Minutes ofMilborne St Andrew Village Hall committee meeting 16th July 2009.Present: Richard Lock, Margaret Evans, Alison Riddle, Jenny Preston, Marion Regan,Brian Parkinson.

Apologies received from Maggie Redmill, Sarah Godfrey, Elizabeth Humphrey,Gren Davis, Peter Dunkley and Kevin Maitland Gleed.

Minutes of the June meeting having been circulated were approved and signed byChairman.

1) MATTERS ARISING.a) Awards for All, £9,500 has been approved, to include purchase of promotion A

boards, fife alarm system, suspended ceiling in main hall, floor covering incommittee room and new store room, improvements to front and side externalwalls, replacing roundel with village hall notice.

b) 2) New extension, building consent obtained from ND.D.C. and Planning. Quotesreceived, accepted White Construction. There will be sliding door fromcommittee room to new store, the guttering will be replaced as part of the project.Stripping of walls in July, rendering of walls in August. Work on new garden willcommence shortly.

c) Mrs. Gill Harvey wants the hand over of land as soon as possible, awaitingsolicitor's progress report.

d) Liveability funding, no progress on M.D.G.A. Trustees had visited the one inDorchester and understand the Liveability committee should discuss our plans thisday, 16th July.

2) OTHER MATTERS.a) Alison Riddle reported that a child playing on football post had fallen and hurt

himself. Brian Parkinson suggested we ask Brian Evans Johnson how we standon safety legality. Considered notice advising parental control/supervision, and'own risk'. Ideas will be put to Brian Evans Johnson.

b) New play equipment, talking to children aged 8-14 in school, youth club andscouting groups, the zip wire was popular, also birds nest swing and theclimbing tube. Marion Regan has set out pictures for children to view anddiscuss. The proposals will now be progressed.

3) CORRESPONDENCE.Sallie Maitland Gleed secretary of youth club asking for more power points in hall.Secretary to reply pointing out that additional sockets and a LAN connection wererecently fitted to ensure good coverage on every wall throughout the hall andcommittee room. A further double socket will be fixed adjacent to the control roomwhen Players' project complete.

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July 09 minutes (2)

4) FINANCE. Elizabeth Humphrey had prepared monthly financial statement.

Accounts at June 2009

Balances (May 2009)

Income

Alliance & Leicester

12,288.06Rent1,282.00Nationwide

6,002.56Big Lottery552.00

Petty cash

37.30Moviola105.52Total

18.327.92Total1,939.52ExpenditureBalance at bank (June) 2009)

12,288.06Utilities79.00

:--....,

Deposits 1,907.52Capital1,099.83Payments

1398.12IT costs45.48

12,797.46Cleaning173.81

Nationwide6,002.56Repairs & decs0.00

Petty cash

65.70Officer expenses3.60Total

18,865.721,401.72

Difference

537.8J)537.80

5) BOOKINGS.Alison Riddle reported that the hall hire was increasing and there was a problem ofgroups arriving before their allotted time. There will be a note about this when the nextinvoices go out asking people to keep to their hire time. ACTION: ALISON RIDDLE

6) PARISH COUNCIL.We will ask Council for grant of £900 to help with cost of grass cutting andmaintenance,

7) FUND RAISING.Moviola do not cater for young people. Maggie Redmill has requested f1lms in October

November and December. Is it worth looking into other film providers i.e. Filmbank.(?)Alison Riddle will contact Maggie. ACTION: ALISON RIDDLE

8) PEOPLE'S MILLIONS UPDATE.Brian Parkinson reported that internet generated invoices had been forwarded to

company but as they preferred paper invoices, these had been returned. Paper invoiceswill be sent off as requested. The lighting bars have been installed and sound systemnear completion. Keith Hustings will be asked to conduct overall electrical check whenall improvements completed. ACTION: BRIAN PARKINSON.

9) PLAY PARK CHECK - Marion Regan. Walkway unit broken. Chairman seeing BrianEvans Johnson. Alternative play unit could cost £700 plus delivery charge, otherwise theitem will be removed. ACTION: RICHARD LOCK

July 09 minutes (3)

10. ANY OTHER BUSINESS

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2.3.4.5.

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6.Alison Riddle asked if hook outside committee room was to be replaced. As work isto commence shortly on new build, decided not to fix another one.Alison suggested when painting exterior walls, that a darker colour be used on thebottom three brick border - agreed.Richard Lock will prepare publicity for village hall in next Reporter.Suggested we keep Parish Council informed of update on new play equipment.Margaret Evans is moving to Blandford Forum shortly. Will continue as minutesecretary and representative of Wednesday Social Club for the time being.Trustees agreed to progressing with the projects outlined in the Awards for All bid .

There being no further business, meeting closed at 8.55 p.m.

Next Village Hall trustees meeting Thursday 20th August 2009.