Missouri Electrical CooperativesMulti-Jurisdictional Hazard Mitigation Plan

Kick-Off Meeting #6Northeast Missouri

Electric CooperativePalmyra, Missouri February 8th, 2011

Welcome & Introductions• Who are we?

– Rob Land, Risk Management and Training DirectorAssociation of Missouri Electric Cooperatives

– Doug Hermes, Statewide Coordinator, Missouri Association of Councils of Government

– Tye Parsons, Executive Director, Northwest Missouri Regional Council of Governments

• Who are you?

Welcome & Introductions

Electric Cooperatives

• Lewis County Rural Electric Cooperative

• Macon Electric Cooperative

• Missouri Rural Electric Cooperative

• Northeast Electric Power Cooperative (G&T)

• Ralls County Electric Cooperative

• Tri-County Electric Cooperative Association

Regional Planning Commissions

• Mark Twain Regional Council of Governments

• Northeast Missouri Regional Planning Commission

Why Are We Here?• Congress passed the Disaster

Mitigation Act in 2000 that requires state and local governments and other public bodies to plan and prepare for future natural disasters.

• Having a federally-approved Hazard Mitigation Plan (HMP) is a key eligibility component for federal disaster mitigation dollars

Why Are We Here?• Missouri’s Electric Cooperatives will be

eligible to apply for federal disaster mitigation funds IF: • They are potentially eligible in the Code of

Federal Regulations;• They participate in the creation of a local

HMP;• They formally adopt the local FEMA-

approved HMP;• A Benefit Cost Analysis on the proposed

project shows that for every dollar spent, greater than one dollar in future damages will be saved (BCA 1.0+)

Why Are We Here?• Mitigation funds can be used for:

– Infrastructure hardening (retrofit)– Retrofit existing buildings and structures– Structure elevation– Soil stabilization– Etc.

– Maintenance and “capital improvement” projects are NOT eligible

Why Are We Here?

Mitigation Dollars404 Mitigation• Hazard Mitigation

Grant Program (HMGP)• Pre-Disaster Mitigation• Flood Mitigation

Assistance• Repetitive Flood Claims• Severe Repetitive Loss

• Used on undamaged infrastructure / facilities

406 Mitigation• Part of the Public

Assistance Program• Post-Disaster Only• Used to Return to

Previous Condition

• Can ONLY be used to improve infrastructure / facilities damaged as a result of the event

Mitigation Dollars404 Mitigation• Hazard Mitigation Grant Program (HMGP)

– Tied to a specific disaster declaration– 20% of the total disaster losses are available as HMGP– Applications are due within 12 months of the declaration– In 2008 nearly every county was declared a federal disaster– HMGP is used on undamaged infrastructure/facilities within a disaster-declared

county

Visit http://sema.dps.mo.gov/Mitigation.htm and select FY2011 Unified Hazard Mitigation Assistance Grant

Guidance for more information about the 404 programs.

Why Are We Here?• Several months ago, AMEC approached

Missouri SEMA about developing a statewide HMP that would cover the 47 cooperatives in the state.

• SEMA recommended using Missouri’s Regional Planning Commissions to complete the plan, who have been completing county-level hazard mitigation plans since the early 2000s.

Structure and ProcessMissouri’s19 RPCs

•Every Non-Metro RPC will be completing at least two individual cooperative “chapters” of the Statewide plan.

Structure and Process• Northwest Missouri

Regional Council of Governments is the lead RPC for this project.

• Bootheel RPEDC is responsible for GIS QA/QC

Missouri’s19 RPCs

Structure and Process

• Each Cooperative has been assigned an RPC to complete your “chapter”

Structure and Process• Mark Twain Regional Council of

Governments• Macon Electric Cooperative• Missouri Rural Electric Cooperative• Ralls County Electric Cooperative

• Northeast Missouri Regional Planning Commission• Lewis County Rural Electric Cooperative• Northeast Electric Power Cooperative• Tri-County Electric Cooperative Association

Structure and Process• The Statewide HMP will be broken

into two general parts:– Part One: Plan elements common to

every electric cooperative

– Part Two: Individual “chapters” for each cooperative that list specific hazard considerations and vulnerabilities, infrastructure inventory, and mitigation strategies.

Structure and Process• Specific Hazard Vulnerabilities

– i.e. Flood Areas, Heavily Forested, Earthquake Zones, Dam Failure, Land Slide

• Infrastructure Inventory– Transmission/Distribution Lines, Buildings,

Other Related Facilities

• Mitigation Strategies– i.e. Underground utilities, storm safe rooms,

storm structures, hardening lines/poles

Project Timeline• February – May 2011

– Data collection and asset inventory

• June – November 2011– HMP meetings with Cooperative staff– RPCs create individual

Cooperative “chapters”

Project Timeline• Final Cooperative “chapters” are due

December 1st, 2011.

• First draft of entire statewide HMP plan is due to SEMA March 15th, 2012.

• Final draft is due to SEMA May 15th, 2012.

• Local HMPs must be updated and re-approved by FEMA every five years.

What Happens First?• The first few months of the project

revolve around data collection and mapping.

• The RPCs will be contacting you to discuss data needs (specifically your physical assets).

What Happens First?• Data Collection

– Lines, buildings, critical infrastructure, generation/transmission/distribution related facilities

– Prefer standard GIS format (ESRI)

– RPCs will overlay base asset information with hazard maps to produce loss estimates.

What Happens Next?• After the data collection is complete

and SEMA has approved our plan template, the RPCs will begin the planning process

• RPC staff will be meeting with Cooperative staff to determine:– Specific vulnerabilities– Past mitigation efforts– Prioritized mitigation actions

What Happens Next?• The public must be given a chance to

provide input to your plan.

• Some public input methods:– Informing your customers about the HMP

planning process via your website, newspaper article, or notification on a bill

– Providing a way for the public to offer comments regarding the HMP

Tracking In-Kind Contributions• The federal funds paying for the

statewide HMP require local matching funds.

• In-Kind matching funds are documented by the work put in by Cooperative staff towards this project.

• Cash match is an option

Tracking In-Kind Contributions• In-Kind contributions are documented by

using a special timesheet for the project• Whenever you work on the HMP project,

be sure to record your time on the timesheet and have a supervisor sign it.

• This includes:– Phone calls with RPC staff– Travel time to/from HMP meetings– Time spent gathering data for the plan

Tracking In-Kind Contributions

Tracking In-Kind ContributionsVisit

www.MACOGonline.orgChoose

“Document Archive”and select

“Electric Cooperative HMP Documents”

Break Out• Mark Twain Regional Council of

Governments• Macon Electric Cooperative• Missouri Rural Electric Cooperative• Ralls County Electric Cooperative

• Northeast Missouri Regional Planning Commission• Lewis County Rural Electric Cooperative• Northeast Electric Power Cooperative• Tri-County Electric Cooperative Association

Questions?• Thank you to Northeast Missouri

Electric Power Cooperative for hosting our kick-off meeting today.

• If you have questions after today, be sure to contact your partnering RPC!