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MIS :MIS :Functional Aspects
Functional Aspects MIS is an integrated collection of functional information systems,
each supporting particular functional areas.
Business Processes within a Functional Area
An Organization’sMIS
FinancialMIS
MarketingMIS
HumanResources
MIS
Etc.
AccountingMIS
Drill down reports
Exception reports
Demand reports
Key-indicator reports
Scheduled reports
Databasesof
externaldata
Databasesof
validtransactions
Transactionprocessing
systems
Businesstransactions
Businesstransactions
ExtranetExtranet
IntranetIntranet
Etc.
•Financial statements
•Uses and managements of funds
•Financial status for control
•Quality Control reports
•Process Control reports
•Production Schedule
•CAD output
•JIT Reports•Sales by customer
•Sales by salesperson
•Sales by product
•Pricing report
•Total service calls
•Customer satisfaction
•Benefit reports
•Salary surveys
•Scheduling report
•Job applicant profiles
•Needs and planning report
Financial MISProvides financial information to all financial managers within an
organization. It performs the following activities:
provides financial information to all financial Managers
within an organization
Profit/Loss and Cost Systems
Auditing
Uses and Management of funds
Financial statements
Uses and managementof funds
Financial statisticsfor control
Operationaldatabases
Databasesof valid
transactionsfor each
TPS
Transactionprocessing
systems
FinancialMIS
Databases ofexternal data
Databases ofinternal data
FinancialDSS
FinancialES
Financialapplications
databases
Customers,Suppliers Overview
Transactionprocessing
systems
Businesstransactions
Businesstransactions
ExtranetExtranet
IntranetIntranet
Inputs to the Financial IS® Strategic plan or corporate policies
® Contains major financial objectives and often projects financial needs.
® Transaction processing system (TPS) Important financial information collected from almost
every TPS - payroll, inventory control, order processing, accounts payable, accounts receivable, general ledger.
External sources Annual reports and financial statements of competitors
and general news items.
Payments to suppliers, employees, other institutions.
Receipt from customers, employees, financial institutions and others.
Shares information from stock exchange
Financial MIS Subsystems
Financial subsystems Profit/loss and cost systems Auditing
Internal auditingExternal auditing
Uses and management of funds
Outputs®Statutory reports :Sales tax, excise and tax returns or any other tax
details.Providing reports to other financial institutions.Giving reports to the shareholders annually.
®Decisional reports :Break even analysis for cost and price decision.ROI for choice investment.Trend analysis to make decision for alternative
material or suppliers.Sources and usage of funds.
Outputs
®Knowledge updates : Stock valuation. Monthly trial balance, balance sheet and profit and loss
account. Cash position. Expenses on major accounts. Overall business achievements in major links of business.
®Operations updates : Statutory payments such as Advance Tax, Sales Tax etc. Filling of statutory returns and reports. Transactions executed and accounted in the systems. Reports on finished goods, dispatches and invoicing.
Manufacturing Management ISThe manufacturing MIS subsystems and outputs
monitor and control the flow of materials, products, and services through the organization
It performs the following activities:
Design and engineering
Master production scheduling and inventory control
Process control
Quality control and testing
Quality control reports
Process control reports
JIT reportsOperationaldatabases
Databasesof valid
transactionsfor each
TPS
Transactionprocessing
systems
ManufacturingMIS
Databases ofexternal data
Databases ofinternal data
ManufacturingDSS
ManufacturingES
Manufacturingapplications
databases
Customers,Suppliers
MRP reports
Production schedule
CAD output
Overview
Transactionprocessing
systems
Businesstransactions
Businesstransactions
ExtranetExtranet
IntranetIntranet
Inputs to the Manufacturing MIS® Strategic plan or corporate policies.® The TPS:
Order processing Inventory data Receiving and inspecting data Personnel data Production process
® External sources
Manufacturing MIS Subsystems
Design and engineering Master production scheduling Inventory control Manufacturing resource planning Just-in-time inventory and manufacturing Process control Quality control and testing
Outputs of Manufacturing MIS
Work Center Definition Capacity Planning Bill of Material (BOM) Product Costing (on Items as well as Machine
cost basis) Work Order Generation WIP Status
Marketing MISMarketing MIS: supports managerial activities
in product development, distribution, pricing decisions, and promotional effectiveness
It performs the following activities: Marketing research
Product development
Promotion and advertising
Product pricing
Basic goal of marketing is to satisfy the needs and wants of the customers.
The business functions of marketing is concerned with the promotions, planning and sale of existing product and service in existing market.
It also deals with development of new product and services for new market to potential customers
Thus MIS plays important role by providing managers with many functional information systems. Actually marketing was the first functional area to exhibit an interest in MIS.
For example, for interactive marketing- MIS can provide information about prospectus customers who can become partners for making and improving the product and services.
Marketing MIS
Sales by customer
Sales by salesperson
Sales by productOperationaldatabases
Databasesof valid
transactionsfor each
TPS
Transactionprocessing
systems
MarketingMIS
Databases ofexternal data
Databases ofinternal data
MarketingDSS
MarketingES
Marketingapplications
databases
Pricing report
Total service calls
Customer satisfaction
Overview
Transactionprocessing
systems
Businesstransactions
Businesstransactions
ExtranetExtranet
IntranetIntranet
Inputs to Marketing MIS
Strategic plan and corporate policies The TPS External sources:
The competition The market
Marketing MIS Subsystems
Marketing Research Product Development Promotion and Advertising Product Pricing
Outputs of Marketing MIS
Product Family Generate Quotation Pending Quotation Status Sales Order Orders in Hand & Status Sales Invoicing Sales Forecasting
Human Resource MIS
Concerned with all of the activities related to employees and potential employees of the organization
It performs the following activities: Planning to meet the future needs of the organization Development of employees to their full potential Control of all personnel policies and programs
Benefit reports
Salary surveys
Scheduling reportsOperationaldatabases
Databasesof valid
transactionsfor each
TPS
Transactionprocessing
systems
HumanResource
MIS
Databases ofexternal data
Databases ofinternal data
Human Resource DSS
Human ResourceES
Humanresource
applicationsdatabases
Training test scores
Job applicant profiles
Needs and planningreports
Overview
Transactionprocessing
systems
Businesstransactions
Businesstransactions
ExtranetExtranet
IntranetIntranet
Inputs to HR MIS Employees grievances
Performance appraisal information is often used as evidence in grievance matter.
Follow up on complaints filed by employees for variety of reasons. Training.
Earlier training completed or new training needed for the employees. Sources of manpower
Campus recruitment from colleges directly, or from Universities Employee Information System
Employee profile Employees skill inventory
Performance appraisal system Review of work for making decision regarding merit pay, increase in
pay, transfer or promotions. Data is asked from immediate superior.
HR MIS Subsystems
Outputs of HR MIS Employee Management Leave Management Payroll Management Training Management Recruitment Management
Accounting Information Systems