MLGOO Next Steps for OPDS Locally Funded Projects

OFFICE OF PROJECT DEVELOPMENT SERVICESLOCALLY-FUNDED

PROJECTS

BEA53.86%

BUB47.19%

PAMANA65.62%

RAY66.36%

SALINTUBIG48.09%

PHYSICAL ACCOMPLISHMENT: 54.98%

O V E R A L L S TAT U S O F P R O J E C T S

Under prep – 12%Approved DED/POW – 11%Procurement – 20%Ongoing – 23%Completed – 34%

Obl igat ion Rate – 94%Disbursement Rate – 78%Liquidat ion Rate – 7%

BEA BUB PAMANA RAY SALINTUBIG0

200

400

600

800

1000

1200

1400

1600

1800

2000

UNDER PREP APPROVED DED/POW PROCUREMENT ON-GOING COMPLETED

BEA1,076

BUB4,929

PAMANA651

RAY3,933

SALINTUBIG1,215

Total number of projects


BEA BUB PAMANA RAY SALINTUBIG0.00

1,000.00

2,000.00

3,000.00

4,000.00

5,000.00

6,000.00

7,000.00

8,000.00

9,000.00

10,000.00

OBLIGATED DISBURSED LIQUIDATED

BEA2,413.35

BUB9,555.53

PAMANA6,474.92

RAY2,817.45

SALINTUBIG3,460.44

Total allocation per project


ABO VE NATIO NAL AVERAGE | BELO W NATIO NAL AVERAGE

ARMMXIIICARNCRXIIIXIV-BVI

97.48%74.21%71.49%68.90%62.34%60.07%56.61%55.87%55.53%

---------

93.38%72.88%71.41%68.90%54.70%63.12%49.34%55.71%54.73%

98.96%76.74%80.93%

-70.37%64.09%92.10%56.25%

-

-------

73.36%-

-49.04%32.62%

-43.61%46.38%52.51%55.25%57.48%

P H Y S I C A L A C C O M P L I S H M E N T P E R R E G I O N

VIIIVIIXIIIV-AIIIXIVINIR

54.78%50.93%50.26%49.24%47.34%44.84%44.13%35.82%30.75%

-53.86%

-------

28.86%36.63%45.96%43.55%31.10%45.02%38.63%22.89%31.17%

52.59%-

78.15%-

81.97%-

50.37%20.50%23.86%

71.36%77.16%

-----

46.81%61.94%

42.71%50.05%46.17%62.31%64.81%44.31%33.85%36.50%39.69%

Nat’l ave. 54.988% 53.86% 47.19% 65.62% 66.36% 48.09%

BEA BUB PAMANA RAY SALINTUBIG

ABO VE NATIO NAL AVERAGE | BELO W NATIO NAL AVERAGE

F I N A N C I A L A C C O M P L I S H M E N T P E R R E G I O N

OBLIGATION RATE DISBURSEMENT RATE LIQUIDATION RATE

XIIIARMMVIIXIIXIIIIVIIICARIIXIVBIXIVVIIVANIRNCR

100%100%99%99%97%96%96%95%94%94%93%93%90%90%86%80%79%61%

ARMMVIIXIIIIVBCARVIIIXXIIVIIIIXXIIIIIVAVINCRNIR

93%92%89%83%83%79%79%79%77%75%74%70%70%68%59%59%57%52%

CARXIIIVIIIARMMIIIIIVAXIVBIXVXIIIIVIVIIXINCRNIR

35%18%16%11%7%6%4%4%2%2%1%1%0%0%0%0%0%0%

EXPECTATIONS

Q 1 Q 2 Q 3 Q 4

• 2015 remaining projects have MOA signed

• 25% of 2016 projects with MOA

• 2012, 2013, 2014 projects completed

• 2014 water projects 80% completed

• 10% of 2016 projects on-going

• 75% of 2016 projects with MOA; 50% on-going

• Ongoing projects in Q2 completed

• 90% of 2016 projects with MOA; 80% on-going

EXPECTATIONS

Program/ Project FYs

TargetsStrategies/

Action to be takenQ1 Q2 Q3 Q4

Name of Subprojects Allocation Name of

Subprojects Allocation Name of Subprojects Allocation Name of

Subprojects Allocation

PAMANA 2012 2013 2014

SALINTUBIG RAY BEA BuB Water BuB Local Access BuB Others

I hereby commits to assist the LGU in achieving the targets listed above. Conforme:

