MINUTES - hopkinsville.kctcs.edu · Web viewThe Ft. Campbell campus is down 20.7% which is about 198 fewer students. Ft. Campbell headcounts will change with the March term

MINUTESHopkinsville Community College Board of Directors

of the Kentucky Community & Technical System January 17, 2017

Board Members Present:Mr. Gary Logan Ms. Peggy BozarthMr. Philip Back Ms. Melissa StevensonMr. Charles Turner Ms. Ashley Greene

Board Members Absent:Mr. Eston Glover Ms. Jackie Jones Ms. Shelly Tilley

Guests Presents:Hopkinsville Community CollegeDr. Jay Allen Ms. Carol KirvesDr. Jason Warren Ms. Yvette EasthamMr. Jim Hunter Ms. Rena YoungMr. Jeff Horton Ms. Lanita Wilson

Other:Alan Watts, WKDZ Radio

The Hopkinsville Community College Board of Directors met in regular session on Tuesday, January 17, 2017 at 4 pm (CST) in room 103 of the Administration Building at Hopkinsville Community College.

Chair Gary Logan called the meeting to order at 4:03 pm.

Approval of Minutes from November 29, 2016MOTION Philip Back moved that the minutes from November 29, 2016 be approved.

Peggy Bozarth seconded the motion.VOTE Motion carried unanimously.

Meeting Date for May 2017The 2017-2018 budget process will determine the May meeting. Once budget information is sent from system office, Janice will contact Board members to schedule a meeting date.

Enrollment Report

Dr. Jason Warren presented the Enrollment Report. He addressed our areas of strengths and weaknesses based on data that has been assessed.

Strengths: Active duty solider enrollment (record highs) Dual credit (record highs) High school direct entry from feeder schools

Weaknesses: 25+ age category TN residents (The Promise & Reconnect programs in TN are attractive to students.) Military spouses & children (GI bill issues)

To date, the main campus is down 4.8% in headcount which is about 77 fewer students. The Ft. Campbell campus is down 20.7% which is about 198 fewer students. Ft. Campbell headcounts will change with the March term. Overall, headcount is down 10.7%.

Regarding full-time equivalency, the main campus is down 3%, Ft. Campbell is down 19.4%, with an overall decline of 8% at this point in the Spring 2017 semester.

Mr. Turner asked if the trend of enrollment numbers here at HCC is different from other community colleges in the system or state. Dr. Jason Warren responded. Across KCTCS, about half of the colleges were up in enrollment and about half were down during the fall semester. To date, about 10 colleges are down in enrollment for the spring semester and six have had an increase in numbers. Mr. Turner asked of the ones that are showing growth, what do they have in common. Some of these colleges have newer programs, some of the areas have displaced workers that are going back to school, while others do not have the threat of losing students to other states. With the increase of Allied Health programs due to the Emerging Technologies Building, we are hopeful that our enrollment will increase.

Mr. Philip Back spoke to the decline of Ft. Campbell population and soldier deployment. This must have an impact on enrollment. Ms. Allisha Lee reported that the base is currently on a draw down but should be coming to an end, resulting in an increase in population and hopefully enrollment.

Finance Report

Mr. Jeff Horton presented the Finance Report. The budget for fall tuition revenue was down 1%. Including the decrease in CDL and Todd County budgeted revenue, Fall tuition revenue was down 3%. For Spring 2018, to date tuition is down 3%, CDL is down 12%, and Todd County is down 50%, with an overall gap of 4%. The Dual Credit Waiver budget is up 158% which is helping offset the other differences. While this is a positive, next year we will need to find about $90,000 to add to the Dual Credit Tuition line.

At this time last year we were projecting a $600,000 revenue loss. We are still at a better spot this year than we were last year.

The $9 per credit hour increase has helped tremendously with the revenue to offset the enrollment decline.

Mr. Turner asked about the trend for state appropriations. In the past 8 years, our state appropriations have been reduced by about $1.4 million. Within the past few years, state appropriations have dropped 1 to 2 percent. Unfortunately, expenses do not. Most of our revenue is received from enrollment.

