MINUTES OF THE REGULAR MONTHLY MEETING OF THE · 2021. 1. 22. · MINUTES The November 17, 2020 Regular Meeting Minutes were approved as written. BUILDING INSPECTORS REPORT Inspector

MINUTES OF THE REGULAR MONTHLY MEETING OF THEBOARD OF DIRECTORS

SEAL BEACH MUTUAL FOURTEENDecember 15, 2020

The Regular Monthly Meeting of the Board of Directors of Seal Beach Mutual Fourteen wascalled to order by President Melody at 1:01 p.m. on Tuesday, December 15, 2020 followedby the Pledge of Allegiance via Zoom Video-Conference Call,

SHAREHOLDER COMMENTS

No shareholder made comments.

ROLL CALL

Present:

Guests:

Staff:

President Melody (, Vice President Stefun, Secretary Simon, ChiefFinancial Officer Rosenfeld, and Directors Jorgenson, Lukoff andNevin

Nineteen Mutual Fourteen shareholders

Ms. Hopkins, Mutual Administration DirectorMr. Rocha, Security Services DirectorMr. Black, Building InspectorMs. Barua, Portfolio SpecialistMs. Givehand, Recording Secretary

GUEST SPEAKER

Security Services Director Rocha presented information on the GRF Security Guidebook.

Following questions, Security Services Director Rocha left the meeting at 1:11 p.m.

MINUTES

The November 17, 2020 Regular Meeting Minutes were approved as written.

BUILDING INSPECTORS REPORT

Inspector Black presented his report.

Following a discussion and upon a MOTION duly made by Vice President Stefun andseconded by Chief Financial Officer Rosenfeld, it was

RESOLVED to approve the Awning Retractable proposal from AAA Awningfor Unit 14-003A at the shareholder's expense

BOARD OF DIRECTORSMUTUAL FOURTEEN December 15, 2020The MOTION passed in Roll Call vote.

Following questions, Inspector Black left the meeting at 1:19 p.m.

SEC RETARY/CORRESPON DE NCE

Secretary Simon did not receive a correspondence.

PRESIDENT'S REPORT

President Melody presented his report (attached).

VICE PRESIDENT'S REPORT

Vice President Stefun provided no report.

CHIEF FINANCIAL OFFICER'S REPORT

Chief Financial Officer Rosenfeld presented her report (attached).

CONSENT CALENDAR

Following a discussion and upon a MOTION duly made by Chief Financial OfficerRosenfeld and seconded by Secretary Simon, it was

RESOLVED that the Board authorizes the following transfers offunds, per detailed and dated resolutions, by consent calendar.

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09/30/2020 $35,059.25 US Bank Checking to US Bank RestrictedMoney Market

10/05/2020 $148,142.81 ACH Direct Debit from multiple shareholders toUS Bank Checking

10/05/2020 $74,168.88 US Bank Checking to GRF -US Bank Checking

10/06/2020 $62,838.35 US Bank Checking to US bank Impound

10/21/2020 $12,640.00 J & J Landscaping, Inc., Check Number 11177

10/30/2020 $35,059.25 US Bank Checking to US Bank RestrictedMoney Market

11/03/2020 $13,000.00Sale of 27D, Check Number 1379 ($10,000repair and $3,000 tax deposit), The JanuszkaGroup, Inc.

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BOARD OF DIRECTORSMUTUAL FOURTEEN December 15, 2020

11/05/2020 $74,739.17 US Bank Checking to GRF - US BankChecking

11/06/2020 | $63,145.91 US Bank Checking to US Bank Impound

11/25/2020 $13,000.00Sale of 18K, Check Number 035680 ($10,000repair and $3,000 tax deposit), Castlehead, IncEscrows

11/25/2020 $13,000.00Sale of 161, Check Number 035698 ($10,000repair and $3,000 tax deposit), Castlehead, IncEscrows

12//07/2020 $110,575.06 US Bank Checking to GRF - US BankChecking

12/08/2020 | $63,655.35 US Bank Checking to US Bank Impound

The MOTION passed.

