MIS International Student Information and Application Pack · 4. If you have requested homestay accommodation, your child must also sign a homestay contract agreeing to the terms

International Student Information

and Application Pack

Morrinsville Intermediate School

New Zealand

How To Apply to Attend Morrinsville Intermediate School

Collect information about schools in New Zealand. Decide if Morrinsville Intermediate School is the right place for your child. Complete and send an Application for Tuition form. You must fill in all sections. If we have a place for your child we will send you: 1. An Offer of Placement letter. This means that your child will be accepted into Morrinsville Intermediate School provided that the rest of the application procedure is completed satisfactorily. You will need the letter when you apply for your child’s visa. 2. Details of fees and how to pay them. Fees must be paid in full before your child takes up their place. 3. A contract which must be signed and returned. 4. If you have requested homestay accommodation, your child must also sign a homestay contract agreeing to the terms under which they are placed in a homestay. You must also send us a copy of your child’s most recent school report. Your child must also have travel and medical insurance, which we will organise if you wish. If you make your own arrangements, you must send us proof that you have done so, including a copy of the policy, which must contain a fees protection clause. We must have your address; telephone number and e-mail address so that we can contact you at any time. Before your child arrives in New Zealand we will send you details of the homestay family which whom they will live as well as other essential information about the school. Please contact us at any time if you have any questions that you would like us to answer. We will look forward to welcoming your child to our school. Documents to be sent with the form • The students latest school report • A copy of the student’s birth certificate or passport • Recent photograph of the student Declaration (to be signed by a parent) I agree that my child will abide by the laws of New Zealand, by the rules of Cambridge Middle School, and by all terms and conditions of enrolment. Name……………………………………………………………………Date ….………………………. Signed………………………………………………………………………………………………………

INTERNATIONAL STUDENT FEES

Annual Tuition Fee – $NZ10,000 Includes ESOL Tuition and curriculum text books on loan. This is required in advance for a full year’s study. Expenses - $NZ1,000 This payment is kept on account for the student to cover uniform, stationery and other expenses, including outdoor education excursion fees, school trips, sports affiliation fees etc. The unused balance, if any, is refunded when the student completes their schooling at Morrinsville Intermediate School. Uniform can be purchased at Harry’s on Thames Street. Insurance 1 Year - approx $NZ550.00 Travel / medical / property insurance is a condition of enrolment. This can be arranged by the school with Uni-care which includes assisting students with their claims and other policy matters. For information translated in to your preferred language please visit Uni-care’s website www.uni-care.org/inboundtrans.html Homestay - $NZ250.00 per week Our quality homestay programme is administered by the school. Payment is required in advance. To satisfy student visa requirements, a student’s homestay account should always be in credit of one term’s homestay. Homestays provide a furnished room per student, all meals, laundry, plus care and guidance, and is organised by the Homestay Co-ordinator who maintains regular contact with the homestays, students and student’s family as well as assisting with the student’s out of school needs. Students who wish to retain their room at their homestay while they are absent during holiday periods for seven or more consecutive nights will be required to pay a retaining fee of $50.00 per week. If the absence is for less than seven nights, the full rate will apply. Any absence must have written permission from parents. Annual Placement and Supervision Fee $NZ250 This provides ongoing contact and supervision of the student and the homestay by the Homestay Co-ordinator. Advice and guidance, renewal of student visas, assistance with medical, dental, and banking needs, and by agreement, managing payment of student accounts by the Manager of International Students and Administration Officer. All fees are quoted in New Zealand dollars and include Goods and Services Tax (“GST”) at the rates of 15% depending on the nature of the supply. This is a New Zealand government tax payable on the supply of goods and services. If the GST rate increases, we reserve the right to change our fees accordingly Morrinsville Intermediate School Bank Account: ASB Morrinsville Account No: 12-3437-0000031-00


Years 7 - 8 APPLICATION FOR ENROLMENT AS AN INTERNATIONAL STUDENT

To apply for enrolment at Morrinsville Intermediate School please complete this application

form and forward it to:

Jenny Clark


24 Elizabeth Avenue

Morrinsville 3300

NEW ZEALAND

Please ensure that all the information is complete and correct. Failure to properly complete the form may result in a delay in processing, or rejection of your application. Failure to provide correct information may result in your child’s enrolment being terminated.

