MINUTES OF THE OUT-GOING COUNCIL MEETINGKaren Van Dyke, Fellow Selection Committee Chair, reported that membership of the 2009 ION Fellow Section Committee had consisted of the following

MINUTES OF THE OUT-GOING COUNCIL MEETING

(January 25, 2009) Subject to the approval of the ION Council the following minutes are submitted. The Council Meeting was called to order on January 25, 2009 at Disney’s Paradise Pier Hotel, Anaheim, CA at 1pm. Those present were: VOTING COUNCIL MEMBERS: Name Out-Going Office Held In-Coming Office Held Chris Hegarty President Immed. Past Pres. /Nominating Chair Mikel Miller Executive VP/ Strategic Planning Chair President John Betz Treasurer Treasurer Dorota Brzezinska Eastern VP Membership Chair Todd Walter Western VP, No. CA Section, Awards Chair Exec VP, No. CA Sec, Awards Chair John Lavrakas Immediate Past President Past President Jade Morton Eastern Council M-at-L Eastern Coun M-at-L, Outreach Chair Susan Skone Western Council M-at-L Jim Simpson Space Rep. Tim Murphy Air Rep. Air Rep. Gary McGraw Air Rep. Lee Ott Marine Rep., Houston Section Chair Patricia Doherty Land Rep/ New England Sec. Chair Eastern Region VP/New Eng. Sec. Len Jacobson Finance Chair Gerard Lachapelle Alberta Section Chair Alberta Section Chair Jerry Knight Southern CA Section Chair Southern CA Section Chair Chuck Schue DC Section Chair DC Section Chair Mike Veth Dayton Section Chair Dayton Section Chair Doug Taggart Bylaws Chair Marine Rep. Chris Bartone Outreach Chair Karen Van Dyke Fellows Chair, Past President Fellows Chair, Past President Frank van Graas Meetings Chair, Past President Meetings Chair, Past President Jim Doherty Past President Past President Richard Greenspan Past President Past President Ron Hatch Past President Past President Larry Hothem Past President Past President Bill Klepczynski Past President Past President Phil Ward Past President Past President VOTING MEMBERS AT IN-COMING COUNCIL: John Clark Western VP Angela Dorsey Space Rep. Frank Czopek Western Council M-at-L NON-VOTING MEMBERS: Name Out-Going Position Held In-Coming Position Held Lisa Beaty Director of Operations Director of Operations Carl Andren Technical Director Technical Director It was determined that a quorum was achieved. Those present were advised that only out-going council members, consisting of out-going elected officers, standing committee chairs, section chairs and past presidents, should vote during the out-going council meeting and vice versa for the in-coming council meeting.

2AGENDA See Attached File: Agenda – January 2009.doc Approval May 2008 Council Meeting Minutes: C. Hegarty

Motion: Council approves the May 2008 Council Meeting Minutes as submitted. Motion made by Doug Taggart, seconded by Lee Ott and passed by Council.

President's Report: C. Hegarty See Attached File: President’s Report.doc Chris Hegarty, President, read his report into the minutes. MOTION: Council approves the revised ION mission statement as follows: “The Institute of Navigation (ION) is the world’s premier non-profit professional society dedicated to the advancement of the art and science of positioning, navigation and timing.” Motion made by Chris Bartone, seconded by Jim Simpson and passed by Council. Executive VP & Strategic Planning Report: M. Miller See Attached Files: Executive VP Report.doc Mini Urban Challenge_ION Exec Council Update(3).pptx Mike Miller, Executive Vice President, read his report into the minutes and highlighted the Mini-Urban Challenge. Miller also extended praise and commendation to Chris Hegarty, out-going president. Eastern Region VP Report: D. Brzezinska See Attached File: Eastern Region VP Report.doc Dorota Brzezinska, Eastern Region VP, reviewed her report. Carl Andren reported that CMC had made contact with ION about forming a local section in Montreal.

Western Region VP Report: T. Walter Todd Walter reported that this past year he had visited the Southern CA section and noted that the Southern California Section was a model for other ION sections. Walter reported that their section meeting was well attended and efficiently run. Nominating Committee Report/Election Results: J. Lavrakas See Attached File: Nominating Report 2009.doc

3 John Lavrakas, Nominations Chair, reported that some of the goals of this year’s Nominating Committee were to include more representatives from industry and the international community, as well as to achieve diversity with gender and age. It was reported that this year’s committee was made up of: John Lavrakas (chair), Jim Doherty, Chris Hegarty and Mike Miller from the Eastern Region; and Penny Axelrad, Ron Hatch and Rudy Kalafus from the Western Region. The election slate was developed based on the ION database of potential nominees for Council positions, as well as recommendations from ION members. The Committee rank-ordered nominees for each Council position through a voting process. The top two candidates for each Council position (other than President) who accepted the nomination and the results of the election for the 2009-2010 ION Council are listed below. President: Dr. Mikel Miller, Air Force Research Laboratory Executive Vice President: Dr. Dorota Grejner-Brzezinska, The Ohio State University Dr. Todd Walter, Stanford University Treasurer: Dr. John Betz, The MITRE Corporation Dr. John Studenny, CMC Electronics, Inc., Canada Eastern Region Vice President: Ms. Patricia Doherty, Boston College Dr. Jade Morton, Miami University Western Region Vice President: Mr. John Clark, The Aerospace Corporation Dr. Susan Skone, University of Calgary, Canada Eastern Council Member-at-Large: Dr. Jacob Campbell, Air Force Research Laboratory Dr. Anthea Coster, MIT Haystack Observatory Western Council Member-at-Large: Mr. Chuck Bye, Honeywell Mr. Frank Czopek, Boeing Space Representative: Dr. Mark Petovello, University of Calgary, Canada Dr. Angela Dorsey, Jet Propulsion Laboratory Air Representative: Mr. Frank Lorge, Federal Aviation Administration Lt. Casey Miller, Air Force Research Laboratory

4Land Representative:

Dr. David Bevly, Auburn University Dr. Sunil Bisnath, York University, Canada Marine Representative: Dr. Sherman Lo, Stanford University Mr. Douglas Taggart, Overlook Systems Technologies The 2009-2010 officers elected by the membership were reported as follows: President: Dr. Mikel Miller, Air Force Research Laboratory Executive VP: Dr. Todd Walter, Stanford University Treasurer: Dr. John Betz, The MITRE Corporation Eastern Region VP: Ms. Patricia Doherty, Boston College Western Region VP: Mr. John Clark, The Aerospace Corporation Eastern Council M-at-L: Dr. Jacob Campbell, Air Force Research Laboratory Western Council M-at-L: Mr. Frank Czopek, Boeing Space Representative: Dr. Angela Dorsey, Jet Propulsion Laboratory Air Representative: Mr. Frank Lorge, Federal Aviation Administration Land Representative: Dr. David Bevly, Auburn University Marine Representative: Mr. Douglas Taggart, Overlook Systems Technologies Annual Awards Committee Report/Approval: T. Walter Todd Walter, Awards Chair, reported that the following recipients were selected by this year’s Annual Awards Committee: Early Achievement Award: Dr. Grace X. Gao, Stanford University Norman P. Hays Award: Mr. Leo Eldredge, Federal Aviation Administration Superior Achievement Award: Capt. Christopher Kapp, 1st Special Operations Squadron, USAF Thomas L. Thurlow Award: Dr. Todd Walter, Stanford University. Note: This award was decided by another committee chaired by Mr. Ronald Braff Tycho Brahe Award: Is not being given this year due to lack of nominations. Captain P.V.H. Weems Award: Prof. Gerard Lachapelle, University of Calgary Motion: The Council approves the 2008 Annual Awards recipients as outlined above. Motion made by Doug Taggart, seconded by Jim Doherty and passed by the Council.

Council was also informed that the Burka Award would be presented to: Dr. Holger G. Krapp for his paper “Estimation of Self-Motion for Gaze and Flight Stabilization in Flying Inspects” published in the Summer 2008 issue of NAVIGATION, The Journal of The Institute of Navigation, Vol. 55, No. 2, pp. 147.

5 Dr. Walter reported that the committee felt that overall there was a shortage of nominees and asked Council to think about deserving individuals who meet the eligibility criteria and consider them for nomination next year. Approval of 2009 ION Fellows: K. Van Dyke See Attached File: Fellow Selection Committee Report.doc Karen Van Dyke, Fellow Selection Committee Chair, reported that membership of the 2009 ION Fellow Section Committee had consisted of the following ION Fellows: Karen Van Dyke (Chair), John Betz, Jim Doherty, Larry Hothem, Mikel Miller and Todd Walter. It was reported that the committee noted that most Fellow nominations did not include information on the secondary selection factors for consideration, as identified in Section 6.3 of the Fellow Procedures document. This includes: A) level of participation on ION Council (positions held); B) level of participation in the ION conference organization (program chair or session chair); or C) ION membership (how long). It was recommended that the ION National Office include this information with the nomination to the Fellow Selection Committee. It was also reported that it would be helpful to the Fellow Selection Committee if the nominator completed a template that addresses these factors as this would ensure the nominator does not overlook including a critical factor for consideration. Additionally, the concern was expressed over the decline in ION membership that now only permitted the selection of two fellows. Van Dyke recommended that the ION National Office provide information on each nominee in terms of how long they have been a member and how involved they have been (i.e., offices held, sessions chaired). Van Dyke would like a template of number of awards won, number of years of membership, etc. Action: The ION National Office create a template for Fellow nominations that addresses both the primary and secondary factors considered for election to Fellow grade, to be completed by nominators, to ensure the nominator does not overlook including a critical factor for Fellow consideration. The Fellow Selection Committee recommended the following to be inducted as Fellows in 2009: Dr. Michael Braasch and Dr. Inder J. Gupta. It was noted that no honorary or posthumous fellows were elected in 2009.

Motion: Council elects Dr. Michael Braasch and Dr. Inder J. Gupta as the ION’s 2009 Fellows. Motion made by John Lavrakas, seconded by Michael Veth and passed by the Council.

Editor’s Report: B. Pervan Boris Pervan, Editor and Publications Chair, was unable to attend the Council meeting it was reported that the ION journal NAVIGATION had a successful year in 2009. The journal is being

6published on schedule, and has a good backlog of high-quality papers accepted for publication (or in the revision stage). ION also submitted an application for SCI indexing, defined a new scope statement for the journal, and produced a successful special issue on Bio-Navigation. The journal’s new scope statement reads as follows:

“NAVIGATION is a quarterly journal published by the Institute of Navigation. The journal publishes original, peer-reviewed articles on all areas related to the science and technology of air, sea, land and space navigation, including estimation of position, velocity, attitude, and time, and the technologies that support the determination of these quantities. Supporting technologies include navigation aids and instrumentation, algorithms and methods, error and integrity analysis, signal processing, biological navigation systems, surveying and geodesy. The journal also publishes selected historical and survey articles, as well as papers of exceptional quality drawn from the Institute’s conference proceedings.”

See Attached Report: Publication Report.doc Meetings Report: F. van Graas See Attached File: Meetings Report.ppt Dr. Frank van Graas, Meetings Chair, reviewed the dates of upcoming ION meetings available on the ION’s web site. He further reported that the partnership efforts with the IEEE for PLANS 2010 and the JSDE for the JNC 2009 were progressing smoothly. Bylaws Report: D. Taggart Doug Taggart, Bylaws Chair, advised Council that the President had requested action on a proposed bylaws change as a result of the September 17, 2008 ION Executive Committee meeting where the Executive Committee supported the move to make all elected Council positions two year terms. The Bylaws Chair was directed to provide a proposed change to the bylaws to accomplish two year terms following the usual and customary procedure for any bylaws change. Further, it was reported that it was the intent of the Executive Committee, should bylaws changes be approved, to have the two year terms become effective with new officers taking office in January 2009. The Nominations Chair, John Lavrakas, was instructed to take this into account when invitations to serve are extended to the 2009 officer nominees so that they are advised in advance that their term of office may be two years. It was acknowledged that ION Council had discussed two year terms for future ION officers in the past as two years terms would be helpful in providing continuity for the National Office as well as more experience for elected officers. It was reported that the proposed bylaws changes were circulated to the entire Council in October 2008 and again in January 2009 in preparation for this meeting as required by the bylaws. See Attached Files: Bylaws Changes Proposed Memo Council October 2008.doc

Bylaws Proposed January 25, 2009.doc Council was then asked to consider the following motions: Motion #1: Change the term of office for all elected ION officers from one year to two years.

7 Motion #2: Change the number of terms a President is allowed to serve from three consecutive terms to only one term, unless the President’s initial term is less than 12 months. Motion #3: Correct the dead reference found in Article VI, Section 6 so that the Article 1, Section 7 is correctly referenced. Considerable discussion followed. Larry Hothem expressed concern about the Council making this type of decision for the membership and suggested the motions be circulated to the entire membership for comment. There were several preliminary votes on the motions as many felt it was premature to act on the final motion. There was also considerable concern expressed over the commitment required for nominees for Executive VP who would be accepting a minimum of a six year commitment to serve with two year terms of office. There was also a suggestion that the bylaws remain unchanged but that presidents who had to ability to serve for more than one year work directly through the Nominating Committee and the Nominating Committee as a whole consider the benefits of nominating a sitting president to serve for a second term. Sufficient concern was expressed that the motions related to changing the term of office from one year to two years were deferred to the in-coming Council with the recommendation that the in-coming Council readdress the issue at the next Council meeting if so desired. However, Motion #3, to correct the dead reference found in Article VI, Section 6 was brought to vote as follows:

Motion: Correct the dead reference found in Article VI, Section 6 so that the Article1, Section 7 is correctly referenced. Motion made by John Lavrakas, seconded by Tim Murphy and passed by the Council.

