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MIT Student/Alumni Externship Program Information Session
Elena [email protected]/externships
September 8, 2016
• Define Externship• Application Process• ISO• Class of 2008 $500 Grant• GECD Events• Career Hack/Career Fair• Phone interviews• Skype interviews
Agenda
What is an Externship?“Externships are experiential learning opportunities, similar to internships, offered by educational institutions to give students short practical experiences in their field of study.”
-from Wikipedia http://en.wikipedia.org/wiki/Externship
MIT Student/Alumni ExternshipsThe offer of an opportunity comes from the MIT Alumni Association not the alumnus/a sponsor
Not for credit (exception: Architecture)
1-4 weeks of IAP
Externship Program
What are externships like?
http://alum.mit.edu/sliceofmitSearch “Externship”
And on YouTubeSearch “MIT Externship Experience”
Advice from 2016 Externs
As a freshman in the externship program, it was my first job that was not part of a research lab. It was a great way to make connections and gain experience working in a professional environment. I would advise externs to take advantage of that opportunity and try their best to make a positive impression on the company, as that would greatly help in their future.
Get an externship in any field you think you might be interested; it's only a month, so it's not a huge commitment if you end up disliking it, but it could be an amazing experience like I had.
Apply to all kinds of places. I ended up at a start-up in the middle of Utah – very, very far from where I could have possibly imagined. It turned out great, though - I loved the people and the work was fun.
Apply to things that look fun! One month is not a lot of time at all, so get ready to dive in the first week!
2017 TimelineDate(s) Action
September 1-27, 2016 Apply
September 27, noon FINAL Student Application DeadlineGrant Application Deadline
September 28 – October 17 Sponsors review applications and may contact students for in-person or phone interview.
October 17, 5:00 p.m. Deadline for students to withdraw applications before matching algorithm is run.
October 21 First round of matching – students notified
October 27, 5:00 p.m. Deadline to accept or decline your match. You cannot decline and accept a new match.
November 4 Students matched in second round are notified. Second round students have until November 11 to accept or decline this match.
November 14 Students matched in second round are notified. They have until November 11 to accept or decline this match.
November/December Sponsors should contact the student externs as soon as possible to make arrangements for the externship.
December 4 or 5 Student externs are required to attend one of two orientations with the MITAA
January 9–February 3, 2017 IAP 2017, students participate in externships.
Student Responsibilities
Applying to opportunities you will accept Representing MIT and the alumnus/alumna
sponsor Housing Transportation Living Expenses
How do I afford an externship? Class of 2008 $500 grant MISTI might be able to assist with
international externships Pricilla King Gray Public Service Center
might be able to fund work study eligible students at nonprofits and government agencies
Birthday/holiday gifts Find one in a city where a family member or
close family friend resides
Class of 2008 Grant Class of 2008 established a grant Outside of the Boston/Cambridge area Unpaid externships Does not provide compensation, travel
and/or housing Preference given to unpaid opportunities at
nonprofits or government agencies Deadline to apply: September 27, noon
Class of 2008 Grant
Housing
Go to http://alum.mit.edu/students/externships Infinite Connection Account /Login
MIT Undergraduate alumni, now graduate students, we need to make a special change to your account, contact [email protected].
Search Listings Apply
You can only apply for up to 3 opportunitiesYou can delete applications until September 27.(After the 27th, email [email protected] to delete applications)
Save cover letter and resume as one PDF document
Application Process
Company
Application cont.
Note on Compensation
Sponsor Home
The matching process
Note: Sponsor name is not included. Questions should come to Externship Office
Matching process cont.