(Name above signature) (Name above signature)Name of MLGOO Name of PD

MLGOO TARGETS

2012-2014 Projects

EXPECTATIONSMLGOO TARGETS


TargetsStrategies/





PAMANA SALINTUBIG RAY BEA BuB Water BuB Local Access BuB Others



2015 Projects

EXPECTATIONSMLGOO TARGETS


TargetsStrategies/





PAMANA SALINTUBIG RAY BEA BuB Water BuB Local Access BuB Others



2016 Projects

ROLE OF MLGOOsin the implementation of Locally-Funded Projects

PREPARATION PHASE / MOA-SIGNING

PREPARATION OF TECHNICAL

DESIGN (DED) PHASE

PROCUREMENT PHASE

IMPLEMENTATION PHASE

POST-IMPLEMENTATION

PHASE




DESIGN (DED) PHASE

PROCUREMENT PHASE


POST-IMPLEMENTATION

PHASE

MONITORthe preparation of documentary requirements

NOTIFY the LCE if no action has been done

CHECK the completeness of documents based on the checklist

KEEP a copy of the documents for monitoring purposes




DESIGN (DED) PHASE

PROCUREMENT PHASE


POST-IMPLEMENTATION

PHASE

TAKE A PHOTOof the project site before project implementation

UPLOAD the geotagged photo in the PPMS




DESIGN (DED) PHASE

PROCUREMENT PHASE


POST-IMPLEMENTATION

PHASE

MONITOR the preparation of TD/DED and other supporting documents

ENSURE the submission of documents within 60 days after the release of 1st tranche

NOTIFY the LCE if no action has been done and inform the RO through the PD that the project is candidate for cancellation & reversion




DESIGN (DED) PHASE

PROCUREMENT PHASE


POST-IMPLEMENTATION

PHASE

Check the COMPLETENESS OF DOCUMENTS(see checklist in the project guidelines)

Within 24 HOURSNOTIFY LGU to submit lacking documents




DESIGN (DED) PHASE

PROCUREMENT PHASE


POST-IMPLEMENTATION

PHASE

MONITOR procurement timelines

ATTEND bid opening if invited.Do not interfere with proceedings.Note irregularities and submit report.

Notify LGU for any difference in timelinesAny deviation may be a reason for project cancellation

Notify RO of FAILED BIDDINGSand monitor new procurement timelines




DESIGN (DED) PHASE

PROCUREMENT PHASE


POST-IMPLEMENTATION

PHASE

MONITOR the installation and updating of

PROJECTBILLBOARD




DESIGN (DED) PHASE

PROCUREMENT PHASE


POST-IMPLEMENTATION

PHASE

Submit weekly status report to RO thru the PD

Take pictures of the project site at

30%, 60%, 90%, 100% completionUPLOAD TO PPMS

Update project status on PPMS monthly




DESIGN (DED) PHASE

PROCUREMENT PHASE


POST-IMPLEMENTATION

PHASE

Coordinate schedule of PUNCHLISTING and FINAL INSPECTION with LGU




DESIGN (DED) PHASE

PROCUREMENT PHASE


POST-IMPLEMENTATION

PHASE

Submit certification of project existenceFor water projects, certify that the water is flowing in tapstand

Monitor the preparation ofSUBPROJECT COMLETION and LIQUIDATION REPORTSThese should be submitted to the ROONE MONTH after completion

KALSADAKonkreto at Ayos na LanSAngan ang DAan

sa Pangkalahatang Kaunlaran

LEGAL BASIS

LPPResolution 2015:02 urging

the NG to support LRM

DBM & DILGAssistance to LGUs through KALSADA

Core Investment Programs and Projects of the 2011-2016 PIP

2016 GAA under Local Government

Support Fund

Section 17 of LGC

KALSADA aims to build sustainableLRM capacit ies

Capacity Development

to institutionalize effective LRM in provinces

Component 2Provincial LGUs

Component 1DILG

• Determine LGU’s areas of enhancement on LRM through the LRMPA

• Provide TA to LGUs on the use of LRM tools developed by PRMF

Physical Works

To rehabilitate, improve or upgrade core provincial roads

• Upgrade: gravel to concrete• Improve: road widening and drainage

improvement, earth works, slope protection, repair or replacement of bridges, design improvement

• Rehab: replacement of drainage

• Provincial Roads Network Development Plan (PRNDP) is produced

• Other Documentary requirements complied

KALSADA funds to be released to provinces

NG Subsidy – Direct release to LGUs,but wi th documentary compl iance pr ior to the re lease

only if

Assistance to LGUs (ALGU)

P6.5B

LGSF for the rehabilitation, upgrading and improvement of

Provincial Road Network

Funding based on criteria74

pro

vinc

es

NBM 118 (priority tourism and agri provinces) & 119 (provinces with high poverty magnitude and vulnerable to disasters)