See Attached File: Bylaws January 25, 2009 Approved by Council.doc Treasurer’s Report: J. Betz Financial Statements & Audit Report for FY 2007-’08: See Attached Files: FY 07-08 Financial Statement.pdf FY 07-08 SAS 112 Letter.pdf FY 07-08 SAS 114 Letter.pdf 6 Year Totals 3-31-2008.ppt John Betz, Treasurer, stated the prepared materials for the ION’s 2007-’08 fiscal year had been reviewed by the Executive Committee in July 2008 via telecon with the National Office and the ION’s auditor and again at the September 17, 2008 Executive Committee meeting. It was also reported that these materials had been circulated in advance to Council via a web link prior to this Council meeting. John Betz briefly summarized the materials circulated and reported that the ION’s auditors had conducted a thorough audit of the 2007-‘08 fiscal year and found no abnormalities. He reported that in FY 2007-’08 the ION had spent $65,529 more in program expenses than it had earned in

8program revenues, but that this included all new initiative expenses, two government fellows and all asset management fees and was far less than the authorized $194K budget deficit. It was noted that the value of the ION’s National reserve fund had decreased by 1.6% and that as of 3/31/08 the ION’s Reserve Fund had a balance of $2,569,797. John Betz also informed Council that this past year’s audit had centered on internal controls and that per the auditor’s recommendations he was now reviewing the ION’s 941 quarterly employee tax filings to ensure payroll was consistent from one quarter to the next.

Motion: Council ratifies the 2007-’08 audit report as submitted by LarsonAllen that was accepted by the Executive Committee September 17, 2008. Motion made by John Betz, seconded by Doug Taggart and passed by Council.

Action: Add the responsibility of reviewing the ION’s 941 tax filing on quarterly

basis to the roles and responsibilities of ION officers document.

Status of ION’s Investments: See Attached Files: Reserve Fund Status as of 12-31-08.pdf It was noted that since March 31, 2008 the ION’s investments had decreased by 27.3%. John Betz reported to Council that in July 2008 the Executive Committee had authorized Lisa Beaty to re-balance the ION’s investment funds to bring them in line with the ION’s investment policy. To rebalance the Executive Committee authorized Lisa Beaty to liquidate $352,255 from the ION’s Long Term Investment account; transfer $152,255 of this to the Short Term Investment Account; and deposit $200,000 of this to an interest bearing operating account for future use. Council reviewed the ION’s current balances in each investment fund and was asked to determine if ION should re-balance the fund based on the proposed 2009-’10 budget or let the reserve fund remain in the existing accounts. Council delegated this responsibility to the Executive Committee. Approval of 2009-’10 Budget: See Attached File: Budget 2009-10.pdf John Betz, Treasurer, introduced the proposed budget and reported to Council that the budget had been reviewed and discussed via telecon by the ION’s Executive Committee on January 5, 2009. Lisa Beaty provided the following notes to Council:

• This budget has been designed to ensure that all program expenses can funded by same year program revenues. It was noted that this was important for this year as it was highly unlikely that market conditions would rebound in this next year, making it undesirable to liquidate ION reserve funds to cover basic program expenses. That said, it is still possible that ION would need to liquidate some of our more conservative investments in 2009-’10 in order to cover new initiative expenses for the same year. The goal is to be able to operate efficiently this next year, still invest in new programs, and not need to pull any of ION’s reserve funds out of the market this next fiscal year.

• How much of the $200K of the reserves transferred into the cash account that is used this

next year will largely be based on the Government Fellows and MiniUrban Challenge

9programs. For this reason, the budget proposes only funding for the Executive Fellow and not a Congressional Fellow for this next budget year. The Executive Fellows have averaged a greater overall benefit to the organization and part of this budget will only be used if a qualified Executive Fellow is selected for the 2010 year.

• The current budget includes a 2% increase to ION GNSS meeting registration fees and a

5% increase in ITM meeting registration fees. These increases are merely to cover the cost of living adjustments for meeting expenses (primarily catering and postage). Registration fees for the JNC 2010 conference were set last spring during the co-sponsorship negotiations.

• While there is no proposed increase in US membership rates, the current budget includes a

$10 increase in the international membership rates to cover the ever increasing cost of international shipping. There will now be a $20 differential between US and international membership rates. This was implemented in October of 2008 and we have not had any problems with this.

• The budget includes a $20,000 allowance to cover ION relocation expenses. ION’s current

lease expires in May and ION will break even on the cost of the relocation in rent savings within the first 15 months. Relocation is planned for April 2009.

• Note that Satellite Division expense items itemized in italics on page 9 under “SATELLITE

DIVISION” are for informational purposes only. The Satellite Division retains autonomy to expend their funds separate from those of the national organization and as such these numbers may be altered at a future date.

Motion: Council approves the ION 2009-‘10 National Budget as submitted. Motion

made by Len Jacobson, seconded by Lisa Beaty and passed by the Council. Approval of New ION Policies: L. Beaty IRS 990 Required Policies: Lisa Beaty reported that in an attempt to make all non-profits transparent the IRS had made major changes to the non-profit informational returns (990’s) which ION would be required to use at its next filing in for its 2008-‘09 fiscal year. As part of the changes made the IRS was asking that non-profits have conflict of interest disclosure policies, whistleblower policies and document retention policies in effect before the end of the fiscal year. In response to these requirements the following draft policies were submitted to Council for acceptance: See Attached Files: Conflict of Interest Disclosure Policy 1-5-09.doc Whistleblower Policy 1-5-09.doc Document Retention Policy 1-5-09.doc Motion: Council approves the Conflict of Interest Disclosure Policy, Whistleblower Policy and Document Retention Policy as distributed. Motion made by Doug Taggart, seconded by John Betz and passed by Council. It was further reported that all elected and appointed voting members of Council and all ION employees would be asked to complete the Conflict of Interest Disclosure Form each January and

10that this would become a permanent part of January’s Council meeting agenda. Lisa provided examples of what needed to be disclosed and what would, and what would not, constitute a conflict of interest. Council was then instructed to complete the Conflict of Interest Questionnaire found on the back of the policy form and return the forms to Lisa Beaty. ION’s Updated Personnel Handbook: Lisa also reported that the ION’s Personnel Handbook had been updated to incorporate the new policies and asked the Council to approve the updated version of the Personnel Handbook dated 1-5-09. See Attached File: Personnel Handbook 1-5-09.doc Motion: Council approves the updated version of the ION Personnel Handbook dated 1-5-09. Motion made by Doug Taggart, seconded by John Betz and passed by Council. Press Pass Policy for ION Meetings: See Attached File: Press Pass Policy for ION Meetings 09 Oct 2009.doc It was reported that circumstances had prompted the ION to adopt a formal press pass policy for ION meetings. It was reported that the Press Pass Policy had been approved by the ION’s Executive and Satellite Division Executive Committees in October 2008 and the Council was asked to ratify the policy at this time. Motion: Council ratifies the Executive and Satellite Division’s adoption of the ION’s Press Pass Policy as circulated. Motion made by John Lavrakas, seconded by Phil Ward and passed by Council. Appointment of ITM 2010 Program Chair: C. Hegarty Chris Hegarty advised Council that Paul Kline, Honeywell, had been appointed as the ITM 2010 Program Chair. OTHER BUSINESS Update on Sustainable Development in Navigation & Science Technology in Africa: P. Doherty Pat Doherty presented a report on international partnership for sustainable development in navigation and science technology in Africa. She stated that she is looking for people from ION to go to Italy to teach classes for various African leaders and scientists and ION had agreed at the last Council meeting to assist in this effort by providing ION member instructors and sponsoring their travel expenses. Workshops would last 3-4 weeks. In May 2008 Council approved up to $50K from the new initiative fund for the purpose of supporting ION member instructors travel to participate in the workshops for sustainable development in navigation and science technology in Africa. Pat Doherty followed up and invited instructors.

11See Attached Report: Africa Project Update.ppt Outreach Committee Report: C. Bartone See Attached Report: Outreach Committee Report.doc The Out-going Council meeting was concluded with a round of applause for out-going President Chris Hegarty.

MINUTES OF THE IN-COMING COUNCIL

(January 25, 2009) Appointment Standing and Ad Hoc Committee Chairs: M. Miller Mikel Miller, in-coming president, congratulated all in-coming members of Council and presented the following committee chair names to Council for approval: Standing Committee Chairs: Nominating: Chris Hegarty Finance: Maarten Uijt de Haag Membership: Dorota Brzezinska Fellow Selection: Karen Van Dyke Technical Committees: Todd Walter Publications: Boris Pervan Meetings: Frank van Graas Awards Selection: Todd Walter Bylaws: Outreach: Jade Morton Ad Hoc Committee Chairs:

Editor: Boris Pervan New Initiatives: Chris Hegarty Strategic Planning: Todd Walter

ION Conference Committee: Todd Walter Publication Policy: Ron Braff Historian: Marvin May Government Fellows: Clark Cohen

Motion: Council approve all committee chairs as listed above. Motion made by Chris

Hegarty, seconded by Pat Doherty and passed by the Council. Postscript: Mike Miller, ION President, appointed the following committee

chairs in February 2009 that will be presented to Council for ratification at the June 2009 Council meeting:

Standing Committee Chairs:

12 Bylaws: Chuck Bye Ad Hoc Committee Chairs: Education: TBA

New Initiatives: M. Miller Mikel Miller, in-coming President, asked the Council to create and ad hoc education chair/committee, chair to be named at a later date, to recommend subjects and review proposals for future segments of the ION’s video education series. Motion: Council approves an ad hoc Education Chair for Council. Motion made by John Lavrakas, seconded by Doug Taggart and passed by Council. Miller also requested that Council approve an additional $5,000 to purchase up to 15 additional Lego Mindstorm kits to be used as part of the Africa Workshop being organized by Pat Doherty. Miller reported these funds would only be used if there was not sufficient budget in the Mini Urban Challenge’s current fiscal year budget. Motion: Council approves up to $5,000 to provide up to 15 Lego Mindstorm kits to be used as part of the Africa Workshop. Motion made by Patricia Doherty, seconded by Phil Ward and passed by Council. Miller reported that for his term as president his primary goal was to focus on increasing membership which was now below 2000. He reported that funds had been allocated to this effort in the new fiscal year budget and that he would be working closely with the National Office staff on this effort. Action: Phil Ward asked the Executive Committee to consider whether or not the ION should make its current government fellows part of Council. The meeting adjourned at 4:43 p.m. Additional Documents Included with these Minutes:

Council Position Descriptions Draft May 2008.doc 2009 Calendar ION Programs.doc Alberta Section Report June 2008.doc So CA Section Report 2008.doc

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11 Veterans Day (ION Office Closed)

12

13 ION Election: On-line Ballot Loaded to Web, Voting Opened

14

15

16

17 Awards/Fellows: Recipient names due at Nat’l. Office

18 Fellows/Awards: Executive Committee Approval of Selections

19 ITM10: Session Chair Kits E-mailed

20 Awards/Fellows: Recipients Notified

21

22

23

24 October Financial Statement E-mailed with GNSS Statistics Report GNSS09: Transfer Commission to SD

25

26 Thanksgiving (ION Office Closed)

27 (ION Office Closed)

28

29

30 GNSS10: Mail Exhibit Kits Marketing List GNSS10: Mail Student Contest Brochure

December 2009 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 GNSS10: Final Info for Call for Paper Due JNC10: Last Day to Submit Abstract

2 Awards/Fellows: Recipient’s Bio’s & Photo’s Due

3 Budget: Circulated 2010-11 Budget to ION Finance & Exec. Committee

4

5

6

7 PLANS10: Final Program Due at National Office

8

9

10

11

12

13

14

15 GNSS10: Call for Papers to Printer

16

17

18 ION Election: Last day to Vote/Receive Ballots

19

20

21 ION Election: Results Announced November Financial Statement E-mailed

22

23

24 Budget: Final 2010-11 Budget Review from Financial &Exec. Due. No Amendments after this day

25 Christmas (ION Office Closed)

26

27

28 PLANS10: Notification to Authors

29 JNC10: Final Program Due at National Office

30

31 PLANS10: Session Chair Kits Sent

January 2010 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

ION Office Closed

1 New Year

3

4 PLANS10: Kershiner Award: Nominations Due ITM10: Last day Regis Early Rate ITM10: Changes On-Site Program Due

5

6

7

8

9

10

11

12 JNC10: Final Program to Printer

13

14

15 D.C. Incorp. Rept.: Due D.C. Government ITM10: Beaty Send Protocol Memo to Conf. Chairs

16

17

18 MLK Day (ION Office Closed)

19 JNC10: Notifications to Authors

20

21

22 December Financial Statement E-mailed JNC10: Session Chair Kits Sent

23

24 Council Meeting

25

26Annual Awards & Fellows: Presentation

27 ION Election: Newly Elected Officers Take Office

31

ITM 2010 Catamaran Hotel, San Diego, CA

28 Newsletter: Winter Newsletter Copy Due to Graphics

29

30

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

Total Audited Assets

2002-03

1,493,483284,801348,849137,061137,077

60,0792,461,350

2003-04

1,916,002495,349552,566

49,6790

57,4893,071,085

2004-05

2,202,207546,373400,243

45,9880

64,7063,259,517

2005-06

2,408,543614,369562,449

63,6960

48,4103,697,467

2006-07

2,610,716672,169332,691

65,9890

56,4193,737,984

Investments: National

Investments: SatelliteCash: National

Cash: Satellite

Note Rec’v 16th St.

