Minutes - Ordinary Council Meeting October 2018 - signed · Melissa Cumming Director Cancer Services, Innovation (Rural) & Palliative Care - Far West Local Health District MAYORAL

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MINUTES of the

Ordinary Meeting of Council

16th October 2018 *************************************

Balranald Shire Council Minutes - Ordinary Meeting - Tuesday 16th October 2018

Minutes of the Ordinary Meeting of the Balranald Shire Council held in Council Chambers, Market Street, Balranald on Tuesday 16th October 2018, commencing at 5pm.

PRESENT: Cr Alan PutII (Mayor), Cr Leigh Byron (Deputy Mayor), Cr Jeff Mannix, Cr German Ugarte, Cr Trevor Jolliffe and Cr Doug Allen.

General Manager Michael Kitzelmann, Acting Director Infrastructure & Development Ray Mitchell, Director Corporate & Community Services Terri Bilske were also in attendance.

APOLOGIES: Cr Jo Roberts

10.18.4426 RESOLVED on the motion of Cr Byron and Mannix that the apology from Cr Roberts be accepted.

DISCLOSURE OF INTERESTS There were no Disclosure of Interests submitted to this meeting.

CALENDAR OF EVENTS

Calendar of Events October - November

October

21 FSWJO Meeting

23 LGNSW Conference

25 Youth Council

November

4 Balranald Races

5 Hostel Committee

6 Euston Beautification Committee

6 Balranald Tourism Committee

7 Balranald Beautification Committee

9 Tidy Town Awards — Orange

14-16 HR LGNSW Conference

- 20 22 ALGA National Local Roads & Transport Congress

This is Pagel of the Minutes of the Ordinary Monthly Meeting of Balranald Shire Council held in the Council Chambers, Market Street Balranald on Tuesday 16th October 2018 [D18.10004]

Balranald Shire Council Minutes - Ordinary Meeting - Tuesday le October 2018

CONFIRMATION OF MINUTES

Recommendation: That:

"The minutes of the Ordinary Meeting of Council held on Tuesday 18th September 2018 copies having previously been circulated to each Councillor be taken as read and confirmed."

Recommendation: That:

"The minutes of the Extra Ordinary Meeting of Council held on Wednesday 3rd October 2018 copies having previously been circulated to each Councillor be taken as read and confirmed."

10.18.4427 RESOLVED on the motion of Ugarte and Mannix that the Minutes of the Ordinary meeting held on 18 September and Extra Ordinary Meeting held on 3 October be taken as received and confirmed.

PRESENTATION/DELEGATIONS

Melissa Cumming Director Cancer Services, Innovation (Rural) & Palliative Care - Far West Local Health District

MAYORAL MINUTE/REPORT

10.18.4428 RESOLVED on the motion of Allen and Ugarte that the Mayoral report be received and noted.

26 September—Attended NSW Rural Fire Service Cadet Graduation at BCS, 18 students graduated.

5 October — Opened Bal Archies at Art Gallery and the 5 Rivers Festival. A great weekend.

8/9 October —Economic Community Growth Forum held at Theatre, Congratulate Michael and staff.

Ride for Compassion Bike Coast to Coast ride — they are currently trekking from the beautiful beaches of Western Australia across the barren inland of Australia to the bustling east coast city of Newcastle.

This is Page 2 of the Minutes of the Ordinary Monthly Meeting of Balranald Shire Council held in the Council Chambers, Market Street Balranald on Tuesday le October 2018 [D18.10004]

Balranald Shire Council Minutes — Ordinary Meeting — Tuesday 16th October 2018

COMMITTEE REPORTS FOR ADOPTION

10.18.4428 RESOLVED on the motion of Ugarte and Allen that the Committee Reports be received and noted.

BALRANALD SHIRE COUNCIL EUSTON BEAUTIFICATION & TOURISM COMMITTEE MINUTES OF A MEETING HELD AT THE EUSTON COURTHOUSE ON TUESDAY, 4TH SEPTEMBER, 2018, AT 9.00 A.M.

