MLA BOARD REPORT CHECKLIST, 2009molib.org/2014archive/governance/docs/2009/MLAAgenda... · 2013-12-31 · 1 MLA BOARD REPORT CHECKLIST, 2009 Reports due to Secretary and Executive

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MLA BOARD REPORT CHECKLIST, 2009

Reports due to Secretary and Executive Director 10 days prior to meeting dates

Page # Mar 6

May 1

July 24

Sep 11

Nov 13

Executive Committee President 1 √ President-Elect 2 √ Treasurer 3 √ Secretary 4 √ Past-President 5 √ Executive Board Member-At-Large, Howard 6 √ Member-At-Large, Miller 7 √ ALA Councilor 8 √ MACRL 9 √ PLD 10 √ SLD 11 √ Trustee and Friends 12 √ YSD 13 Executive Director 14 √ Standing Committees AD Hoc/Special Standing 15 Archivist 16 Awards 17 √ Budget & Finance 18 Bylaws & Handbook 19 √ Conference-2008 20 Conference-2009 21 √ Continuing Education 22 Intellectual Freedom 23 Legislative 24 √ Long Range Planning 25 √ Membership 26 √ Nominating 27 √ Public Relations 28 √ Publications 29 √ Site Selection 30 Webmaster 31 Special Interest Groups CSRT 32 √ CIRCILL 33 √ CIT 34 Gene 35 Gov Docs 36 √ Outreach 37 √ PEER 38 RIS 39 √ Support Staff 40 Tech Services 41 √ YASIG 42 √

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Stakeholders/Guests DOLL 43 KCMLIN 44 MASL 45 MLNC 46 MOBIUS 47 MOREnet 48 MOSL 49 MPLD 50 SISLT 51 Beta Phi Mu 52

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MISSOURI LIBRARY ASSOCIATION Board Report

Unit/Stakeholder Page Number: 1 Unit/Stakeholder Name: President Unit/Stakeholder Representative Name: Kimberlee Ried MLA Board Meeting Date: March 6, 2009 I. Information Items Sent communications to the following: Eric Button (incoming business librarian to KCPL) – encourage membership Carol Levers – congratulations on “I Love My Librarian” award Glen Fitzgerald (GumDrop Books CEO) – to encourage trade show participation and MLA sponsorship Trudie Hall (UMKC Friends Board) – to encourage membership Steve Paul (UMKC Friends Board) - to encourage membership Rudy Papenfuhs (UMKC Friends Board) - to encourage membership Kimberly Patton (KCPL) – to congratulate on a new position and encourage MLA membership Stuart Hinds (UMKC) - to congratulate on a new position and encourage MLA membership Michelle Creed (SGCL) – to follow-up on a meeting in KC, and to encourage MLA involvement Regina Cooper (SGCL) – to congratulate on new position and encourage MLA membership All library directors in the state – joint letter with Steve Potter to encourage all to attend LAD event All stakeholder groups including SISLT, DOLL, MPLD, KCMLIN, MASL, MLNC, MOBIUS, MOREnet, and MOSL – letter announcing board and inviting all to attend MLA board meetings Met with Dawn Sanders (SLD member) to discuss her MLA participation. Arranged and facilitated dinner meeting with KCPL and SGCL foundation and development directors in Kansas City in early February. Sent a draft budget to treasurer Garrett. Requested that the treasurer research information surrounding COLA and ED salaries for non-profits to ensure MLA is inline with the economy and geography of mid-Missouri. Worked on planning and implementing the Leadership Training and Orientation retreat, including development of the ‘toolkit’ for all attendees and the workshop agenda which included over 50 MLA leaders! Toured, with the Site Selection Committee, two properties in the Lake Ozark area as potential sites for the 2010 Annual Conference. Continued work on committee appointments and confirming that folks would continue with their current appointments. Currently the president chairs the Membership and Legislative committees as chairs have not been appointed. Am awaiting a response for a possible membership chair. Wrote January & March MO INFO article and sent out monthly (Dec, Jan & Feb) email messages via MLA-L on various topics. Wrote and submitted letter to the editor to the Kansas City Star re: KC Library budget cuts. Letter ran on Wednesday January 28th, 2009. Wrote press release to be distributed to all major newspapers in the state info about Library Advocacy Day event.

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Was interviewed by Jessica Machetta of Missouri Net for newspaper article on the federal stimulus package, CPSC issue of lead testing and overall library usage vs. budget cuts Made plans to attend the February DOLL (Directors of Large Libraries) meeting in Columbia. Will report feedback to the MLA Board at March meeting. Drafted the Library Advocacy Day agenda for Feb 10th. ALA activities include: - JCLC conference announcement – attended the announcement ceremony for the Joint Conference of Librarians of Color, which will be held in KC Sept 19-23, 2012 at the Westin Crown Center. JCLC is composed of five ethnic groups within the library profession, those include: Asian American, Native American, Chinese American, Hispanics/Latinos (REFORMA) and the Black Caucus - Spoke with IMLS representative Kevin Cherry about the availability of IMLS money for state chapters. - Along with ED Booker and fellow board member Sarah Howard, attended the Chapter Leaders Orientation daylong workshop while in Denver. Also attended all three of the Chapter Relations Council meetings while at the conference. - Co-hosted the Missouri Library Association happy hour reception, which garnered about 25-30 Missourians (librarians, directors and trustees) in attendance. Representation was good with folks from KC, St Louis, Columbia, Warrensburg and Springfield networking. - Attended the International Council of Library Association Executives (ICLAE) dinner while in Denver. Conducted a Board vote on the Emerging Leaders letter during the week of February 2. Secretary Piesbergen recorded the votes. II. Discussion Items Library Advocacy Day fee restructuring and substitution/cancellation policy. Feedback from Directors of Large Libraries Meeting. MLA mission statement review. ALA items for discussion: CapWiz; Economic Stimulus funding; IMLS funding; JCLC event; and strengthening chapter relationship. (Candice Oliver and Pam Klipsch) Proposed Electronic Voting Policy review. Old Business: 11.13.08 Dick Wilding E-Mail reply needed, see following e-mail. III. Action Items Slate of MLA committee appointments, see following list. Note: part of this has already been approved at the November Executive Board meeting. Approve Electronic Voting Policy, see following proposed policy. Review of 2009 proposed budget, suggest amending it to reflect either a COLA increase or a merit salary increase for the current Executive Director. COLA should be in line with federal government recommendations, annual merit increase was board recommended in 2007.

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Position Appointee Comments President Kimberlee Ried confirmed [email protected] President-elect Sharon McCaslin confirmed [email protected] Past President Karen Hayden confirmed [email protected] Secretary Frances Piesbergen confirmed [email protected] Interim Treasurer Tony Garrett Board elected interim [email protected] MACRL Chair Courtney Mlinar member voted [email protected] Public Library Chair Mary Beth Revels member voted [email protected] Special Library Chair Cindy Ernst member voted [email protected] Trustee & Friends Chair Terri Brunner member voted [email protected] Youth Services Chair Crystal Faris member voted [email protected] Member at Large Marty Miller confirmed [email protected] Member at Large Sarah Howard confirmed [email protected] ALA Councilor Pam Klipsch confirmed [email protected]

2009 Conference Coordinators June DeWeese and Judy Maseles confirmed [email protected]

[email protected]

2010 Conference Coordinator Karen Hayden working on appointing

2011 Conference Coordinator 2011 Site Selection Stephanie Tolson confirmed [email protected]

Archivist Debbbie Luchenbill confirmed new

appointee [email protected] Awards Chair Barbara Brain confirmed [email protected]

Awards Committee John Furlong confirmed new

appointee [email protected] Awards Committee Mollie Dinwiddie confirmed [email protected] Budget & Finance Chair Tony Garrett Board elected interim [email protected] B&F Committee Karen Robinson confirmed [email protected] B&F Committee Joni Blake confirmed [email protected]

B&F Committee Shannon Crary confirmed new

appointee [email protected] B&F Committee B&F Committee B&F Committee Bylaws/Handbook Chair Karen Hayden confirmed [email protected] B&H Committee Sharon McCaslin confirmed [email protected] B&H Committee Ann Riley confirmed [email protected]

B&H Committee Judy Pruitt confirmed new

appointee [email protected] B&H Committee Continuing Ed Chair ON Hiatus CE Committee ON Hiatus CE Committee ON Hiatus

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CE Committee ON Hiatus CE Committee ON Hiatus Intellectual Freedom Chair Jerry Brown confirmed [email protected] IF Committee Robert Hallis confirmed [email protected] IF Committee Seth Hershberger reconfirmed IF Committee Deanne Fessler reconfirmed

IF Committee Andrea Miller confirmed new

appointee [email protected] IF Committee IF Committee IF Committee IF Committee IF Committee Interim Legislative Chair Kimberlee Ried interim [email protected] Legislative Committee Beth Fisher confirmed [email protected] Legislative Committee Sallie Hancox confirmed [email protected]

Legislative Committee Christa Van Herreweghe confirmed [email protected]

Legislative Committee Bill Rodgers confirmed [email protected] Legislative Committee Michaela Hansen confirmed [email protected] Legislative Committee -FLC Gerald Brooks confirmed [email protected]

Legislative Committee Marcus Richter confirmed new

appointee [email protected] Legislative Committee Gary Holdefer confirmed [email protected] Legislative Committee Jim Brown confirmed [email protected]

Legislative Committee John Furlong confirmed new

appointee [email protected]

Legislative Committee Kelly Davis confirmed new

appointee [email protected] Legislative Committee Legislative Committee Legislative Committee Long Range Planning Chair Karen Hayden confirmed [email protected] LRP Committee Sharon McCaslin confirmed [email protected] LRP Committee Betty Evans confirmed [email protected] LRP Committee Tony Garrett Board elected interim [email protected] LRP Committee Barbara Jones confirmed [email protected] LRP Committee Cathy Dame confirmed [email protected]