PART ONE: PERSONAL INFORMATION

Student Name:……………………………………………………………..………………………

Birth Date:………………………………………………. Gender (please circle): Male / Female

Parents Names:

(Mother)……………………………………………………..……………………………

(Father)……………………………………………………..………………………………

Home Country:……………………………………………………..………………………………

Residential Address:………………………...………………………………………………………

………………………………………………………………………………………………………

Postal Address (if different from above):

…………………………………………………………..………………………………………….

Contacts: Home Phone………………………….... Work Phone…………….………………….

Fax…………………………………..….. Email………………..………………………

.

Emergency Contact Number………………….……………………………..……………

Who is the emergency contact person?……..………………………………………...…

New Zealand Contact: Name……………………………………………………………………….………

Phone…………………………………………….……….………

Relationship to Student…………………………………………………….……………………………….

Agent Details:

Name………………………………………………………………….………………..………………………

Phone………………………………………………………..

Medical and travel insurance is compulsory for international students coming to New Zealand. Please provide your medical and travel insurance details:

Insurance company………………………………………………………………………….

Policy type……………………………………………………………………………………

Policy start date…..………………………………………

Policy end date…………………………………………….

OR (tick)

! I have not yet taken out medical and travel insurance, but agree to do so and will provide proof of this to the school on acceptance of this application for enrolment.

OR (tick)

! I would like the school to arrange medical and travel insurance on my behalf and bill me for this together with school fees.

PART TWO: LIVING SITUATION IN YOUR HOME COUNTRY

What type of home do you live in? (Apartment, House, etc)……………………………………..

Where is your home located? (City, Town, Countryside, etc)………………………….…………

How do you get to school? (Walk, Bus, Train, etc)……………………………………………….

Do you have any brothers or sisters? Yes / No (please circle) If Yes please list their names and ages and indicate whether they live at home:

Name Age Male/Female Living at Home (Y/N)

Who else lives in your home? (Mother, Father, Uncles, Aunts, Grandparents, etc)

Relationship to student Name

Who usually looks after you? …………………………………………………………..

What work do your parents do?

(Mother)……………………………………………………………………

(Father)…………………………………………………………………….

PART THREE: HOBBIES, INTERESTS, SPORTS

What sports do you play? (Please list your level of experience next to each sport – e.g. social

player, school team, regional representative, etc)

Sport:………………………………………………………………..

Level of Experience…………………………………………………

Sport:………………………………………………………………..


Sport:………………………………………………………………..


Do you sing or play any musical instruments? (Please state how long you have been playing for

next to each instrument)

Sing: Yes / No If Yes, how long for?……………………………………………

Instrument played:…………………………..

How long for?……………………………………………………….

Instrument played:…………………………..

How long for?……………………………………………………….

Instrument played:………………………………………………….

How long for?……………………………………………………….

Are you in a band or a choir? (If yes please state)..…………………….……………………………….

.

What are your interests? (E.g. astronomy, environmental issues)………………………………….

………………………………………………………………………………………………………

What are your hobbies? (E.g. model trains, collecting stamps or stickers)……………………………

……………………………………………………………………………………………………………………

Are there any other sports or hobbies that you would like to be involved in while you are in New Zealand? (Please state):

……………………………………………………………………………………………………

Do you have any other particular talents, dislikes, or problems? …………………………

……………………………………………………………………………………………………

PART FOUR: HEALTH INFORMATION (PARENTS TO COMPLETE)

Does your child have any pre-existing medical conditions or concerns? Yes / No

If Yes please state:………………………………………………………………

New Zealand children are vaccinated against the following diseases. Please circle the ones your child has been vaccinated against:

Whooping Cough Diphtheria Tuberculosis Tetanus Measles

Mumps Rubella (German measles) Polio Hepatitis B

If your child has not been vaccinated against any of the diseases above, and the opportunity arises for your child to be vaccinated at school, do you consent to your child being vaccinated? Yes / No Please state which diseases vaccination consent is given for:

………………………………………………………………………………………………………

Does your child have any allergies? (E.g. food allergies like peanuts or wheat, or

medical allergies like penicillin or bee stings):……………………………...……………...