Present: Ken Barnes (Chairman), Barry Watts, Ian Bolt, Ian Sutton, Andre Pretorius (DID, BSC). Bev Harbinson.

Apologies: Vicki Barnes.

Recommendation that the report be noted.

REPORT OF THE BALRANALD SHIRE COUNCIL TOURISM COMMITTEE MEETING HELD AT THE BALRANALD SHIRE COUNCIL CHAMBERS ON TUESDAY 4th September 2018 COMMENCING AT 5.00 PM

PRESENT: lain Lindsay-Field (Chair), Peter Lawler, Cr German Ugarte, Simone Carmichael, Wayne Whitby, Ken Spinks, Linda Nelson, Vivienne McEvoy (B SC)

APOLOGIES RECEIVED: Ken Barnes, Dianne Williams, Terri Bilske (DCCS)

Recommendation that the report be received and recommendations be adopted.

DELEGATES REPORTS

Cr Byron — Salami Festival

Cr Ugarte — Community Growth Forum

Cr Jolliffe — Community Growth Forum

Cr Allen — BBQ Lions Park — Hay Runners, LEMC Meeting

NOTICES OF MOTION/RESCISSION Nil

This is Pagel of the Minutes of the Ordinary Monthly Meeting of Balranald Shire Council held in the Council Chambers, Market Street Balranald on Tuesday le October 2018 [D18,10004]


GENERAL MANAGER'S REPORTS (Incorporating all Staff Reports)

PART A - ITEMS REQUIRING DECISION

General Manager's Reports

Item G -1 CHANGE OF DATE & VENUE FOR NOVEMBER MEETING

File number: D18.10131

Reporting Officer: Michael Kitzelmann, General Manager

Operational Plan Objective: Pillar Six: Our Leadership —

Officer Recommendation: That Council hold the November Council Meeting at the Euston Recreation Ground Reserve commencing at 1pm on Tuesday 27th November 2018.

10.18.4429 RESOLVED on the motion of Allen and Jolliffe that the November Council meeting be held at the Euston Recreation Reserve commencing at 3pm on Tuesday 27th November 2018.

Purpose of Report To request a change of Date and Venue for the November Council Meeting.

Item G -2 CHRISTMAS AND NEW YEAR CLOSURE



Operational Plan Objective: Pillar One: Our People — a community that is proactive, engaged, inclusive and connected

Officer Recommendation: That Council approves the closure of its office and operations over the Christmas New Year Period commencing Monday 24 December 2018 and re-opening on Wednesday 2 January 2019. 1. The General Manager advertises Council's closure over the Christmas/ New Year period.

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10.18.4430 RESOLVED on the motion of Mannix and Allen that the report be received and recommendation be adopted.

Purpose of Report

To advise Council of arrangements over the Christmas and New Year period.

Item G- 3 UNION PICNIC DAY File number: D18.10025


Operational Plan Objective: Pillar Six: Our Leadership

Officer Recommendation:

That Council approve the closure of the office, library and depots for the purpose of Union Picnic Day.

10.18.4431 RESOLVED on the motion of Mannix and Ugarte that the report be received and recommendation be adopted.

Purpose of Report

To invite Councillors to Union Picnic Day

This is Pages of the Minutes of the Ordinary Monthly Meeting of Balranald Shire Council held in the Council Chambers, Market Street Balranald on Tuesday 16th October 2018 [D18.10004]


Corporate and Community Development Report

Item C - 1 PLANT UTILISATION CORE PLANT ARRANGEMENTS

File: D18.10026

Reporting Officer: Director Corporate and Community Services — Terri Bilske

Operational Plan Objective: Pillar 5: Our Infrastructure — A community that maintains and strengthens its natural and built environment

Officer Recommendation: That Council resolve to dispose of Plant 3, 140H Cat Motor Grader.