LRP Committee Jennifer Millikan confirmed new

appointee [email protected] LRP Committee LRP Committee LRP Committee LRP Committee LRP Committee LRP Committee LRP Committee LRP Committee LRP Committee

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Interim Membership Chair Kimberlee Ried interim [email protected]

Membership Committee Anna Kwiatkowski confirmed new


Membership Committee Gina Gibbons confirmed new

appointee [email protected] Membership Committee MaryEllen Sievert confirmed [email protected] Membership Committee Ann Roberts confirmed [email protected] Membership Committee Hollis Stolz confirmed [email protected] Membership Committee Laura Pirondi on maternity leave [email protected]

Membership Committee Debbie Luchenbill confirmed new


Membership Committee Asia Gross confirmed new

appointee [email protected] Membership Committee

Nominating Chair Michaela Hansen confirmed new


Nominating Committee Karen Moore confirmed new

appointee [email protected] Nominating Committee Nominating Committee Public Relations Chair Diane Hunter confirmed [email protected] PR Committee Candice Oliver confirmed [email protected] PR Committee Christina Pryor confirmed [email protected]

PR Committee Erin Button confirmed new


PR Committee Cynthia Dudennhoffer confirmed new


PR Committee Cynthia Hudson confirmed new

appointee [email protected] Publications Chair Jodie Borderding confirmed [email protected] Publications Committee Carol Brown confirmed [email protected] Publications Committee Laura Akers confirmed [email protected] Publications Committee Jennifer Parsons confirmed [email protected]

Publications Committee Kristine Helbling confirmed new

appointee [email protected] Webmaster Amy Davis confirmed [email protected]

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Missouri Library Association Proposed Electronic Voting Policy (12.9.08) The following policy applies to the both Executive Committee and Executive Board electronic voting. A business day is defined as 8 am through 5 pm, Monday through Friday. Introduction of an Issue for Informal Discussion 1. Any member of the Executive Committee/Executive Board may raise an issue or for discussion. 2. The Executive Committee/Executive Board member presents the issue for discussion to the President. 3. The President directs the Secretary to e-mail or otherwise notifies Executive Committee/Executive Board members of and initiates the discussion. The Secretary will set a time period for discussion that will not be less than be less than two business days. 4. All Executive Committee/Executive Board members are encouraged to participate in the e-mail discussion, reply to all recipients, and observe the same rules of order and courtesy that apply to formal meetings. 5. At the close of the informal discussion period, a member of the Executive Committee/Executive Board may make a formal motion for action. Introduction of a Motion 1. Any voting member of the Executive Committee/Executive Board may make a motion. 2. E-mail motions shall be made through the President and managed by the Secretary who will notify all Executive Committee/Executive Board members, beginning with the identification of the person making the motion and the details of the motion. Example: “Jane Doe has made a motion to the Executive Committee (or Executive Board) that (description of motion). A second is required. Any voting member who wishes to second this motion please do so by e-mail to all recipients of this e-mail.” 3. All motions will be made in the same form as those made during formally convened Executive Committee or Executive Board meetings. 4. If a second is not received within two business days, the motion is automatically withdrawn. 5. After a second is received, the President will open the matter for discussion by sending e-mail notification to the Executive Committee/Executive Board repeating the motion and inviting discussion. The President will set a time period for discussion that will not be less than two business days. 6. All further discussion shall include all members of the Executive Committee/Executive Board. 7. At the end of the specified discussion period, the President will call for votes. 8. The President will set a time period for voting that will not be less than be less than two business days. 9. All voting Executive Committee/Executive Board members may cast votes by e-mailing them to the Secretary. 10. Because an e-mail vote prevents the assurance of a quorum, two-thirds of the total number of voting Executive Committee/Executive Board members must vote affirmatively for a motion to pass. 11. At the conclusion of the voting period, the Secretary tabulates the votes and announces the results by e-mail to all members of Executive Committee/Executive Board. Failure to gain affirmative votes from two-thirds of those eligible to vote means that the motion does not pass. 12. The Secretary records the vote in the minutes of the next formal Executive Committee or Executive Board meeting.

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From: Dick Wilding <[email protected]> Date: Thu, Nov 13, 2008 at 12:23 PM Subject: For your Information To: Karen Hayden <[email protected]>, Kimberlee Ried <[email protected]>, [email protected], [email protected], Mary Beth Revels <[email protected]>, [email protected], [email protected], Susan Wray <[email protected]>, [email protected], [email protected], [email protected], Pam Klipsch <[email protected]> As you gather for your last Executive Board Meeting for the year and for some of you, for the last time while you are in office, I want to share my thoughts and intentions with you. I have served in the past with some of you as a fellow MLA Board member and as Director of Mid-Continent Public Library, have dedicated many resources to the organization. I believe someone has lost sight that the purpose of the organization is to serve the membership and not the other way around. It has become obvious to me that the Executive Committee is secretive and desires to keep the rest of the Executive Board in the dark and bypass them in decision making as much as possible. When one complains, they get quoted chapter and verse from the bylaws. When a motion is made to change the bylaws, nothing gets enacted. I am told the problems became painfully obvious at the Annual Meeting last month when motions were made from the floor and the membership was told the bylaws didn't allow for it. It may have always been true that the bylaws didn't allow for it but it wasn't a problem because those in charge of MLA weren't trying to shut out the membership. Anyway, I want to let you know that effective January 1, 2009, Mid-Continent is withdrawing its membership and support from MLA until such time when the bylaws/administration changes to make it a more open and membership friendly organization. Dick Wilding Director of Libraries [email protected] Phone: (816) 521-7216 Mid-Continent Public Library - http://www.mcpl.lib.mo.us

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Unit/Stakeholder Page Number: 2 Unit/Stakeholder Name: President-Elect Unit/Stakeholder Representative Name: Sharon McCaslin MLA Board Meeting Date: March 3, 2009 I. Information Items Attended November Board Meeting as an observer. Attended January Board Training Workshop in Columbia (or at least most of it). Observed Legislative Committee actions as an observer and nominal committee member. Attended Library Advocacy Day in Jefferson City, from introduction to reception. Initiated a proposed meeting with the Directors of Large Libraries (DOLL) to introduce self as President-Elect of MLA and encourage support. II. Discussion Items 1. Proposed Board Retreat for 2010. My current thinking is that we need an overnight and initial Board meeting in January (face-to-face, including goals and objectives for the year and introduction to expectations), followed by in introduction to MLA (all the leadership invited for this late-morning portion), lunch, and rah-rah session. Suggestions and refinements of this proposed idea are welcome. 2. Legislative Advocacy Day. I have ideas about this which are probably better presented to the Committee, but Board comments on the debits and credits of this event would be most welcome. III. Action Items 1. COLA. I initiated the discussion on the MLA board list regarding the COLA in the staff salaries. I had thought this was part of the Board meeting in November, but no approved minutes are yet available. Requested action: Set the amount of the COLA line at zero in the 2009 budget. (Consider approving the 2009 budget in 2008, so that these matters are not brought up so late in the year for approval.) 2. Substitutions at Library Advocacy Day. I requested that a refund be given to Daniel Boone Regional, which was done. However, this difference in interpretation of what the Legislative Committee recommended suggests that we need Board action: Set a policy that last minute substitutions for attendees at Library Advocacy Day will not result in any additional cost to the attendee. (Keeping in mind that this does not apply to new people being added or to last minute cancellations, both of which have financial consequences.)

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Unit/Stakeholder Page Number: 3 Unit/Stakeholder Name: Treasurer Unit/Stakeholder Representative Name: Tony Garrett MLA Board Meeting Date: March 6, 2009 I. Information Items • I have been busy since the last BOD meeting familiarizing myself with the office of Treasurer and what needs to be done to accomplish the goals of this position. • December and January financial review and account reconciliation meetings with Executive Director • One of my goals for FY09 is to apply simple, forward looking financial formulas to the MLA budget in order to give us options and possible projections for growth and management. II. Discussion Items • 12.31.08 FY08 Year-end Revenue and Expense Statement, Budget v Actual • 1.31.09 FY09 Revenue and Expense Statement, Budget v Actual • FY09 Budget. See 2.26.09 Budget Proposal. • FY08 Audit versus financial review III. Action Items • Approve FY09 Budget • Approve FY08 financial review

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Unit/Stakeholder Page Number: 4 Unit/Stakeholder Name: Secretary Unit/Stakeholder Representative Name: Frances Piesbergen MLA Board Meeting Date: 3/6/09 I. Information Items II. Discussion Items ALA Emerging Leaders MO candidate communication – review of Executive Board electronic vote III. Action Items Presentation and approval of October 2, 2008 Annual Business Meeting Minutes Presentation and approval of November 21, 2008 Executive Board Meeting Minutes

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Unit/Stakeholder Page Number: 5 Unit/Stakeholder Name: Past-President Unit/Stakeholder Representative Name: Karen Hayden MLA Board Meeting Date: Mar. 6, 2009 I. Information Items The Lodge of the Four Seasons was selected as the 2010 annual conference site We are still looking for a conference coordinator for 2010. II. Discussion Items No discussion items III. Action Items No action items

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Unit/Stakeholder Page Number: 6 Unit/Stakeholder Name: Member at Large Unit/Stakeholder Representative Name: Sarah Howard MLA Board Meeting Date: March 6, 2009 I. Information Items -Submitted short information piece to MO INFO listing which MAL is assigned to which SIG and division -Subscribed to all assigned SIGS and division listservs -Sent and introductory e-mail to all chairpersons of assigned SIGS and divisions -Attended MLA leadership retreat in January -Attended Chapter Leaders Orientation at ALA pre-conference in Denver -Attended first conference planning meeting. II. Discussion Items None at this time III. Action Items None at this time