HCC Update

HCC ran on a one hour delay on Friday, January 6 due to inclement weather. Dr. Allen thanked the M&O staff who is diligent about getting the campus ready and safe for faculty, staff, and students. Faculty, staff, and students are informed of the delay through the SNAP alert system.

The Emerging Technologies Building has not started dirt work yet. We are still looking at plans and reducing about $1 million out of the budget. With the new Prevailing Wage bill, this could change the need for that reduction.

The Institutional Advancement office received nine awards while attending the Annual KY Conference of the Council for Advancement and Support of Education (CASE). The Advancement office continues to prepare for the Bellwether Competition that is coming up at the end of January.

Carol Kirves introduced Lanita Wilson to the Board who is now the Coordinator of Continuing Education and Community Services. She will be working with the CDL program, youth programs, art gallery, and many other tasks.

Other Business

Dr. Allen discussed the possibility of renaming the Learning Resource Center as The Rotary Club of Hopkinsville Learning Resource Center. The Hopkinsville Rotary Club has been instrumental financially to so many HCC students. This request must be presented to the Board of Regents in March. A Resolution from the Board of Directors was drafted and distributed for review.Discuss ensued.

MOTION Philip Back moved to accept the Resolution for the renaming of the LRC. Charles Turner seconded the motion.

VOTE Motion carried unanimously.

Adjournment

The meeting adjourned at 4:40 pm CST.

May 2, 2017 SIGNED COPY ON FILE Date Approved byBoard of Directors

Gary Logan, ChairHopkinsville Community College Board of Directors

SIGNED COPY ON FILE Charles Turner, SecretaryHopkinsville Community College Board of Directors

SIGNED COPY ON FILE Jay S. Allen, Ph.D. President/CEOHopkinsville Community College


of the Kentucky Community & Technical System May 2, 2017

Board Members Present:Mr. Gary Logan Ms. Peggy BozarthMr. Philip Back Ms. Amy WarrenMs. Jackie Jones Ms. Ashley Greene

Board Members Absent:Mr. Eston Glover Mr. Charles Turner

Guests Present:Hopkinsville Community CollegeDr. Jay Allen Ms. Carol KirvesDr. Jason Warren Ms. Yvette EasthamDr. Alissa Young Ms. Rena YoungMr. Jim Hunter Ms. Janice JonesMr. Jeff Horton Dr. Ken Casey

Other:Annie Catron, WKDZ Radio

The Hopkinsville Community College Board of Directors met in regular session on Tuesday, May 2, 2017 at 4 pm (CST) in room 103 of the Administration Building at Hopkinsville Community College.


Ms. Amy Warren was elected as the new Board of Directors staff representative and was introduced to the Board.

Approval of Minutes from January 17, 2017

MOTION Ms. Jackie Jones moved that the minutes from January 17, 2017 be approved.Mr. Philip Back seconded the motion.


Dr. Allen requested to make an announcement. As of yesterday, Dr. Allen accepted a presidency position at Itawamba Community College in Fulton, MS. This search process has been very private at Itawamba; therefore, Dr. Allen has not shared this information publicly.

While this has been an immensely hard decision, Dr. Allen and his family are excited to be closer to home. Mr. Gary Logan expressed on behalf of the Board that it has been a pleasure to work with Dr. Allen and they wish him the best.

Enrollment Report

Dr. Warren presented enrollment data. Final headcount for Fall 2016 was 2,882 students. Spring enrollment was down by 3.9% at the Hopkinsville campus and 20% at Ft.

Campbell, with an overall decrease of 10.5%. As of April 28th, summer enrollment is only down by 3% at the Hopkinsville campus

compared to last year’s decrease of 12%. Summer registration at Ft. Campbell opened yesterday.

As of April 28th, the Hopkinsville campus is down by 11.7% for Fall 2017. Fall registration has not opened yet at Ft. Campbell.

Dr. Warren discussed other enrollment factors. Year round Pell is in the works and could be a game changer at HCC. Historically, part-

time students often find opportunities to work and do not return to school. The extended campus of Nashville State in Clarksville is up to about 700 students. Some

TN residents are choosing this opportunity over HCC. High school graduation classes are smaller than years past. Claire Rodgers, Rachel

Westerman, and Tiffanie Witt continue to go to the area high schools to enroll students.

