Mission: Connecting students

Aims Student Organization Training

Assisting in Your Success

• Answer questions on policies and procedures

• Assistance with forms

• Assistance with planning activities

Coordinator of Co-Curricular Programs

Student Organization Handbook and Forms

Aims Website – Campus Life Tab

• Centralized funding assistance

• Travel procedures• Paperwork assistance• Graphic design assistance• Photocopying – each club has

its own code• Program planning assistance

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Student Life Services

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Aims Student Organization Advisor

• Key to a successful and long term organization

• Contributes to planning and organizing activities – does not dictate or control the organization

• Present at all activities and meetings

• Works with the organization’s treasurer

• Provides leadership development experiences• Refer to Student Organization

Handbook (section XI)

Aims Student Organization Advisor

Provides information and suggestions

Points out pitfalls and best practices

Shares enthusiasm

Understands the organization’s mission

Provides training on responsibilities and organization direction

Student Organization Handbook - updated

General Assembly of Student Organizations

Requirements

Co-curricular Transcript

Forms - updated

Funding Awards

Webpage

Changes 2012-2013

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• Probation:– Rest of year and next full academic year– May appeal– If another violation may go on suspension

• Suspension: o Funds relinquishedo After next academic year may apply for recognition

Probation and Suspension PoliciesSGA Decision

Requirements

1. Off-Campus Maintain

Add:PicturesEventsOfficersMeetings

1.Off-campus Community Service Project• Not a donation

2.Co-sponsored/Collaboration Event with ASACC – 3 Members• Help SGA or SPEC as requested• SGA or SPEC assists your club as

requested

Funding Award Changes

1. General Assembly of Student Organizations Meeting - One member in attendance/club awarded $150

2. Special Projects – SGA assistance awarded on a case-by-case basis $100 per event up to 3 events

Funding Awards

3. Advisor Points – up to $180

4. Fundraisers – special procedures for raffles

5. Donations

6. Dues

• Each club has its own webpage• Updated and maintained• Club mission statement and advisor’s information• Can also include:

– Meeting times– Photos– List of events– List of club officers

Aims Student Organizations’ Webpage

• Only one meeting per month

• $150 awarded for one club member in attendance

• GASO – Vice Chairperson (minutes)

• Networking opportunity

General Assembly of Student Organizations

Club Activity

Club Changes

Co-sponsored Event

Raffle

Community Service Project

Purchasing

Field Trip

Club Procedures:Required Paperwork

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Club ProceduresClub Activity

1. Off-Campus Maintain

Add:PicturesEventsOfficersMeetings

1.Official Function Form2. Activity Event Request Form

*Turn in 2 weeks in advance

• Off-campus community service project @ Habitat for Humanity

• On campus speaker with pizza

• Denver Art Museum field trip

Sample Activity

1. Official Function Form2. Activity Event Request Form3. Community Service Project Report

– At least 3 members must attend

*Turn in 2 weeks in advance/6 weeks for off-campus

Club ProceduresCommunity Service Project

– Check club balance1. Official Function Form2. Activity Event Request3. “P” Card Check Out Sheet – follow rules

– Aims is Tax Exempt– Original Receipt to the Student Life Office– Return card the same day

Club ProceduresPurchasing – “P” Card

– Check club balance1. Official Function Form2. Activity Event Request3. Purchase Order - Tax Exempt

• Contact Vendor – get a quote• Submit Requisition Form signed by advisor• Need Director of Student Life’s signature• Get PO#• Complete Purchase• Notify Student Life when product is delivered for release of

payment

Club ProceduresPurchasing – Purchase Order

1. Official Function Form2. Activity Event Request

– Must coordinate with Randee Morris– Additional info required submitted to the

Student Life Office

• Turn in information 1 month in advance

Club ProceduresRaffle

– Check club finances1. Travel Request completed by advisor

– List of students attending with A#s– Web print outs of registration fees, room fees, etc.

2. Activity Event Request3. Student Travel Agreement4. Pre-conference, Conference, and Post-conference

Forms• Turn in information 1 month in advance

Club ProceduresField Trip/Conference

Submit changes to Randee Morris– Membership– Officers– Advisor(s)– Meeting times and/or locations

Club ProceduresChanges

• All advertising must be approved by the Student Life Office

• Graphic assistance is available – clubs pay for materials

– Submit - Graphic Request Form 2 weeks in advanceto Patty Schulz, Student Life Office, CC131

• Clubs must remove• Only post on bulletin boards

Club ProceduresAdvertising

EDBH Student Lounge11am-1pm

• February 13, 2013

Your Logo

Student Involvement Fairs

Showcase Activities

Recruitment

Promote Involvement

THANK YOU!

Your Logo