Does your child carry any medication for this allergy?……………………………………... Name any other medication your child requires:……...…………………………………….. Has your child had any of the following illnesses? (Please circle)

Measles Rubella Chickenpox Mumps Polio Malaria

Tuberculosis Rheumatic fever Meningitis Hepatitis HIV Diphtheria

Are there any family medical conditions that we should know about to ensure the safety of your

child? (E.g. food allergies, bee sting allergies)……………………………………….

Does your child have any other any special health or medical needs?…………………... ………………………………………………………………………………………………………

PART FIVE: STUDY INFORMATION

Parents to complete

! Please attach your child’s most recent school reports Reports Attached (Please tick)

Does your child have any specific learning needs or difficulties that could affect their progress?

……………………………………………………….

What is your estimate of your child’s level of English? (Please circle)

Beginner Elementary Pre-Intermediate Intermediate Upper Intermediate

Student to complete

What are your favourite subjects at school?………………………………………………………

What do you find the most challenging about school?……………………………………………

What do you enjoy most about school?…………………………………..………………………

What are your dreams and ambitions?…………………………………………………………….

………………………………………………………………………………………………………

What do you hoping for or looking forward to in your New Zealand school?

……………………………………………………………………………………………………..

………………………………………………………………………………………………………

What worries you about living and studying in New Zealand?……………………………………

………………………………………………………………………………………………………

………………………………………………………………………………………………………

………………………………………………………………..…………………………………….

PART SIX OTHER INFORMATION

Have you travelled to other countries before? (Please state which ones)…………………………..

Have you lived away from your family before? Yes No

What is your religion?……………………………………………………………………………

Do you need to attend church or another place of worship on a regular basis? Yes No

If yes please state which church ………………………………………………………………….

Do you plan to return home in the term holidays? (Please circle) Yes / No

Is there a particular part of your culture that is very important to you that we should know about?

………………………………………………………………………………………………………

………………………………………………………………………………………………………

Are there any special items you plan to bring with you?……………………………………………

What is your favourite food?………………………………………………………...……………...

Is there any particular food that you cannot eat?……………………………………………………

Do you have any special dietary requirements (E.g. vegetarian, don’t eat chicken or pork, etc)

…………………………………………………………………………………………………………………

.

Is there any particular New Zealand food that you are looking forward to eating?………………

……………………………………………………………………………………………………..

PART SEVEN HOMESTAY INFORMATION (PLEASE FILL THIS OUT IF THE EDUCATION PROVIDER WILL BE ARRANGING YOUR HOMESTAY)

Most New Zealand families have pet cats or dogs that live in their homes. Are you allergic to any

pet animals? (If yes please state which)……………………………………….

Do you have a fear or phobia of any pet animals?………………………………………………….. Do you mind sharing a room: (Please circle any that apply)

With another international student With a child from your homestay family

Do you mind living in a house with smokers? Yes / No

What are you most looking forward to about your homestay family?

……………………….………………………………………………………………………………

………………………………………………………………………………………………………

………………………………………………………………………………………………………

………………………………………………………………………………………………………

Is there any special request you would like to make of your homestay? (Please state)

………………………………………………………………………………………………………

………………………………………………………………………………………………………

.………………………….……………………………………….……………………….………..

Morrinsville Intermediate School Contract with the parents/legal guardians of international students. If the contract is signed by a legal guardian, proof of legal guardianship must be attached. This document is a contract between the student, parents (or legal guardians) and Morrinsville Intermediate School. Tuition and Pastoral Care: 1. The school will provide tuition in accordance with the programme in the school’s

prospectus. 2. The school reserves the right to modify the student’s placement or programme of

study at any time during the period of enrolment. 3. The school will provide pastoral support in accordance with the Code of Practice for

the Pastoral Care of International Students. Conduct and Attendance: 1. The student will accept and abide by the school’s rule and all instructions given by

members of staff. 2. The student will attend school on all occasions when it is open unless prevented by

illness or other urgent cause. 3. Tuition may be terminated if the student fails to comply with the school’s rules or

breaches the conditions of the visa. 4. International students will be treated in the same way as New Zealand students

regarding termination of tuition, with the additional requirement to observe visa conditions.

