Mission College Budget & Enrollment

The Big Picture

Fall 2011Office of Administrative Services 1

Taxes◦ Property tax◦ Income tax◦ Sales tax

Budget Projection and Development at Department of Finance/LAO and Governor’s Officeo Legislative Analysts Office (LAO) is a non-partisan advisory body

to the governor and legislature Proposition 98 Guaranteeso Became law in 1988 and provides minimum funding guaranteeo 2/3 of CC funding comes from prop 98o 70% of K-12 revenue supported by prop 98o 45% of State General Fund Revenue committed to educationo Grows or shrinks with the state economy and FTESo May be suspended with a 2/3 majority vote of the legislature

2Office of Administrative Services

Office of Administrative Services 3

State Budget Development (Cont.)

Governor’s Initial Budget Proposal – January 10 Governor/Legislators negotiations May Revise/District tentative budget Governor/Legislators negotiations June 30 deadline July 1 start of Fiscal Year District/College budget offices/tentative to final budget Board of Trustees September 15 deadline MC Budget Administrators

72 CCC Districts 112 Colleges Conducts annual State Chancellor’s Budget Workshops

(January/August) Provides expertise and audit services for all CCC programs and

services 50% Law

◦ At least 50% of “current cost of education” must be spent on classroom instructors’ salaries and benefits. This includes FT/PT classroom instructors and instructional aids. Only teaching load of librarians and counselors counts towards the 50% law.

FON – Full-Time Faculty Obligation Number 75/25 – Ft/PT ratio – a target 320 Report


Report & Apportionment Cycle Advance Apportionment

◦ Certified on July 15 (based on prior year P2)◦ Apportionment allocated for July – January (60%)

First Principal Apportionment (P1)◦ Estimated annual FTES (July thru December)◦ Due by January 15◦ Apportionment allocated for February – May (32%)

Second Principal Apportionment (P2)◦ Estimated annual FTES (July thru April)◦ Due by April 15◦ Apportionment allocated in June (8%)

Final Recalculation (P3)◦ Annual FTES for prior year due on July 15◦ Final apportionment for prior year generally completed in December or

January of the current year


FTES Converts to Apportionment Three Apportionment Rates

◦ 1 Credit FTES = $4,565◦ 1 Non-credit FTES = $2,745◦ 1 Enhanced Non-credit FTES = $3,232

Enhanced non-credit FTES involves “Career Development & College Prep courses

Definition of FTES◦ Full Time Equivalent Student (FTES) is the equivalent of 525 hours of

student instruction 3 hours/day; 5 days/week; 35 weeks/year

Timely and Accurate Enrollment Reporting ◦ A collaborative effort between Instruction and Student Services◦ Census◦ Faculty role critical



State 320 Student Attendance Report for Apportionment

FY 10/11 P-3 prelim as of 07/15/11

WEST VALLEY-MISSION CC DISTRICT Projected Projected

California State Residents Estimates 07/14/11 Estimates 07/14/11

CREDIT FY 09/10 FY 10/11 FY 10/11 CREDIT FY 09/10 FY 10/11 FY 10/11 District

Mission College P-3 P-2 P-3 West Valley College P-3 P-2 P-3 Totals

Summer I 137.19 9.81 11.24 Summer I 209.29 377.75 413.25 424.49

Summer II 692.49 760.00 864.96 Summer II 254.07 760.00 642.27 1,507.23

FALL/WI/SPRING FALL/WI/SPRING

Weekly 5,424.51 5,525.44 5,447.72 Weekly 7,192.86 7,038.21 7,041.46 12,489.18

Daily 575.51 327.94 205.44 Daily 168.91 151.44 145.47 350.91

Positive Attendance 132.23 79.36 129.53 Positive Attendance 134.39 152.72 205.23 334.76

Independent Study 563.02 601.00 697.03 Independent Study 941.86 1,040.02 1,044.25 1,741.28

Total 2010/11w/out Summer 6,695.27 6,533.74 6,479.72 Total 2010/11w/out Summer 8,438.02 8,382.39 8,436.41 14,916.13

WITH SUMMER 2010 137.19 9.81 11.24 WITH SUMMER 2010 209.29 377.75 413.25 424.49

With Summer 2011 692.49 760.00 864.96 With Summer 2011 254.07 760.00 642.27 1,507.23

7,524.95 7,303.55 7,355.92 8,901.38 9,520.14 9,491.93 16,847.85

Net of HBA adjustment (12.86) (32.19) (45.05) (205,671.51)

Adjustment for PE 0.00 (1.34) (1.34)

Total Mission Credit FTES 7,524.95 7,303.55 7,343.06 Total West Valley Credit FTES 8,901.38 9,520.14 9,458.40 16,801.46

Mission Credit GOAL 7,256.00 7,256.00 West Valley Credit GOAL 9,504.00 9,504.00 16,760.00 GOAL

District Total Credit FTES 16,760

NON-CREDIT FY 09/10 FY 10/11 FY 10/11 NON-CREDIT FY 09/10 FY 10/11 FY 10/11

Mission College P-3 SP/SU 10 P-3 West Valley College P-3 SP/SU 10 P-3

Summer I 79.83 37.44 37.44 Summer I 121.58 57.27 57.27 94.71

Summer II 0.00 20.00 21.46 Summer II 0.00 36.26 56.03 77.49

FALL/WI/SPRING FALL/WI/SPRING

Positive Attendance 168.09 181.50 178.18 Positive Attendance 473.25 382.38 384.28 562.46

Total 2010/11w/out Summer 168.09 181.50 178.18 Total 2010/11w/out Summer 473.25 382.38 384.28 562.46