10.18.4432 RESOLVED on the motion of Byron and Allen that the report be received and recommendation be adopted.

Purpose of Report

Council resolved at the October extraordinary meeting to receive a report regarding plant and fleet management. Details relating to Plant 2, 3 and 4 are presented in this report.

PART B - ITEMS FOR INFORMATION

General Manager's Reports

ITEM G —4 CORRESPONDENCE

File Number: D18.10126

Reporting Officer: General Manager — Michael Kitzelmann

Operational Plan Objective: Pillar 1: Our People — A community that is proactive, engaged, inclusive and connected

Officer Recommendation: For information.

10.18.4433 RESOLVED on the motion of Mannix and Ugarte that the report be received noted.

A MOTION was made by Cr Mannix and SECONDED by Cr Allen that a report be submitted to November Council Meeting regarding the St Joseph's School Sprinkler System



10.18.4434 RESOLVED on the motion of Mannix and Allen that a report be submitted to November Council Meeting regarding the St Joseph's School Sprinkler System.

Purpose of Report

To advise Council of recent correspondence of interest.

Report

St Joseph's Parish Primary School - financial support for spinkler system

Gwydir Council - Health Services in Rural and Remote NSW - Meeting in Albury Sunday 21 October 2018

Austin Evans — Media Release — Balranald Central School Opens For Play Over Holidays

The Hon. John Barilaro MP - Stronger Country Communities Fund

Austin Evans - Media release - Stronger Country Communities Funds for Balranald

Senator Hon Bridget McKenzie - Appointment to Minister for Regional Services, Sport, Local Government and Decentralisation

Austin Evans - Acknowledgement of copy letter to Minister Blair re fish restocking and hatcheries - supporting representation commitment

ITEM G - 5 ACTION SHEET

Reporting Officer: General Manager — Michael Kitzelmann

File Number: D18.10127

Officer Recommendation: That Council receive and note the report.

10.18.4435 RESOLVED on the motion of Jolliffe and Ugarte that the report be received and noted

Purpose of Report

To bring forward for Councillors information the Action Report with actions taken on previous council resolutions.



Corporate and Community Development Reports

Item C -2 BIDGEE HAVEN HOSTEL - FINANCE REPORT


Reporting Officer Director Corporate and Community Services — Terri Bilske

Operational Plan Objective: Pillar Six: Our Leadership — a community that values and fosters leadership, lifelong learning, innovation and good governance


That Council: Note the information

10.18.4436 RESOLVED on the motion of Byron and Ugarte that the report be received and noted.

Purpose of Report

To provide Council with an update regarding the financial operations of the Bidgee Haven Hostel (the Hostel) as at 30 September 2018.


Balranald Shire Council Minutes — Ordinary Meeting — Tuesday le October 2018

Item C —3 FINANCIAL REVIEW — SEPTEMBER 2018



Delivery Program and Long Term Financial Plan Objective: Pillar 6: Our Leadership 6.3.2 — Provide good governance, prudent financial management and effective support services for all its activities.


1. That the report on the Financial Review against Council' Operational Plan be received and noted.

10.18.4437 RESOLVED on the motion of Allen and Mannix that the report be received and noted.

Purpose of Report

The purpose of the Financial Review report is to provide Council with accurate and timely reporting of revenue and expenditure against the adopted Operational budget and Capital Works budget.

Item C - 4 STATEMENT OF FUNDS: 30 September 2018 File number: 018.10108

Reporting Officer Director of Corporate and Community Development

Operational Plan Objective: Pillar Six: Our Leadership — a community that values and fosters leadership, lifelong learning, innovation and good governance

Officer Recommendation: 1. That Council receive and note the report

10.18.4438 RESOLVED on the motion of Allen and Mannix that the report be received and noted.

Purpose of Report To advise Council of Funds and Investment held for the month ending 30 September 2018.