Fees: 1. Tuition fees will be paid in full before enrolment, or before enrolment is renewed

(whichever applies) 2. Homestay fees will be paid in full before enrolment, or before enrolment is renewed

(whichever applies) 3. All additional costs (as outlined in the school prospectus) will be paid promptly, as

required.

Morrinsville Intermediate School International Students Fees Refund Policy

Introduction

The International Students Fees Refund Policy seeks to define: • The circumstances in which international students will receive a refund of fees in the

event of early withdrawal from the roll. • The proportion of fees that will be refunded. It also seeks to ensure that the school meets with the legal requirements of The Education Act; The Fair Trading Act; The Consumer Guarantees Act; The Code of Practice for the Pastoral Care of International Students. Tuition Fees 1. If a student withdraws from their course of study before the agreed completion date

they may be eligible for a refund of school fees. 2. An application for refund of fees must be made in writing. The student or his parents

must write to the Board of Trustees explaining why he has withdrawn from the course and his reasons for seeding a refund.

3. On request the school will put the student in touch with a translator if the student is in New Zealand. The student must pay for any costs of the translator’s service.

4. If the application is made before the start of a course, fees will be refunded in full less an administration charge of $500.00 to cover costs – incurred by the school

5. If the application is made after the start of the course, but before it has entered its second half, fees will be refunded less:

• Costs to the school already incurred for tuition. This will be calculated in whole weeks as a proportion of the total time the student was originally intending to study at the school. For example, a student who leaves in the 9th week of a 39 week course would be entitled to a refund of 30/39 of his tuition fees. Further reductions, as shown below would be subtracted from the figure. • An administration charge of $500.00 • Components of the fee already committed for the duration of the course, including

appropriate proportions of salaries of teachers and support staff.

A calculation will be made at the start of the year to arrive at a total figure for the salaries and support staff committed to the International Student Programme: This should be the sum of the salaries of all staff members involved in the International Student Programme in proportion to time that each devotes to the programme. The total will be divided by the number of international students enrolled for a term or more.

The resulting figure should be multiplied by this fraction: Number of weeks of the student’s programme remaining at the time of termination. Total number of weeks of a student’s programme.

This figure will be deducted from any refund. • Costs already incurred for the use of facilities and resources. To be calculated in the same way as the deduction for salaries, having totalled the cost of all materials

purchased for use in the current academic year.

The proportion of the Government Levy the school is required to pay. • Any other costs already incurred. 6. If the application is made after the second half of the course has begun, no refund will

be granted other than in exceptional circumstances. These might include:

• The student suffering serious injury or illness. • A member of the student’s close family suffering serious injury, illness or death. • Circumstances in which it is considered advisable for a refund to be made in order

for the school to meet it’s legal obligations. 7. No refund will be made to a student who is expelled from school by the Board of

Trustees. Homestay Fees 1. If the student moves out of her homestay before the end of the contract the portion of

the homestay fees not already used will be returned. The Homestay Arrangement Fee of $250.00 will not be refunded.

2. To have homestay fees returned, the student must write to the Board of Trustees giving two weeks’ notice, or pay two weeks’ fees in lieu of notice.

3. If the homestay contract is cancelled before the student moves into homestay, fees will be refunded in full less the Homestay Arrangement Fee of $250.00


Fee Protection Policy Purpose: To show in the Board’s financial policy, a statement outlining how the Board will deal with the income from International Student fees so that there are good fiscal control mechanisms in place. All students are required to have an insurance policy that includes full fees protection. Insurance: 1. All students are required to have travel and medical insurance for the duration of their

period of enrolment at the school. The school may arrange insurance unless students choose to make their own arrangements, in which case proof must be provided that the insurance purchased is adequate.