We currently have the highest active duty soldier enrollment, highest dual credit enrollment, and highest high school direct entry enrollment than ever before. We continue to show a decline of students in the 25+ age category, TN residence, and active duty family members.

Dr. Warren thanked Advancement for the prize give away opportunities for early enrollment.

Graduation is set for Friday, May 5. One hundred eighty students are planning to walk. While degrees awarded have decreased, there are about forty more students walking at graduation.

Finance Report

Mr. Jeff Horton presented the 2016-2017 budget as of today. Tuition and fees are 59% of budgeted revenue, while state allocations are comprised of only 29%. The tuition budget is under by about $454,000, only 3.7% with fall, spring, and projected summer tuition revenue. Fortunately, several expense items are finishing under budget and will hopefully cover the shortfall. Because of this, we should finish in the black due to control of local expenses.

Mr. Horton shared a revenue trend for fall, spring, and summer. In 2012, $14.7 million was received in tuition and state appropriations. Projections for 2018, only $11.3 million.

HCC Update

Dr. Allen reported on college issues and events.

KCTCS and MSU have partnered together to offer a 2+2 program in Manufacturing Engineering Technology.

The Work Ready Skills Initiative Grant proposal has been submitted. Dr. Allen, other HCC representatives, and CCPS representatives will present the request next week.

HCC has purchased a new farm lab located on Old Madisonville Road. A business model is in place in order to generate revenue to repay the purchase of and cover annual expenses for the farm.

We continue to make plans for Solar Eclipse events on August 21. This will be an academic holiday, but a regular work day.

The Diversity Plan draft was presented on April 10. HCC was complimented on a very well-written plan.

HCC is working on implementing a new employee recognition process, Going the Extra Mile (GEM), to begin in July.

HCC partnered with Sanctuary House to support Denim Day on April 26 for Sexual Assault Awareness Month.

The Gene Hass Foundation presented the college with a $10,000 check to be used toward scholarships for computerized manufacturing and machining program students.

The Fresh Start Program will begin May 8th. This is a partnership between HCC and the Inner City Residential Board. Students will complete the program in two weeks, will learn soft skills, and earn an industrial certificate.

Dr. Allen congratulated the nursing department’s fourth semester students for taking 1st

place in an Inaugural NCLEX Challenge competition at Owensboro Health Regional Hospital.

HCC Criminal Justice students earned 2nd place during competition at the National Conference of the American Criminal Justice Association in Austin, TX. Our very own Greg Bridgeman was elected as the National Vice President.

Yvette Eastham earned her Certified Fund Raising Executive credential.

Approval of 17-18 Budget Request

Mr. Jeff Horton presented the proposed 2017-2018 unrestricted budget, including a comparison to the 2016-2017. Changes in the budget stem from the possibility of a $6 per credit hour tuition increase, a $15 per credit hour fee for online tuition, state allocations, a potential 3% pay increase, benefit rate increase, and changes to dual credit. The continued growth of Todd County Career Path Institute, the new Medical Assistant Program, and CDL training should have a positive impact on revenue. In order to balance the budget, $465,757 from the fund balance will be used to make next year’s budget balance.

The proposed 2016-2017 restricted budget, which includes grants, endowments, and financial aid, was presented and reviewed. The restricted budget included a decrease in Pell grants due

to lower enrollment. State contracts are depleted and private contracts are primarily BuildSmart pledges.

Mr. Horton opened the floor for discussion and questions.

MOTION Philip Back moved to accept the budget presented by Jeff Horton.Peggy Bozarth seconded the motion.


HCC President Evaluation Discussion

Mr. Gary Logan received and compiled Dr. Allen’s evaluations prior to the meeting. Dr. Allen received nine EE ratings and 4 ME ratings. Mr. Logan thanked Dr. Allen for his continued efforts for the college and in the community. The floor was opened for discussion and question. The evaluation summary will be sent to Dr. Box.

Other Business

Workforce Solutions is working tirelessly to prepare for the summer KICCS program. This program has served over 6,700 students during the past 27 years. The Lions Club continues to offer tuition scholarships.