Other

Investments: NationalInvestments: SatelliteCash: NationalCash: SatelliteNote Receivable 16th St.OtherTOTAL ASSETS

2007-08

2,569,797671,821220,978

71,3280

67,4633,601,387

Audited Year-End Totals

2002-03

2,461,3501,441,6081,536,923

(95,315)

Total AssetsTotal RevenuesTotal ExpensesChange in UnrestrictedNet Assets

(500,000)

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

Change in UnrestrictedNet Assets

Total Expenses (red line)

Total Revenues (blue line)

Total Assets

2003-04

3,071,0852,018,0591,435,695

582,364

2004-05

3,259,5171,827,5541,622,286

205,268

2005-06

3,697,4671,844,0991,753,315

90,784

2006-07

3,737,9842,145,2981,879,537

265,761

2007-08

3,601,3871,616,1301,721,838

(105,708)

Direct Revenues & Expenses

Total Program Revenues*

Total Program Expenses

2002-03

1,587,748

1,536,923

Total Program Revenues*

Total Program Expenses

*Realized/Unrealized Gain/Loss Investments Not Included

2003-04

1,559,095

1,435,695

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

1,600,000

1,800,000

2,000,000

2004-05

1,740,258

1,622,286

2005-06

1,685,300

1,753,315

2006-07

1,883,971

1,879,537

2007-08

1,655,854

1,721,838

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

3/31/2003 3/31/2004 3/31/2005 3/31/2006 3/31/2007 3/31/2008

ION Investment Performance

1,493,483284,801

1,916,002495,349

National:Satellite Division:

2,202,207546,373

2,408,543614,369

2,610,716672,169

2,569,797671,821

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

Operating Account$300,000

Short Term Budget$640,003

Intermediate Term Budget

$441,341

Balance ReservesInvestment Long Term = Balance of Investments

$1,409,431

Long Term Account$1,590,940

Intermediate Term Account$491,109

Short Term Account$487,748

Operating Fund$220,978

Budgeted per 2008-2009Reserve Fund Policy

Actual AccountBalances as of

3/31/2008

Reserve Funds as of 3/31/2008(Under Investment Policy Passed by Council April 22, 2007)

TARGET BALANCES: CURRENT BALANCES:

Update on International Partnership for Sustainable Development in Navigation

Science and Technology in Africa

Presented to the ION CouncilAnaheim, CA

January 25, 2009

Prepared by P.Doherty 01/25/09

International Partnership for Sustainable Development in Navigation Science and Technology in Africa

– To provide a knowledgeable GNSS workforce in Africa– To encourage the use of GNSS for societal and economic

development and environmental protection– To establish scientific studies in Africa

– To initiate international scientific collaborations

Precision Farming

Disaster Relief

Wildlife Conservation

Land Navigation

Water Navigation

Air Navigation Scientific Exploration

Prepared by P.Doherty 01`/25/09




Africa Array – Seismic Stations

Agadez

Tamanrasset

In Salah

Tindouf

Noaudhibou

Nouakchott

TambacoundaOuagadougou

Abidjan

Ndjamena

NgaoundereCotonou

Abuja

Bamako

Conakry

Tombouctou

Tamale Parakou

Niamey

Dakar

SalTessalit

Douala

Ouesso

Bangui

Libreville

Pointe Noire

Man

Sarh

AMMA Priority 2 stationsAMMA Priority 1 stations

Other stations

AMMA mesoscale sites

Khartoum

US ISS stations (planned)

TahouaGao

Adis-AbabaDjougou

GPS stations

Agadez

Tamanrasset

In Salah

Tindouf

Noaudhibou

Nouakchott

TambacoundaOuagadougou

Abidjan

Ndjamena

NgaoundereCotonou

Abuja

Bamako

Conakry

Tombouctou

Tamale Parakou

Niamey

Dakar

SalTessalit

Douala

Ouesso

Bangui

Libreville

Pointe Noire

Man

Sarh

AMMA Priority 2 stationsAMMA Priority 1 stations

Other stations

AMMA mesoscale sites

Khartoum

US ISS stations (planned)

TahouaGao

Adis-AbabaDjougou

GPS stations

AMMA Sites – Monsoon Studies

Tracks 4 Africa – Mapping


•Partnership established (BC – ICTP) in February 2009

• First workshop scheduled for Mar 23 - Apr 9, 2009 in Trieste, Italy

•Sponsors

• ICTP, Boston College, ION, FAA, ICG - UNOOSA, AFRL

• International Foundation of New York

• P. Misra and P. Enge

• NovAtel (2 base station units); Trimble (still under consideration)

• Funding supports

• ~45 African participants - Nigeria, Kenya, Uganda, Egypt, Cote d’Ivorie, Ethiopia, Zambia, Morocco and Libya

• ~16 US lecturers

• Books, SF receivers, Lego Storm Kits

• a few dual-frequency scintillation receivers – need a few more

Program in Development

• Week 1: Basics of GNSS•System Architecture

•Signal Structures

•Error Sources

•Receiver Technology

• Week 2: State of the art GNSS Technologies:•Remote sensing

•Precision agriculture

•Aviation, maritime and land navigation

•Mapping and surveying

•Natural resource management

• Week 3: Scientific Exploration•Space Weather Studies

•Seismic Measurements

•Precipital Water Measurements (Monsoon Studies)


C. Hegarty, P. Misra, P. Ward, J. Raquet, W. Klepczynski

M. Miller, J. Morton, D. Brzezinska, R. Ehsani, T. Walter

A. Coster, R. Langley, S. Skone, K. Groves, C. Valladares, A.J. Van Dierendonck, C. Carrano

Plans Underway for 2nd and 3rd Workshop

• March-April 2010– Significant interest from African universities– Interest from African Union, ICG and UNOOSA– May be held at the UN Center for Space Science and

Education, Nigeria– Foundation interest is growing

• Carnegie Foundation of New York, Ford Foundation– NSF, NASA, AFRL– ION involvement will be beneficial

• Community Awareness is important for success– Panel Discussion at ION GNSS is recommended


Thanks to ION for initiating the funding!

ION ALBERTA SECTION REPORT – July 2007 to June 2008 Section Officers: Chair: Gérard Lachapelle, University of Calgary Vice-Chair: Mark Petovello, University of Calgary Treasurer: John Schleppe, NovAtel Inc Secretary: Neil Gerein, NovAtel Inc Meetings The section held five mid-day meetings during the above period. The location was the Schulich School of Engineering, University of Calgary. Meetings have attracted typically between 25 and 40 attendees. Lunches were provided and participation charges collected. The date, presentation topics and speakers were as follows:

1. 9 October 2007: PLAN Group's Software-Based Receiver: Current Status,

Ongoing Work and Ultra-Tight GNSS/INS Integration, by Mark Petovello and Cillian O”Driscoll, PLAN Group, University of Calgary.

2. 22 November 2007: NovAtel's GNSS and INS Products, Sandy Kennedy, SPAN Functional Manager - NovAtel Inc.

3. 25 January 2008: The "New" Hemisphere GPS, by Phil Gabriel, VP & General Manager, Hemisphere GPS

4. 1 February 08: Low Cost Integrated INS In Applications: TeKnol Ltd Activities, by Oleg Salychev, TeKnol Ltd, Moscow.

5. 17 April 08, Acquisition of Composite GNSS Signals, by Dr. Daniele Borio, Politecnico di Torino/University of Calgary.

The October 2007 meeting was sponsored by the PLAN Group and the November 2007 meeting was sponsored by NovAtel Inc. Sponsorship involves a fee of $400. Student Support The section continues to sponsor a Can $1,000 bursary for an undergraduate student enrolled in the Geomatics Engineering program at the University of Calgary and another Can $1,000 scholarship for a graduate student enrolled in the above program. Student selection is handled by the University with input from the Section. In addition, four scholarships are sponsored directly by the Institute of Navigation. The recipients were: 1. Institute of Navigation Undergraduate Bursary – Jacky Chow 2. Institute of Navigation Alberta Chapter Undergraduate Bursary – Lindsay McEachern 3. Institute of Navigation National Graduate Award I– Kannan Muthuraman and Florence

Macchi 4. Institute of Navigation National Graduate Award II– Cyrille Gernot 5. Institute of Navigation Alberta Section Graduate Award – Pejman Kazemi

2008 ANNUAL AWARDS SELECTIONS Submitted by Todd Walter

December 1, 2008

The Committee has selected the following as the recipients of the Institute of Navigation’s six annual awards. Early Achievement Award: Dr. Grace X. Gao, Stanford University Norman P. Hays Award: Mr. Leo Eldredge, Federal Aviation Administration Superior Achievement Award: Capt. Christopher Kapp, 1st Special Operations Squadron, USAF Thomas L. Thurlow Award: Dr. Todd Walter, Stanford University. Note: This award was decided by another committee chaired by Mr. Ronald Braff Tycho Brahe Award: Is not being given this year due to lack of nominations. Captain P.V.H. Weems Award: Prof. Gerard Lachapelle, University of Calgary

2009 ION FELLOW AWARD SELECTIONS Submitted by Karen Van Dyke

December 19, 2008

The 2009 ION Fellow Selection Committee consisted of the following ION Fellows: Mrs. Karen Van Dyke, Chair Dr. John Betz Mr. James Doherty Mr. Larry Hothem Dr. Mikel Miller Dr. Todd Walter The Fellow Selection Committee is pleased to recommend the following two candidates to be inducted as ION Fellows in 2009: Dr. Michael Braasch Dr. Inder J. Gupta Honorary Fellow: None

ION 2009-10 NATIONAL BUDGET

INTRODUCTION:

This budget has been designed to integrate with the ION's accounting system and monthly financial statements. Budgeted amounts are intended to be realistic estimations of revenues and expenses. Estimations are derived from prior years' actual and rates of increase/decrease the ION has experienced over the prior three years.

This budget should be used as a guideline until formally adopted by the Council. Preliminary copies were distributed to the ION's Executive Committee, Finance Chair, Meetings Chair, GNSS Meeting General andProgram Chairs, Satellite Division Treasurer and the Technical Director in December for revision and review.Revisions requested by those listed above have already been incorporated into this document.

DEFINITIONS:

ACTUAL 2007-08 Audited April 1, 2007 - March 31, 2008 numbers; prior to overhead allocationsBUDGET 2008-09 Prior year budgeted numbers as of Jan '08 Council Meeting

(For fiscal year April 1, 2008 - March 31, 2009)ACTUAL 08-09 Seven months current fiscal year; or April 1, 2008 - October 31, 2008.BUDGET 2009-10 April 1, 2009 - March 31, 2010 (pending approval Council Jan. 2009).RESERVED Required for 2009-10 Based on the ION's Investment Policy (Council approved 4/22/07):

Operating Fund: $300,000Contingency Budget: $344,983New Initiatives Budget: $750,000Long Term Investment: Balance in Investment Fund

OPERATING BUDGET SUMMARY 2009-10:TOTAL TOTAL REVENUES LESS

DEPARTMENT REVENUES EXPENSES (EXPENSES)

Administrative 11,040 1,033,913 ($1,022,873)Membership 257,800 174,634 83,166Publications 66,615 3,500 63,115Awards 900 10,930 ($10,030)Committee 0 15,110 ($15,110)Chapters/Divisions 0 85,165 ($85,165)ION GNSS Int'l. Mtg. (Sept. 2009) 1,313,600 532,035 781,565Joint Navigation Conference (June 2009 with JSDE) 398,540 310,010 88,530International Technical Mtg. (Jan. 2010) 215,080 116,450 98,630GNC MAS Workshop (Oct. 2010) 41,960 22,300 19,660TOTAL 2009-10SURPLUS/(DEFICIT) $ 2,305,535 $ 2,304,047 $ 1,488

NEW INITIATIVES FUND BUDGET SUMMARY 2009-10:TOTAL TOTAL REVENUES LESS

DEPARTMENT REVENUES EXPENSES (EXPENSES)

Government Fellows Program 0 112,307 ($112,307)Student Programs 40,000 105,000 ($65,000)Outreach/Other 0 59,000 ($59,000)TOTAL 2009-10SURPLUS/(DEFICIT) $ 40,000 $ 276,307 $ ($236,307)

Summary of ION's Return on Investments Interest/Dividends Realized Unrealized TotalFY 2007-08 202,992 6,437 ($249,153) ($39,724)FY 2006-07 206,784 44,634 9,909 261,327FY 2005-06 116,254 133,925 24,874 275,053FY 2004-05 110,566 157,890 ($70,594) 197,862FY 2003-04 77,651 304,522 154,442 536,615

Page 1

ADMINISTRATIVE REVENUESFINANCIAL ACTUAL BUDGET ACTUAL 08-09 BUDGET

ACCT # 2007-08 2008-09 (APR - OCT) 2009-10

INTEREST INCOME/DIVIDENDS 4000Bank Accounts 4001 1,542 1,010 1,931 11,040Dividends* 4010 80,451 0 43,529 0Realized/Unrealized Gain* 4011 -121,717 0 0 0 * Not included as it is reinvested in reserve fund. Sub-Total: $ -39,725 $ 1,010 45,460 $ 11,040

TOTAL REVENUES: $ -39,725 $ 1,010 $ 45,460 $ 11,040

ADMINISTRATIVE EXPENSESFINANCIAL ACTUAL BUDGET ACTUAL 08-09 BUDGET

ACCT # 2007-08 2008-09 (APR - OCT) 2009-10

BUILDING 6000Lease Payments - Fairfax 6001 67,600 69,957 40,449 11,652Lease Payments - PWC 6001 0 0 0 63,936Relocation (printing, move, etc.) 6002 0 0 0 20,000

Sub-Total: $ 67,600 $ 69,957 $ 40,449 $ 95,588

GENERAL ADMINISTRATIVE EXPENSES 6010Insurance (wk .comp, directors, liability, etc.) 6011 3,712 4,600 -116 3,800Legal Counsel 6012 150 500 414 800Audit/Tax Filing/Property Tax 6013 13,218 13,000 13,552 13,800General Computer: Hardware 6014 2,107 300 0 6,100Equip. Lease, Maintenance & Support 6015 6,082 2,901

Software: Gen Admin/virus subscrip & filtering 3,900 3,900Copier Lease 2,820 2,655Hosting Services (e-mail, online file backup) 2,000 4,070

Postage/Courier/Meter Rental & Mainten. 6016 4,734 5,600 1,032 5,500Supplies/Misc. Printing/Misc. Advert. 6017 9,865 11,100 5,536 9,900

Design Supplies/Materials/Art 2,000 1,000Telephone/Fax 6018 5,328 4,265 2,544 0

New Phone System 8,000Office Furniture/Work Stations 6019 0 0 0 0

Sub-Total $ 45,196 $ 50,085 $ 25,862 $ 59,525

PERSONNEL 6020Annual Salaries: Operations 6021 501,392 331,600 256,157 417,142

Director of Operations Public. Coord./Graphic Artist (estimated hourly)

Registrar/ReceptionistInformation/Web Page ManagerMembership CoordinatorData-entry/Public. Sales/Summer Student HelpBook-keeper (part-time)Increases: For Portion Year Eligible (max 6%) 13,065 14,623Holiday Bonuses 7,950 9,400

Annual Salaries: Technical 6021 (Included Above) 167,970 (Included Above) 174,013Technical Director Admin./Author LiaisonIncreases: For Portion Year Eligible (max 6%) 6,730 8,106Holiday Bonuses 4,250 4,600

Page 2

ADMINISTRATIVE EXPENSES (Continued):

FINANCIAL ACTUAL BUDGET ACTUAL 08-09 BUDGET

ACCT # 2007-08 2008-09 (APR - OCT) 2009-10

Payroll Liabilities 6022 33,877 20,943payroll tax 7.65% 40,665 48,033unemploy tax 2.57% first $8K 0 1,506

Health Insurance/Benefit & Life Insur. 6023 25,014 48,532 16,356 53,690Retirement Benefits, Matching 6024 32,187 37,209 12,550 43,952Retirement Benefits, Employer Elective 6025 0 53,156 33,728 62,788Temporary Personnel 6026 0 0 0 0