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Missouri Library Association Board Report Page 7 Member at Large report From: Marty Miller, MCC-Longview Library February 27, 2009 Activities: I have contacted all of my assigned Divisions and Special Interest Groups. The Divisions include: MACRL and SLD. The Special Interest groups include: CIRCILL, CIT, GENE, Gov Docs, RIS and Tech. I sent out an e-mail introducing myself as their Member-at-Large. I inquired if they had send their annual goals to Kimberlee Reid and if there were any questions or issues that they wanted me to raise at the Board Meeting on March 6th. To date, I have heard back from about half of these groups/divisions. I will be sending a follow up e-mail message today, just in case any new issues have arisen between now and my first contact with them. Respectfully submitted by Marty Miller

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Unit/Stakeholder Page Number: 8 Unit/Stakeholder Name: ALA Chapter Councilor Unit/Stakeholder Representative Name: Pam Klipsch MLA Board Meeting Date: 3/6/09 I. Information Items Attended ALA Midwinter Meeting January 23-28, 2009 in Denver CO. At the ALA Midwinter Meeting in Denver in January, the Board of Trustees of the Freedom to Read Foundation heard updates on ongoing court cases related to libraries, free expression, access and privacy issues. FTRF general counsel Theresa Chmara reported three significant victories had occurred since the trustees last met in June 2008. The first is the successful (and long overdue) end to the effort to overturn the Child Online Protection Act (COPA), a fight that has taken ten years and spanned three presidential administrations. The second legal victory is an important decision that places some limits on the government’s ability to impose a gag order when it uses National Security Letters (NSLs) to obtain information. The third legal victory is the successful conclusion of Big Hat Books v. Prosecutors, challenging an Indiana statute that would have required booksellers and others selling books or other materials that are “harmful to minors” as defined by Indiana law to register with the state as an “adult” business, provide a description of the materials for sale, and pay a $250 registration fee. There are two continuing legal cases of interest to libraries. On February 5, the American Booksellers Foundation for Free Expression (ABFFE) announced that a group of Oregon booksellers will appeal a federal district court decision upholding an Oregon law that could restrict the sale of books, magazines and other material to minors. Last year the booksellers challenged the law because it was vague and lacked procedural safeguards for material that is protected by the First Amendment. Finally, the Eleventh Circuit Court of Appeals handed down its long-delayed decision in Miami-Dade School Board v. ACLU of Florida, the lawsuit challenging the Miami-Dade School Board’s decision to remove from its classrooms and libraries all copies of the book A Visit to Cuba and its Spanish language companion book, Vamos a Cuba. A panel of three judges on the Eleventh Circuit Court of Appeals held, 2-1, that the school board’s decision did not violate the First Amendment. In his dissenting opinion, Judge Wilson strongly argues that “[t]he record provides palpable support for the district court’s conclusion that School Board members banned the book not because of inaccuracies per se but because the book failed to make a negative political statement about contemporary Cuba.” Moreover, Judge Wilson posited that “[t]he banning of children’s books from a public school library under circumstances such as these offends the First Amendment.” The ACLU of Florida has vowed to appeal the Eleventh Circuit decision to the US Supreme Court. The Washington Office briefing session focused on funding initiatives, the stimulus package in particular, and other issues of concern to librarians. Kendall Wiggin, chair of COL (Committee on Legislation), Washington Office Director Emily Shekitoff, and Lynne Bradley from the Office of Government Relations, described a new climate of opportunity for library advocates, but cautioned that competition for influence and money will be significant.

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The economic stimulus bill and the eligibility of libraries for stimulus funding was also a topic of keen interest at the Chapter Relations Committee meetings. Another hot topic was the Consumer Product Safety Commission’s proposed regulation of children’s books under the new Consumer Product Safety Improvement Act (CPSIA). After the Washington Office sent out an alert asking librarians to call the commissioners and protest the proposed retroactive regulation of books for children under the age of twelve --- regulation that could have required libraries to shut down their children’s collections or bar children under twelve from using the library --- the commission agreed to delay enforcement of regulations on children’s books for one year (until February 2010) while it conducted further investigations. Within a week the commission issued a second announcement exempting children’s books printed after 1985 from regulation under CPSIA, effective immediately. Presumably they are still studying what to do about books printed before 1985. The ALA-APA session focused on the proposal for a Library Support Staff Certification Program. Nancy Bolt, co-director of the project, explained that the program is ahead of schedule and they expect to open enrollment in January 2010. Various institutions and organizations are proposing to sponsor classes, and ALA-APA will recruit volunteers to review student portfolios and determine if they have met the certification criteria. Students pay a fee of $350 to ALA-APA to participate in the certification process, and have four years to complete their portfolios. Candidates also pay the sponsoring institutions for the classes. The certification is good for five years. Nancy said they anticipate most candidates will be staff in smaller public and academic libraries that don’t have the time or money to pursue an MLS degree but want to advance to managerial positions. The Constitution and Bylaws Committee, chaired by Tom Wilding brought a proposal to remove the amounts of membership dues from the bylaws. This will simplify the process when dues are increased as it will no longer require a bylaws change. However, Tom emphasized, the general membership would still vote to approve personal dues increases. The bylaws change will go on the 2009 spring ballot for membership ratification. Council spent much time debating the recommendations of two major reports. The first was the “Core Competences of Librarianship,” coming from the Library Education Task Force. The document represents an effort to define the knowledge and skills that a graduate of a master’s program in librarianship should be able to demonstrate on completion of the program. The second document that occasioned much discussion was the massive report of the Task Force on Electronic Participation. The 65-page document was delivered electronically to Councilors six weeks before conference, but we still had people protesting that they had not been given sufficient time to read and digest the report and its sixteen recommendations. It is a complex document, covering both policy issues and technical implementation. It represents a sea change in the way in which ALA conducts its business. And it has major fiscal implications in terms of both ALA revenue sources and new expenses. After debate that stretched through two Council sessions, the 16 recommendations were accepted and referred to the Executive Board for further action. ALA President Jim Rettig promised that a new task force would be appointed to begin work on implementing all of the recommendations as soon as possible. II. Discussion Items As ALA begins to gear up to develop its next five year plan (2010-2015), members of the Executive Board and senior staff want to involve the chapters more closely in the planning process. During the next year, representatives of ALA hope to attend various chapter conferences and hold focus groups to solicit ideas for the next plan. Since ALA President Elect Camila Alire is already scheduled to speak at the 2009 MLA Conference in Columbia next October, members of the Conference Committee could work with her and with the Chapter Relations Office to set aside time in the MLA Conference schedule for such a focus group with Dr. Alire acting as moderator. III. Action Items

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Last December chapter leaders received the following e-mail from Robert Doyle, a trustee of the Freedom to Read Foundation: Thirty-nine years ago, a group of librarians, lawyers, and other individuals committed to protecting and preserving First Amendment freedoms in our libraries and schools came together to found the Freedom to Read Foundation. Since its founding, the Foundation has provided legal resources to libraries and librarians fighting to preserve the freedom to read in their communities and helped to advance First Amendment freedoms for every citizen. Among its major victories is the decision securing full First Amendment protection for the Internet; other court victories across the country have returned books to library shelves and preserved free inquiry in school libraries.

On Sunday, 12 July 2009, members and friends of the Freedom to Read Foundation will come together to celebrate the Foundation’s forty years of successes and to ensure the Foundation’s future by raising funds for the Foundation’s endowment. The gala will take place in the new Modern Art Wing of the Art Institute of Chicago (one of the first public events to take place in this space!) and will honor the Foundation's visionary director, Judith F. Krug, and the work of the McCormick Freedom Museum, which strives to educate the public about the Bill of Rights and our individual freedoms.

We are asking you to provide whatever is support is most appropriate support for your state association. Here are just a few suggestions:

• place the attached ad in your publications; • write a congratulatory note to Judith F. Krug; • purchase an ad in the anniversary gala’s program book (ad prices range from $250 to $750); • purchase a table ($1,250 for table of ten); or • become a sponsor of the gala (sponsorship opportunities from $1,250 to $25,000).

Your support will help ensure the success of the gala and help provide another forty years' of legal protections for the First Amendment in libraries.

I hope we can count on your state association’s generous support for this very special evening. For further information on the event, price of gala tickets, program ads, sponsorship opportunities, or other details, please check out www.ftrf.org/ftrfgala. Or if you prefer, please call Jonathan Kelley at 1-800-545-2433, ext. 4226; (312) 280-4226; e-mail: [email protected] with any questions or if you need additional information.

Proposed Actions: That MLA advertise the FTRF Gala in the March and May editions of MO INFO; and That the MLA Executive Board directs the President to write a congratulatory letter to Judith Krug on the occasion of the 40th anniversary of the FTRF, and on her selection as the fifth recipient (in 16 years) of the William J. Brennan Award, presented by the Thomas Jefferson Center for the Protection of Free Expression. The award was announced in January and will be made during the FTRF 40th Anniversary Gala in Chicago on July 12, 2009.