Ms. Shelly Tilley submitted a resignation effective April 13 due to a recent move. There are three current Board of Directors vacancies. The Governor’s office is currently

working on filling these positions

Adjournment

The meeting adjourned at 5:03 pm CST.

September 12, 2017 SIGNED COPY ON FILE Date Approved byBoard of Directors



SIGNED COPY ON FILE Dr. Dennis MichaelisInterim President/CEO Hopkinsville Community College


of the Kentucky Community & Technical System May 10, 2017

Board Members Present:Mr. Gary Logan Ms. Peggy BozarthMr. Philip Back Ms. Amy WarrenMs. Jackie Jones Ms. Ashley Greene Mr. Charles Turner

Board Members Absent:Mr. Eston Glover

Guests Presents:Dr. Jay Box, KCTCS PresidentMr. Jackie Cecil, KCTCS Human Resources Hopkinsville Community College Guests:Ms. Carol Kirves Dr. Jason WarrenMs. Yvette Eastham Ms. Rena YoungMs. Allisha Lee Ms. Janice Jones

Other:Annie Catron, WKDZ Radio Hannah Hageman, WHOP Sam Morgen, KNE

The Hopkinsville Community College Board of Directors met in regular session on Wednesday, May 10, 2017 at 11 am (CST) in room 103 of the Administration Building at Hopkinsville Community College.

Chair Gary Logan called the meeting to order at 11:01 am.

Receive information on search process for next HCC President/CEO

Mr. Gary Logan turned the floor over to Dr. Jay Box, President of KCTCS, to explain the Presidential Search Process. Dr. Box explained that this process has been changed since the hiring of Dr. Allen. A timeline and State Statutes 164.600 were distributed to all Board Members. Dr. Box highlighted dates, upcoming deadlines, and other important information.

The hiring of a college president is a partnership between the Board of Directors and Dr. Box.

Dr. Box will recommend three finalist to the Board of Directors.

The Board of Directors will choose one finalist for recommendation to Dr. Box.Dr. Box stated he has never gone against a Board and they can be assured that the next president of HCC will be the individual that the Board of Directors recommends.

The presidency position will be advertised nationally. The Screening Committee is composed of five college employees and five community

members. This committee will review the portfolios and make recommendations of semifinalists to Dr. Box. Together, Dr. Box and Gary Logan will determine the Screening Committee. Submit names for recommendation of community members to serve the Screening Committee to Mr. Logan by Friday, May 12. Dr. Box will solicit employees via email.

The Board of Directors will meet again on May 25 from 1-3 to discuss position profile and competencies for the President/CEO.

The search consultant is Dr. Preston Pulliams from Gold Hill Associates. There is a nationwide turnover of college presidents. The average presidency is

about four years. Dr. Dennis Michaelis will be the Interim President and will begin on Monday, June 5.

Dr. Box opened the floor for discussion and answered questions regarding salary, contract length, and basic qualifications from the Board of Directors.

Adjournment

The meeting adjourned at 11:34 am CST.






of the Kentucky Community & Technical System August 24, 2017

Board Members Present:Mr. Gary Logan Mr. Philip BackMs. Jackie Jones Ms. Peggy BozarthMr. Charles Turner Ms. Amy WarrenMr. Eston Glover Mr. Aaron White

Guests Presents:Dr. Jay Box, KCTCS PresidentMr. Jackie Cecil, KCTCS Human Resources

Other:Janice Jones, HCC

The Hopkinsville Community College Board of Directors met in special session on Thursday, August 24, 2017 at 3:00 pm (CST) in room 103 of the Administration Building at Hopkinsville Community College.


Mr. Eston Glover moved that the Board of Directors enter into Executive Session pursuant to KRS 61.810(1)(f) and 61.815 in order to have discussion which might lead to the appointment of a new President for Hopkinsville Community College. Ms. Jackie Jones seconded the motion for the Board to go into Executive Session. The motion passed unanimously.

Mr. Logan invited Dr. Box and Jackie Cecil to participate in the executive session and also invited the Presidential Candidates to be interviewed as follows:

Dr. D. Ryan Carstens at 3:00 pm Dr. David Bathe at 4:15 pm

Ms. Janice Jones exited the room.

