MINUTES PUBLIC INFRASTRUCTURE COMMITTEE GWYDIR …gwydirshire.com/wp-content/uploads/2016/02/Minutes-Planning... · 12-05-2016 · Jim Moore, Cr. Peter Pankhurst and Cr. Geoff Smith

Public Infrastructure Committee - 12 May 2016 Gwydir Shire Council

This is page number 1 of the minutes of the Public Infrastructure Committee held on Thursday 12 May 2016 Chairman ……………………………………………………………………………………

MINUTES PUBLIC INFRASTRUCTURE COMMITTEE

GWYDIR SHIRE COUNCIL

THURSDAY 12 MAY 2016

COMMENCING AT 9.05AM

WARIALDA OFFICE COUNCIL CHAMBERS

______________________________________________________________ Present:

Councillors: Cr. John Coulton (Mayor), Cr. Stuart Dick, Cr Marilyn Dixon, Cr. Kerry McDonald, Cr. Jim Moore, Cr. Peter Pankhurst and Cr. Geoff Smith.

Staff: Leeah Daley (Deputy General Manager), Richard Jane (Director Technical Services), Ron Wood (Chief Financial Officer) and Glen Pereira (Director Development and Environmental Services)

Public: Ms Laura Carroll (Warialda Standard)

Visitor: Nil



DISCLAIMER No responsibility whatsoever is implied or accepted by the Gwydir Shire Council for any act, omission or statement or intimation occurring during and Council or Committee meetings. The Council disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee meeting does so at that person’s or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by any member or officer of the Council during the course of any meeting is not intended to be and is not taken as notice of approval from the Council. Gwydir Shire Council wishes to advise that any plans or documents contained within this agenda may be subject to copyright law provisions and that the express permission of the copyright owner(s) should be sought prior to their reproduction. Members of the public should note that no action should be taken on any item discussed at a Council or Committee meeting prior to written advice on the resolution of council being received. Agendas and minutes are available on the Council’s website http://www.gwydirshire.com/



OFFICIAL OPENING AND WELCOME – MAYOR APOLOGIES Cr Catherine Egan, Cr. Angela Doering and Max Eastcott

THAT the apologies of Cr Egan, Cr. Angela Doering and Max Eastcott are accepted. (Moved Cr McDonald, seconded Cr Dixon)

CONFIRMATION OF THE MINUTES

THAT the Minutes of the previous Public Infrastructure Committee Meeting held on Thursday 14 April 2016 as circulated be taken as read and CONFIRMED. (Moved Cr Smith, seconded Cr Dixon)

PRESENTATION - Nil CALL FOR THE DECLARATIONS OF INTERESTS AND CONFLICTS OF INTEREST - Nil



Item 1 Monthly Town Utilities and Plant Report - April 2016

FILE REFERENCE

DELIVERY PROGRAM

GOAL: 5. Organisational Management

OUTCOME: 5.1 CORPORATE MANAGEMENT

STRATEGY: 5.1.3 Administrative functions - GM - internal

AUTHOR Town Services Manager

DATE 4 May 2016

STAFF DISCLOSURE OF INTEREST Nil IN BRIEF/ SUMMARY RECOMMENDATION

The monthly Town Utilities and Plant report details the activities carried out by the Town Utilities and Plant Department.

BACKGROUND

The monthly Town Utilities report has been identified by the Council as the process of reporting the activities carried out monthly by the Town Utilities and Plant Department.

COMMENT

Technical Services and Administration

Engineering infrastructure, asset management, planning, design and surveys were carried out in-house during April. The engineering staff continued to provide customer service to the Gwydir Shire residents.

Water / Sewerage Supply (all sites)

The water supply and sewerage schemes are being maintained.

Staff attended four (4) water main breaks, repaired 18 service lines, replacing two (2) from the main to the meter. Eight sewer blockages were attended to and plumbing work was undertaken at the Bingara Medical Centre.

One new sewer connection was installed in Spring Street, Bingara and sewer main extension work commenced in Dinoga Street, Bingara.

Bingara water treatment plant required an air compressor to be replaced during April.

Replacement of water main on the Gwydir River Bridge Bingara with two (2) new ductile iron water pipes will be installed under the new walkway in conjunction with the Roads and Maritime Services commencing 2 May 2016.



Figure 1: GSC water usage Comparison April 2015/16

Bingara Showground

The Showground continues to be maintained.