Sub-Total: $ 592,471 $ 711,127 $ 339,733 $ 837,853

PROFESSIONAL DEVELOPMENT 6030Operations:

Membership Dues/ Subscriptions 6031 1,268 1,100 776 1,300General Training/Travel/Tuition Assist 6032 110 8,000 330 4,000

Technical:Membership Dues/ Subscriptions 6033 2,144 2,400 1,761 2,200General Training (Local) 6034 497 150 451 500Attendance/Travel 3 Annual ION Mtg. 6035 4,149 3,800 862 4,200Technical Navigation Symposium 6036 9,420 7,000 3,064 7,000

Sub-Total: $ 17,587 $ 22,450 $ 7,244 $ 19,200

BANK CHARGES 6050Bankcard Charges 6051 37,641 31,520 31,040 (see meetings)Returned Checks 6052 0 0 0 0Bank Service Charges 6053 260 260 20 260Foreign Collections 6054 57 0 231 230Misc (Payroll Expenses) 6055 2,028 1,270 1,277 2,200Asset Management Fees (National) 6056 23,764 25,392 16,419 19,056Depreciation 6060 2,310 0 0 0

Sub-Total: $ 66,060 $ 58,442 $ 48,986 $ 21,746

TOTAL EXPENSES: $ 788,914 $ 912,061 $ 462,274 $ 1,033,913

Page 3

MEMBERSHIP REVENUES


ACCT # 2007-08 2008-09 (APR - OCT) 2009-10

MEMBERSHIP DUES 4100Profess. (982 US/481 Int'l.@ $75/$95 each) 4101 75,560 107,680 48,477 119,345Corporate 4102 31,550 16,188

Class I (54 @ $350 each) 22,050 18,900Class II (13 @ $700 each) 14,000 9,100New Corp Member Sales 28,000

Retired (83 US/19 Int'l. @ $50/$70 each) 4103 3,806 4,960 2,168 5,480Student (98 US/119 Int'l. @ $40/$60 each) 4104 4,874 9,000 3,005 11,060Life 4105 23 25 10 0Premium Profess. (1 US @ $160) 4106 0 0 13 160

Premium Profess. Sales (100 @ $160) 16,000Library (164 US/119 Int'l. @ $100/$120 each) 4111 41,416 33,680 21,206 30,680

Sub-Total: $ 157,229 $ 191,395 $ 91,068 $ 238,725

JOURNALPage Charges 4113 950 1,500 0 950List Rentals 4140 12,363 8,000 3,089 8,000

Sub-Total: $ 13,313 $ 9,500 $ 3,089 $ 8,950

MEMBER DONATIONS 4120 2,785 1,500 945 2,800Sub-Total: $ 2,785 $ 1,500 $ 945 $ 2,800

NEWSLETTER ADVERTISING 4130 0 0 0 7,200Sub-Total: $ 0 $ 0 $ 0 $ 7,200

MISC. MEMBERSHIP SALES 4150Lapel Pins 4151 30 20 30 30Ties 4152 60 45 15 15Polo-Shirts 4153 100 80 80 80

Sub-Total: $ 190 $ 145 $ 125 $ 125

TOTAL REVENUES: $ 173,517 $ 202,540 $ 95,227 $ 257,800

Page 4

MEMBERSHIP EXPENSES


ACCT # 2007-08 2008-09 (APR - OCT) 2009-10

JOURNAL 6100Spring 6101 21,560 25,000 23,655 24,000Summer 6102 20,559 25,000 20,752 24,000Fall 6103 24,238 25,000 21,258 24,000Winter 6104 27,103 25,000 0 24,000Prior Year Journal Expense 6105 0 0 0 0

Note: Average Cost Each Journal = Sub-Total $ 93,460 $ 100,000 $ 65,666 $ 96,000Editor Honorarium, $1500Technical Editor (Walter), $600Printing, $8800 (incl. Covers)Typesetting/Changes/Proofs, $5000Mail Processing, $3000US Mail, $1020Int'l. Mail, $5080

NEWSLETTER 6110 48,614 24,501Printing/Postage (US & Int'l.) 34,280 26,400Editor $5K per issue/Historian Column 20,500 20,500

Sub-Total: $ 48,614 $ 54,780 $ 24,501 $ 46,900

MEMBERSHIP SERVICES 6130New Memb. Pkt./Cards/Postage/Brochure 6131 819 3,200 0 3,200Dues Invoicing 6132 4,000 4,000 212 3,000Database Programming/Modifications 6133 0 500 0 0

Sub-Total: $ 4,819 $ 7,700 $ 212 $ 6,200

ELECTION 6150 1,755 2,600 0 1,900(on line voting - budget for postcards) Sub-Total: $ 1,755 $ 2,600 $ 0 $ 1,900

MISC. MEMBERSHIP SALES 6160 0 0 0 0Reproduction Sales Items Sub-Total: $ 0 $ 0 $ 0 $ 0

INFORMATION SYSTEMSEquipment Upgrades 6170 3,610 6,600 0 6,300Design/Maint./Verisign/back-up hosting 6172 4,578 6,000 6,407 9,034

Connectivity/Lan Line & Cell 6173 8,384 8,172 5,415 8,300Sub-Total: $ 16,572 $ 20,772 $ 11,822 $ 23,634

TOTAL EXPENSES: $ 165,220 $ 185,852 $ 102,201 $ 174,634

Page 5

PUBLICATION REVENUES


ACCT # 2007-08 2008-09 (APR - OCT) 2009-10

PUBLICATION SALES 4200Proceedings ($90-$120 each) 4201 30,156 28,500 17,858 28,500Journal ($20 each) 4202 405 500 190 500Red Books Vol. I-VI ($20-$50 each) 4203 2,559 2,700 1,715 2,700Article Reprints 4204 9,590 7,100 4,185 9,600Standards Document ($50 each) 4205 570 500 180 500Celestial Navigation CD 4206 1,100 1,065 575 1,100Shipping/Handling Collections 4210 3,905 3,300 1,860 3,905

Sub-Total: $ 48,285 $ 43,665 $ 26,563 $ 46,805

RE-SALE ITEMS 4220Navtech GPS Video Sales 4221 0 0 0 0

Sub-Total: $ 0 $ 0 $ 0 $ 0

SITE LICENSE SALES 4230Indiv. Download Subscript @ $420 yr. 4231 2,575 1,260 1,260 1,260Corporate Download Subscrip 4232 4,890 4,900 4,900 9,100

$4200 member/$4900 non-memb Sub-Total: $ 7,465 $ 6,160 $ 6,160 $ 10,360

ON-LINE TUTORIAL SALES 4240Enge: Basics Satellite Navigation 4241 0 0 0 6,300Van Graas: Basics Inertial Navigation 4242 0 0 0 3,150

Sub-Total: $ 0 $ 0 $ 0 $ 9,450

TOTAL REVENUES: $ 55,750 $ 49,825 $ 32,723 $ 66,615

PUBLICATION EXPENSES


ACCT # 2007-08 2008-09 (APR - OCT) 2009-10

REPRINTS/NEW PUBLICATIONS 6200Red Book Volumes 6201 0 0 0 0Out of Print Proceedings Duplication 6203 178 200 172 0Standards Document 6204 132 0 0 0

Sub-Total $ 309 $ 200 $ 172 $ 0

SALES EXPENSE/STORAGE 6210Storage/Delivery 6211 0 0 0 0Postage/Shipping Costs 6212 2,839 2,500 1,399 0

Sub-Total: $ 2,839 $ 2,500 $ 1,399 $ 0

RE-SALE ITEMS 6220Navtech GPS Video Re-Sale Purchases 6221 0 0 0 0

Sub-Total: $ 0 $ 0 $ 0 $ 0

ON-LINE TUTORIAL PRODUCTIONEnge: Basics Satellite Navigation 6730 0 0 0 0Van Graas: Basics Inertial Navigation 6730 0 0 0 3,500

Sub-Total: $ 0 $ 0 $ 0 $ 3,500

TOTAL EXPENSES: $ 3,149 $ 2,700 $ 1,571 $ 3,500Page 6

AWARD REVENUES


ACCT # 2007-08 2008-09 (APR - OCT) 2009-10

ANNUAL AWARDSTycho Brahe Endowment 4300 0 850 0 900Other 4300 0 0 0 0

Sub-Total: $ 0 $ 850 $ 0 $ 900

TOTAL REVENUES: $ 0 $ 850 $ 0 $ 900

AWARD EXPENSES


ACCT # 2007-08 2008-09 (APR - OCT) 2009-10

ANNUAL AWARDS 6300Hays 6301 1,401 1,450 1,461 1,500Thurlow 6302 1,401 1,450 1,536 1,500Superior Achievement 6303 274 300 292 300Weems 6304 830 850 889 900Tycho Brahe 6310 0 850 888 900Burka 6305 539 540 579 580Distinguished Service: Out-Going Pres. 6306 273 300 248 300Distinguished Service: Other 6307 0 300 248 300Early Achievement Award 6308 274 300 0 300Call for Nominations/Programs (incl. Fellow) 6309 1,612 1,800 1,225 1,600Misc. Awards 6330 95 300 -49 300

Sub-Total $ 6,700 $ 8,440 $ 7,315 $ 8,480

STUDENT AWARDS 6310Student Sections Awards 6311 500 1,500 750 750Matching Travel Grants ($500 each) 6312 (see meetings) (see meetings) (see meetings) (see meetings)Graduate Student Awards 6315 2,000 (see New Init.) 6,000 (see New Init.)Publicity 6319 0 50 0 0

Sub-Total: $ 2,500 $ 1,550 $ 6,750 $ 750

FELLOW AWARDS 6320Fellow Award Production 6321 5,631 1,700 1,618 1,700Nominations Notification/Programs 6322 0 (see AA prog.) (see AA prog.) (see AA prog.)

Sub-Total: $ 5,631 $ 1,700 $ 1,618 $ 1,700

TOTAL EXPENSES: $ 14,831 $ 11,690 $ 15,683 $ 10,930

Page 7

COMMITTEE REVENUES


ACCT # 2007-08 2008-09 (APR - OCT) 2009-10

4400 0 0 0 0Sub-Total: $ 0 $ 0 $ 0 $ 0

TOTAL REVENUES: $ 0 $ 0 $ 0 $ 0

COMMITTEE EXPENSES


ACCT # 2007-08 2008-09 (APR - OCT) 2009-10

EXECUTIVE COMMITTEE/COUNCIL 6400Meetings 6401 4,737 3,300 1,257 3,300ION President's Travel 6409 4,374 5,000 4,132 5,000

ENC travel/regis fees Sub-Total $ 9,111 $ 8,300 $ 5,389 $ 8,300

MISC. COMMITTEE EXPENSES 6310Strategic Planning 6411 0 0 0 0Membership 6412 0 600 0 600

IAIN Membership Dues 724 600 711 710Outreach/Museum 6413 2,534 (see New-I prog.) 0

Outreach Chair Travel 1,500Virtual Museum Curator Honorarium 4,000

Publications 6414 142 200 0 0National Office Benefits 6415 1,571 0 0 0Historian (incl. Univ. PA Funds) 6416 0 0 0 0Government Fellow Selection 6419 477 (see GF prog.) 161 (see GF prog.)

Sub-Total: $ 5,449 $ 1,400 $ 872 $ 6,810

TOTAL EXPENSES: $ 14,560 $ 9,700 $ 6,260 $ 15,110

Page 8

CHAPTER/DIVISION REVENUES


ACCT # 2007-08 2008-09 (APR - OCT) 2009-10

SATELLITE DIVISION 4520Membership Dues 4521 0 0 0 0Lapel Pin Sales 4522 0 0 0 0

Sub-Total: $ 0 $ 0 $ 0 $ 0

TOTAL REVENUES: $ 0 $ 0 $ 0 $ 0

CHAPTER/DIVISION EXPENSES


ACCT # 2007-08 2008-09 (APR - OCT) 2009-10

SECTION SUBSIDY 6500Local Section Subsidy (10 Sections) 6501 2,890 8,000 3,396 8,000VP Section Travel ($1500 per Reg VP) 6502 0 3,000 312 3,000Student Chapters 6503 0 0 0 0Section Scholarships (Council Approved) 6504 7,500 12,500 3,500 12,500

< Alberta, Dayton, DC, RM, S. Cal. >Assist. Fund Existing Sections 6508 0 1,000 0 1,000Assist. Fund New Sections 6509 0 500 0 500

Sub-Total $ 10,390 $ 25,000 $ 7,208 $ 25,000

SATELLITE DIVISION 6540GPS Meeting Proceeds 6541 0 57,300 0 60,165Expenses Paid Out Sat. Div. Funds Above:

Executive Committee Meetings 6542 564 300 0 600AV Equipment GNSS: Laptops/LCD Projectors 6543 0 0 6,417 22,000Video Recording GNSS Sessions 5863 0 0 5,198 5,200Satellite Division Chair Travel 6544 2,685 4,000 0 4,000GNSS Student Travel Funds Excess of Budget 5880 20,394 20,400 0 15,500Site Inspection Travel 6550 0 3,500 0 3,500Lapel Pin Production 6560 0 0 0 0Lawn Mower Competition 6317 16,000 20,000 -7,250 20,000Parkinson Award, $2500 cash award & plaque 6576 2,785 2,800 2,817 2,800Kepler Award 5894 929 1,000 910 1,000Outgoing Sat. Div. Chair Award 5895 0 600 602 0Election 6580 0 1,300 1,210 0Asset Management Fees 6056 6,806 7,200 3,316 6,800Donation Other Organizations 6600 0 0 0 0

Sub-Total: $ 50,163 $ 57,300 $ 13,220 $ 60,165

TOTAL EXPENSES: $ 60,553 $ 82,300 $ 20,428 $ 85,165

Page 9

NEW INITIATIVE FUND REVENUES


ACCT # 2007-08 2008-09 (APR - OCT) 2009-10

STUDENT PROGRAMS 4720 0 0 0 40,000MiniUrban Challenge Sub-Total: $ 0 $ 0 $ 0 $ 40,000

TOTAL REVENUES: $ 0 $ 0 $ 0 $ 40,000

NEW INITIATIVES EXPENSES


ACCT # 2007-08 2008-09 (APR - OCT) 2009-10

GOVERNMENT FELLOWS 47,724Congressional Fellow Salary

Salary: 6040 15,8032008-09 Fellow @ $65,106 yr. (9 months, 4/1/09-12/31/09) 47,408 02009-10 Fellow @ $68,360 yr. (7 months, 9/1/09-3/31/10) 37,976 0AAAS Training Sept. 6038 0 6,500 0 0Relocation Allowance 6039 0 8,000 0 0

Executive Fellow SalarySalary: 6040 02008-09 Fellow @ $65,106 yr. (9 months, 4/1/09-12/31/09) 0 48,8302009-10 Fellow @ $68,360 yr. (7 months, 9/1/09-3/31/10) 37,976 39,877AAAS Training Sept. 6038 3,193 6,500 0 6,500Relocation Allowance 6039 0 8,000 0 8,000Interview/Placement Trip 6039 0 2,000 0 2,000

AAAS Membership/Contributions 6041 0 0 292 300Fellow Travel Attend ION Council Meeting 6042 0 6,000 3,570 6,000Government Fellow Committee 6419 0 800 (see Comm.) 800

Sub-Total: $ 18,996 $ 161,159 $ 51,586 $ 112,307

STUDENT PROGRAMSGraduate Student Awards Program 6315 8,000 25,000 0 25,000

Current Participating Schools @ $2K each:<Calgary, Cal Poly, Colorado, AFIT, Miami, OSU, OU>

Mini-Urban Challenge 6720 0 10,000 1,408 80,000Sub-Total: $ 8,000 $ 35,000 $ 0 $ 105,000

OTHER INITIATIVES Donations Other Organizations 6600 0 0 200 0Outreach/Museum 6700

Travel Outreach Chair (see Comm.) 1,500 (see Comm.) (see Comm.)Exhibit ION GNSS (see Comm.) 0 (see Comm.) 0

Exhibit ENC (set-up/staff travel) 6700 11,150 7,000 6,277 9,000BioNav Workshop 6700 2,164 0 0 0JNC Co-Sponsorship 6700 0 4,000 205 0Membership Initiatives/Survey 6710 40,500 0 484 50,000On-Line Tutorial Production 6730 0 0 9,682 (see Public.)