UNFINISHED BUSINESS

Following a discussion and upon a MOTION duly made by President Melody andseconded by Secretary Simon, it was

RESOLVED to approve the appointed Executive Committee consisting ofPresident Melody, Chair; Vice President Stefun, Chief Financial OfficerRosenfeld, Secretary Simon, and Directors Jorgenson and Nevin.

The MOTION passed in Roll Call vote with one "no" vote (Lukoff).

Following a discussion and upon a MOTION duly made by Chief Financial OfficerRosenfeld and seconded by Secretary Simon, it was

RESOLVED to ratify the amended Rules & Regulations, by adding Section 18- Rentals Rules and Regulations and Schedule D to comply with AB 3182; the28-day posting requirement has been met.

The MOTION passed in Roll Call vote.

Following a discussion and upon a MOTION duly made by Secretary Simon and secondedby Chief Financial Officer Rosenfeld, it was

RESOLVED to ratify adding "selling as is" to the Rules and Regulations,Section 2.7 - "Listing Inspections & Withdrawal Fee" and making it a newparagraph.

The MOTION passed.

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BOARD OF DIRECTORSMUTUAL FOURTEEN December 15, 2020

Following a discussion and upon a MOTION duly made by Secretary Simon and secondedby Chief Financial Officer Rosenfeld, it was

RESOLVED to ratify adding "Awnings" to Rules and Regulations 3.23 "ExteriorCoverinas and Blinds" and make a reference to this rule in Section 4.2.2.


Following a discussion and upon a MOTION duly made by Vice President Stefun andseconded by Director Nevin, it was

RESOLVED to approve to not allow any Golf Cart/Scooter parking inAutomobile Parking Spots, this does not include carport spaces which areassigned to an individual shareholder's use.


NEW BUSINESS

Following a discussion and upon a MOTION duly made by Chief Financial Officer Rosenfeldand seconded by Secretary Simon, it was

RESOLVED to acknowledge, per the requirements of the Civil CodeSection 5500(a)-(f), a review of the reconciliations of the operatingand reserve accounts, operating revenues and expenses comparedto the current year's budget, statements prepared by the financialinstitutions where the Mutual has its operating and reserve accounts,an income and expense statement for the Mutual's operating andreserve accounts, the check registers, monthly general ledger anddelinquent assessment receivable reports for the month ofNovember 2020.

The MOTION passed.

Following a discussion and upon a MOTION duly made by President Melody and secondedby Director Lukoff, it was

RESOLVED to approve effective January 1, 2021 the revised OccupancyAgreement.

The MOTION passed in ROLL CALL vote.

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BOARD OF DIRECTORSMUTUAL FOURTEEN December 15, 2020Following a discussion and upon a MOTION duly made by President Melody and secondedby Secretary Simon, it was

RESOLVED to approve the Occupancy Agreement Addendum "Addendum toOccupancy Agreement Seal Beach Mutual No. Fourteen" for lease of the unit,effective January 1, 2021.


Following a discussion and upon a MOTION duly made by President Melody and secondedby Secretary Simon, it was

RESOLVED to appoint Lee Melody (Chair), Bob Stefun, and AdrienneRosenfeld to the Rental Committee.



RESOLVED to approve to give Christmas gifts to GRF staff at a cost not toexceed $300. Funds to come from Operations.



RESOLVED to approve the proposed changes to the Notice of DualOwnership disclaimer signed in a sale or transfer for Mutual Fourteen to beimplemented by the Stock Transfer Office.


MUTUAL ADMINISTRATION DIRECTOR'S REPORT

Mutual Administration Director Hopkins did not present a report.

COMMITTEE REPORTS

Physical Property CommitteeVice President Stefun provided an update.

Landscape CommitteeDirector Nevin provided an update.

Emeraencv InformationDirector Jorgenson dd not provide her report.

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BOARD OF DIRECTORSMUTUAL FOURTEEN

Caregivers CommitteeSecretary Simonpresented her report (attached).

Pet CommitteeSecretary Simon presented her report (attached).

DIRECTORS COMMENTS

Several Directors made comments

SHAREHOLDER COMMENTS

Several shareholders made a comment.