Events in April included:

Pony Club minicamp – 15-17th April

Plant and Workshop

1 Plant Replacement

The replacement of Council’s 20 tonne excavator was adopted in the April Council meeting and the new machine is due Mid-June 2016.

2 Workshop

Service and repairs of Council’s fleet has been undertaken during April. A mower transport trailer is currently under construction in the fabrication section.

Major plant items under repair include:

Plant 1465 Caterpillar 12H Grader – final drive pinion bearing replacement

Plant 1132 Hamm Roller – Engine reconditioning

Portable Toilets:

The portable toilets were used at the following events during April:

Road works

Customer Service Requests:

Water and Sewerage

Month No. of Recd Requests

Completed Requests

Pending Requests

April 2016 5 3 2



CONCLUSION

The activities carried out by the Town Services Department are in line with the 2015/16 Management Plan and otherwise as directed.

CONSULTATION

Consultation is carried out within the Town Utilities, Technical Services and Environmental Services during the month.

POLICY IMPLICATIONS

Policy implications are those relating to the 2015/16 Management Plan and the Engineering Policies of Gwydir Shire Council.

FINANCIAL, ECONOMIC AND RESOURCE IMPLICATIONS (Including Asset management)

The activities carried out by the Town Utilities Department are in line with the 2015/16 Management Plan.

SUSTAINABILITY IMPLICATIONS (Social and Environmental)

The activities undertaken by the Town Utilities Department regarding social and environmental factors are targeted for best practice in line with the 2015/16 Management Plan.

OFFICER RECOMMENDATION

THAT the report be received

ATTACHMENTS

There are no attachments for this report. COMMITTEE RECOMMENDATION TO COUNCIL: THAT the Monthly Town Utilities and Plant Report - April 2016 is received and noted. (Moved Cr Dixon, seconded Cr Smith) THAT the executive decision to purchase the Komatsu PC220LC-8MO Excavator in lieu of the Komatsu PC200LC-8MO is endorsed noting that the additional funds will be sourced from the Technical Services’ budget. (Moved Cr Smith, seconded Cr McDonald)



Item 2 Monthly Technical Services Report - April 2016

FILE REFERENCE

DELIVERY PROGRAM

GOAL: 5. Organisational Management

OUTCOME: 5.1 CORPORATE MANAGEMENT

STRATEGY: 5.1.3 Administrative functions - GM - internal

AUTHOR Technical Services Director

DATE 4 May 2016

STAFF DISCLOSURE OF INTEREST Nil IN BRIEF/ SUMMARY RECOMMENDATION The monthly Technical Services report details the activities carried out by the Technical Services Department during April 2016.

BACKGROUND

The monthly Technical Services report has been identified by Council as the process of reporting the activities carried out monthly by the Technical Services Department.

COMMENT

1. Technical Services and Administration

Technical Services infrastructure, planning, design and surveys were carried out in-house. The Technical Services staff continued to provide customer service to the Gwydir Shire residents.

1.1 North West Weight of Loads Committee

A meeting was held on 7 March 2016 and minutes attached (Attachment 1).

1.2 Emergency Services

Local Emergency Services Meeting (LEMC)

The next meeting is scheduled for the 10 May 2016.

NSW RFS - Service Level Agreement

A meeting was held on the 17 March 2016, minutes attached (Attachment 2).

RFS - Fire Hazard Reduction

Specified locations around the townships of Bingara and Warialda continue to be maintained by Council’s Parks and Gardens and Technical Services teams.



2. Engineering Services

2.1 Construction/ Rehabilitation – Regional and Local Roads

MR134 Delungra Rd repair project

All construction work is complete except for line marking which is booked for mid May.

RR7705 North Star Road repair project

All construction work is complete except for line marking which is booked for mid May.

SR3 Elcombe Road Roads to Recovery project

Stage 3 is approx. 1100 m long and is well underway with the primer seal programmed for mid May.

Regional and Local Roads reseals

Resealing work has been completed on various sections of RR63 Warialda Rd, Horton Rd, Copeton Dam Rd, Elcombe Rd, Mosquito Creek Rd and Croppa Creek Rd.

2.2 Maintenance Works – Local, Regional and State Roads

Maintenance Grading

SR40 Blue Nobby Road, SR262 Nunga Road, SR9 IB Road, SR42 Mungle Road, SR16 Trevallyn Road, SR38 Adams Scrub Road.