Performance in roads maintenance, % of fair to good roads

1

310%

30%

Performance of provinces in implementing SLRF projects, in % of completed projects for 2011, 2012 and 2014

2

40%Need for roads upgrading/improvement, % of unpaved roads

4

20%

KALSADA, a shared investment

Income Class of Province

Assistance to LGUs (ALGU) LGU Share

1st Class 70% 30%

2nd Class 80% 20%

3rd-5th Class 90% 10%

Status as of January 22, 2016

Provinces with complete submission

of documentary requirements

List of Provinces with 3 or less

requirements for submission

List of Provinces with 5 or more

lacking requirements for submission

• 1st Batch – 35 provinces endorsed to DBM on 1-5-16 for the release of funds

• 2nd Batch – 18 provinces endorsed to DBM on 1-15-16 for the release of funds

• Reg. II (Cagayan, Quirino); Reg. III (Pampanga, Tarlac); Reg. IVA & B (Quezon, Palawan); Reg. VII (Cebu, Siquijor); CARAGA (Dinagat Island)

• Reg. II (Batanes); Reg. IVA & B (Laguna, Oriental Mindoro); Reg. V (Masbate); NIR (Negros Oriental); Reg. IX (Zamboanga del Sur; Zamboanga Sibugay); Reg. XI (Davao DN, Davao DS, Davao Or.) Reg. XII (Sultan Kudarat)

1ST QUARTER1. Orientation of Kalsada2. Contract Management.Construction Supervision3. CPEs4. Materials Testing and Quality Control

2ND QUARTER1. Result Based Monitoring and

Evaluation2. 1st Quarterly Consultative

Workshop on Project Implementation

3. LR MaintenanceManagement

4. DED5. COA Guidelines on LRM3RD QUARTER

1. 2nd Quarterly Consultative2. Environmental Management3.ACAD, MicroCAD4. PFM & Internal Audit5. Revenue Generation

4TH QUARTER1.3rd Quarterly Consultative

2. Road Safety Audit3. Baseline Data Gathering

4. 4th Quarterly Consultative Workshop

CY 2016 Planned

TRAINING/ WORKSHOP on LRM including

COACHING/ MENTORING

ROLE OF DILG REGIONS

Help to Disseminate Information to LGUs

Memorandum of Agreement

Partnership in the Strengthening of LGU’s Capacity in Project Preparation

and Implementation of Devolved Infrastructure Projects

The purpose of the program

To strengthen the LGUs’ capacity in project preparation and

implementation

How do we strengthen the LGUs’ capacity in project preparation and implementation?

Development of a CAPDEV programme

Formal Training

On Project Management Cycle

Directly Undergo On-the-Job Training

(OJT)under the DPWH District

Engineer Office in their area

Development of an action plan and implementation

schedule

AgreedRoles and Responsibilites

Agreed Roles and Responsibilities

DILG

Provide Technical Support to the DILG in the activity

Take the lead in the formulation of a capacity development programFormulation of

a capacity development program DPWH

DILG


DILG

Formulation of a capacity development program

Areas that may be covered by the CAPDEV activities• FEASIBILITY STUDY• DETAILED ENGINEERING DESIGN• PROCUREMENT• CONSTRUCTION SUPERVISION AND CONTRACT MANAGEMENT• PROJECT MONITORING & EVALUATION• QUALITY CONTROL/QUALITY ASSURANCE• OPERATIONS AND MAINTENANCE


DILG

Designate District Engineers/other qualified personnel to act as resource persons, mentors & coaches to city/municipal engineers

Take the lead in the Implementation of the CapDev ProgramImplementation

of Capacity Development Programs DPWH

DILG


DILG

Take the lead in the development of an Accreditation System for city/municipal engineers

This will lead to the issuance of a Certification of Technical Capability

Provide Support to DPWH in the development of an Accreditation System for city/municipal EngineersAccreditation

System for city/municipal engineers

DPWH

DILG


DILG

Take the lead in the review and assessment of LGUs’ technical capability

Provide support in the review and assessment of LGU technical capability

Review and Assessment of LGU Technical capability

DPWH

DILG


Is to ensure the cooperation and participation of the LGUs in the capacity development activities and compliance with the Accreditation System

DILG


Work cooperatively to support the objective of the

Agreement

Mutual Responsibilities of DILG and DPWH

Establish working committee who will regularly meet to ensure timely

implementation of CAPDEV programs and operationalization of

the Accreditation system


Ensure consistent attendance by all

representatives at all meetings

Mutual Responsibilities of DILG and DPWH

Provide funds for the implementation of this

Agreement

THANK YOU

Documents

MLGOO Next Steps for OPDS Locally Funded Projects