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Your Page #____9_________________ Unit Name ___MACRL______________ Your Name_Jodie Borgerding________ MLA Board Report Date _3/6/09_______ I. Information Items a. Brent Husher and Jodie Borgerding attended the MLA Leadership Orientation. b. MACRL is planning a meet-up in Seattle for ACRL. MACRL @ ACRL is scheduled for Friday March 13th at 6:30 pm at Pike Brewing Company. Please RSVP to Jodie ([email protected]) if you are interested in attending. c. MACRL officers will write an article for MOINFO. Topics include conference programs, ACRL and ALA conference synopsis, etc. d. MACRL is in the early stages of planning programs and presentations for the MLA Conference. MACRL is also looking into having trivia night instead of a speaker for this year’s conference dinner. I. Discussion Items

None at this time II. Action Items None at this time

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Unit/Stakeholder Page Number: 10 Unit/Stakeholder Name: Public Libraries Division (PLD) Unit/Stakeholder Representative Name: Mary Beth Revels MLA Board Meeting Date: March 6, 2009 I. Information Items Shelley Carney resigned as Recorder of PLD due to a job change. Candice Oliver was recruited and accepted the position of Recorder. The website was updated to reflect the change in officers. We plan to survey PLD members via Survey Monkey about program ideas for the 2009 Annual Conference. II. Discussion Items None III. Action Items None

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Unit/Stakeholder Page Number: 11 Unit/Stakeholder Name: Special Libraries Division Unit/Stakeholder Representative Name: Cindi Ernst,Chair MLA Board Meeting Date: March 6, 2009 I. Information Items The three current officers: Cindi Ernst, Kathy Cosgrove, and Julia Seiter were able to begin a dialog of goals to pursue while attending the Leadership training on January 16, 2009. We continued with the dialog via e-mails. Julia will be presenting the following goals in the March issue of MO INFO. Vision I. To provide leadership and professional growth opportunities that develop, retain, and increase membership in the Missouri Library Association. Survey special librarians (SLD and non-SLD members) as to what they would like to see in terms of conference programming and membership in general. Survey to be effected by first quarter 2009; information to be used for recruitment and activity planning. Vision II. The SLD prepare to be part of the annual contingent that travels to Jefferson City for the 2010 LAD event. This would allow for the Division to build on its knowledge base as well as heighten its awareness of the issues before the legislature. Vision III. To increase visibility and develop relationships across Missouri’s library community. Explore the potential for promoting special librarianship through partnership with MU and Emporia library programs (e.g., special libraries offering internship possibilities to students and making their libraries available for class visits; library classes inviting special librarians as guest lecturers). II. Discussion Items None III. Action Items None

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Unit/Stakeholder Page Number: 12 Unit/Stakeholder Name: Trustee and Friends Division Unit/Stakeholder Representative Name: Terri Brunner MLA Board Meeting Date: 3/06/09 I. Information Items None II. Discussion Items None III. Action Items None

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Unit/Stakeholder Page Number: 14 Unit/Stakeholder Name: Executive Director Unit/Stakeholder Representative Name: Margaret Booker, Executive Director MLA Board Meeting Date: 3.6.09 I. Information Items • 2008 Conference Support: -Completed the payment of conference expenses, including hotel master bill -Received final income payments • 2009 Conference Support: -Briefed Conference Coordinators on activities and timelines -Contributed to 2.5.08 Conference Arrangements Committee orientation meeting -Coordinated conference program request form production and posting -Solicited and reserve conference planning meeting videoconference sites -Updated conference web page and work with hotel to acquire logo and reservation link • 2010 Conference Support: -Participated in Lake Ozark site selection visits -Composed and provide to Site Selection Committee Lake Ozark proposal details -Negotiated Lodge of the Four Seasons Contract details and secure signatures on final Contract -Paid $1000 deposit • 2011 Conference Support: -Briefed Site Selection Committee Chair Stephanie Tolson on duties and timelines for KC Metro Area site selection • 2009 MO LAD: -Conducted pre- and on-site registration and contributed to event preparations -Prepared and distributed multiple budget updates • Advised President and President-Elect on event registration and membership policies and practices and contributed materials in support of their review of such practices • Completed payroll, federal and state tax withholding, rent, insurance, and monthly expense payment, along with quarterly tax report submissions • Completed November, December, and January account reconciliation and financial statement production. 12.29.08 and 2.26.09 account oversight review meetings with Treasurer Tony Garrett. • Made FY08 year-end restricted account balance adjustments: Picture Book Award Fund, Schmidt Luncheon Fund, and Bohley Scholarship Fund. • 2009 Membership recruitment and renewal - 11.14.08 MLA-L listserv announcement opening 2009 membership application acceptance - November and January MO INFO individual member renewal solicitation - 1.6.09 institutional member renewal mailing - 1.7.09 2006 and 2007 lapsed member postcard mailing • January and March MO INFO deadline oversight, editing, and production • Continued to collect and combine unit annual reports • Provided 2009 Emerging Leader with ALA Midwinter travel reimbursement • Supported Building Block Committee’s 3.09 DESE Conference on the Young Years trade show efforts and attended 2.13 and 2.27.09 Reader/Selector Meetings • Supported Treasurer with 2009 budget research advice • Prepared for and contributed to 1.16.09 Leader Orientation Retreat • Solicited Consumer Protection Act feedback, in coordination with State Librarian Margaret Conroy, from Missouri library community on behalf of ALA Washington Office. Collected and submitted replies to ALA. • Represented MLA interests in regard to ReadMOre; began discussion of longstanding MLA endorsement of the statewide reading program • Redesigned letterhead for in-house production and cost savings, included board list upon request of President • Processed President’s and member recruitment and stakeholder correspondence

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• Recruited new members to those full-time new hires listed in St. Louis County and Springfield-Greene County Library District newsletters • Managed MOREnet e-mail and web page server migration. Still to come is a change in administrative e-mail and additional e-mail opportunities • Supported the St. Louis Convention and Visitors Commission in their efforts to bring the 2014 PLA Conference and 2020 ALA Midwinter Meeting to St. Louis. • 11.17.08 Lunch with SISLT Director John Wedman:

-Returned unused SISLT sponsored conference bags, loaded with MLA member recruitment information (brochure, unit inserts, membership applications, and newsletter), for distribution to prospective SISLT students in conjunction with spring recruitment meetings in St. Louis, Kansas City, Columbia, and Springfield. Offered to come out to speak on behalf of MLA or to find a MLA leader to do the same when meetings are conducted outside of Columbia. -Invited SISLT participation in 2009 MO LAD -Solicited SISLT institutional membership -Discussed coursework and potential to develop student internship projects ideas such as public, special library, and academic library research ideas that LIS students could conduct in collaboration and under the supervision of MLA division steering committees. Topics discussed include return on investment analysis, succession planning, legislative analysis of tax and economic stimulus policy. -Discussed opportunities for SISLT to market offerings via MO INFO ads and continued conference sponsorships. -Learned of SISLT’s interest in developing activities that have economic impact -Discussed potential of improved organizational collaboration, including partners like MOSL and MASL; collaboration could focus on library as a “community incubator”. -Next step might be for SISLT and MLA leaders to meet and brainstorm collaboration opportunities.

• 12.4.08 Provided member recruitment information and 2009 MO LAD registration materials to PLD Chair Mary Beth Revels for distribution to MPLD meeting attendees • 12.17.08 Bohley Scholarship donation letters mailed • 12.18.08 Administrative Assistant Deb Nicol’s last day. Ran ad for replacement and received only three unsatisfactory applications. Hired sister Sarah Booker on a temporary basis through the end of March 2009. Contacted senior placement company Available Jones for permanent, part-time candidates to begin in March. • 1.12.09 Meeting with 2008 Secretary Joy Dufrain and 2009 Secretary Frances Piesbergen to review as yet to be completed meeting minutes and additional open items • 1.15.09 Reviewed NLLD timeline and recommended National Legislation Coordinator duties with FLC Gerald Brooks • 1.22 – 1.28.09 ALA Midwinter, Denver:

-Lead Chapter Leaders Orientation, a day-long workshop, and presented a workshop segment on association management structure -Hosted MLA@ALA Happy Hour for approximately 25 member and non-member attendees -Attended Chapter Relations Committee and Chapter Council Meetings; and sessions on how to access LSTA funds, build statewide coalitions, and use Capwiz; contributed to a meeting of the International Council of Library Association Executives (ICLAE) and hosted an ICLAE dinner; attended the announcement reception for the 2012 Conference of the Joint Librarians of Color; and solicited trade show vendors and marketed MLA newsletter ad space to ALA trade show vendors. -If sent to ALA Annual Conference in Chicago, July 2009, I will organize and host an ICLAE sponsored meeting with IMLS representative to further investigate LSTA grant opportunities for chapters.

• 2.7.09 MASL Executive Board Meeting, shared the following: -Welcome the dovetailing of MLA Conference and MASL Fall Seminar -Discussed the sharing of legislative advocacy speaker Stephanie Vance -Thanked MASL leader for their attendance at MLA’s MLA@ALA Midwinter Happy Hour -Announced 2010 conference site and encouraged MASL leaders to again consider collaborative program options -Reminded attendees about 2009 MO LAD and 2009 NLLD -Announced 2008 Missouri Building Block Picture Book Award Winner and confirmed that 2009 nominees would be announced and activity sheet available for purchase at MASL’s April conference. -Reminded folks that they are welcome to subscribe to MLA’s open listservs

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-Announced 2.15.09 MO INFO submission deadline. Received thanks for running MASL Spring -Conference detail in January MO INFO. -Provided MASL’s Southwest District with a MLA CD Case and CD Player (received free as a member award from Office Depot) as a door prize for their Winter/Spring Meeting. The SW District includes Springfield and is a large and active MASL regional affiliate. -Noted the following: MASL is shopping for conference sites, 2011 and beyond, and has conducted site visits in Springfield, and St. Charles. MASL is going to introduce self-serve listserv subscriptions MASL is introducing a wiki for improved board communication MASL has set Executive Board Meeting dates through June 2010.

• 2.13.09 Begin oversight of 3.6.09 Executive Board Meeting preparations – board report template updated and invitation reminder message sent to MLA leaders and organizational stakeholders • 2.26.09 financial review and 2009 budget preparation meeting with Treasurer Tony Garrett II. Discussion Items None. III. Action Items None.