Sub-Total: $ 53,814 $ 12,500 $ 16,848 $ 59,000

TOTAL EXPENSES: $ 80,809 $ 208,659 $ 68,433 $ 276,307

Page 10

ION MEETING REVENUES

ION GNSS PLANS or JNC NAT'L. TECHNICAL GNC MASGNSS 2008 GNSS 2008 GNSS 2009 PLANS 2008 PLANS 2008 JNC 2009 ITM 2009 ITM 2008 ITM 2010 MAS 2008 MAS 2008 MAS 2009

Est. 1570 Reg. 1525 Actual Est. 1525 Reg. 491 Reg. 431 Actual 495 Reg. Est. 340 Reg. 331 Actual Est. 340 Reg. Est. Reg. 113 Actual Est. 113 Reg.

FINANCIAL BUDGET ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET ACTUAL BUDGET

ACCT # 2008-09 GNSS 2008 2009-10 2008-09 PLANS 2008 2009-10 2008-09 ITM 2008 2009-10 2008-09 MAS 2008 2009-10

$820 Base $820 Base $840 Base $680 Base $730 Base $680 Base $680 Base $610 Base $720 Base $300 Base $300 Base $325 BaseREGISTRATION FEES 4800 Regis. Fee Regis. Fee Regis. Fee Regis. Fee Regis. Fee Regis. Fee Regis. Fee Regis. Fee Regis. Fee Regis. Fee Regis. Fee Regis. FeeRegular Registration Fees 4801 801,195 767,763 793,880 303,990 261,460 285,550 188,900 172,095 203,580 0 36,920 40,160Meal Ticket Sales 4803 1,900 2,220 2,220 1,500 2,640 0 0 700 700 0 0 0Exhibitor Registration 4804 412,800 379,000 376,800 50,000 55,750 54,800 5,500 6,930 8,400 0 1,560 1,800Exhibitor Badges 4805 31,500 34,750 41,700 0 0 0 0 0 0 0 0 0Classified Session Fee 4807 0 8,100 0 0 0 0 0 0 0 0 0 0

Sub-Total $ 1,247,395 $ 1,191,833 $ 1,214,600 $ 355,490 $ 319,850 $ 340,350 $ 194,400 $ 179,725 $ 212,680 $ 0 $ 38,480 $ 41,960

CONTRIB./ SPONSORS 4810Tutorial Royalties 4811 15,500 0 0 54,700 31,875 0 0 0 0 0 0 0Advertising, $800 1/2 page 4812 12,800 24,000 24,000 0 0 0 0 0 0 0 0 0Internet Ctr. Sponsor 4813 10,000 10,000 10,000 0 0 0 0 0 0 0 0 0Other 4814 0 17,500 17,500 0 0 0 0 0 0 0 0 0

Sub-Total $ 38,300 $ 51,500 $ 51,500 $ 54,700 $ 31,875 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

PUBLICATION SALESCD-ROM Sales: $95-$115 e 4820 4,535 4,955 5,300 0 0 0 2,120 2,280 2,400 0 0 0Special Book Sales 4821 0 0 0 0 0 0 0 0 0 0 0 0Show Daily Advertising 4860 17,500 18,200 18,200 0 0 0 0 0 0 0 0 0

Sub-Total $ 22,035 $ 23,155 $ 23,500 $ 0 $ 0 $ 0 $ 2,120 $ 2,280 $ 2,400 $ 0 $ 0 $ 0

BUS. CTR./REPRINTS 4830 0 0 0 0 0 0 0 0 0 0 0 0Incl. Regis. 2008 Sub-Total $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

SPOUSES' EVENTS 4840 0 0 0 1,080 810 0 0 0 0 0 0 0Sub-Total $ 0 $ 0 $ 0 $ 1,080 $ 810 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

MISC. REBATES 4850 24,000 0 24,000 0 43,360 58,190 0 0 0 0 0 0National Office Overhead

Sub-Total $ 24,000 $ 0 $ 24,000 $ 0 $ 43,360 $ 58,190 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0

TOTAL REVENUES: $ 1,331,730 $ 1,266,488 $ 1,313,600 $ 411,270 $ 395,895 $ 398,540 $ 196,520 $ 182,005 $ 215,080 $ 0 $ 38,480 $ 41,960

Page 11

ION MEETING EXPENSES: Page 1 of 3





PUBLICITY 5800Call for Papers 5801 16,500 17,757 18,900 10,900 11,833 12,600 12,600 13,281 14,200 0 800 800Program 5802 44,200 43,294 45,200 19,500 18,325 14,600 14,600 17,171 18,400 0 0 0Misc. Advert./Trade Costs 5803 11,800 14,313 15,400 9,000 5,007 2,000 0 0 0 0 0 0PR/Kepler Postcard 5804 3,000 (incl. above) (incl. above) 0 0 500 0 0 0 0 0 0

Sub-Total $ 75,500 $ 75,363 $ 79,500 $ 39,400 $ 35,165 $ 29,700 $ 27,200 $ 30,452 $ 32,600 $ 0 $ 800 $ 800

REGISTRATION 5810On-site Materials 5811 7,000 4,899 6,000 2,100 1,194 2,000 1,500 504 1,000 0 0 0Registration Processing 5812 1,500 1,124 1,500 0 0 0 600 0 600 0 183 300Bankcard Charges 5813 21,615 (see AdminBnk 32,840 7,038 8,000 8,509 3,930 0 5,300 0 0 0Temp. Regis. Assistance 5815 7,100 7,556 8,000 0 0 0 0 0 0 0 0 0ADA Special Needs 5816 0 0 0 0 0 0 0 0 0 0 0 0Web Hotel Reserv. Fee 5817 250 0 0 0 0 0 0 0 0 0 0 0

Sub-Total $ 37,465 $ 13,578 $ 48,340 $ 9,138 $ 9,193 $ 10,509 $ 6,030 $ 504 $ 6,900 $ 0 $ 183 $ 300

EXHIBITS 5820Conv. Ctr. Rent/Services 5821 28,000 100 26,000 6,000 0 0 0 0 0 0 250 2,000Booth Set-Up Expenses 5822 12,500 13,334 14,000 1,400 453 2,500 0 0 0 0 0 0Exhib. Favors/Lunches 5823 10,200 16,254 16,300 1,000 1,363 1,350 800 0 800 0 0 0Exhib. Breakfast 5823 7,100 6,431 0 0 0 0 0 0 0 0 0 0Security/EMT 5824 6,500 6,955 7,000 3,000 621 1,800 0 0 0 0 0 0Exhib. Hosted Reception 5826 68,000 46,691 54,000 0 0 0 0 0 0 0 0 0Exhibit Kit Print/Postage 5828 1,500 1,651 1,800 0 0 0 0 0 0 0 0 0

Sub-Total $ 133,800 $ 91,416 $ 119,100 $ 11,400 $ 2,438 $ 5,650 $ 800 $ 0 $ 800 $ 0 $ 250 $ 2,000

SPEAKER EXPENSES 5830Speakers/Instructor Fees 5831 100 391 300 24,300 14,895 0 300 0 300 0 0 0Honorariums & Travel 5833 0 0 0 0 0 0 0 0 0 0 0 0Plenary/Keynote 5834 2,000 3,323 3,000 0 0 0 0 0 0 0 0 0

Sub-Total $ 2,100 $ 3,714 $ 3,300 $ 24,300 $ 14,895 $ 0 $ 300 $ 0 $ 300 $ 0 $ 0 $ 0

Page 12






CATERING 5850Food Functions 5851 158,700 151,475 159,050 127,000 74,166 142,000 51,000 37,699 51,000 0 0 9,600Decorations/Floral 5852 400 322 400 0 0 0 130 172 200 0 0 0Favors 5853 1,600 1,087 1,200 300 30 300 700 861 900 0 0 100Tips 5854 500 350 500 500 129 500 300 0 300 0 150 200Event Licenses 5855 320 0 0 0 0 0 0 0 0 0 0 0Entertainment 5856 0 0 0 0 0 0 0 0 0 0 0 0

Sub-Total $ 161,520 $ 153,234 $ 161,150 $ 127,800 $ 74,325 $ 142,800 $ 52,130 $ 38,732 $ 52,400 $ 0 $ 150 $ 9,900

AUDIO-VISUALRental & Labor 5860 18,000 21,470 22,500 7,800 7,043 7,800 6,200 5,326 6,200 0 0 3,000Laptop Software Updates 5861 800 353 800 0 0 0 0 0 0 0 0 0Internet Access Ctr. 5864 10,900 9,637 10,500 750 356 0 0 0 0 0 0 0

Sub-Total $ 29,700 $ 31,460 $ 33,800 $ 8,550 $ 7,399 $ 7,800 $ 6,200 $ 5,326 $ 6,200 $ 0 $ 0 $ 3,000

SIGNS/BANNERS 5870 1,300 1,743 1,800 400 185 600 300 160 200 0 0 200Sub-Total $ 1,300 $ 1,743 $ 1,800 $ 400 $ 185 $ 600 $ 300 $ 160 $ 200 $ 0 $ 0 $ 200

SPONSORED STUDENTS 5880 26,345 41,233 26,345 0 0 0 2,500 1,832 2,500 0 0 0Sub-Total $ 26,345 $ 41,233 $ 26,345 $ 0 $ 0 $ 0 $ 2,500 $ 1,832 $ 2,500 $ 0 $ 0 $ 0

AWARDS 5890Organizers/Misc. 5891 5,000 5,967 6,000 4,000 3,266 2,700 600 220 600 0 0 400Best Presentation 5892 0 0 0 6,900 4,330 0 0 0 0 0 0 0Plenary Recep. 5893 1,000 859 1,000 0 0 0 0 0 0 0 0 0Kepler 5894 (see Sat. Div.) (see Sat. Div.) (see Sat. Div.) 0 0 0 0 0 0 0 0 0Out-going Sat. Div. Chair 5895 (see Sat. Div.) (see Sat. Div.) (see Sat. Div.) 0 0 0 0 0 0 0 0 0Wrap-Up Dinner 5896 2,200 2,583 2,300 0 0 0 0 0 0 0 0 2,000

Sub-Total $ 8,200 $ 9,409 $ 9,300 $ 10,900 $ 7,596 $ 2,700 $ 600 $ 220 $ 600 $ 0 $ 0 $ 2,400

Page 13






ADMINISTRATIVE EXP. 5910Misc. Organizer Expenses 5911 900 1,565 1,600 19,920 7,554 2,500 200 491 500 0 0 200Phone/Keys 5912 500 246 300 150 50 320 0 0 0 0 0 0Convention Insurance 5914 5,000 8,989 9,000 0 0 0 0 0 0 0 0 0Business Center 5916 1,200 570 1,200 100 0 0 0 0 0 0 0 100Shipping/Freight 5814 3,100 4,837 4,900 2,200 3,368 2,700 2,500 2,361 2,500 0 50 400Housing Fees/Bussing 5817 250 0 0 0 0 4,200 0 0 0 0 0 0

Sub-Total $ 10,950 $ 16,207 $ 17,000 $ 22,370 $ 10,972 $ 9,720 $ 2,700 $ 2,853 $ 3,000 $ 0 $ 50 $ 700

STAFF TRAVEL 5920Pre-Conference Visit 5921 2,000 1,071 1,000 0 0 1,000 1,000 0 1,000 0 0 0Conference Travel 5922 7,400 8,433 8,500 6,000 6,276 4,500 4,500 4,631 4,700 0 1,921 2,000

Sub-Total $ 9,400 $ 9,504 9,500 $ 6,000 $ 6,276 5,500 $ 5,500 $ 4,631 5,700 $ 0 $ 1,921 2,000

PUBLICATIONS 5920CD-ROM 5932 12,100 0 9,400 9,300 6,746 5,500 6,000 4,169 5,000 0 0 0Show Daily Newslet. 5933 14,000 12,368 13,500 0 0 0 0 0 0 0 0 0

Sub-Total $ 26,100 $ 12,368 $ 22,900 $ 9,300 $ 6,746 $ 5,500 $ 6,000 $ 4,169 $ 5,000 $ 0 $ 0 $ 0

SPOUSES PROGRAM 5940 0 0 0 3,200 1,104 0 320 235 250 0 0 0Sub-Total $ 0 $ 0 $ 0 $ 3,200 $ 1,104 $ 0 $ 320 $ 235 $ 250 $ 0 $ 0 $ 0