IAP Logistics
Delete option– available until September 27
https://alum.mit.edu/externship/2017/applicant
GECD – Career ServicesMonday, September 12, 2016Orientation to the Job & Internship...5:00 pm - 6:30 pmLocation: 4-163
Careers in Biotech from the Employer...6:00 pm - 7:30 pmLocation: 32-141
Tuesday, September 13, 2016Go Global Fair4:00 pm - 6:00 pm
Careers in Data Science from the...6:00 pm - 7:30 pmLocation: 3-270
Thursday, September 15, 2016The Art of Behavioral Interviewing2:00 pm - 3:00 pm
Technical Interviewing II, featuring...3:00 pm - 5:00 pmLocation: 3-270
Careers in Finance from the Employer...6:00 pm - 7:30 pmLocation: 32-155
GECD – Career ServicesMonday, September 19, 2016Ace the Case with Putnam Associates5:00 pm - 6:30 pmLocation: 3-270
Career Paths for PhDs and Postdocs:...5:30 pm - 7:00 pmLocation: 32-123
Career Fair Tips for FRESHMEN6:30 pm - 7:30 pmLocation: E25-111
Tuesday, September 20, 2016How to Work a Career Fair1:30 pm - 3:00 pmLocation: 35-225
Careers in Gaming from the Employer...6:00 pm - 7:30 pmLocation: 32-124
Wednesday, September 21, 2016Practicing a Meaningful Elevator...1:00 pm - 2:00 pmLocation: 4-237
Careers in Mechanical Engineering...6:00 pm - 7:30 pmLocation: 32-124
Career Fair – Career Hack
Career HackKresge Auditorium10:00 a.m. – 3:00 Identify ways to develop
your career path Learn about careers in
service Start planning for
graduate school See demos of job search
tools
Career FairJohnson Ice Rink10:00 a.m. – 4:00 Network with over 400
companies representing all MIT majors
Learn how your skills and experience can be applied to a wide array of industries
Take a free LinkedIn headshot
Find internship and fulltime positions
Sept. 23, one student holiday, two great events
Professional Email Responses Begin with a greeting Thank the recipient State your purpose Add your closing remarks End with a closing
Sample Email Dear Mr. Gunn,
Thank you very much for the invitation to interview for the Account Analyst position. I appreciate the opportunity and I look forward to speaking with Edie Wilson on September 29th at 9:00 a.m.
If I can provide you with any further information prior to the interview, please let me know.
Best Regards,
Sara Potts '19Course [email protected]
Skype Interview Tips Don’t make excuses Professional username Dress the part Think about your location Use a headset Maintain eye contact Handle any tech glitches with grace Avoid glitches by practicing Eliminate interruptions Treat this Skype interview as you would any in-
person interview-Michaela Gianotti, Koru
Phone Interview Tips Compile a list of your strengths and weaknesses, accomplishments
and answers to typical questions. Have a “cheat sheet” of compelling story topics (project work, class
work, activities, sports) that highlight your accomplishments. Have the job description in front of you. Have your resume in front of you. Have a pen and paper available to take notes. Be in a quiet place alone--turn off music, the TV, use the do not disturb
feature on your phone, and eliminate any other background noise that might be distracting.
Clear the room. Evict your roommate. Tape a do not disturb sign on your door. Lock your door.
Standing while talking on the phone helps you speak in a clear and confident manner.
Go one step further and stand in front of a mirror. Are you smiling? A smile can be heard over the phone. You’ll appear positive.
Phone Interview Tips cont. Grab a friend and practice. Record your interview. How many
filler words did you use such as um, like, and you know? Take a moment to think about the question, and then respond
speaking slowly and clearly. Keep your answers under two minutes. If the interviewer is
silent, don’t assume you should keep talking. Wait for the interviewer to respond with a comment or the next question. If there is a period of silence, don’t panic, the employer could be taking notes.
Use the S.T.A.R. method to respond: Situation, Task, Action, and Result. Present the specific situation. Explain the task and the steps taken. Share the outcome. What did you learn and how will you bring that to the externship?
No gum chewing, eating, or texting during the interview. Follow up with a thank-you email after the phone interview to
reiterate your interest in the position.
Overview Review the opportunities – don’t apply too early or too
late. DO NOT WAIT until 11:55 a.m. on September 27. Apply for only opportunities you will accept – have a plan
if it is outside of Cambridge. What is more important - having an externship or having
a specific externship (withdraw deadline October 17)? Remember it must be a PDF document. Bookmark: https://alum.mit.edu/externship/2017/applicant Go to the Careers Office for cover letter/resume advice. International Students: The ISO must sign off on your
application. Ask questions about compensation if it is unclear during
the interview
International Students You MUST receive off-campus work
authorization for your externship opportunity ALL International Students MUST sign up and
attend an ISO Externship Program Information Session with the ISO in order to complete the Externship Application Process
To sign up for the ISO Externship Program Information Session please go to the ISO website. Follow instructions to sign up via the iMIT system: http://web.mit.edu/iso/immigration/emp_f1_opt.shtml
International StudentsSign up for one of the following dates:September 12th: 2:00pm - 3:00pmSeptember 20th: 12:30pm – 2:00pmSeptember 28th: 12:00pm – 1:00pm
To read about off-campus practical training authorization (F-1) and academic training authorization (J-1) please review the ISO website: http://web.mit.edu/iso/immigration/emp_f1.shtml Note that off-campus work authorization is
authorized only for jobs that are directly related to the student’s major field of study
Questions
Photo: Chris Brown