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Unit/Stakeholder Page Number: 17 Unit/Stakeholder Name: Awards Committee Unit/Stakeholder Representative Name: Barbara Brain, Chair MLA Board Meeting Date: 6 March 2009 I. Information Items Committee members reviewed the Awards Workbook and the information was submitted to Amy Davis for posting on the web page. The workbook, showing previous award winners back to 2004, is now available on the web site. The committee is currently discussing entertainment possibilities for the October Awards Banquet. We hope to submit a recommendation for Board approval within the next month. II. Discussion Items III. Action Items

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MISSOURI LIBRARY ASSOCIATION Board Report Template

Unit/Stakeholder Page Number: 19 Unit/Stakeholder Name: Bylaws & Handbook Committee Unit/Stakeholder Representative Name: Karen Hayden, Chair MLA Board Meeting Date: Mar. 6, 2009 I. Information Items No action II. Discussion Items No action II. Action Items No action

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Unit/Stakeholder Page Number: 21 Unit/Stakeholder Name: 2009 Conference Coordinators Unit/Stakeholder Representative Name: June DeWeese/Judy Maseles MLA Board Meeting Date: 3/6/09 I. Information Items 2009 Conference Theme and Logo have been approved and are on MLA Website. All Conference Arrangements Committee Chairs and co-chairs of all committees are appointed. The first meeting of the Conference Arrangements Committee has been held and work assignments have been given. Program proposal form will be completed and on the website by the Board meeting date. Email to MLA Listserv inviting program proposals will have also been sent. II. Discussion Items There are no discussion items at this time III. Action Items There are no Board action items at this time.

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Unit/Stakeholder Page Number: 24 Unit/Stakeholder Name: Legislative Unit/Stakeholder Representative Name: Kimberlee Ried MLA Board Meeting Date: March 6, 2009 I. Information Items Crafted solicitation/encouragement letter to be sent to all library directors (academic and public) across Missouri to invite to Library Advocacy Day in February. This letter was signed jointly by former chair Steve Potter and current president Kimberlee Ried. Library Advocacy Day was held on February 10 with over 85 MLA supporters registered for the morning session and over 35 legislators attending the evening reception with the MLA supporters. The turnout was one of the best in recent years and there was no shortage of food/drink. MLA Legislative Advocate Randy Scherr continues to keep the committee and board informed and updated on bills currently under consideration in the Missouri house and senate. In addition, Advocate Scherr was invited and presented information on the importance of advocacy at the January MLA Leadership and Orientation retreat. Several legislative committee members attended and were able to take part in the day’s activities. The committee has begun communications with the Missouri state library and others in regards to economic stimulus (ARR) act. II. Discussion Items MOREnet executive director Bill Mitchell has requested that the legislative committee alter it’s 2009 agenda to reflect MOREnet’s current stance on funding recommendations, which is that they will take Governor Nixon’s recommendation for flat funding. The committee and board has briefly discussed this via email with input from the state librarian. The agenda is voted on by the MLA membership and currently the committee and board member feedback has been to alter the agenda, with a disclaimer type note (and not pursue a member vote) – however state librarian feedback was in opposition to this idea. Board direction is needed. Based upon feedback from LAD attendees, board consideration should be given to altering the LAD registration form to accommodate substitutions in registrants. In addition, the MLA president and interim chair received the following from a potential attendee and presents it for board discussion: I'm replying to all because of the nature of my reply. Although I've been fairly faithful in attending LAD over the years, I've not stayed for the dinner at the country club except one or two years back in the 1990s. My reason for not attending this year is the big increase in price for registering. There didn't seem to be an option to pay just for registering rather than for the whole event including the club dinner. I usually go by train and stay over one night, but to attend everything I'd have to stay two nights. Another reason is the disappearance of MOBIUS funding from the state. That was a key reason for my attendance. I strongly support public libraries and all libraries, but right now both time and funds are in shorter supply in my case. III. Action Items None.

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Unit/Stakeholder Page Number: 25 Unit/Stakeholder Name: Long Range Planning Committee Unit/Stakeholder Representative Name: Karen Hayden, Chair MLA Board Meeting Date: Mar. 6, 2009 I. Information Items In January, the Long Range Planning committee sent via the MLA, MPLD, and MASL discussion lists a survey that was begun last year using the Survey Monkey program. The survey was available until the end of January. The committee has not met to address the specific issues and concerns but we have looked at the results and have categorized the comments in broad categories. (Some comments could go in more than one of the categories but for this first report we just put the comment in one category.) II. Discussion Items MLA Membership Survey – 2008 1. What is your library affiliation? (198 – answered question, 0 - skipped question) Small public 18.7% (37) Mid-sized public 19.2% (38) Large public 11.1% (22) 2-yr. academic 6.1% (12) 4-yr. academic 29.8% (59) Special library 4.0% (8) Other 11.1% (22) Academic – 9 Trustee – 2 Regional public – 2 School – 2 Consortia – 1 State Library - 1 Independent contractor – 2 Student – 1 Medical – 1 MLA – 1 2. What is your library position? Technical Services 14% (25) Public Service 33.1% (59) IT/Systems 1.1% (2) Administration 52.2% (93) Teaching facility 3.9% (7) Board/Trustee 2.2% (4) Other (21) Librarian – 6 Administrator – 8 Trainer – 1 Student – 2 Sale – 1 Communitcations – 1 State outreach – 1

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Association exec – 1 3. What is your membership status in the Missouri Library Association (96 answered, 2 skipped) Never a member 11% (22) Former member 21.4% (42) Current member 67.3% (132) 4. If you are a current member, how long have you been a member? (133 answered, 65 skipped) Less than 6 months – 2.3% (3) 6 mo.- 1 yr. – 5.3% (7) 1-3 yr – 16.5% (22) 3-6 yr - 28.6% (38) more than 6 yrs – 46.4% (63) 5. Please rank the value of the following Missouri Library Association functions with 1 being the least important and 5 being the most important. (172 answered, 26 skipped) 1 2 3 4 5 Rating

average Response count

Advocacy 9.3% (16) 11.0% (19)

16.9% (29)

20.9% (36)

41.9% (72)

1.00 172

Professional Dev/Cont.ed.

9.4% (16) 9.9% (17) 18.7% (32)

33.3% (57)

28.7% (49)

1.00 171

Annual Conf. 9.4% (16) 9.9 % (17)

27.6% (47)

25.3% (43)

28.8% (49)

1.00 170

Networking with MO library community

7.6% (13) 15.7% (27)

24.4% (42)

30.2% (52)

22.1% (38)

1.00 172

Other services (MOInfo, listserves,etc.)

21.1% (36)

15.2% (26)

25.1% (43)

24.6% (42)

14.0% (24)

1.00 171

6. What do you feel the Missouri Library Association could do differently to serve its membership? (95 answered, 103 skipped) Volunteering - Less than a three year commitment Responsive to members/business process -Less dictatorial at the Board and Exec Director level -Board and Director serve at the pleasure of the members - MLA Executive Board could listen to the membership and be respectful of opinions that are different than those in leadership roles. - Keep the membership informed of what MLA is doing; encourage and allow new members to get involved; and people in leadership roles need to be courteous and act in a professional manner despite personal/professional differerences. - Allow the board and members to manage and administer the association. - There needs to be stronger leadership, with the goal of bringing all groups (library types) together with a common goal. Yes--but how? Trying to get libary leaders from all library types on the board and committees/divisions is one way, but also providing a day or 2 day retreat to hash out the differences we seem to be having might be another way. - Change the way offices are filled. If someone runs unopposed, that doesn't mean they are the best candidate (I'm not targeting anyone, it's been that way a long time.) We need to make it more attractive to

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run for MLA offices,get more people excited about doing those jobs, and once they are in office, make it worthwhile for them to be there. - Accountability, transparency, and communication - the executive director is there to serve the organization in an administrative capacity, and should not ever be making decisions on policy or agenda - Be more tuned in to service and effectiveness and less absorbed by trying to make everyone dot I's and cross T's. Blind rule-following without keeping the end goal in sight is not useful to Missouri's library community. Especially if the rules aren't in the bylaws. - Get an Executive Director who has good people skills and realizes they work for the libraries, not the other way around - Listen to the membership. There seems to be or at least appears to be a lot of "back door" conversations and decisions being made without thought or consideration of the membership as a whole. The organization is losing the trust of its membership. - I think you do a good job. - Listen to its members & change the bylaws to let people make motions from the floor. - Focus on listening and responding to membership concerns - streamline the bureaucracy and the overlapping functions - The executive director should be very concerned about not alienating very important and powerful segments of the membership. While they are not infallible, these librarians are the source for significant revenue for MLA and their vision and input for the association is necessary for survival. - Actually listen to the membership when it asks for a change. - Treat them with respect. - Executive board needs to be much more open to the input of the membership. Funding/Budget -Provide a way for those at small libraries to be able to attend the conference. Budget wise, there are no funds for a small library. - Keep cost for MLA and other events down. - Dues are pretty pricey. Have annual dues in September, before the annual conference, and good for 12 months from Sept. 1st. No Comment -Nothing in particular - I haven't been a member so don't really know. - i dont know - I don't really know. I'm new to MO and in a very specialized branch library that has no other counterparts in MO - Not sure - cannot think of anything. .. Communication -Communication could be better - Work on communication with the membership. - Send or post the board meeting minutes somewhere, or publish them in the MOInfo. When I am not serving on a committee I am completely in the dark as to what is going on or upcoming. - More communication via the listserv - Not so much infighting. The last MLA conference is the first time I can remember, that there was such disagreement among the Executive Committee and the general members. - Appeal to broader demographic including new librarians, Technical Services, academic librarians. Perhaps some newer delivery and communication systems which are more up to date and appeal to the newer librarians. . Foster greater exchange and opportunities for communication in between conferences. 2. Alter the tenor of the executive board's management style. Aim for inclusiveness, helpfulness, service. - Listen to what the members want to have happen - More communication with members and provide more benefits for membership fee. - Procedures should not be used to delay answering questions from the general membership. - Provide more online and email options to keep members informed of resources, ongoing MLA discussions and issues, educational opportunities & open jobs, etc. - seek better communication with private universities. - Keep us better informed on legislative issues that affect public libraries.