DISCRETIONARY 5950 7,500 0 0 43,360 43,360 58,190 0 0 0 0 0 0FUND/ATTRITION 5960 0 0 0 1,000 0 1,000 0 0 0 0 0 1,000(incl. bussing) Sub-Total $ 7,500 $ 0 $ 0 $ 44,360 $ 43,360 $ 59,190 $ 0 $ 0 $ 0 $ 0 $ 0 $ 1,000

PROFIT SPLIT: $ 47,076 $ 66,440 $ 30,341

TOTAL EXPENSES: $ 529,880 $ 459,229 $ 532,035 $ 364,194 $ 286,096 $ 310,010 $ 110,580 $ 89,111 $ 116,450 $ 0 $ 3,354 $ 22,300

Page 14

MEMO TO: ION Council FROM: Doug Taggart, ION Bylaws Chair DATE: October 10, 2008 RE: Proposed Bylaws Change for January 2009 Council Meeting The ION President, Chris Hegarty, has requested the distribution of proposed changes to the ION bylaws. In accordance with Article XVII (Amendments), Section 5, this memorandum is offered as Notice of Proposed Amendment to be submitted for the Council’s approval at the January 25, 2009 Council meeting. Motion #1: Change the term of office for all elected ION officers from one year to two years. The Executive Committee met and discussed this proposal during their September 24, 2008 Executive Committee Meeting. During the Executive Committee meeting Chris Hegarty, President, advised the Executive Committee that he had discussed this proposed change with Lisa Beaty who believes that two year terms for all elected officers would be helpful in providing more continuity for the National Office and in advancing the Institute’s programs. Motion #2: Change the number of terms a President is allowed to serve from three consecutive terms to only one term, unless the President’s initial term is less than 12 months. Motion #3: Correct the dead reference found in Article VI, Section 6 so that the Article 1, Section 7 is correctly referenced. Attached please find a copy of the ION’s last Council approved bylaws (last approved by Council in May 2008) with the proposed changes tracked in red. If the proposed bylaws changes are accepted by Council, the intent is to have the two year terms become effective with new officers taking office in January 2009. The Nominations Chair, John Lavrakas, was instructed to take this into account when invitations to serve were extended to the 2009 officer nominees so that they are advised in advance that their term of office may be two years. This proposed change is being circulated in advance to provide the opportunity for the expression of opinions pro and con as required in the currently approved bylaws. It is requested that any opinions be provided no later than November 3, 2008. If opinions are offered, at a minimum please send a copy to my e-mail address “[email protected]” with a copy to Ms Lisa Beaty at “[email protected]”. Thank you. Sincerely, Douglas S. Taggart 2008 ION Bylaws Chair

THE INSTITUTE OF NAVIGATION

BYLAWS

Approved by Council January 25, 2009

INTRODUCTION

In accordance with these Bylaws, The Institute of Navigation is authorized, established and organized as a scientific society, designed to advance the art and science of navigation through the publication of Navigation (The Journal of The Institute of Navigation), through periodic bulletins and newsletters, regional and national meetings, and through its officers and working committees.

ARTICLE I Membership

Section 1. Eligibility. Individuals and organizations interested in navigation or related arts and sciences shall be eligible for membership in the Institute of Navigation, hereinafter referred to as The Institute. Section 2. Classes. The classes of membership shall be: regular, fellow, student and corporate. Section 3. Regular Member. Any individual who meets the eligibility requirements shall be a regular member. A regular member shall have the right to vote and hold office. Section 4. Fellow Member. Any individual who has made outstanding contributions to the advancement of navigation may be elected a Fellow, in one of three classes, by a vote of at least five of the seven members of the Executive Committee. First, a member in good standing may be elected a Fellow of the Institute; a member so elected retains the right to vote and hold office. Second, a deceased person may be elected a Fellow (posthumous). Third, a non-member, such as a distinguished member of another national Institute of Navigation, may be elected an Honorary Fellow, but they do not thereby gain the right to vote or hold office. Council may set other eligibility criteria. The Fellow Selection Committee shall review nominees for Fellow member and shall recommend a slate of selected Fellows to the Executive Committee. It shall report on the approved Fellows to the Council at its winter meeting. Newly elected Fellows shall be announced at the Annual Meeting of the Institute. Section 5. Student Member. Any full-time student at any college or university shall be eligible to become a student member. Eligibility for student membership shall expire at the end of the calendar year in which a person ceases to qualify. A student may apply for regular membership on the same basis as any other individual. A student member shall not have the right to vote or hold office except in connection with activities of a Section. Section 6. Corporate Member. An organization whose application meets the eligibility requirements shall be accepted as a Corporate Member. There shall be two classes of Corporate Members, Class I and Class II. A Corporate Member, Class I, is defined as an organization operated for profit which has 150 or more employees as of January 1 of the dues year involved. A Corporate Member, Class II, is defined as one fulfilling at least one of the following requirements: A United States Government agency or institution. An educational institution. A bona fide nonprofit organization. A company or organization operated for profit which has fewer than 150 employees on January 1 of the dues year involved.

A division (regardless of size) of a corporation which is a Class I member. A Corporate Member, Class I, shall have the privilege of designating not more than ten; and a Corporate Member, Class II, not more than five; individuals as regular members of The Institute. These individuals can become Fellows if nominated and elected. An organizational unit such as a library may be designated in place of one or more persons, but shall not have the right to vote. Section 7. Interest Classification. Members may designate areas of interest as air navigation, land navigation, marine navigation or space navigation. A member may designate as many areas as desired and may change their interest areas at any time by written request to the National Office. Section 8. Voluntary Resignation. Voluntary resignations shall be made in writing to the President. Section 9. Censure and Expulsion. Either upon its own motion, or upon written request to and signed by no fewer than 25 members, the Council is empowered to censure, suspend, expel or request the resignation of any member for any offense deemed sufficient, provided that the member be notified of the offense charged and, if the member so requests, be given reasonable opportunity to appear before the Council, be represented there by a person of the member’s choosing or submit a written statement in the member’s own defense. The decision of the Council is final. If a member who is requested to resign fails to submit such a resignation in writing to the President within 30 days after such request is mailed, the member shall be expelled automatically as of the date of such request without further notice or proceedings.

ARTICLE II Dues

Section 1. Amount. The annual dues shall be established by the Council. Dues shall be payable in advance on the anniversary date of the member’s admission or 1 January, whichever is applicable. Life memberships are exempt from the payment of annual dues. The Council shall have the power to remit dues and contributions. Divisions and Sections may levy additional dues in such amount as provided by their Bylaws. Section 2. Life Membership. Any member who pays dues of their class of membership for at least 20 years in advance shall have a life membership. A member with a life membership shall have the right to vote and hold office. Section 3. Nonpayment. Any member whose annual dues are unpaid four months after the due date shall be dropped from membership as of the last day of the four month period. Section 4. Reinstatement. Any member who resigns or is dropped for nonpayment of dues may be reinstated within that year upon application and payment of current dues and a reinstatement fee of five dollars. Any former member may apply for membership on the same basis as new members if at least one year has elapsed since termination of membership.

ARTICLE III

Officers

Section 1. President. The President shall be the chief executive officer of The Institute, the Chair of the Council and the Chair of the Executive Committee. The President shall preside at all meetings of The Institute, the Council and the Executive Committee. The President shall be an ex-officio member of all other national committees of The Institute except the Nominating Committee. The President shall exercise general supervision of the affairs of The Institute. The President shall be responsible for overseeing the operation of the National Office, the development of The Institute’s programs, and shall keep the Executive Committee informed of such operations. The President shall be the custodian of the Articles of Incorporation, the Bylaws, the corporate seal of The Institute, the records, accounts and property of The Institute. The President may make appointments as authorized by the Council or the Executive Committee and shall represent The Institute at all official functions. The President shall assure that the membership is kept informed of news and activities of The Institute through information in Navigation, The Journal of The Institute of Navigation (journal), The Quarterly Newsletter of The Institute of Navigation (newsletter) and bulletins from the National Office as appropriate. The President shall be responsible for overseeing nominations, elections and removal of officers in accordance with the provisions of Article V. The President shall report to the outgoing Council and to the membership on the activities of The Institute during the preceding year.

Section 2. Executive Vice President. The Executive Vice President shall assist the President as directed. Under the direction of the President, the Executive Vice President shall coordinate the activities of the Technical Committees. In the absence or incapacity of the President, the Executive Vice President shall perform the duties and exercise the authority of the President. If the office of the President becomes vacant, the Executive Vice President shall succeed the office. The Executive Vice President shall report annually to the outgoing Council on their activities for the preceding year. Section 3. Treasurer. The Treasurer shall supervise the financial affairs of The Institute and shall be the custodian of the funds of The Institute, safeguarded or invested as prescribed by the Council. The Treasurer shall be responsible for the preparation and submission of an annual budget to the Council for approval at its winter meeting. The Treasurer shall oversee the collection and disbursement of Institute funds. The Treasurer and a person or persons designated by the Council shall have authority to sign checks. The Council may authorize designated employees of the National Office to sign checks up to $2,500. Checks for more than $2,500 shall be signed by two Council authorized persons. The Treasurer shall make a monthly summary financial report to the President with copies to the Executive Committee and the Chair of the Financial Committee. The Treasurer shall submit an annual audit conducted by a recognized auditing firm at the end of each fiscal year, and shall report annually to the Council. Section 4. Regional Vice Presidents. Each Regional Vice President shall be the chief executive officer of their Region. Under the direction of the Council, the Regional Vice Presidents shall exercise general supervision of the affairs of their Regions including the Sections within the Region. The Regional Vice Presidents shall report annually to the outgoing Council on the activities of their Region and its Sections during the preceding year.

ARTICLE IV The Council

Section 1. Membership. The Council shall consist of the President, Executive Vice President, Treasurer, Chairs of all standing committees, Regional Vice Presidents, the elected two members at large from each Region, the elected two members at large representing each area of interest, Division Chairs, Section Chairs, and all active (attended at least one Council meeting within the past three years) past Presidents. Other past Presidents are ex-officio (inactive) Council members. Section 2. Duties and responsibilities. The Council shall: a. Serve as the board of directors of the corporation of The Institute. b. Make policy decisions affecting The Institute. c. Approve the annual budget of The Institute. d. Safeguard the funds of The Institute. e. Establish, regulate and abolish national committees. f. Establish, regulate and abolish Sections and Divisions. g. Make appointments authorized by these Bylaws.

h. Have the power to censure, suspend, expel or request the resignation of any member for cause. i. Establish, regulate and abolish national awards, grants and fellowships. j. Designate the location and dates of the annual and all other national meetings.

k. Review the operation of The Institute, its officers, National Office, Committees, Sections, Divisions and Regions.

l. Make rules not inconsistent with the Articles of Incorporation and these Bylaws. m. Amend these Bylaws as provided by Article XVII Section 3.

n. Establish the salaries of the National Office staff. Establish allowances for expenses for individuals whose official Institute duties require such expenditures.

All duties and responsibilities of the Council with the exception of functions a, c, f, h, i, j and m are delegated to the Executive Committee when the Council is not in session. However, at least one annual review of the operation of the Institute, its officers, National Office, Committees, Sections, Divisions and Regions shall be conducted by the Council. Section 3. Meetings. Meetings of the outgoing and incoming Councils shall be held each year at the winter meeting of The Institute. Council shall hold its winter meeting at the technical meeting of The Institute. The National Office of The Institute shall notify members of the Council of the times and places of the meetings.

Special meetings may be called by the President or five members of the Council. Written notice giving the time, place and purpose of the meeting shall be mailed at least thirty days in advance of the meeting. Only the business referred to in the notice shall be transacted at a special meeting. Eighteen members of the Council shall constitute a quorum at any meeting. A Council member may designate from among voting members of The Institute an alternate to represent them and vote in their place provided the President is notified in writing the name of the alternate and provided, further, that no person may exercise more than one vote. If less than a quorum is present, the meeting shall be held and business conducted as if a quorum were present. However, no decisions shall be binding until approved by a majority of the entire Council membership through a mail ballot issued by the National Office of The Institute. At the discretion of the Executive Committee, any question may be referred to the Council for consideration between Council meetings. Any member of The Institute may attend Council meetings and participate in discussions except during executive sessions called for reasons of subject sensitivity or protection of privacy, but only Council members and alternates representing Council members may vote. Persons having reports to give and any others designated by the President may be invited to attend. Section 4. Referendum. Any five members of the Council or twenty-five voting members of The Institute may by petition require that any decision of the Council or Executive Committee be submitted to the entire Council or voting membership of The Institute for vote. Such petition to be so referred by vote shall be filed with the President within thirty days after the distribution by the National Office of the minutes of the Executive Committee or Council Meeting at which the decision was rendered.