December 15, 2020

ADJOURNMENT

President Melody adjourned the meeting at 2:30 p.m. and announced that there would bean executive session following the meeting.

EXECUTIVE SESSION

The Board met in Executive Session on December 15, 2020 at 2:47 p.m., and took thefollowing actions:

The Board approved the executive session meeting minutes of October 20, 2020 andNovember 17, 2020 and special executive session minutes of November 9, 2020 andNovember 30, 2020.

1. Legal Mattersa. No legal matter was discussed

2. Contractsa. No contracts were discussed.

3. Assessments / Delinquenciesa. 7 letters were drafted.b. 5 files to monitorc. 8 files were closed.

4. Disciplinary Hearingsa, One disciplinary hearing was discussed.

The Executive Sessrotl was adjourned at 4:06 p.m.

/•

C jt^d^c^ ^l^J^t-^Attest, Susan Simon, SecretarySEAL BEACH MUTUAL FOURTEENKG 12/15/2020Attachments

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MUTUAL: (14) FOURTEEN Kevin Black

UNIT # DESCRIPTION OF WORKGRF/CITY

PERMIT

START

DATE

COMP.

DATE

CHANGE

ORDERRECENT INSPECTION CONTRACTOR / COMMENTS

14-19A remodel w/patio both 04/01/20 09/28/20 yes BOD approval 3/17/20 phone poll-underground plumb 5/4/20 - footing 5/11/20 - lath,hot mop, insulation 6/16/20- drywall 6/23/20 - patio 7/7/20 big four 7/27/20 c.o. - fianl insp. Fail 121/20Los Al 14-15G patio extension/pergala grf 05/27/20 08/30/20 no patio 6/15/20 kress14-15G bath remodel both 06/01/20 09/01/20 no rough plumb / elec 7/9/20 - lath 7/10/20 kress14-13H ductless heat pump both 06/22/20 10/30/20 yes c.o.#1 completion date change greenwood14-53H entry walk grf 08/28/20 10/31/20 no need to redo no slope 11/12/20 - final 11/20/20 jose to check sprinklers los al14-48K repl. Windows both 08/31/20 10/01/20 no rough frame/elec. 9/30/20 - lath 10/1/20 berggkvist14-14D patio gate GRF 08/10/20 gate on back order14-32D window repl. 2 walls moved both 09/30/20 11/30/20 yes c.o comp. date - framing 11/4/20 elec. 11/4/20 lath 11/16/20 - insul. 11/920 - drywall/lath 11/24/20seaport windows14-54C HVAC ducted repl. both 09/08/20 12/08/20 no final 10/29/20 greenwood14-15C repl. Skylight/can lights/ both 09/15/20 12/24/20 no final 10/27/20 L&S construction14-30C carport cabinet GRF 09/05/20 10/01/20 no Los Al builders14-5E new ductless heat pump both 09/21/20 12/21/20 no greenwood14-30F remodel w/patio both 09/20/20 12/11/20 no patio needs BOD approval at Oct. meeting - footing 11/9/20 - big four 11/30/20 - lath 12/1/20 - brown coat 12/8/20Godman const.14-20F window repl.x2 concrete in planterboth 10/30/20 02/15/21 no kress14-33C flooring grf 10/28/20 11/28/20 no family floors14-19I heat pump ductless both 10/16/20 11/26/20 no greenwood14-29A ductless heat pump repl both 11/05/20 02/05/21 no greenwood14-18L flooring grf 11/01/20 12/30/20 no kary's carpet14-25B raise stove area/ countertop both 11/30/20 03/15/21 no los al14-19F new ducted heat pump both 11/30/20 03/01/21 no greenwood14-4K` entry door repl grf 01/17/20 02/17/21 no Ryden14-30F repl w/ ductless heatpump both 12/17/20 03/17/21 no greenwood