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- Develop consensus on what MLA is and should do, then clearly articulating that to members and beyond, especially boundaries. MLA can do anything but not everything. - Engage the membership with more informal communication outlets. Embrace newer librarians and get them involved in volunteering for the association right away. - Regional member recruitment events to increase numbers, improve local networking, and develop potential association leaders. Transparency - I’m never sure what the organization does. - According to some of the members to follow through on what the board wants done. I haven’t been there so don’t (know) if that is a problem or not - Transparency. Advocacy - Actually serve the librarians of this state with useful information, education, advocacy. This isn’t happening. - I no longer am certain that MLA provides enough advocacy for libraries at the legislative level. We need strong representation, so state-wide services aren’t cut. - I'm not familiar enough with its current operations to critique, not whatever it does, advocating for the libraries of MO in every way possible with the legislature should be its top priority. - Many library directors are not knowledgeable about how their revenue is affected by legislation. They need tools to educate themselves, their board members and the public. Please keep members very informed of our lobbying efforts too. - Making it easier to renew membership--by credit card and for a year at any time, not calendar year--would help. These may seem trivial, but they create enough of a hurdle to prevent renewal by those on the edge of commitment. Emphasize the advocacy niche. Professional development is readily available from other sources, so why compete in that area? - more advocacy for all types of libraries. convence members that ALL types of libraries are in this together. - Justify its existence by eliminating what amount to good ole boy practices and directing its energies to getting greater financial support from the legislation and making transformational improvements to library services provided to Missourians. - More classes and legislative for fairness to small libraries. - Participation - That is hard to say. In the years I have been a member I felt connected enough. Others seem to not value MLA at all. I think efforts need to continue to reach out to all types of library employees to encourage them to belong and participate. - There seems to be a need for all Missouri libraries and librarians to work better together. I have been a member for about 15 years, this year our organization has decided not to be members any longer. It is a sad time for all. - Bring it's membership closer together (different types of libraries), provide training, work toward removing the "class distinctions" that were brought to the forefront during the previous two presidents terms - seems like too many of the group are working against others. The internal strife must be corrected. - I'm not sure. We're so spread out, it's hard to work together as a state. - Many academic librarians don't see the value of MLA membership; perhaps a stronger (or more equal) emphasis on academic libraries would help change this perception... - advocate regular library services, with much less emphasis on promoting cultural ideas - Focus attention on advocacy. If we don't have the ear of the legislature, we have nothing. Meetings/Conference - Have regional meetings throughout the year rather that only one annual meeting - I think thzt the past MLA didn’t offer much to members between conferences. The committee chairs did most of the work and that was just to plan for the conference. More activities outside the conference should be considered. With MLNC and MOBUIS around, I don’t know what I need from MLA that I don’t get from one of those organizations. - More networking opportunities in different parts of the state throughout the year.

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- local gatherings for librarians -- I don't see opportunities for this outside of the annual conference - Expand range of annual conference to better serve the entire library community in Missouri. - Continue to develop the conference programming with academic and other foci. That was helpful. - Spring and Fall conference at various locations throughout the state. - Seems to be more for academic libraries that public when having sessions at the conference - Conduct more web meetings, less in person meetings. Sponsor webinar trainings year-round. Record annual conference sessions for placement on OPAL (http://www.opal-online.org) - I would rather the annual conference be held in the center of the state. Columbia and Jefferson City would be preferable. - Providing more professional development opportunities throughout the year, for example, seminars, etc. - I am a tech services librarian in an academic/special library. I don't feel that MLA really addresses the sorts of things that I need to know for my job. - Increase the quality of programs available at the annual conference Benefits - Promote and enhance the benefits of membership to all librarians and types of libraries by focusing less on committee structure/governance and more on providing activities which will engage the membership. - I don't really know. I'm new to MO and in a very specialized branch library that has no other counterparts in MO - I know that school librarians mostly just join MASL but for those of us that are in both we feel left out of MLA. - I quit years ago when I could no longer afford the time/money to attend the conference and the conference so little for academic librarians. I started attending the MOBIUS conference instead because it was entirely academic focussed. - I have served as a director for 3 years and joined MLA for the first 2 years. I was unable to attend the conferences, and so I am unclear on what other benefits MLA bestow. I don't feel our library has benefited from our dues. - Have a membership last 1 year from when a person signs up instead of the way it is set up now. Education - More professional development and continuing education opportunities - I would like to see more workshops, seminars, etc. sponsored by MLA throughout the year. My schedule at annual conference doesn’t permit a lot of free time to attend sessions. - More continuing education/development activities apart from the Annual Conference. - Acknowledge paraprofessionals and have training for them. - Have more information on the smaller libraries. - Focus more on networking and professional development activities - More seminars and workshops - Focus on low cost professional development/cont. ed events for all library workers. Some of the work done by volunteers should be done of the Exec Director and Asst (for instance, web site) - The biggest reason I am no longer a member is that I saw little MLA activity providing support for cataloging staff in public libraries. Any activity was run by and for academic catalogers. - More educational opportunities, better promotion of MLA to nonmembers - Adressing hot topics involving legal opinions (or new laws and effect on operations) - coordinating more training and continuing education events - Offer more CE 7. What do you feel is the most important benefit you receive from being a member of the Missouri Library Association? (109 answered, 89 skipped) Conference - Attending conference - The MLA Conference provides the opportunity to stay current and find new ideas. - THe meetings, vendors, group discussion, advocacy information.

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- As an employee in a consortial setting, the opportunity to meet with colleagues at MLA events including the annual conference is the most important part of my membership that affects my current job. If I were to move to a library setting, I would use other MLA services and functions more frequently. - Professional development and the Conference - I really enjoy attending the MLA conference. - Currently, it's the reduced charge for conference attendance. - Continue to develop opportunities for professional development. I would like to see higher profile speakers at the conference. - Annual conference - Personally, I believe that the conference is the most important benefit I receive, because it provides both continuing education and networking opportunities. I do wish, however, that the quality of programs would improve. - I enjoy seeing people from all types of libraries at the conference. I'm glad to know we have a lobbyist for Missouri libraries. - Annual conference, networking, professional development, advocacy - The opportunity to attend and present at the conference and keeping up with current news via listservs and MOInfo. - The opportunity to share with and learn from my MO colleagues at the annual conference - The annual conference when held in St. Louis. - Learn new things at annual conference. - Annual conference - conferences that are affordable - Networking, advocacy for profession and MO libraries, awareness- learning what others are doing/working on by attending sessions at conference or other events - COntinuing education through the annual conference - The ability to present at the conference, which was an excellent experience. Networking - Networking and collaboration with other library staff across the state. - Learning from and connections with other Missouri librarians. - For me personally, it's the opportunity to learn & network with my professional peers and colleagues. I understand for others, MLA provides an opportunity to join forces/voices to advocate for MO's libraries. - For me, it is likley the networking. I believe belonging to my state association is a professional obligation but the participation at conference and on committees allows one to connect with others acorss the state. Where there is connection there are other opportunities. - The opportunity to share continuing education and professional development experiences with colleagues. - Networking - Networking with other professionals in all types of libraries in MO. Advocacy for all types of libraries in MO - Networking, cont. education and professional dev. - Networking and informative sessions on librarianship - Networking and contacts with other librarians - Staying in touch with the community - Networking with other librarians when serving on committees. - I look at my membership as primarily supporting small libraries who don't have the professional development activities that are available to large systems. Benefit received is primarily the opportunity to network with librarians in other systems and having opportunities for staff to attend training sessions around the state - Networking - Networking with other MO Librarians - Nerworking with other members - The connections with my peers. - The networking is probably the most important benefit but I get that from MOBIUS, now. - networking and continuing ed - contact with other Missouri Librarians - Contacts and professional development

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- I have been a member of the Missouri Library Association for approximately thirty years. While I have not been active lately, I draw comfort from supporting the local professional community, and I am inspired by watching younger staff members grow with their increased participation. - Getting to know librarians from a range of libraries and from across the state. - Networking. - I like to network with the Mo. Library Community. - Contact with other libraries - Getting to know other librarians across the state and broadening my knowledge of services and philosophies - Networking. - I haven't belonged long enough to know. I suppose the ability to network within the state is important. - I personally value the networking. But overall, I think advocacy and the annual conference are of primary importance. - Networking - Association with other librarians - Networking - Networking with other libraries Professional development - Being a part of Missouri's library community - My ability to associate with other librarians in the State - networking with other librarians who have similar focus, as well as those who are doing very different things but also have the common interest of what libraries are all about. - Communicating with other Missouri librarians - Connections with other MO librarians. - Networking, advocacy and professional development - The chance to interact with librarians from other types of libraries. Keeping informed - Up-to-date information. - Being connected, in touch with developments as others are experiencing them. - The emails and newsletters. - Being kept abreast of what the current state of Missouri libraries is and what is going on within the state - Information on what is happening with other libraries in the State. - Keeping informed of library developments around the state. - Different issues that come before the library systems. - Additional source of information on resources, educational & career opportunities in MO. - Keeping up-to-date with different trends in not only Missouri libraries but libraries everywhere. Also, it's helpful to meet fellow members from neighboring libraries. - Information about librarians, libraries, and library services outside of my immediate workplace. Advocacy - Advocacy - Advocacy, but I am not sure what is being doing. Attending conference for education and networking opportunities. - Advocacy on behalf of all MO libraries. - for the past few years, I feel I have received very little benefit. Probably, advocacy is most important - Advocacy -- Randy --tax issues - Someone tracking Missouri proposed legislation for potential Library funding impacts. - Advocacy - Library advocacy. - I am a member of MLA because I feel adovacy is the most important function of the organization. In my opinion, that has become a minor concern to the organization, and sadly, I will no longer be a member after this year. - A united front when dealing with legislative issues Getting to know librarians from academic. public and special libraries - Having Randy Scheer--a voice in the legislature for libraries-- is money well-spent by MLA. Lower registration rate for annual conference