Bitumen Patching

HW12 Gwydir Hwy, RR7705 North Star Road, RR63 Warialda Road, MR462 Bruxner Way, SR4 Baroma Downs Road, SR13 Oregon Road, SR14 Mosquito Creek Road, SR8 Gragin Road, SR7 Croppa Creek Road.

Pipe/Headwall Repairs

SR41 County Boundary Road, SR61 Peates Road, SR69 Tucka Tucka Road, raise headwalls on Mt Rodd rehabilitation.

SR38 Adam Scrub Road - drainage maintenance and repairs.

Batterham Lookout guard rail repair.

Rehab at the Lookout quarry.

Vegetation Control

HW12 Gwydir Highway, MR63 Cobbadah Road.

Miscellaneous Work

Batterham Lookout guard rail repair

Rehab at the Lookout quarry

Slashing

HW12 Gwydir Highway, Coolatai sports ground, Yallaroi Hall, Crooble Hall, SR3 Elcombe Road and MR134 Delungra Road.



Private Works for Councilors and Staff

Nil Report

Self Help Program

Nil Report

2.3 Roads Maintenance Council Contract – Works Orders issued by Roads and maritime Services (RMS)

All Work Orders issued by RMS are quality assurance schedule of rates projects carried out by Council staff under the Roads Maintenance Council Contract with RMS.

The MR63 Alan Cunningham Rd ‘Mt Rodd’ construction project is progressing well with Stage 2 of 2 expected to be completed in mid-May.

Preconstruction is currently underway on two proposed stabilisation projects that were originally proposed for next year however have been brought forward to May/June this financial year. The two sections are the HW12 Gwydir Highway east of Holden St Warialda which is 1550 m long and a section on MR63 Alan Cunningham Rd 5 km north of Bingara which is 530 m long.

Heavy patching is underway on HW12 Gwydir Highway and is expected to be completed in mid-May.

2.4 Rural Roads 2015-2016 Capital Works Program

The program has been attached – Attachment 3.

2.5 Other Services

2.5.1 Street services continued to be maintained for vehicular, pedestrian and public conveniences.

2.5.2 Stormwater drainage facilities continue to be maintained.

2.5.3 Aerodromes at Warialda and Bingara continue to be maintained and inspections are done monthly.

2.5.4 Existing quarry sources are continually being utilised and future sources are being investigated as time permits with other competing projects.

2.5.5 The radio and television towers continued to be maintained.

3. Design and Asset Services

Survey, design and soil testing is continuing for the 2015-2016 and 2016-2017 works programs. Progress is as follows:

Warialda HPV Route – Detailed design approaching completion. Process for acquisition of road corridor from Crown Lands commenced

Warialda HPV Route – Detailed design of effluent dump and wash down bay, survey of powerlines and AAPT fibre line tracking

SR3 Elcombe Road – Culvert design and revision

GIS activities this month include:



Incorporation of asset data with GIS data

Continued maintenance of Rural Addressing and mapping databases

Continued assistance with interdepartmental enquiries

Name and Address Register maintenance.

Collecting Infrastructure Asset data in the Northern end of the Shire

4. Road Safety Program

March 2016

Title: Restricted Access Vehicle (RAV) Route Assessments

Description: Access to the road network for heavy vehicle combinations and controlled access buses is subject to specific route assessment using the NSW Route Assessment Guide. The Road Safety Officer with the assistance of the Engineering Department is responsible for undertaking such assessments and preparing the necessary reports.

Timing: When required Status: As required.

Inspections have been undertaken on a further three (3) roads. These being an eight kilometre section of Oregon Road (SR 13), a further section of Gil Gil Creek Road (SR 63) up to Alma Lane (SR 258) and Alma Lane (SR 258). Assessment reports will be completed in the coming weeks.

Other Activities

The Road Safety Officer continued the coordination the Child Restraint Hiring Program. Currently the Road Safety Program has a total of 14 child restraints in the hiring program. The quarterly hiring rates (YTD) for the program are:

March 2015 Quarter – 21%

June 2015 Quarter – 22%

September 2015 Quarter – 32%

December 2015 Quarter – 31%

March 2016 Quarter – 31%

June 2016 Quarter (QTD) – 19%

The Road Safety Officer presented at the Traffic Offenders Intervention Program. This is an ongoing commitment with regular presentations being given once every six (6) weeks.

The Road Safety Officer participated in three (3) Cotton Transport Forums organised by Cotton Australia. These being held in Moree, Mungindi and Goondiwindi.