WITH SUMMER 2010 79.83 37.44 37.44 WITH SUMMER 2010 121.58 57.27 57.27 94.71

With Summer 2011 0.00 20.00 21.46 With Summer 2011 0.00 36.26 56.03 77.49

247.92 238.94 237.08 594.83 475.91 497.58 734.66

Total Mission Non-credit FTES 247.92 238.94 237.08 Total West Valley Non-credit FTES 594.83 475.91 497.58 734.66

Mission Non-credit GOAL (revised) 239.00 239.00 West Valley Non-credit GOAL 489.00 489.00 728.00 GOAL

District Total NonCredit FTES 728

Total Mission Credit/Non-credit FTES 7,772.87 7,542.49 7,580.14 Total West Valley Credit/Non-credit FTES 9,496.21 9,996.05 9,955.98 17,536.12

7,501.00 9,529.00

FY 10/11 GOAL 7,495.00 7,495.00 FY 10/11Goal 9,993.00 9,993.00 17,488.00

Mission College Difference from Goal to Actual 47.49 85.14 West Valley College Difference Goal to Actual 3.05 (37.02) 48.12

District Target w/ FY 10/11 Funded Growth FTES

$78,601,093 Funded(P-2) Actual

76,698,647$ 16,789.00 16,801.46 X 4,565.00 12.45 56,847.94

2,016,642$ 714.85 734.66 X 2,745.00 19.81 54,378.45

114,195$ 17,503.85 17,536.12 32.26 111,226.39

NOTE: P-3 includes corrections for Catalog Hours versus Contact hours for Daily Census Courses only.

Summer I (Summer 2010) includes Carryover from FY 09/10 for West Valley


FY11-12 GoalEffective Date: 2/16/117/1/2011

Base 10/11 7,424 7435 Cr & NC

Variance 11/12 -85 149 2% Over cap

Goal 11/12 7,339 7584 FTES max. limit

Credit

FTEF FTES FTEF FTES FTEF FTESSummer 11 1 11 Summer 11 Summer 11

Fall 11 205 3,429 Fall 11 Fall 11Winter 11 5 84 Winter 12 Winter 12Spring 12 202 3,379 Spring 12 Spring 12

Summer 12 45 755 Summer 12 Summer 12

Total 458 7,658 Total Total TOTAL FTESBase 10/11 7,665Variance 11/12 -230Goal 11/12 7,435 -3%

Base 10/11 241Variance 11/12 (145) FTEF Goal Actuals + / - %

Goal 11/12 96 Summer 11 11 - (11) -100%Fall 11 3,464 - (3,464) -100%

Non Credit Winter 12 84 - (84) -100%Spring 12 3,420 - (3,420) -100%

FTEF FTES FTEF FTES FTEF FTES Summer 12 775 - (775) -100%Summer 11 Summer 11 Summer 11 Total 7,754 - (7,754) -100%

Fall 11 35 Fall 11 Fall 11Winter 12 Winter 11 Winter 12Spring 12 41 Spring 12 Spring 12

Summer 12 20 Summer 12 Summer 12Total 96 Total Total

DifferenceActualPlan

CREDIT FTES

Plan Actual Difference

NON-CREDIT FTES

Mission CollegeFY 2011/2012 Enrollment Plan

Under Scenario One



District Services off the top ◦87% of budget in salaries and benefits◦Fixed Cost Schedule◦District Services

Colleges split balance based on FTES Tentative Budget (Starts July 1) Final Budget (Adopted by September 15) 11/12 District Budget Summary DC/DBAC


MC Budget Allocation Model◦New Monies One-time/On-going

◦Base Operating Budget Base Operating Budget

◦Supplies/Duplicating/Hourly/Equipment Maintenance

College Budget Advisory Council (CBAC) 11/12 Operating Budget Development

◦ Integrated Resource Request Process◦Zero-based Budget Model



Category FTE Budget %

Administrator 8.93 1,479,366 5%

Classified 62.70 5,508,197 19%

Faculty 139.50 15,392,164 52%

PT Faculty 5,817,724 20%

Classifed Hrly 207,508 1%

Non-Personnel Budget 1,076,024 4%

Total 211.13 29,480,983 100%

Carolyn Kuri Carol Qazi Charity Bowles Dan Sanidad Daniel Peck Danny Nguyen Dianne Dorian Donna Hale Laurel Jones Mary Ashley

Mina Jahan Norma Ambriz-Galaviz Penny Johnson Peter Anning Rita Grogan Rosalyn Chan Stephanie Kashima Susan Monahan Tim Karas Worku Negash


Fund 100 – Unrestricted General Fund Fund 017 – Instructional Materials Fees Fund 120 – Restricted & Categorical Funds Other Funds

◦ Fund 121 – Health Services◦ Fund 122 - Parking◦ Fund 330 – Child Care◦ Fund 400 – Capital Projects◦ Fund 591 – Community Education◦ Fund 595 – Contract Education◦ Fund 597 - Entrepreneurial◦ Fund 712 – ASB ◦ Fund 732 – Campus Center◦ Funds 741-754 – Financial Aid


Funds Doug Masury is responsible for:◦ Fund 120◦ Fund 330◦ Fund 591◦ Fund 595

Funds Queenie Chan is responsible for:◦ Fund 100◦ Fund 017◦ Fund 597

◦ Fund 121◦ Fund 122◦ Funds 741-754

◦ Fund 120◦ Fund 400◦ Fund 712◦ Fund 732


17

FFF – CCCCCC – AAAA – OOOOO – GGG 3 6 4 5 3

Cost Center Start with: 1-wv 2-mc 3-district

Object CodeStart with: 4 - Revenue 5 - Expense

Fund 100 120 595 etc…

Activity/Tops Code Course or program code

Grant Code 017-old fund 17

Office of Administrative Services


Documents

Mission College Budget & Enrollment