Adjournment

At 5:15 pm, Mr. Gary Logan announced that no final action was taken and the Board will stand in recess until the next candidate interview begins on Friday, August 25, 2017.






of the Kentucky Community & Technical System August 25, 2017

Board Members Present:Mr. Gary Logan Mr. Philip BackMs. Jackie Jones Ms. Peggy BozarthMr. Charles Turner Ms. Amy WarrenMr. Eston Glover Mr. Aaron White

Guests Presents:Dr. Jay Box, KCTCS PresidentMr. Jackie Cecil, KCTCS Human Resources

Other:Janice Jones, HCC

The Hopkinsville Community College Board of Directors met in special session on Friday, August 25, 2017 at 2:30 pm (CST) in room 103 of the Administration Building at Hopkinsville Community College.


Mr. Eston Glover moved that the Board of Directors enter into Executive Session pursuant to KRS 61.810(1)(f) and 61.815 in order to have discussion which might lead to the appointment of a new President for Hopkinsville Community College. Mr. Philip Back seconded the motion for the Board to go into Executive Session. The motion passed unanimously.

Mr. Logan invited Dr. Box and Jackie Cecil to participate in the executive session and also invited Presidential Candidate Dr. Alissa Young to be interviewed at 2:30 pm.

Ms. Janice Jones exited the room.

Mr. Eston Glover moved that the Board of Directors come out of Executive Session. Ms. Jackie Jones seconded the motion. Motion carried.

The following guests entered the room: Mr. Sam Morgan, KY New Era Ms. Annie Catron, WKDZ Radio Ms. Rena Young, HCC Ms. Janice Jones, HCC

Mr. Philip Back moved that the Board of Directors recommend Dr. Alissa Young to Dr. Jay Box for appointment and employment as the President of Hopkinsville Community College.

Ms. Jackie Jones seconded the recommendation to Dr. Jay Box that Dr. Alissa Young be appointed and employed as the President of Hopkinsville Community College.

Chair Gary Logan asked if there was any discussion. There was none. Mr. Eston Glover called for the question.

The motion passed with 100% unanimity.

Adjournment

Mr. Charles Turner moved to adjourn. Ms. Jackie Jones seconded. The meeting adjourned at 5:23 pm.




SIGNED COPY ON FILE Dr. Dennis Michaelis Interim President/CEOHopkinsville Community College


of the Kentucky Community & Technical System September 12, 2017

Board Members Present:Mr. Gary Logan Mr. Philip BackMs. Jackie Jones Ms. Peggy BozarthMr. Charles Turner Ms. Amy Warren Mr. Eston Glover

Board Members Absent:Mr. Aaron White

HCC Guests Present:Dr. Jason Warren Mr. Jim HunterMr. Jeff Horton Ms. Rena YoungMs. Carol Kirves Ms. Ann HollandMs. Yvette Eastham Ms. Janice Jones

Other:Jake Thomas, WKDZ Radio

The Hopkinsville Community College Board of Directors met in regular session on Tuesday, September 12, 2017 at 4:00 pm (CST) in room 103 of the Administration Building at Hopkinsville Community College.


Approval of Minutes from May 2, 2017

MOTION Mr. Charles Turner moved that the minutes from May 2, 2017 be approved.Ms. Jackie Jones seconded the motion.


Approval of Minutes from May 10, 2017

MOTION Ms. Peggy Bozarth moved that the minutes from May 10, 2017 be approved.Mr. Philip Back seconded the motion.


Approval of Minutes from August 24-25, 2017

MOTION Mr. Eston Glover moved that the minutes from August 24-25, 2017 be approved.Mr. Charles Turner seconded the motion.

Mr. Gary Logan asked if there was any discussion. There was none. Mr. Turner called for the question.


Election of Officers

MOTION Philip Back made a motion to retain all three officers in their current position.Charles Turner seconded the motion. There was no discussion

VOTE The motion passed unanimously. The 2017-2018 officers are as follows: Chair: Gary LoganVice-Chair: Jackie Jones Secretary: Charles Turner

Committee Assignments

Mr. Logan asked if any board member preferred to sit on a specific committee. There were no preferences. He presented the committee membership list for 2017-2018. Appointments are as follows:

Finance Committee Policy Committee Gary Logan Philip BackPeggy Bozarth Eston GloverPhilip Back Amy WarrenCharles Turner Aaron WhiteDr. Young (ex-officio) Dr. Young (ex-officio)

Proposed Meeting Dates

Janice Jones will email the Board a list of potential dates for the remainder of the year.