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- Professional legislative advocate - advocacy esp on the state level. Our Legislative Advocate and Legislative Committee are our biggest assets - Legislative services and the knowledge that the organization and libraries in Missouri our well-served by a respected, knowledgable and effective legislative advocate in Randy S. - Our legislative lobbyist, updates on laws and other governmental actions affecting libraries, Library Advocacy Day Other - I am not renewing my membership this year. I am embarrassed of this organization. - I turned to MLA in my first weeks in Missouri for answers. I was disappointed that there is no orientation offered to librarians new to the State. I needed to know quickly how library law differed, how privacy and confidentiality laws differed, how public libraries were structured in Missouri, etc. I found these things out by reading the Statutes. However, MLA could have eased my learning process by offering a new-to-MLA/Missouri libraries session at the 1st (and only) MLA Conference I attended. The children's sessions at the Conference were wonderful, but they weren't what I needed. I didn't attend the 2008 Conference. - I'm not a member yet, so I cannot say. - I haven't joined. - I'm a new director, so I don't know yet. - i dont think i am a member - NA - Can't identify benefits - I really couldn't see a benefit for the cost, so we stopped the membership - pretty new, not sure yet - Someone tracking Missouri proposed legislation for potential Library funding impacts. - Not a member - The enthusiasm for library services at all times. - I'm thinking of dropping my membership because of all the rancor. - Currently questioning whether or not to even continue to be a member, the past year has been very frustrating. Professional Development - Professional development and the representation of libraries that the Association presents to the general public. - Equally professional development and networking - Professional development. (And there is precious little of that on the cataloging side) - continuing education - Continuing education, networking with children's librarians around the state. - professional development and interlibrary cooperation III. Action Items No action items

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Unit/Stakeholder Page Number: 26 Unit/Stakeholder Name: Membership Unit/Stakeholder Representative Name: Kimberlee Ried MLA Board Meeting Date: March 6, 2009 I. Information Items Several members of the Membership committee attended the MLA Leadership and Orientation retreat held in January. As a part of Membership networking, the MLA president and executive director along with fellow board members hosted the MLA@ALA happy hour at the recent ALA Midwinter conference in Denver. Some work and research has begun in regards towards working on the membership page of the MLA web site. II. Discussion Items none III. Action Items None

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Unit/Stakeholder Page Number: 27 Unit/Stakeholder Name: Nominating Committee Unit/Stakeholder Representative Name: Michaela Hansen, Chair MLA Board Meeting Date: March 6, 2009 l. Information Items Michaela Hansen, Nominating Committee Chair, sent Margaret Booker, MLA Executive Director, via e-mail the text for a call to nominate new officers. The call will be published in the March 2009 issue of MO INFO. ll. Discussion Items No. lll. Action Items No.

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Unit/Stakeholder Page Number: 28 Unit/Stakeholder Name: Public Relations Committee Unit/Stakeholder Representative Name: Diane Hunter MLA Board Meeting Date: March 6, 2009 I. Information Items Committee activities for 2009:

• Press release announcing new MLA Officers for 2009. • Assistance to the Legislative Committee with announcement and report for MOInfo on Library

Advocacy Day. II. Discussion Items None III. Action Items None

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Unit/Stakeholder Page Number: 29 Unit/Stakeholder Name: Publications Committee Unit/Stakeholder Representative Name: Jodie Borgerding MLA Board Meeting Date: March 6, 2009 I. Information Items a. Established goals for 2009: a. Assist with the creation of MO INFO web archive b. Annual web site review c. Publication Policy Review d. Logo/Copyright review and policy e. Web 2.0 policy b. Began working with Amy Davis to create a MO INFO web archive. c. Will begin a website review to check for old and out dated information. Unit chairs and officers will be notified if pages need to be updated. d. Jodie Borgerding and Kris Helbling attended the Leadership Orientation. II. Discussion Items None at this time. III. Action Items None at this time.

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Unit/Stakeholder Page Number: 32 Unit/Stakeholder Name: Children’s Services Roundtable Unit/Stakeholder Representative Name: Jeana Gockley MLA Board Meeting Date: March 6, 2009 I. Information Items Sharon Anderson from Cape Girardeau Public Library resigned from the CSRT Recorder position in January 2009 and Michelle Akins (Shelley) from St. Louis Public Library has filled the open position. Coordinating with Anna Dewdney, the author of Llama Llama Mad at Mama—winner of the 2008 Missouri Building Block Award, to speak at the annual Thusnelda Schmidt luncheon during the 2009 MLA conference. II. Discussion Items III. Action Items

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Unit/Stakeholder Page Number: 33 Unit/Stakeholder Name: Circulation-Interlibrary Loan SIG Unit/Stakeholder Representative Name: Katherine E. Bohnenkamper MLA Board Meeting Date: March 6, 2009 I. Information Items Katherine Bohnenkamper, June DeWeese, and Cynthia Thompson, represented the SIG at the Officer Training retreat held on January 16, 2009. II. Discussion Items None at this time. III. Action Items Action item 1: Stimulate discussion and participation of the CIRC-ILL SIG listserv by posting topics of interest to the CIRC-ILL SIG members. In absence of listserv members postings, the SIG steering committee will assume responsibility for the posting of the topics. We hope to achieve SIG membership names and institutional identities amongst the members, which will hopefully evolve into a blended, cohesive group of both public and academic librarians. Action item 2: Submit program items for the annual conference that will draw attendance from librarian not currently members of MLA. Action Item 3: Provide stimulating professional development for persons working in circulation, interlibrary loan and related departments.

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Unit/Stakeholder Page Number: 36 Unit/Stakeholder Name: Government Information SIG Unit/Stakeholder Representative Name: Barbara Rehkop Chair MLA Board Meeting Date: 6 March 2009 I. Information Items Unit Goals:

1) Keep the SIG leadership in place until the annual conference; (That is, me, Tammy Stewart as Vice Chair, Sandra Schiefer as Recorder, and Frances Piesbergen as Past Chair)

2) Assess membership interest in the SIG at the annual conference; (e.g., Will anyone want to be Recorder for the next year?)

3) Plan programs for the conference that meet the needs expressed in our Mission Statement.

II. Discussion Items None. III. Action Items None.

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Unit/Stakeholder Page Number: 37 Unit/Stakeholder Name: Outreach Special Interest Group Unit/Stakeholder Representative Name: Nicole Powell, 2009 Chair MLA Board Meeting Date: March 6, 2009 I. Information Items At the end of 2008, new member Megan Garrett volunteered for OTRSIG as Recorder. Megan advanced to 2009 Vice-Chair. She is a Library Associate at Sugar Creek Branch of Kansas City Public Library, and a Master’s in Library Science graduate student at University of Missouri. Since the November 2008 Board Meeting, 2008 Chair Lynn Bosso gave 2009 Chair Nicole Powell a binder of OTRSIG archival materials. The binder is complete with Bylaws, conference planning and communications from 2006 through 2008. On January 16, 2009, Outreach Chair Nicole Powell and Outreach Vice-Chair Megan Garrett attended the MLA Leadership and Orientation Retreat. We had the opportunity to learn about SIG participation expectations in MLA, and we had a chance to network with other MLA leaders. The OTRSIG membership recruitment insert has been formatted and printed for distribution. II. Discussion Items Once it is complete, OTRSIG would like to obtain 2009 membership list for OTRSIG members. It was noticed at the January Leadership and Orientation Retreat that the OTRSIG Bylaws are missing from the MLA Handbook. A copy of the current OTRSIG Bylaws are follow this report and have been submitted to the Bylaws and Handbook Committee and MLA Archivist. III. Action Items No actions IV. Goals Short-term goals for OTRSIG include:

Distribution of OTRSIG membership insert Recruitment for Recorder position Expand communication with members through OTRSIG list-serv Conference planning Contribute to MO INFO

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Missouri Library Association Outreach Special Interest Group

BYLAWS

ARTICLE I – Name The name of this organization shall be the Outreach Special Interest Group referred to hereafter as Outreach SIG. Outreach SIG is a special interest group of the Missouri Library Association, referred to hereafter as (OTRSIG). ARTICLE II – Mission The mission of the Outreach SIG shall be to recognize library access needs of all, but especially the needs of underserved populations, and to heighten awareness of services libraries provide outside of their walls. The OTRSIG shall be a forum for members to actively engage in the exchange of information and ideas that will aid members in providing enhanced outreach services. ARTICLE III – Membership Members shall be those who have paid the yearly MLA dues and have selected Outreach SIG in the Special Interest Group section of the MLA membership application. Membership shall be open to those members of MLA with an interest in the information needs of underserved populations and services libraries can provide outside of their walls. ARTICLE IV – Steering Committee Section A - The Steering Committee shall be composed of four officers elected by the

membership of the SIG: Past-Chair, Chair, Vice-Chair and Recorder. Section B - One Steering Committee officer shall be elected at each annual meeting and shall

serve a four year term of office in the following progression: 1. First year: Serve as Recorder of the SIG. 2. Second year: Serve as Vice-Chair of the SIG. 3. Third year: Serve as Chair of the SIG. 4. Fourth year: Serve as Past-Chair providing guidance, support and

organizational memory. Section C - Duties of the officers are as follows:

1. The Chair shall preside at all meetings of the Steering Committee and the SIG as a whole. The Chair shall plan, with the help of the Steering Committee, SIG programs and activities.