ARTICLE V

Nomination, Election, and Removal of Officers

Section 1. Nominations. The Nominating Committee shall place in the hands of the President not later than September its nominations for the offices of President, Executive Vice President, Regional Vice Presidents and one Council member at large from each Region and each area of interest. Additional nominations may be made by petition signed by at least twenty-five members entitled to vote for the office for which the candidate is nominated, provided the petition is received by the President by September. The National Office of The Institute shall circulate the nominations in a bulletin to the members of The Institute not later than October. All nominations must be accompanied by a statement signed by the nominee that said nominee will accept the nomination and will serve if elected. Section 2. Eligibility. To be eligible for nomination to the office of President or Executive Vice President, a member must have, within the ten years immediately preceding the time the member would take office, served three years as a Council member including at least one as a Regional Vice President, Division Chair or Treasurer, and served either as a General or Technical Chair for one of The Institute’s meetings. In the case of new Divisions formed from previously organized groups external to The Institute, two years service on the prior groups governing body is attributable to this requirement. Candidates for Regional Vice Presidents must live in the respective Region. All nominees shall be members of The Institute. The President shall check all nominations to determine eligibility before the names are announced. All candidates for the same office shall be listed in alphabetical order on the ballot, without indication of the method of nomination. Section 3. Voting. The ballot shall be mailed by the National Office of The Institute not later than 5 December to all members eligible to vote. Each member shall indicate on the ballot the Region in which the member resides. Each member entitled to vote may indicate a preference for all elective officers except for Regional Vice President or Council Member at Large from any Region other than that in which the voting member resides. Ballots improperly marked shall not be counted, except that votes for President, Executive Vice President, Treasurer and Areas of Interest shall be counted if this part of the ballot is properly marked. Section 4. Counting of Ballots. The Council upon recommendation of the President shall appoint tellers not contenders in the election, who shall count the correctly marked ballots and report to the President. A majority of all valid votes cast is needed for election. If no candidate receives a majority, the winning candidate shall be determined by the outgoing Council from among the least number of candidates who received the most votes and whose total vote represents a majority. Section 5. Announcement of Results. At least five days prior to the first day of the winter meeting the President shall notify the President-elect of the election results and each successful candidate of their election and all unsuccessful candidates that another candidate was elected. Election results shall be announced at the winter meeting, and by bulletin to the membership within fifteen days after the last day of the winter meeting. The

incoming officers shall take office at the end of the winter meeting, but the incoming Council meeting may be held at any time following the adjournment of the outgoing Council meeting. Section 6. Term of Office. The term of office for all national officers shall be one year, except for Council Members at Large representing a Region or an area of interest for which it shall be two years, one member of each Region and area of interest being elected each year. The President shall not be eligible to serve more than two consecutive terms unless the President’s first term is less than six months, then the President shall not be eligible to serve more than three consecutive terms. Vice Presidents shall not be eligible to serve in the same office for more than five consecutive terms. Any person who has served two years or more in any capacity as a Council member shall not be eligible to be elected a Council Member at large for at least one year after the end of the last previous term as a Council member. All other officers are eligible for reelection or reappointment without limitation, except as specified elsewhere. An officer shall serve until a successor takes office, the incumbent is removed from office or the position is abolished. Section 7. Removal From Office. By petition of any five members of the Council or by majority vote of those attending a Council meeting at which a quorum is present the Council may be requested to remove from office any national officer or elected representative. The President shall then circulate to the Council members by mail a ballot setting forth the reasons of the petitioners and the defense, if any, of the person whose removal is petitioned. The removal shall be effective if, within thirty days of the time the ballots are sent out, at least eighteen members of the council return ballots with a two-thirds majority of the returned ballots favoring the removal. Section 8. Filling Vacancies. If a vacancy occurs in the office of President, the Executive Vice President shall become President to fill out the unexpired term. All other vacancies of national officers shall be filled by the Council except for Division and Section Chairs, which vacancies shall be filled by the respective Division or Section.

ARTICLE VI

Standing Committees

Section 1. Nominating Committee. The Nominating Committee shall consist of three members of each Region, and shall be approved by the Council upon the recommendation of the Nominations Committee Chair (immediate past President) at their summer meeting. Section 2. Executive Committee. The Executive Committee shall consist of the President, Executive Vice President, Treasurer, two Regional Vice Presidents, the Chair of the Satellite Division, and the Immediate Past President. The presiding officer shall be the President or, in the President’s absence, the Executive Vice President. The Committee shall determine its own rules, consistent with these Bylaws, and determine the number constituting a quorum. The Committee shall act for and on behalf of the Council and shall perform such other functions as authorized by these Bylaws or the Council. The Executive Committee shall meet as quarterly. The minutes of its meetings shall be distributed by the National Office at the direction of the President to all members of the Council. Section 3. Finance Committee. The Finance Committee, appointed annually by the Council upon the recommendation of the President, shall advise the Council, Executive Committee and Treasurer on financial matters, including investment of funds of The Institute. It shall review the annual budget prepared by the Treasurer and make appropriate recommendations to the Council. The Treasurer shall be an ex-officio member of the Finance Committee, but may not be its chair. Section 4. Membership Committee. The Membership Committee shall consist of the chairs of the Technical Committees, with the Membership Committee chair being designated by the Council annually upon the recommendation of the President. All decisions regarding acceptance shall be made within three months of the date of receipt of the application by The Institute. Section 5. Fellow Selection Committee. The Fellow Selection Committee Chair shall be designated by the Council annually upon the recommendation of the President. Fellow Selection Committee Members, selected by the Fellow Selection Committee Chair, shall be ION Fellows in good standing. The Chair of the Fellow Selection Committee shall forward a list of selected Fellows to the ION Executive Committee for review and approval prior to notifying the Council of the Selected Fellows. Selected Fellows shall required approval of the minimum of five out of seven members of the ION Executive Committee prior to releasing the list of elected Fellows to the Council.

Section 6. Technical Committees. A Technical Committee in each of the areas of interest specified in Article I, Section 7, shall answer inquiries in its area of interest; assist meeting chair, as requested, in obtaining speakers; assist the Editor as requested; promote its area of interest in any manner approved by the Council; and engage in such additional activities as approved by the Council. The activities of the Technical Committees shall be coordinated by the Executive Vice President. The Council representatives of each area of interest shall co-chair their respective Technical Committees. Section 7. Publication Committee. The Publication Committee, chaired by the Editor of the Journal, shall be appointed annually by the Council upon the recommendation of the President. The Committee, with such guidance as may be provided by the Council, shall receive all manuscripts, select those for publication and be responsible for editing and printing them in the Journal. The Editor shall report annually to the outgoing Council on their activities during the preceding year. Section 8. Meetings Committee. The Meetings Committee chaired by the General Chair of Meetings shall be appointed by the Council upon the recommendation of the President. The Committee shall be responsible for coordinating the planning of all meetings on a national, regional or area of interest level; reviewing the budgets for all meetings with expected attendance of over 150 persons; and setting standards for all meetings. The General Chair of Meetings shall keep the Council informed of progress and shall receive such guidance as needed from the Council. Section 9. Awards. The Awards Committee Chair shall be appointed by the Council upon the recommendation of the President. The Awards Committee shall be appointed by the President upon recommendation of the Awards Committee Chair. The Awards Committee shall nominate candidates for each national award to the Executive Committee for their approval at least two months prior to the Annual Awards Dinner. The Awards Committee shall be kept informed of all major awards to be awarded by Divisions and Sections. Section 10. Bylaws. The Bylaws Committee chair shall be appointed annually by the Council upon the recommendation of the President. The chair shall be responsible for conducting both periodic and special President and/or Council requested reviews and evaluations of the Bylaws. The chair may, at their discretion, enlist the assistance of qualified members of the Institute, preferably Past Presidents, in the conduct of these reviews and evaluations. Any proposed change(s) to the Bylaws which may result from these reviews and evaluations shall be made in the format of a formal Bylaws Committee Report to the Council at one of its regular meetings. Section 11. Outreach Committee. The Outreach Committee Chair shall be appointed annually by the Council upon the recommendation of the President. The ION Outreach Committee shall include, in addition to the Chair, other ION members as appointed by the Chair. The Outreach Committee shall: interface with existing outreach efforts approved by the Council or Executive Committee and coordinate new outreach activities. The scope of this outreach will include, but not be limited to activities in history, education, and promotion of the art and science of navigation throughout the globe. The Chair shall report annually to the outgoing Council on committee activities during the preceding year and plans for the coming year. Section 12. Other Committees. The Council shall have the authority to appoint or delegate appointment of ad hoc committees and chairs not inconsistent with these Bylaws, and to require appropriate reports from them.

ARTICLE VII Regions

Section 1. Authorization. Two geographical Regions shall be organized wherein the Eastern Region shall contain the US states of AL, CT, DE, FL, GA, IL, IN, KY, MA, MD, ME, MI, MS, NC, NH, NJ, NY, OH, PA, RI, SC, TN, VA, VT, WI, WV, and the District of Columbia, and the Canadian Provinces of New Brunswick, Newfoundland, Nova Scotia, Prince Edward Island, Ontario and Quebec; the Western Region shall contain the US states of AK, AR, AZ, CA, CO, HI, IA, ID, KS, LA, MN, MO, MT, ND, NE, NM, NV, OK, OR, SD, TX, UT, WA, WY and the Canadian Provinces of Alberta, British Columbia, Manitoba, Saskatchewan, Yukon and the Northwest Territories. Section 2. Organization. The chief executive officer of a Region shall be called the Regional Vice President for that Region. The incumbent is both a national and regional officer with duties and responsibilities as specified in Article III, Section 5. The incumbent shall be elected by members of the Region as specified in Article V. All regional officers shall be residents of the Region in which they hold office.

ARTICLE VIII Sections

Section 1. Authorization. A group of members residing within a restricted area such as a State, metropolitan area or military base may form a local organization which shall be called a Section. An application for a charter for a new Section may be made by a group of at least eight voting members of The Institute residing within the boundaries of the proposed Section. The application, accompanied by letters of approval of Chairs of any existing Sections which include part or all of the area of the proposed Section, shall be forwarded to the Regional Vice President, who shall attach their recommendation and any comments, and forward it to the President for presentation to the Council. A petition for a Section outside the boundaries of any Region shall be forwarded direct to the President. In approving such an application, the Council shall assign temporary Regional jurisdiction pending a revision of Regional boundaries by the Council. Section 2. Organization. The chief executive officer of a Section shall be called the Chair of that Section. The incumbent shall be elected by the members of the Section as specified in the Bylaws of the Section. The incumbent shall preside at all meetings of the Section at which the incumbent is present, and shall have such additional duties as specified by the Bylaws of the Section. The incumbent shall be a member, ex-officio or otherwise, of all committees of the Section. Each Section may elect or appoint such additional officers and committees as authorized by its Bylaws. All Sectional officers shall be residents of the Section in which they hold office. Section 3. Finances. Each Section shall be financially self-sufficient, maintaining cash balances consistent with good operating practices. Excess funds shall be returned to the National Office. Overall fiscal responsibility remains with the National Office. Section 4. Bylaws. Each Section shall adopt Bylaws setting forth its organization, procedures and rules which shall be consistent with these Bylaws. A copy of the Section Bylaws and all amendments thereto shall be forwarded to the President within 30 days after adoption. The President may, at their discretion, request that the Section Bylaws be reviewed by the chair of the Bylaws Committee for a determination as to whether said bylaws are either in consonance or in conflict with the Institute’s Bylaws. If acceptable, the President shall direct that the Section Bylaws be placed on file at the National Office. Bylaws of new Sections shall be adopted within six months after approval of the application for a charter for the new Section. Section 5. Dissolution of Sections. The Council shall have authority to revoke or suspend Section Charters upon its own initiative or acting upon the recommendation of the Regional Vice President having jurisdiction or a request of the Section concerned. Upon dissolution of a Section, the charter and any Institute property such as a banner or letterheads shall be returned to the National Office for addition to the general funds of The Institute.

ARTICLE IX Divisions

Section 1. Authorization. A group whose interest focuses on a particular navigation discipline may form an organization as members within The Institute which shall be called a Division. An application for a charter for a Division may be made by a group of at least fifty persons. The application, accompanied by letters of concurrence from Chairs of existing Divisions, shall be forwarded directly to the President for presentation to the Council. In approving such an application, the Council shall define the Division’s responsibility with respect to The Institute and sphere of interest. Section 2. Organization. The chief executive officer of a Division shall be called the Chair of that Division. The Chair shall be elected by the members of the Division as specified in the Bylaws of the Division. The Chair of the Division shall preside at all meetings of the Division at which the Chair is present, and shall have such additional duties as specified by the Bylaws of the Division. The Chair of the Division shall be a member, ex-officio or otherwise, of all committees of the Division. Each Division may elect or appoint such additional officers and committees as authorized by its Bylaws. Section 3. Finances. Each Division shall be financially self-sufficient, maintaining cash balances consistent with good operating practices. Excess funds shall be returned to the National Office. Overall fiscal responsibility remains with the National Office.

Section 4. Bylaws. Each Division shall adopt Bylaws setting forth its organization, procedures, sphere of responsibility and rules which shall be consistent with The Institute Bylaws. A copy of the Division Bylaws and all amendments thereto shall be forwarded to the President within thirty days after adoption. The President may, at their discretion, request that the Division Bylaws be reviewed by the chair of the Bylaws Committee for a determination as to whether said bylaws are either in consonance or in conflict with the Institute’s Bylaws. If acceptable, the President shall direct that the Division Bylaws be placed on file at the National Office. Bylaws of a new Division shall be adopted within one year after approval of the application for a charter for the new Division. Section 5. Dissolution of Divisions. The Council shall have the authority to revoke or suspend Division charters acting upon its own authority or recommendation of the Chair of the Division concerned. Upon dissolution of a Division, the charter and any Institute property shall be returned to the National Office for addition to the general funds of The Institute.

ARTICLE X

Meetings of The Institute

Section 1. National Meetings. An Annual Meeting (summer) and an International Technical Meeting (winter) shall be held each year at a place and on dates designated by the Council upon recommendation of the Chair of Meetings. Section 2. Special and Joint Meetings. A special meeting or a meeting sponsored jointly by The Institute and one or more other organizations may be held as authorized by the Council. Section 3. Division and Regional Meetings. Each Division and Region may hold such meetings as authorized by the Council. Section 4. Area of Interest Meetings. Each area of interest may hold such meetings as authorized by the Council. Section 5. Section Meetings. Each Section shall determine its own schedule of meetings. Section 6. Coordination. Dates, locations and plans for meetings, other than Section meetings, shall be coordinated by the General Chair of Meetings. Section 7. Meetings Expenses. Budgets for all meetings with expected attendance of over 150 persons, including fees to be charged for registration, transportation, meals, exhibit space and other purposes, shall be reviewed by the Meetings Committee. Section 8. Schedules and Reports. The President, Director of Operations and General Chair of Meetings shall be kept informed of all meetings scheduled. Each Regional Vice President shall be kept informed of all meetings scheduled by Sections within the Region. A copy of each meeting notice shall be sent to the General Chair of Meetings with a copy to the President. Within 90 days after the conclusion of each meeting, with the exception of Region and Section meetings, a report on the overall planning and results of the meeting shall be prepared by the National Office and shall be sent to the General Chair of Meetings with a copy to the President. In cases of meetings of Regions and Sections, the report shall be prepared by the chair of the meeting and shall be sent to the General Chair of Meetings with a copy to the President and to the Regional Vice President. Section 9. Papers. All papers presented at any meeting of The Institute; national, regional area of interest, Sectional, Divisional or other; shall be submitted for publication first to the National Office unless an exception is made in writing by the Editor. Such exceptions shall normally be made only in the case of joint meetings with other sponsoring organizations, when arrangements may be made to share the papers on an equitable basis. The National Office shall be responsible for collection of the papers and forwarding them promptly to the Editor. If a paper is not published by The Institute within one year after its presentation, or if The Institute declines to publish it, publication rights shall revert to the author. No other person shall publish any paper belonging to The Institute without consent of the Editor.