Finance Report

Mr. Jeff Horton reported that as of September 7, fall revenue is down about $181,000 as compared to this time last year. This is about a 6% decline. If that trend is continued throughout the remainder of the semester, fall revenue is projected at being about $240,000 short.

The dual credit waivers budget was projected at $240,000 this year, as opposed to the$150,000 that was spent on dual credit last year. As of today, $150,000 of the dual credit waiver budget has been expended. With the current dual credit trend, this year’s projection is about $310,000.

In regards to the $20 per credit hour online fee, HCC has received $147,850 as of today. However, this becomes an expense as this fee is waived for active duty soldiers. As of today,$11,780 has been waived for the online fee.

The Fund Balance increased from $4,285,093 to $4,863,949 last year. The bulk of the increase was from BuildSmart pledges of $500,000 and $78,856 from operational net income.

The contract for the Emerging Technology Center should be awarded to Alliance today or tomorrow. The construction firm should be able to start construction about a week after that.

Jeff Horton gave an overview of the events that took place on campus on the Eclipse. HCC received about $20,000 net income; however, some of that was used for equipment and supplies needed on Eclipse Day. The day yielded about $10,000-$12,000 profit.

Enrollment Report

Dr. Warren shared the headcount and full-time equivalent (FTE) comparison data from this date last year. As of today and based on last year’s data, overall enrollment is down 9.5% based on headcount and 11.4% based on FTEs. The second 8-week term will begin October 16 and should yield additional enrollment. He also shared strengths, weaknesses, opportunities, and challenges that HCC continues to face with enrollment.

HCC Update

Dr. Michaelis thanked the Board for his time at HCC. His last day will be September 29. This has been his fourth interim appointment and by far the most pleasant. He turned this portion of the meeting over to Dr. Alissa Young, President Elect.

Dr. Young thanked the Board for selecting her to be the next President of HCC, and she expressed her appreciation to Dr. Michaelis for his wisdom and moving the college forward as needed during his time here.

Employment Mr. Jeff Horton, CFO has accepted a Chief Financial Officer position at Lamar State

College in Orange, TX. Ms. Ann Holland will be the Interim CFO effective October 1. Ann has served as Associate Dean of Business Affairs for the past six years and has worked at HCC for a total of 32 years. Mr. Glover thanked Jeff for his help during the BuildSmart project, and feels confident we would not be where we are with this project without his support, direction, and wisdom.

Mr. Jim Hunter has agreed to serve as HCC’s Interim Chief Academic Officer. Jim is a respected member of the faculty who has taught at HCC for a number of years. He is well versed in KCTCS and HCC policies. He will continue his IE/IR position as well.

The Safety & Security manager position has been advertised and is in the process of being filled.

The CAO & CFO positions are currently being advertised.

The SACS-COC 5th year report was mailed today. Dr. Young thanked Ann Nichols, Jim Hunter, and Dr. Yvette Howard for their dedication and commitment to this report.

Dr. Young has started meeting with community members, business leaders, and legislators. She is open to hearing the Board’s ideas of those individuals she may need to meet with, as well as any connections you may have with those individuals.

The next PLT meeting is scheduled for September 19-20. The New President Orientation will be on October 12. Dr. Young will attend both meetings.

Dr. Box is conducting a Better Lives for a Better KY tour at each college to meet with students, faculty, staff, and cabinet. The tour for HCC is scheduled on October 31, 2017.

HCC is a project partner with the Christian County Public Schools for the Work Ready Academy of the Pennyrile Grant, which is funded under the Work Ready Skills Initiative. We will use the grant funds to expand the welding bays and to add Diesel Technology at the Todd County Career Path Institute.

HCC is an educational partner in the OEA Campbell Strong Grant that has been awarded to the Pennyrile Area Development District. Our goal is to use these grant funds to purchase equipment and training for the Mechatronic certificates. We plan to offer those certificates upon approval from KCTCS.