The Chair shall attend all MLA Executive Board meetings, as a non-voting member. If he/she can not attend a meeting they shall designate a Steering Committee member to represent them. At the November Executive Board meeting the Chair is responsible for providing copies of required archival materials to the Executive Director for archiving. The Chair is also responsible for providing the Vice-Chair with the documents necessary for them to function as the SIG’s Chair.

2. The Vice-Chair shall preside in the absence of the Chair and shall assist with the planning of SIG programs and activities.

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The Vice-Chair is required to attend the November Executive Board meeting with the Chair. This meeting will be an orientation meeting for incoming Chairs and important material will be distributed.

3. The Recorder shall record all official actions of the SIG, shall keep minutes of all

meetings and shall forward a copy of all meeting minutes to the Executive Director of MLA for archival purposes.

Section D - Officers shall serve from January 1st to December 31st of the year after they are elected

at the annual business meeting of the SIG.

Section E - Vacancies in elective positions shall be filled as follows:

1. The office of Chair shall be filled by the Vice-Chair for the remainder of the term. This succession shall not prevent the person who succeeds to the office of the Chair from serving a normal term as Chair the next year as provided by Article IV, Section B.

2. A vacancy in the office of Vice-Chair shall be filled by the Recorder.

3. A new Recorder shall be appointed by the Steering Committee to serve until the next

annual business meeting at which an election is held. 4. If a vacancy occurs in a SIG and there are no other officers, the President of MLA

shall secure an individual to fulfill the term of office until the next Annual Meeting at which time the members of the SIG shall select new officers.

Section F - Removal from elective position:

Should a SIG officer demonstrate a pattern of failure to perform all the duties of an office, notification shall be given to the MLA President. The President, with the Executive Committee, shall investigate and, if appropriate, appoint a replacement until the next Annual meeting at which an election is held.

ARTICLE V – Nominations and Elections Section A - Nominations are open to all members of the SIG. Section B - On assuming office, the Chair of the SIG shall appoint a nominating committee of three

members who represent varied groups, geographical areas and interests. Section C - The nominating committee shall present nominations each year for a Recorder to serve a

three year term on the Steering Committee. If other vacancies exist the Committee will also submit names for those positions. The committee shall notify the membership of its nominations including a brief biographical sketch at least thirty days in advance of the regular annual SIG meeting. For regular elections, thirty days notice will be given. For special elections, the Steering Committee will give as much notice as is practical.

Section D - Elections shall be by written ballot at the annual meeting. Additional candidates may be

added to the ballot by a nomination from the floor. Special elections shall be by written ballot or by e-mail which the Steering Committee determines is most expedient.

ARTICLE VI – Meetings Section A - The SIG shall hold meetings as appropriate during the year. At least one of these

meetings, to be called the annual business meeting, shall be held in conjunction with the annual conference of MLA. Other meetings shall be held at a time and place to be set by the Steering Committee.

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Section B - Regular meetings of the Steering Committee shall be held as needed to conduct the business of the SIG. These meetings may be conducted via teleconference or e-mail. A majority of the Steering Committee shall constitute a quorum.

Section C - Notice of all meetings shall be given to the MLA President-Elect and the two Members At

Large so that they may attend. Section D - Notice of all meetings shall be submitted to the MLA webmaster for posting on

MLA’s web-based calendar. ARTICLE VII – Goals Section A - The SIG shall annually present its goals and a timetable for accomplishing those goals

for approval by the Executive Board. Section B - The SIG shall sponsor a program at the MLA Annual Conference every year. The

program may be co-sponsored with other MLA SIGs, Divisions or Committees. Section C - The Steering Committee shall develop programs and activities that further the

objectives of the SIG as stated in Article III of these Bylaws. They will strive to develop opportunities for programs and activities outside of the annual MLA conference.

ARTICLE VIII – Annual Report Section A - The Steering Committee shall submit a written annual report to the MLA Executive

Director as soon as possible and no later than 30 days after the annual business meeting. This report shall contain information concerning progress toward achieving the SIGs goals, modification to the goals in light of progress, future objectives and any additional information requested by the MLA Executive Board. The report will be published in MO INFO and a hard copy retained for archival purposes.

Section B - The Chair may wish to present an oral annual report at the MLA Annual Membership

Meeting if the SIG has significant information to impart to the entire MLA membership. ARTICLE IX – Committees and Task Forces Section A - The Chair shall appoint committees and task forces as needed, subject to the approval of

the Steering Committee. Section B - Members interested in particular issues within the SIG shall be encouraged to organize

and meet regularly for the purpose of working together on those particular issues. The Steering Committee shall approve the formation of these smaller committees or task forces and a member of the Steering Committee shall serve as a liaison to these groups.

ARTICLE X – Financial Support Section A - The SIG is eligible for financial support as provided by MLA Bylaws, Article IV, Section 4. Section B - The Steering Committee, in planning SIG programs and activities, will prepare the proper

paperwork needed to obtain the appropriate MLA funding. ARTICLE XI – Archival Material Submission Section A - The SIG Chair and/or Recorder shall submit to the Executive Director copies of all

required information for archival purposes. The material must be submitted in written form.

Section B - The information submitted shall include copies of at least the following:

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1. Bylaws - If there have been any changes made during the year. 2. Correspondence 3. Membership list 4. Minutes of meetings 5. Conference materials

ARTICLE XII – Review and Dissolution Section A - The Executive Board shall review its endorsement of this SIG at least every third year on

the basis of the SIG’s annual report. If the Executive Board determines that the SIG is not adequately contributing to the mission and goals of the Association, the Chair of the SIG shall give cause at the next Executive Board meeting why the SIG should continue to be recognized. The Board shall determine at that meeting whether to withdraw its recognition of the SIG. Upon petition by at least 40 members of the Association, the decision of the Board may be appealed to the general membership at the next Annual Business Meeting.

Section B - The SIG may choose to dissolve itself by its own initiative with a majority vote of the

existing SIG members. Notice of the SIG’s vote for dissolution shall be sent to the Executive Board.

Section C - An inactive group may re-activate by meeting the criteria for formation as given in Article

IV, Sections 1 and 2 of the MLA Bylaws and Section 5.1.1 of the MLA Handbook. ARTICLE XIII – Amendments to the Bylaws Section A - Bylaws for the SIG may be adopted, suspended and amended at any regular meeting of

the SIG by a two-thirds vote of the members present provided amendments have been submitted at the previous regular meeting or by regular mail or e-mail thirty days in advance of the next regular meeting. The Bylaws may also be adopted, suspended and amended by a regular mail or e-mail ballot of the SIG by a two-thirds vote of the returned ballots provided the closing date of the ballot is at least 60 days after the date the ballots were mailed.

Section B - Any SIG Bylaws adopted, suspended or amended must then be submitted to the MLA

Bylaws/Handbook Committee for review and approval. Once the Committee has approved them, the Chair of the Committee presents them to the Executive Board for approval.

Adopted: (November 30, 2007)

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Unit/Stakeholder Page Number: 39 Unit/Stakeholder Name: RIS SIG Unit/Stakeholder Representative Name: Carol Smith, Chair MLA Board Meeting Date: Friday, March 6, 2009 I. Information Items The 2009 SIG officers met in person at ALA Midwinter to discuss plans to conduct a statewide survey of reference service trends and issues. To support this project, the SIG has created a wiki and timeline, and has commenced by conducting a literature review and gathering input on questions/issues to be addressed in the survey. II. Discussion Items III. Action Items

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Unit/Stakeholder Page Number: 41 Unit/Stakeholder Name: Technical Services SIG Unit/Stakeholder Representative Name: Amy Pennington, Vice-Chair MLA Board Meeting Date: 3.6.09 I. Information Items Keri Cascio, Past-Chair of the Tech Services SIG, attended the CRG (ALCTS’s Council of Regional Groups, of which MLA’s Tech Services SIG is now a member) membership meeting at ALA Midwinter in Denver. She reported that the CRG Membership Committee will be sending out a survey to find out how they can better serve affiliate groups. She also reported that ALCTS has been talking about organizational adaptability for a few years now, and they are starting to encourage more electronic participation. CRG is considering having an online membership meeting this spring since so few affiliate representatives can make it to the ALA conferences. ALCTS knows there will be an eventual need for training programs for RDA (new cataloging code), but it is unlikely that anyone will be implementing it before the end of 2010. CRG’s Continuing Education Committee has set up a Clearinghouse wiki to allow people to share announcements of continuing education events (e.g., workshops, preconferences, etc.) in all areas of technical services offered by ALCTS and its state/regional affiliates, as well as organizations not affiliated with ALCTS. This is also a place where people may share resources, such as handouts, PowerPoint slides, lists of readings, etc. from continuing education events. We hope to draw on this resource, as well as on CRG’s Speakers Bureau, to gather additional ideas for technical services-related programs for the 2009 annual conference. II. Discussion Items None III. Action Items None

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Unit/Stakeholder Page Number: 42 Unit/Stakeholder Name: Young Adult Special Interest Group

(YASIG) Unit/Stakeholder Representative Name: Sarah S. Erwin MLA Board Meeting Date: 3.6.09 I. Information Items

Contacted several young adult authors regarding the YASIG Breakfast. Have found one and are ready to submit the program proposal

Created timeline and content ideas for YA-Round Up and posted the first one of the year Created goals and are working on a timeline for the goals as well as the projects associated with the

goals: 1. Create YASIG bylaws and follow steps for voting, approval, etc 2. Send out quarterly YA Round-Ups that engage the YASIG membership 3. Update content on YASIG portion of the web site 4. Update YASIG Steering Committee Job Descriptions 5. Increase Attendance to Annual YA Breakfast and author book sales II. Discussion Items None III. Action Items None

Documents

MLA BOARD REPORT CHECKLIST, 2009molib.org/2014archive/governance/docs/2009/MLAAgenda... · 2013-12-31 · 1 MLA BOARD REPORT CHECKLIST, 2009 Reports due to Secretary and Executive