ESCROW ACTIVITYUNIT # NMI PLI NBO FI FCOEI ROF DOCUMENTS/COMMENTS

14-2I 10/26/18

14-5H 03/19/19

14-21E 11/26/19

14-3B 12/30/19 01/10/20

14-18F 12/30/19 video 4/7/20 04/09/20 04/21/20

14-52G 06/10/20 08/20/20 08/31/20 09/10/20

14-27D 06/26/20 10/09/20

14-3G 06/30/20 09/08/20 09/11/20 09/23/20

14-2J 06/30/26

14-5H 07/29/20 11/23/20 11/27/20 12/09/20

14-24H 08/25/20 10/29/20

14-16I 10/06/20 10/15/20 10/23/20 11/04/20

14-18H 11/27/20

INSPECTOR MONTHLY MUTUAL REPORT

INSPECTOR:

MUTUAL BOARD MEETING DATE: DECEMBER 15TH 2020

PERMIT ACTIVITY

FI = Final Inspection FCOEI = Final COE Inspection ROF = Release of Funds

Sidewalk replacments Concrete :

Kress const. stove hoods: will set up contract in conjuction with reroof

Roofing Standards 12/31/21 end date Roofing: contract and change order signed by both parties - we will combine 2020 and 2021 remaining roofs (9) total and do in 2021 marchish

Shareholder and Mutual Requests

BA const, attic work/termite damage and fascia paint: will set up contract in conjuction with reroof

FIRE INSPECTIONS dryer vent letters going out and folks are communicating with me

CONTRACTS / PROJECT

CONTRACTOR PROJECT

Fenn Pest Control 6/1/22 end date termite and pest control - new contract, two days a week for service, -

J and J Landscaping . 11/30/21 end date Landscape: on going landscape -

Mondays 8-12 for pests - Wednesday 8 -4 for termites and pests

Empire pipe cleaning 12/31/22 complete with drain cleaning, all ok small roots at a couple of buildings

Roofing 2020 we are signed with all buildings schedule for 2021 coming

14C check on front door, advise to call for pest service

3A request for retractable fabric awing - BOD approval req. 12'wx10' projection

18D check on ac drain line

Sidewalk Insp. whole mutual 2/3/20 - will inspect again in last quarter

Rodent Bait stations Fenn Pest control BOD vote on new 3 year contract

28F/G sewer repair on kitchen drain line complete

5H door locked

BOARD NEWSLETTER

The Golden Rain

Foundation provides an

enhanced quality of life

for our active adult

community of Seal

Beach Leisure World.

November 24, 2020

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GRF Board of Directors’ Recap 11/24/20

Approved Consent Agenda MOVED and duly approved the Committee/Board meeting minutes for the month of October 2020, the minutes of the October 5, 2020 Recreation Committee Board meeting, the minutes of the October 19, 2020 Finance Committee Board meeting, the minutes of the GRF Board of Directors Minutes, dated October 27, 2020, the October GRF Board Report, dated November 24, 2020, acceptance of the Financial Statements, October 2020, for Audit, and the Reserve Funds Investment Purchase. General – Emergency Action – Public Safety/Purple Tier MOVED and duly approved to close all outdoor activities due to public health and safety concerns, effective November 25, 2020, including Veterans’ Plaza, the Golf Course, Mission Park, and the Amphitheater, for a period of three weeks. 28-Day Notifications to the Membership – FINAL VOTE: Amend 70-1412.2-1, Smoking Prohibition

MOVED and duly approved to amend 70-1412.02-1, Smoking Prohibition, expanding the smoking prohibition to all GRF amenities and including “vaping” to products prohibited at all GRF amenities, as presented.

28-Day Notifications to the Membership – FINAL VOTE: Amend 70-1447-1, Use of Community Facilities, Mini Farm – Rules

MOVED and duly approved to amend 70-1447-1, Use of Community Facilities, Mini Farm – Rules, establishing that Mini Farm plots holders must be GRF Members in good standing, adding a prohibition against alcoholic beverages, animals (excepting Qualified Service Animals), firearms, and radios, and establishing rules for the length of leases and plot abandonment. Further, amended are lessee responsibilities of the plots, lessee guests, establishing plot maintenance expectations, and establishing conditions for vacating a plot. Additionally, establishing lease non-compliance actions, and informing plot holders that the Recreation Department has the right to review and adjust operating rules and to enter any plot at any time is included, as presented.