Dr. Tracy, Chancellor of KCTCS, is working on a KY/TN joint partnership to provide opportunities to soldiers transitioning out of the military.

The annual Golf Scramble will be at the Country Club on October 6 @ 8:30 am.

KCTCS will not have their annual philanthropy; however, HCC will continue to host the Gala. It is scheduled for November 3. The HCC Gala will be expanded in order to honor our community partners. Mr. Glover encouraged the Board to attend the Gala to show support for the college.

Other Business

The Board of Directors workshop is schedule on October 27 in Louisville. Please let Janice Jones know of your plans to attend in order to make hotel accommodations.

Nature Fest will be on Saturday, September 16 from 1 pm – 5 pm at Jeffers Bend.

Adjournment

Mr. Charles Turner moved to adjourn. Ms. Jackie Jones seconded. The meeting adjourned at 5:23 pm.

November 28, 2017 SIGNED COPY ON FILE Date Approved byBoard of Directors



SIGNED COPY ON FILE Dr. Alissa YoungPresident/CEO Elect Hopkinsville Community College


of the Kentucky Community & Technical System November 28, 2017

Board Members Present:Mr. Gary Logan Mr. Darrell CrawfordMs. Jackie Jones Ms. Shana McCombsMr. Charles Turner Ms. Peggy BozarthMr. Eston Glover Ms. Amy WarrenMr. Hollis White III Mr. Robert Morgan (for Aaron White)

HCC Guests Present:Dr. Alissa Young Ms. Yvette EasthamDr. Jason Warren Mr. Jim HunterMs. Ann Holland Ms. Rena YoungMs. Carol Kirves Ms. Janice Jones

Other:Annie Catron, WKDZ

The Hopkinsville Community College Board of Directors met in regular session on Tuesday, November 28, 2017 at 4:02 pm (CST) in room 103 of the Administration Building at Hopkinsville Community College.


Introduction of new Board members

Mr. Logan introduced the new board members, and they gave a brief introduction of themselves. New members are Mr. Hollis White III (term expiring September 2, 2022), Mr. Darrell Crawford (replacing Shelly Tilley; term expiring September 2, 2018), and Ms. Shana McCombs (replacing John Rittenhouse; term expiring September 2, 2018). Ms. Jackie Jones’s term actually expired on September 2, 2017. She desires reappointment. The appropriate paperwork has been submitted to Dr. Box and the Governor’s office.

Approval of Minutes from September 12, 2017

MOTION Mr. Eston Glover moved that the minutes from September 12, 2017 be approved. Ms. Jackie Jones seconded the motion.


Review of Mission Statement

The current Hopkinsville Community College Mission Statement, which was approved by the KCTCS Board of Regents in March 2017, was presented. In compliance with KCTCS policies and procedures, the statement is to be reviewed annually as part of the institutional effectiveness process. Dr. Young reported that after review by the Cabinet, faculty council, faculty, and staff no changes were proposed to the current Mission Statement.

MOTION Mr. Charles Turner moved that Board of Directors endorse the HCC Mission Statement as presented. Ms. Peggy Bozarth seconded the motion.


Finance Report

Ms. Ann Holland distributed a statement of current funds, revenues, and expenditures as of October 31, 2017. Enrollment for fall semester was down by 8%, which was about a $300,000 deficit in tuition revenue. As of this time last year, spring 2018 tuition revenue is down by 11%.

Ms. Holland also shared a three-year comparison of financial aid residual refunds. As noted on the chart, with a drop of about 15% in enrollment over one million dollars in financial aid were not dispersed to students and ultimately the community.

Enrollment Report

Dr. Jason Warren shared enrollment data for fall and spring. The fall semester was down by 5.3% at the Hopkinsville campus, 16.2% at the Ft. Campbell campus, with an overall enrollment decline of 9.1% based on headcount. Regarding full time equivalency, the campus was down by 11.5% overall.

As of this time last year, the spring semester headcount is down by 174 students. Be advised that Ft. Campbell registration has not opened for civilians as active duty has preferred choice for the first month of registration.

