed on quantity basis

o Inventory is not valuated

o Physical inventory verifications is carried out




S torage Location used ± contd.

� REVN ± Maintenance items

� AFCN - Project Leftover

� SURP - Surplus material

� SCRP - Scrap Materials

� INSR - Insurance Spares

� ESRN - Engineering Services Reserved Material

� TAND ± Turnaround Maintenance material




Purchasing Organization

An organizational unit responsible for procuring materials and servicesneeded for an organization

Negotiates prices and delivery conditions with the vendor

3 Purchasing Organizations for IOCL

NHVT (Non-Hydrocarbon Item Purchases)

HCP (Hydrocarbon Product Purchases)

SERV (Service Purchases)




Masters in MM

Material Master

Vendor Master

Service Master

Excise Master




Purchasing






Contract

Purchase

OrganisationNHVT

Plant

Release

Order (PO)

Purch.

Org. NHVT

Plant 9270

Release

Order (PO)

Purch.

Org. NHVT

Plant 9250

Release

Order(PO)

Purch.

Org. NHVT

Plant 9220

Centrally Agreed Contract




I ntegration with F I

Account assignment :Blank => Standard Purchase of Material for Stocking in

Inventory

K => Purchase where the cost is directly charged off to a

cost center. Hence there is no Stock in Inventory.

F => Purchase where the cost is directly charged off to an

Order.

Tax code

This assigns value to Excise duty, Sales tax/ VAT / service tax and also

determines weather material / service is CENVATable




Inventory Management




Integration with FI in Goods movement

Interface with FI Module

Accounting documents are

created automatically:

Stores Control Account

3411401014

GR/IR Clearing A/c

2410410000

QI Unrestricted GR BlockedStock

types

Goods Receipt

Vendor

Goods Issue

ScrapConsumptionCost centre

Asset

Project

Sales order Sampling

Movement

type




Interface with Excise / VAT / service tax

Purchase Order

Invoice Verification

Excise Invoice

Verification

Excise Invoice Capture

Goods Receipt (101 or 105)

50% CENVAT Credit on

Capital Good CENVAT

for CVD




K ey reports for Monitoring

& controlling




IMPORTANT REPORTS-MM Module

1. Plant Analysis Stock ± MC.1

2. Stock on Posting date ± MB5B

3. List Displays of Purchase Requisitions ± ME5A

4. Surplus Stock for PR Material ± YMR 120

5. Purchasing Documents for Material ± ME2M

6. Purchasing Documents per Vendor ± ME2L

7. Purchase Order Price History ± ME1P

8. List of PO¶s with Values exceeding given Amounts ± YMR 137

9. List PO ± Single tender or by Quotation comment ± YMR 141

10. Report for Non Moving/ Slow Moving ± MCYG

11. Service Report ± AC06 / YM108 / ML53




Inventory Analysis ± MC.1

9050, 4.08-6.08




Group wise Inventory- MC.1




Non moving Analysis - MCYG

Select

exception

fromdropdown










Surplus Check For Indented Materials






Contract Monitoring ± ME3M






Material Price History ± ME1P




Material Price History ± ME1P




Single Tender Purchases ± YMR141




High Value PO ± YMR137

Scrolling right would give

Value of PO and whether PO

is created w.r .t. Contract / RFQ




High Value PO ± YMR137




New Developments

The following new developments have been carried out:� Mass closure of PRS ( YMC185 )

� Mass closure of PO ( YMC 151 )

� Vendor creation/Extension request online ± ( YMC186/ YMC188)

� Report for claim of CENVAT on common input ( YMR190)

� Auto Printing of Reminder letters to Vendors ( YMR 176)

� PDF Format for RFQ/PO ( Materials and Services both)






Plant Maintenance ModulePlant Maintenance Module

Arun PatraArun Patra

CMCM--ISIS




PM Module ± Location Analysis (MCI3)




PM Module ± Location Analysis
















PM Module ± Location Analysis (A Segment)

PM M d l Li t F ti l L ti




PM Module ± List Functional Locations(IH01- Structural View)

PM M d l Li t F ti l L ti




PM Module ± List Functional Locations(IH01- Structural View)











PM Mod le Maintenance Plan Sched le




PM Module ± Maintenance Plan Schedule(IP24)



PM Module Maintenance Plan Schedule




PM Module ± Maintenance Plan Schedule(IP19 ± Graphical view)

PM Module Maintenance Plan Schedule




PM Module ± Maintenance Plan Schedule(IP24)




PM Module ± Damage Analysis (MCI5)














Project Systems ModuleProject Systems Module

Arun PatraArun Patra

CMCM--ISIS




PS Module ± Investment Program - NPL












PS Module ± Investment Program - PLN











Thanks