AB 3182 Ad hoc Committee – Adopt 40-3182-2, Member/Owner (M/O) and Renter/Lessee (R/L) Fines, Fees and Deposits

MOVED and duly approved to adopt 40-3182-2, Member/Owner (MO) and Renter/Lessee (R/L) Fines Fees and Deposits, pending a 28-day notification to the members, and a final decision by the GRF Board of Directors on December 23, 2020.

AB 3182 Ad hoc Committee – Adopt 50-3182-1, Member/Owner (M/O) and Renter/Lessee (R/L) – Rules

MOVED and duly approved to adopt 50-3182-1, Member/Owner (MO) and Renter/Lessee (R/L) Rules, pending a 28-day notification to the members, and a final decision by the GRF Board of Directors on December 23, 2020.

Architectural Design & Review Committee – Approve Community Landscaping Contract MOVED and duly approved to award a contract to J&J Landscaping for the Community Facilities Landscape Maintenance, at a cost of $370,800, for a three-year term, Operations funding, and authorize the President to sign the contract.

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Architectural Design & Review Committee – Approve Golf Course Contract MOVED and duly approved to award a contract to J&J Landscaping for the Golf Course Landscape Maintenance, at a total cost of $502,200 for a three-year term, Operations funding, and authorize the President to sign the contract. Consent Agenda – Update GRF Committee Charters MOVED and duly amended the Communications/IT Committee Charter, the Mutual Administration Committee Charter, the Physical Property Committee Charter, and the Recreation Committee Charter. Consent Agenda – COVID-19 Ad hoc Committee MOVED and duly approved to remove emergency action policy 70-1448-3R for Trust property identified as the Mission Park, Phase One and emergency action policy 70-1448-3S, Phase Two, for Trust property identified as the Golf Course, from the agenda, to be included on the December GRF Board of Directors agenda. Finance Committee – Consent Agenda Leases MOVED and duly approved the following leases: Friends of the Library Club, the Genealogy Club, the Golden Age Foundation, the Historical Society Club, the Radio Club, the Thunder Club, the Theater Club, the Video Producers Club, Mutual Eight and the LW Trailer Club. Finance Committee – Conceptual Approval – Exclusive Use of Trust Property, Building Five MOVED and duly approved to conceptually approve the modification of 248 square feet within the first floor of Building Five for leasing to generate revenue to offset expenses. Such conceptual approval is solely given in order to allocate committee and staff resources to fully develop all costs, income projections ,and policies which will require amendment to allow to lease this limited portion of Trust property for commercial use. The Finance Committee shall, at completion of the review, provide a detailed report to the Board for review and consideration. Finance Committee – Approve Master Insurance Policy MOVED and duly approved the master insurance policy proposal dated November 1, 2020, as submitted, in the amount of $2,516,806, for the policy period of December 1, 2020 to November 30, 2021 and authorize the President to sign the required renewal documents pursuant to the related proposal as prepared and submitted by DLD Insurance Brokers, Inc. Physical Property Committee – Reserve Funding Request – RV Lot Entrance, Replacement of Pavement and Concrete MOVED and duly failed to approve to award a contract to MJ Jurado to replace the entry drive to the RV Lot with concrete, adding $2,000 contingency, for a total cost not to exceed $23,600, Reserve funding and moved to refer to the Physical Property Committee, for review. Security, Bus & Traffic Committee – Capital Funding Request – Purchase of Stalker Message Board and Trailer

MOVED and duly failed to approve the purchase of a Stalker MC360, in the amount of $21,945.04, Capital Funding, and failed to approve the donation of the Stalker MC360 to the City of Seal Beach Police Department.