2. All travel insurance policies must include fees protection. 3. Fees are separately coded and audited. 4. Fees are not spent in advance on the premise that future students will attend MIS. 5. That the Board will always have sufficient reserves to be able to return to students

their fees in the event of a student refund being required or because the school is unable to provide or continue a course or programme.

Accommodation: 1. All international students must live in one of the following types of accommodation: • An approved homestay • With their parents or legal guardians (proof of legal guardianship must be supplied) • With a designated caregiver chosen by their parents/legal guardians. All

accommodation offered by designated caregivers must be approved by the school, as required by the Code of Pastoral Care of International Students.

2. If the student is away from the homestay during short vacations, they will not be eligible for a homestay fee refund. If they are away over the summer vacation, and wish to retain the accommodation, they must pay $50.00 per week holding fee.

Grievances and Disputes: 1. All disputes will be dealt with in New Zealand law. 2. The school’s complaints procedure for international students will be used to deal with

grievances.

Essential Information: 1. Parents must inform the school of their address, telephone number, fax number and e-

mail address (whichever applies) 2. The student and/or parents will advise the school of any change in the contact details

of the student or parents. 3. The student and/or parents will provide academic, medical and other information to

the school that is relevant to the wellbeing and course placement of the student. 4. The Morrinsville Intermediate School BOT guarantees to hold in reserve sufficient

funds to meet any refund requirements should the school not be able to continue tuition e.g. natural disaster.

The Code of Practice for the Pastoral Care of International Students: The school has agreed to observe and be bound by the Code of Practice for the Pastoral Care of International Students published by the Minister of Education. Copies of the Code are available on request from the institution or from the New Zealand Ministry of Education website at www.minedu.govt.nz Conclusion: The BOT fee protection guarantee will ensure that there are sound fiscal control mechanisms in place to protect student’s investment.


Cessation of Attendance

Every classroom teacher calls the attendance roll twice daily; first thing in the morning and straight after lunch. Non-attendance by international students will be noticed and acted upon quickly. Non attendance slips from every classroom are handed in to the school front office by 9 a.m. daily. Class teachers monitor student progress continually. Students are formally assessed in every curriculum area throughout a unit of work. We have formally assessed in every curriculum area throughout a unit of work. We have formal parent/teacher/student interviews during Term 1 and 2. We have a written report that goes home at the end of Term 4. Any time throughout the year parents are able to make an appointment to see the class teacher. The International Student Co-ordinator is informed of any issues concerning international students as soon as they become apparent. Non-attendance by students will be quickly picked up by the daily roll procedures. Students and homestays (or other caregivers) will be contacted as soon as it becomes clear that that a student is absent without explanation. The support services available to international students will be used to attempt to resolve any problems that have caused the student’s absence. Parents will be consulted. If the student leaves Morrinsville the New Zealand Immigration Service will be informed. The police will be informed if we believe that the student’s situation may be unsafe. If an international student withdraws, or has their tuition terminated, NZIS will be informed. The school will continue to offer support, to ensure that the student is living in a safe place and will help them to arrange a safe passage back to their home country, if necessary. However, the school will not be responsible for students living with parents or designated caregivers who delay their departure unreasonably, or who attempt to prolong their stay in New Zealand.

Parent’s Declaration: I/We have read, understood and accept the terms of enrolment at Morrinsville Intermediate School Signature……………………………………………………………….. Name…………………………………………………………………… Relationship to Student………………………………………………… Address:…………………………………………………………………. …………………………………………………………………………… Telephone………………………………………………………………… Fax………………………………………………………………………... E-mail……………………………………………………………………..

School’s Declaration Signature…………………………………………………………………. Name……………………………………………………………………… Student’s Declaration: Signature…………………………………………………………………. Name………………………………………………………………………

Morrinsville Intermediate School Police Vetting Form

Family name:……………………………………………………………………………... Given name/s:……………………………………………………………………………. Gender:………………………………..Date of birth:………………………………… Place of birth (country):……………………………………………………………… Address:…………………………………………………………………………………….. I give consent for Morrinsville Intermediate School to complete an online police vetting check on me. Signature:……………………………………………………………………Date:………………………