Enrollment continues to see the effects of competing with “free tuition” TN programs and continues to show growth in dual credit students. Dr. Warren noted that dual credit students are only charged 1/3 per credit hour, which is a hit on tuition revenue. With the increase of dual credit students, more local high school students are enrolling upon graduation even though the graduating classes continue to decrease in size.

Discussion ensued regarding advertising at Ft. Campbell, marketing materials, and recruiting opportunities and strategies. Mr. Jim Hunter informed the Board that the Division Chairs are working on a proposal for a hybrid weekend/evening college.

HCC Update

The Hopkinsville Community College Foundation recently completed two very successful fundraising events.

Twenty-nine teams competed in the Annual Mike Foster Golf Scramble, with a record number of hole sponsors.

Approximately 300 guests attended the Annual Gala and Auction. Beth Mann pledged$50,000 to the Build Smart Campaign in honor of DJ and Beth Everett. A classroom will be named after them in the new Emerging Technology Center.

Greg Bridgeman and Pi Gamma Epsilon took first place in the Professional Division Crime Scene Investigation at the Region 5 American Criminal Justice Conference in October.

The Council for the Advancement and Support of Education (CASE) recognized HCC Advancement Office recently for the great work they are doing in the area of fundraising. HCC was one of only 37 institutions in the country to win an award for overall improvement in fundraising, and we were one of 25 recognized for the first time. HCC accepted the award at the CASE Community College Advancement conference in Anaheim.

Hopkinsville Community College was selected for the Military Times Best: Colleges 2018 rankings. The Military Times Best distinction, formerly Best for Vets, recognizes institutions for its commitment to providing quality educational opportunities to America's veterans and military-connected students.

The Commercial Driver’s License Program passage rate is currently at 96%, with a placement rate of 92%.

The external lighting around campus will be converted to LED and additional poles will be added to increase lighting in dim areas. The project is estimated to be about $275,000. KCTCS has money set aside for these types of projects. About $70,000 will be used out of the fund balance.

The Nursing Pinning Ceremony will be Friday, December 8, at 2:00 p.m. in the Auditorium Lecture Hall. There are 20 students graduating. Please make plans to attend. It is really an exciting time for students who have worked hard and sacrificed much to reach their educational goal. This really is life changing.

Dr. Young will be attending the SACS-COC Annual Meeting and Board of Trustee meeting on December 1-5 in Dallas, TX. In addition, the next President’s Leadership Team meeting will be December 13 and 14.

Other Business

Board Orientation . The System Office held a Board of Directors orientation on October 27. The new members were not able to attend, as they were not appointed until November 7.Therefore, Mr. Logan proposed having a local orientation to inform the new members of board responsibilities and bylaws. All board members agreed this would be beneficial. Ms. Janice Jones will email a poll to determine the best day and time.

Board Meeting at Ft. Campbell . Mr. Logan would like to have the January Board meeting at the Ft. Campbell campus. Dr. Young & Ms. Jones will work out the logistics with Ms. Allisha Lee.

Joint Board & Foundation Gathering . Mr. Logan & Dr. Young plan to schedule an appreciation reception for the Foundation Board Members and the Board of Directors in the spring of 2018.

Circle of Love . Circle of Love is similar to a community Angel Tree sponsorship of children in Christian County elementary schools. Student organizations and departments sponsor a child for about $75. At the annual program, children receive their gifts from Santa after dinner is served. Dr. Young and Dr. Warren would like to extend an invitation for the Board of Directors to participate in this event. While it is too late to participate this year, the Board is interested in this opportunity next year.

Mr. Eston Glover attended the HCC Thanksgiving Brunch on Wednesday, November 22. He expressed his appreciation for the interaction Dr. Young is encouraging between the staff, faculty, Board of Directors, and the Foundation Board.

Adjournment

The meeting adjourned at 5:03 pm.

January 30, 2018 SIGNED COPY ON FILE Date Approved byBoard of Directors



SIGNED COPY ON FILE Dr. Alissa YoungPresident/CEOHopkinsville Community College

Documents

MINUTES - hopkinsville.kctcs.edu · Web viewThe Ft. Campbell campus is down 20.7% which is about 198 fewer students. Ft. Campbell headcounts will change with the March term