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Recap of GRF Committees’ Activity NOVEMBER 2020

November 2, 2020, Recreation Committee

• MOVED to recommend the conceptual approval to devote staff time pertaining to Clubhouse Three Hallway as an Art Gallery, at the December meeting of the Recreation Committee;

• MOVED to recommend the Recreation Department bring back further estimates for the Tent Rental, Clubhouse Six Parking Lot, at the December meeting of the Recreation Committee;

• MOVED to conceptually approve a Cardboard Contest and request input from the Recreation Committee on additional parameters for this project;

• CONCURRED to develop various holiday activities, including golf cart parades and Mutual common area decorations. The Executive Director will present the idea at the Presidents’ Council meeting;

• CONCURRED request staff to research the feasibility to convert The Friends of the Library Outside Storage Area to an outdoor display, at the December meeting of the Recreation Committee. October 5, 2020, COVID-19 Ad hoc Committee

• CONCURRED to draft a chart on different criteria to identify issues to be considered in opening new areas and review at a work study;

• MOVED to recommend the GRF BOD adopt 70-1448-3I Knowledge and Learning Center – Emergency Operational Procedures, as presented;

• MOVED to recommend the GRF BOD adopt 70-1448-3Q Clubhouse Six Table Tennis, Phase One – Emergency Operational Procedures, as presented;

• MOVED to recommend the GRF BOD adopt 70-1448-3R Mission Park, Phase One – Emergency Operational Procedures, as amended.;

• MOVED to recommend the GRF BOD approve the implementation of 70-1448-3R Mission Park, Phase One – Emergency Operational Procedures;

• MOVED to recommend the GRF BOD adopt 70-1448-3S Golf Course, Phase Two – Emergency Operational Procedures, as presented;

• MOVED to recommend the GRF BOD adopt 70-1448-3T Golf Course, Phase Three – Emergency Operational Procedures;

• MOVED to recommend GRF BOD implement the use of Veteran’s Plaza by choral and religious groups, subject to space availability. November 10, 2020, Physical Property Committee

• MOVED to recommend the Physical Property Committee send this to the Strategic Planning Ad-Hoc Committee for review;

• CONCURRED to not further review the Sewer Repair or Replacement, Reserve Study;

• MOVED to recommend the GRF Board award a contract to MJ Jurado, for a total cost of $23,600, including a $2,000 contingency, to replace the entry drive to the RV Lot with concrete, pending review by the Finance Committee;

• CONCURRED to not further review the hands-free faucet, Trust Property;

• CONCURRED to not further review a three way stop at Oakmont and inform correspondent Mr. Edworthy of this decision;

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• CONCURRED to request the Facilities Director provide a write up and a motion for the December meeting regarding power to Turtle Lake;

• CONCURRED to review the drainage ditch fencing, with additional information regarding infrared cameras from the IT department, at the December meeting;

• CONCURRED to not further review car charging options unless new or updated material is presented;

• MOVED to authorize $100 for a Tesla quote pertaining to solar panels for the roofs at the pool and get additional quotes from multiple representatives;

• CONCURRED to recommend the Finance Committee review and conceptually approve and recommend to the GRF Board renovation of a section of Building Five and develop policy for the commercial use of approximately 248 square feet of Trust Property;

• MOVED to recommend the GRF Board amend 60-5130-3, Physical Property Committee – Committee Charter. November 12, 2020, Communications & IT Committee

• CONCURRED to approve the LW map, amended;

• CONCURRED to launch the community’s social media accounts alongside updated lwsb website;

• CONCURRED to request the IT Supervisor present an action request for replacement of the surveillance cameras;

• CONCURRED to request IT Supervisor to reach out to the Tecnavia team regarding the e-edition setup;

• CONCURRED to request feedback on CH4 dais from the GRF Committees and BOD;

• CONCURRED to review at a work study in December: 20-5585-1, Advertising; 20-2806-2, Community Procedures, 20-5046-3, Records Management Procedures, 20-2860-1, Establishing Advertising Rates, and 20-5585-1, Advertising Policy; 20-2850-3, Advertising Commissions, 20-2861-1, Advertising for Estate and Patio Sales, 20-2866-1 Bilingual Advertising, 20-5581-1, Communications Department Advertising Policy, and 20-5583-3, Minibus Advertising. November 12, 2020, Architectural Design & Review Committee

• MOVED to recommend the GRF Board award a contract to J & J Landscaping, for the Community Facilities Landscape Maintenance, for a total cost of $370,800, for a three-year term funded from Operations;

• MOVED to recommend the GRF Board award a contract to J & J Landscaping, for the Golf Course Landscape Maintenance, for a total cost of $502,200, for a three-year term funded from Operations;

• MOVED to select option One presented on the agenda packet, for the hall paint and artwork in Clubhouse Three, room ;

• MOVED to take no action on the Fitness Center wall art in Clubhouse Six;

• MOVED to select option A presented on the agenda packet, for the Golf Course Logo.