C -5 TOURISM REPORT — SEPTEMBER 2018



Operational Plan Objective: Pillar 3: Our Economy — 3.2.1 Tourism


That Council accept the September 2018 Tourism report for information

10.18.4439 RESOLVED on the motion of Jolliffe and Ugarte that the report be received and noted.

Purpose of Report

To provide Council with a progress report on Tourism activities.

Infrastructure and Development Reports

Item I - 1 PLANNING ADMINISTRATION

File: D18.9887

Reporting Officer: Director Infrastructure and Development —Andre Pretorius


Officer Recommendation: That the report be noted.

10.18.4440 RESOLVED on the motion of Byron and Mannix that the report be received and noted.

Purpose of Report

To advise Council of activities in the Planning area.

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Item I —2 DA 50/2018 — PROPOSED IRRIGATION PUMP STATION UPGRADE

File: 0A50/2018

Reporting Officer: Director Infrastructure and Development —Andre Pretorius

Operational Plan Objective: Pillar 5 Our Infrastructure

Officer Recommendation: Council note the approval under delegated authority of DA 50/2018 proposed irrigation pump station upgrade subject to the conditions listed at Attachment 8.

10.18.4441 RESOLVED on the motion of Mannix and Allen that the report be received and noted.

Purpose of Report

To advise Council of a Development Application approval of irrigation pump station upgrade opposite Lot 2911 DP 765071, Crown Land on the bank of the Murray River, Boundary Bend.

Item I - 3 MAINTENANCE AND CONSTRUCTION PROGRAM

File: D18.10030

Reporting Officer: Director of Infrastructure and Development — Andre Pretorius


Officer Recommendation: That the report be noted and accepted.

10.18.4442 RESOLVED on the motion of Byron and Allen that the report be received and noted

Purpose of Report

To provide Council with a progress report on works, since the September meeting.

This is Page ii of the Minutes of the Ordinary Monthly Meeting of Balranald Shire Council held in the Council Chambers, Market Street Balranald on Tuesday 16th October 2018 [D18,10004]


QUESTIONS ON NOTICE There were no Questions on Notice

10.18.4443 RESOLVED on the motion of Byron and Jolliffe that the council go into Closed Committee to discuss the Confidential Matters.

10.18.4444 RESOLVED on the motion of Mannix and Allen that Council revert back to open council Meeting and repot the recommendation of the closed committee.

CLOSED MEETING - CONFIDENTIAL MATTERS

Item CC -1 CONFIDENTIAL -BIDGEE HAVEN RETIREMENT HOSTEL - DECEASED ESTATE



Reason for Confidentiality

This report is CONFIDENTIAL in accordance with Section 10A (2) (a) of the Local Government Act 1993, which permits the meeting to be closed to the public and press for business relating to the following: - Personnel matters concerning particular individuals (other than Councillors).

Delivery Program and Long Term Financial Plan Objective: Pillar 6: Our Leadership 6.3.2 — Provide good governance, prudent financial management and effective support services for all its activities.


1. 1. That Council approve an amount of $23,370.22 to be written off for care provided to a Bidgee Haven Hostel resident that is now a deceased person, as the deceased estate distribution has occurred and there is no current legal obligation for the beneficiaries of the Estate to repay the debt.

10.18.4445 RESOLVED on the motion of Ugarte and Mannix that the report be received and recommendation be adopted.

CLOSURE: There being no further business the meeting closed at 6.30pm.



Confirmed, Chairman of the Ordinary Meeting of the Balranald Shire Council held on Tuesday 27th November 2018 at which the meeting the signature was subscribed hereto:

/

Chairman

i

General Manager

This is Page 13 of the Minutes of the Ordinary Monthly Meeting of Balranald Shire Council held in the Council Chambers, Market Street Balranald on Tuesday le October 2018 [018.10004]

Documents

Minutes - Ordinary Council Meeting October 2018 - signed · Melissa Cumming Director Cancer Services, Innovation (Rural) & Palliative Care - Far West Local Health District MAYORAL