April 2016

2015/2016 Road Safety Campaigns

Title: North West Heavy Vehicle Breakfast Forum

Grant: $1,000 from RMS $3,000 from Moree Plains Shire Council

Description: To host the 2015 North West Heavy Vehicle Breakfast Forum in Moree on Tuesday, 18 August 2015. It is anticipated that 50 people will attend the forum on the day.

Timing: 18 August 2015

Status: Completed

Title: Slow Down

Grant: $5,000 from RMS $4,000 from Moree Plains Shire Council

Description: This project aims to reduce the percentage of vehicle including trucks speeding at 6 locations during October and November and again during May. These time periods were identified using the RMS supplied crash data. It will also provide information about sharing the road, driving to conditions and travelling on gravel roads.

Timing: 01 September 2015 to 30 June 2016

Status: Unfunded

This campaign was unsuccessful in obtaining funding from RMS for the 2015/2016 financial year.

Title: Free Cuppa Program

Grant: $18,000 from RMS (includes $3,000 for Moree Plains & Gwydir Shires)

Description: This project will be implemented in Bathurst, Blayney, Cabonne, Dubbo City, Forbes, Gilgandra, Gwydir, Lachlan, Moree Plains, Narrabri, Orange City, Parkes, Warrumbungle and Wellington. The program will be implemented in conjunction with local businesses to encourage travellers to stop and take regular breaks from driving. The program will include; a 'free cuppa for the driver' scheme, a prize draw for drivers who take part in the scheme, erecting roadside banners, media coverage, promotion in caravan parks/motels and tourist information centres.

Timing: 31 August 2015 to 30 June 2016

Status: In progress

Free Cuppa is progressing well with lots of positive feedback being received via the Facebook page.



The Free Cuppa page itself now has over 6,650 likes and in the last 28 days has reached over 161,100 people. 13,134 people have actively engaged with the page.

The campaign will continue through to 31 May 2016.

Title: Restricted Access Vehicle (RAV) Route Assessments Description: Access to the road network for heavy vehicle combinations and

controlled access buses is subject to specific route assessment using the NSW Route Assessment Guide. The Road Safety Officer with the assistance of the Engineering Department is responsible for undertaking such assessments and preparing the necessary reports.

Timing: When required Status: As required.

The final report has now been completed for Gil Gil Creek Road (SR 63) up to Alma Lane (SR 258) and Alma Lane (SR 258).

Other Activities

The Road Safety Officer continued the coordination the Child Restraint Hiring Program. Currently the Road Safety Program has a total of 14 child restraints in the hiring program. The quarterly hiring rates (YTD) for the program are:

o March 2015 Quarter – 21%

o June 2015 Quarter – 22%

o September 2015 Quarter – 32%

o December 2015 Quarter – 31%

o March 2016 Quarter – 28%

o June 2016 Quarter (QTD) – 9%

The Road Safety Officer presented at the Traffic Offenders Intervention Program. This is an ongoing commitment with regular presentations being given once every six (6) weeks.

The Road Safety Officer has been working on a number of funding submissions for the 2016/2017 financial year.

The Road Safety Officer gave a presentation at the Bingara Toy Library during April.

CONCLUSION

The activities carried out by the Technical Services Department are in line with the 2015/2016 Management Plan and otherwise as directed.

CONSULTATION

Consultation is carried out within the Technical Services Department during the monthly Technical Services team meetings and other relevant persons.



POLICY IMPLICATIONS

Policy implications are those relating to the 2015/2016 Management Plan and the Technical Services Policies of Gwydir Shire Council.

FINANCIAL IMPLICATIONS

The activities carried out by the Technical Services Department are in line with the 2015/2016 Management Plan.

SUSTAINABILITY IMPLICATIONS

The activities undertaken by the Technical Services Department regarding social and environmental factors are targeted for best practice in line with the 2015/2016 Management Plan.

OFFICER RECOMMENDATION

THAT the report be received

ATTACHMENTS

AT- Minutes - North West Weight of Loads Meeting AT- RFS - Service Level Agreement - Minutes AT- Rural Roads - Capital Works Program 2015/16 COMMITTEE RECOMMENDATION TO COUNCIL: THAT the Monthly Technical Services Report - April 2016 be received (Moved Cr Pankhurst, seconded Cr Smith)

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MINUTES PUBLIC INFRASTRUCTURE COMMITTEE GWYDIR …gwydirshire.com/wp-content/uploads/2016/02/Minutes-Planning... · 12-05-2016 · Jim Moore, Cr. Peter Pankhurst and Cr. Geoff Smith