November 16, 2020, Finance Committee

• MOVED to authorize the Finance Director, write off $2,518.20 of uncollectible news receivables;

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• MOVED to recommend the GRF Board to accept for audit and forward to the GRF Board the financial statements for period ending October 31, 2020, as presented by the Director of Finance, and as reviewed by the Finance Committee;

• MOVED to recommend the GRF Board authorize the purchase of brokered CDs through Morgan Stanley totaling $1.5 Million of reserve funds, with terms of 12 months, at the prevailing interest rates at the time of purchase and at the discretion of the financial advisors;

• MOVED to recommend the GRF Board approve the insurance proposal dated November 1, 2020, as submitted, in the amount of $2,527,381, for the policy period of December 1, 2020 to November 30, 2021 and authorize the President to sign the required renewal documents, per the insurance proposal dated November 1, 2020, as prepared and submitted by DLD Insurance Brokers, Inc;

• MOVED to hire an independent Insurance Advisor, to assess the current and additional supplemental coverages for the Master Insurance policy;

• MOVED to decline the following supplemental coverages ) (additional liability, additional D & O, excess property excluding flood and earthquake, excess flood, earthquake, active shooter/workplace violence) for the Master Insurance Policy;

• MOVED to recommend the GRF Board the approval for a one-year term commencing on January 1, 2021 and expiring on December 31, 2021, at the annual rent of one dollar ($1.00), per the terms and conditions, the following lease agreements for the exclusive use of Trust property: Friends of the Library Club, Genealogy Club, Golden Age Foundation, Historical Society Club, Radio Club, Rolling Thunder Club, Theater Club, Video Producers Club, Mutual Eight, Leisure World Trailer Club;

• MOVED to recommend the GRF Board conceptual approval to renovate a section of Building 5 and develop a policy for the commercial use of approximately 248 square feet of Trust Property;

• MOVED to inform the Board that the Finance Committee has determined Capital funding in the amount of $21,945.04, are available for the Information Stalker Trailer and have placed a temporary hold on these funds, pending Board Action;

• MOVED to inform the Board that the Finance Committee has determined Reserve Funding in the amount of $23,600, are available and have placed a temporary hold on these funds, pending Board action on the proposed (to replace and/or extend the useful life of a Trust Property asset and/or component of the asset), to replace the existing asphalt entrance at the RV Lot as being recommended to the Board by the Physical Property Committee, per the Committees action request of November 10, 2020, Trust Property – RV Lot Entrance; November 17, 2020, Website Redesign Ad hoc Committee

• CONCURRED to bring the community’s Wikipedia page up to date.

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Financial Recap October 2020

PRESIDENT’S REPORT

December 15, 2020

Thank you all for attending the Mutual 14 December board meeting via

Zoom.

I hope that you all had a happy Thanksgiving although it was very

different for all of us this year.

I’m happy to report that we know of no COVID-19 cases in Mutual 14

and we pray that will continue. The severe lockdown is impacting all of

us, but as we approach the end of the year, it is our hope that these

restrictions will be lessened.

We currently have 4 units for sale and in November we sold 3.

The Mutual website has been updated to include M14’s board member

Code of Conduct/Ethics Policy, which follows the guidelines of the Davis

Stirling Act. Anyone interested can review the standards that your

board is held to.

I would like to thank Phil Arnold, our Webmaster, for his outstanding

work.

I know that everyone is happy with the work that the Murual 14’s

Neighbor 2 Neighbor club has done in decorating all 152 lamp poles in

M14, making us the most festive mutual in Leisure World. This labor of

love is not an easy task and the club has spent in excess of $500 for the

decorations and supplies. Many shareholders have been generous in

their donations but the club still has a deficit for this project and should

you like to contribute please contact Donna Melody, Unit 49A, Julie

Faucett 33-F or Lisa Hsueh 17-E.

As previously reported, the Board has sold 3 of the 5 emergency

preparedness sheds, as well as the contents. One was donated the

Neighbor 2 Neighbor club for their use and one is being used by the

Directors of M14 for storage. The equipment in the sheds was over 7

years old and in poor condition. One example is the wheels on the

wheelchairs had deteriorated so badly as to render them unusable.

These were donated to the Golden Age Foundation and the tools were

sold. The remaining emergency supplies were donated to Golden Rain.

Should you have any questions regarding this, ask your Director.

M14 parking areas outside of the carports have an additional 22 golf

cart/mobility scooter parking areas to alleviate the need for golf carts

to park in parking spots intended for vehicles. We ask that all

shareholders without cart pads use these newly designated spots. I

would like to thank VP Bob Stefun for heading this committee and Kurt

Bourhenne, Kevin Black and director Jack Nevin for their great work on

this project.

I would like to take this opportunity to thank all of those shareholders

that voted for me as the M14 GRF representative. This is the first time

in the history of Leisure World that a Mutual Director has been allowed

by law to be elected at the same time to the GRF board of directors. It

is an honor to be serving in both capacities. Because of the COVID-19

situation, GRF has not been issuing a monthly report to the mutuals.

That has restarted and the November GRF report is included in the

minutes and will be on the M14 website.

All shareholders are encouraged to participate in not only the Zoom

M14 Board meetings but the GRF board and committee meetings that

are live streamed. Information can be found on the lwsb.com website.

The website contains a wealth of information on policies, procedures,

committees and their meeting dates. This information is also published

weekly in the LW News. Should you have any questions, please contact

me at 714-325-6790 or at [email protected].

As 2020 comes to a close, we would like to thank our Mutual

Administrator, Jodi Hopkins, Ripa Barua, Portfolio Specialist, and Kristal

Givehand, Recording Secretary, for their continued outstanding work

on behalf of Mutual 14.

Your Board of Directors wishes you a Happy Hannukah, a Merry

Christmas and a safe and healthy 2021. Let us pray that it will be a

Happy New Year.

Respectfully submitted,

Lee Melody, President

March 21st

Pet and Caregiver Report

Caregivers have to renew their registrations every 6 months for the safety of the shareholders in Leisure World. There is no charge to the Caregiver or to the Shareholder. Caregivers can go to Stock Transfer between the hours of 9 AM and 4 PM Monday, Tuesday, Thursday, and Friday in order to register. No appointment is necessary. As is my custom, if there is a Caregiver who only works evenings after 5 PM or weekends/holidays when the Stock Transfer Office is closed, I will be happy to take a picture of that caregiver and his/her application and arrange for registration. I am attempting to arrange that procedure with the current Administration, The Caregiver Report from Stock Transfer has recently been updated. It appears as if several Caregivers have not re-registered. As a result, I am contacting shareholders and Directors in an attempt to rectify this issue.


Susan D Simon, Chair (561) 702-9249

December 15, 2020 Pet Report

At the present time we have 20 cats, 37 dogs, 2 Emotional Support dogs, and 2 Service dogs. I don’t think this number is correct and am phone calling shareholder and Directors in an attempt to clarify this issue. Some of these pets are here part time. It is important to register these animals on a yearly basis. Liability insurance is a requirement when one owns a pet. The window sticker identifies the presence of a pet in the unit in the event of an emergency and is a safety measure for your pet. If you haven’t already re registered your pet please do so. You can go to the window at Stock Transfer between 9 AM and 4 PM on Monday, Tues, Thurs, Fri. and someone will gladly help you.. If your pet has already been registered, it is only necessary to provide a copy of current liability insurance and for dogs only current Seal Beach license. If you are unable to get to Stock Transfer, I will do that for you if you give me the documents. I have already done that for one shareholder.


Susan D Simon, Chair (561) 702-9249

Documents

MINUTES OF THE REGULAR MONTHLY MEETING OF THE · 2021. 1. 22. · MINUTES The November 17, 2020 Regular Meeting Minutes were approved as written. BUILDING INSPECTORS REPORT Inspector