ARTICLE XI Publications

Section 1. Journal. The Institute shall publish a periodical journal which shall be called Navigation, with subtitle

Journal of The Institute of Navigation. Section 2. Newsletter. The Institute shall publish a quarterly newsletter. Section 3. Authorization. The Council may authorize additional publications, periodical or otherwise. No book, magazine, bulletin, manual, newsletter, circular, letterhead or other publication or printed matter shall be authorized in the name or on behalf of The Institute by any officer of The Institute or any component thereof without approval of the Council, except meeting notices, programs, forms for conducting the business of the National Office or publications authorized or required by these Bylaws. Section 4. Endorsement. The Institute shall not be considered to endorse individual statements and opinions of members or others expressed in papers or articles presented at meetings or published by The Institute.

ARTICLE XII

Finances

Section 1. Fiscal Year. The fiscal year of The Institute shall be April 1 through March 31. Section 2. Budget. The National Office, Committee Chairs, Regional Vice Presidents and each other officer who anticipates the expenditure of national funds shall submit to the Treasurer by November of each year a proposed budget for their activity for the next fiscal year, indicating the estimated amount of income from each source and the estimated expenditures, with the proposed disposition of any balance or deficit. Any anticipated surplus to be sent to the National Office shall be submitted as well. The Treasurer shall prepare a proposed Institute budget for review by the Finance Committee, as provided in Article VI, Section 3, and consideration by the Council before the start of the fiscal year to which it applies. Following the approval of an Institute budget, the Treasurer shall notify each component of its approved budget. Changes in a current budget may be authorized by the Council. Section 3. Special Funds. Special funds, such as those provided for awards, grants and fellowships, shall be administered as directed by the Council. Section 4. Debts. No financial obligation beyond those authorized in the budget shall be incurred on behalf of The Institute by any person unless authorized by the Council. Section 5. Financial Reports. Within 75 days after the end of each fiscal year, an annual financial statement for that year shall be sent to the President with copies to the Treasurer, the Chair of the Financial Committee, each Regional Vice President, Division Chair, Section Chair and such others as the Council may direct. Section 6. Solicitation. No person shall solicit funds in the name of The Institute for any purpose not specifically authorized by these Bylaws without authorization by the Council.

ARTICLE XIII National Office

Section 1. Authorization. A National Office shall be established for the purpose of conducting Institute business, maintaining the Institute’s fiscal, historical and membership records, distribution and sale of Institute publications, planning and conduct of Institute meetings, maintaining the technical and administrative continuity of the organization, and providing such other services to Institute members as authorized by the Council and these Bylaws. Section 2. Management. As provided in Article III, Section 1, the President shall exercise overall management and supervision of the National Office. The President shall have the authority to, within the limits of the Institute’s approved budget, hire and/or release employees of the National Office. The President may, at their discretion, authorize selected employees of the National Office to hire and/or release part time employees on an as needed basis. All personnel actions shall have at least one level of review and approval. Section 3. Oversight. The structure, organization and composition of the National Office shall be subjected to a formal review and approval by the Council at it’s annual winter meeting. Both operational suitability and compatibility with the budget being proposed by the Treasurer (Article III, Section 3) for the next fiscal year shall be verified by the Council and certified by their approval thereof.

ARTICLE XIV Indemnification

Section 1. Indemnification. The Corporation shall to the fullest extent now or hereafter permitted by law, indemnify any person who was or is a party or is threatened to be made a party to any threatened pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (and whether brought by or in the right to the Corporation), by reason of the fact that such person is or was a director or officer of the Corporation or is or was an employee of the Corporation designated for indemnification by the Board of Directors or is or was serving at the request of the Corporation as a director or officer of another corporation, partnership, joint venture, trust or other enterprise, against expenses (including attorney’s fees), judgments, fines and amounts paid in settlement, actually and reasonably incurred by such person in connection with such action, suit or proceeding if such person acted in good faith, and in a manner such person reasonably believed to be in, or not opposed to, the best interest of the Corporation, and, with respect to any criminal action or proceeding, had no reasonable cause to believe such person’s conduct was unlawful.

ARTICLE XV Emblem

Section 1. Authorization. No emblem shall be officially associated with The Institute unless approved by the Council. The approval of a new emblem at any time shall automatically terminate previous approval of all other emblems. This section does not preclude the use of the corporate seal when appropriate. Section 2. Restriction to Use. Any lapel button, pin, key chain or other device bearing the official emblem of The Institute shall be displayed or used only as authorized by the Council.

ARTICLE XVI Miscellaneous Restrictions

Section 1. Political Activity. The Institute shall not engage in any political activity or lobby for or against any legislation or ruling by a government agency, nor will it indicate a stand specifically on any controversial navigation issue which exhibits predominant political attributes. No officer, chair of a meeting or member is authorized to represent or express Institute views, opinions or recommendations without approval of the Council. Section 2. Endorsements. The Institute shall not lend its name or influence to any commercial enterprise. Section 3. Correspondence. All communications from The Institute shall be signed by either the President or employee(s) of the National Office specifically authorized by the President, except that any officer or chair may sign correspondence related to their specific assignment using the appropriate title related to the assignment. Section 4. Favored Treatment. No branch of navigation shall be given favored treatment to the neglect of any other. No member or group of members shall be given inferior consideration because of the branch of navigation of primary interest to them.

ARTICLE XVII Amendments

Section 1. Proposal. Amendments not inconsistent with the Articles of Incorporation may be proposed by a petition signed by twenty-five voting members of The Institute or five members of the Council or by a resolution of the Council. Each proposed amendment shall be accompanied by background information indicating the reason for the change and the purpose to be and the purpose to be accomplished by it. Section 2. Review. Proposed amendments shall be reviewed by the General Counsel before submission for vote. Section 3. Approval by Council. An amendment may be approved by 18 members of the Council. Section 4. Approval by Members. An amendment may be approved by a three-fourths majority of the votes cast by the voting members of The Institute in a mail ballot.

Section 5. Notice of Proposed Amendment. Prior notice of a proposed amendment shall be sent to the Council members (when Section 3 applies) or to the voting membership (when Section 4 applies) to provide an opportunity for the expression of opinions pro and con. All such comments received within 30 days shall be submitted with the ballot. Section 6. Counting of Ballots. Ballots shall carry a statement of the time limit for their return, which shall be not less than 30 days nor more than 60 days after mailing of the ballots. Tellers appointed by the Council upon the recommendation of the President, shall count the ballots received by the closing date and report the count to the President, who shall announce the results. An amendment shall take effect immediately upon announcement unless provided otherwise in the amendment.

THE INSTITUTE OF NAVIGATION

BYLAWS

Proposed: To Be Presented January 25, 2009 Council Meeting for Adoption

INTRODUCTION

In accordance with these Bylaws, The Institute of Navigation is authorized, established and organized as a scientific society, designed to advance the art and science of navigation through the publication of Navigation (The Journal of The Institute of Navigation), through periodic bulletins and newsletters, regional and national meetings, and through its officers and working committees.

ARTICLE I Membership

Section 1. Eligibility. Individuals and organizations interested in navigation or related arts and sciences shall be eligible for membership in the Institute of Navigation, hereinafter referred to as The Institute. Section 2. Classes. The classes of membership shall be: regular, fellow, student and corporate. Section 3. Regular Member. Any individual who meets the eligibility requirements shall be a regular member. A regular member shall have the right to vote and hold office. Section 4. Fellow Member. Any individual who has made outstanding contributions to the advancement of navigation may be elected a Fellow, in one of three classes, by a vote of at least five of the seven members of the Executive Committee. First, a member in good standing may be elected a Fellow of the Institute; a member so elected retains the right to vote and hold office. Second, a deceased person may be elected a Fellow (posthumous). Third, a non-member, such as a distinguished member of another national Institute of Navigation, may be elected an Honorary Fellow, but they do not thereby gain the right to vote or hold office. Council may set other eligibility criteria. The Fellow Selection Committee shall review nominees for Fellow member and shall recommend a slate of selected Fellows to the Executive Committee. It shall report on the approved Fellows to the Council at its winter meeting. Newly elected Fellows shall be announced at the Annual Meeting of the Institute. Section 5. Student Member. Any full-time student at any college or university shall be eligible to become a student member. Eligibility for student membership shall expire at the end of the calendar year in which a person ceases to qualify. A student may apply for regular membership on the same basis as any other individual. A student member shall not have the right to vote or hold office except in connection with activities of a Section. Section 6. Corporate Member. An organization whose application meets the eligibility requirements shall be accepted as a Corporate Member. There shall be two classes of Corporate Members, Class I and Class II. A Corporate Member, Class I, is defined as an organization operated for profit which has 150 or more employees as of January 1 of the dues year involved. A Corporate Member, Class II, is defined as one fulfilling at least one of the following requirements: A United States Government agency or institution. An educational institution. A bona fide nonprofit organization.

Deleted: Approved by the ION Council May 5, 2008

A company or organization operated for profit which has fewer than 150 employees on January 1 of the dues year involved. A division (regardless of size) of a corporation which is a Class I member. A Corporate Member, Class I, shall have the privilege of designating not more than ten; and a Corporate Member, Class II, not more than five; individuals as regular members of The Institute. These individuals can become Fellows if nominated and elected. An organizational unit such as a library may be designated in place of one or more persons, but shall not have the right to vote. Section 7. Interest Classification. Members may designate areas of interest as air navigation, land navigation, marine navigation or space navigation. A member may designate as many areas as desired and may change their interest areas at any time by written request to the National Office. Section 8. Voluntary Resignation. Voluntary resignations shall be made in writing to the President. Section 9. Censure and Expulsion. Either upon its own motion, or upon written request to and signed by no fewer than 25 members, the Council is empowered to censure, suspend, expel or request the resignation of any member for any offense deemed sufficient, provided that the member be notified of the offense charged and, if the member so requests, be given reasonable opportunity to appear before the Council, be represented there by a person of the member’s choosing or submit a written statement in the member’s own defense. The decision of the Council is final. If a member who is requested to resign fails to submit such a resignation in writing to the President within 30 days after such request is mailed, the member shall be expelled automatically as of the date of such request without further notice or proceedings.

ARTICLE II Dues

Section 1. Amount. The annual dues shall be established by the Council. Dues shall be payable in advance on the anniversary date of the member’s admission or 1 January, whichever is applicable. Life memberships are exempt from the payment of annual dues. The Council shall have the power to remit dues and contributions. Divisions and Sections may levy additional dues in such amount as provided by their Bylaws. Section 2. Life Membership. Any member who pays dues of their class of membership for at least 20 years in advance shall have a life membership. A member with a life membership shall have the right to vote and hold office. Section 3. Nonpayment. Any member whose annual dues are unpaid four months after the due date shall be dropped from membership as of the last day of the four month period. Section 4. Reinstatement. Any member who resigns or is dropped for nonpayment of dues may be reinstated within that year upon application and payment of current dues and a reinstatement fee of five dollars. Any former member may apply for membership on the same basis as new members if at least one year has elapsed since termination of membership.

ARTICLE III

Officers

Section 1. President. The President shall be the chief executive officer of The Institute, the Chair of the Council and the Chair of the Executive Committee. The President shall preside at all meetings of The Institute, the Council and the Executive Committee. The President shall be an ex-officio member of all other national committees of The Institute except the Nominating Committee. The President shall exercise general supervision of the affairs of The Institute. The President shall be responsible for overseeing the operation of the National Office, the development of The Institute’s programs, and shall keep the Executive Committee informed of such operations. The President shall be the custodian of the Articles of Incorporation, the Bylaws, the corporate seal of The Institute, the records, accounts and property of The Institute. The President may make appointments as authorized by the Council or the Executive Committee and shall represent The Institute at all official functions. The President shall assure that the membership is kept informed of news and activities of The Institute through information in Navigation, The Journal of The Institute of Navigation (journal), The Quarterly Newsletter of The Institute of Navigation (newsletter) and bulletins from the National Office as appropriate. The President shall be responsible for overseeing nominations, elections and removal of officers in accordance with the provisions of Article V. The President shall report annually to the Council and to the membership on the activities of The Institute during the preceding year. Deleted: outgoing

Section 2. Executive Vice President. The Executive Vice President shall assist the President as directed. Under the direction of the President, the Executive Vice President shall coordinate the activities of the Technical Committees. In the absence or incapacity of the President, the Executive Vice President shall perform the duties and exercise the authority of the President. If the office of the President becomes vacant, the Executive Vice President shall succeed the office. The Executive Vice President shall report annually to the Council on their activities for the preceding year. Section 3. Treasurer. The Treasurer shall supervise the financial affairs of The Institute and shall be the custodian of the funds of The Institute, safeguarded or invested as prescribed by the Council. The Treasurer shall be responsible for the preparation and submission of an annual budget to the Council for approval at its winter meeting. The Treasurer shall oversee the collection and disbursement of Institute funds. The Treasurer and a person or persons designated by the Council shall have authority to sign checks. The Council may authorize designated employees of the National Office to sign checks up to $2,500. Checks for more than $2,500 shall be signed by two Council authorized persons. The Treasurer shall make a monthly summary financial report to the President with copies to the Executive Committee and the Chair of the Financial Committee. The Treasurer shall submit an annual audit conducted by a recognized auditing firm at the end of each fiscal year, and shall report annually to the Council. Section 4. Regional Vice Presidents. Each Regional Vice President shall be the chief executive officer of their Region. Under the direction of the Council, the Regional Vice Presidents shall exercise general supervision of the affairs of their Regions including the Sections within the Region. The Regional Vice Presidents shall report annually to the Council on the activities of their Region and its Sections during the preceding year.

ARTICLE IV The Council

Section 1. Membership. The Council shall consist of the President, Executive Vice President, Treasurer, Chairs of all standing committees, Regional Vice Presidents, the elected two members at large from each Region, the elected two members at large representing each area of interest, Division Chairs, Section Chairs, and all active (attended at least one Council meeting within the past three years) past Presidents. Other past Presidents are ex-officio (inactive) Council members. Section 2. Duties and responsibilities. The Council shall: a. Serve as the board of directors of the corporation of The Institute. b. Make policy decisions affecting The Institute. c. Approve the annual budget of The Institute. d. Safeguard the funds of The Institute. e. Establish, regulate and abolish national committees. f. Establish, regulate and abolish Sections and Divisions. g. Make appointments authorized by these Bylaws.

h. Have the power to censure, suspend, expel or request the resignation of any member for cause. i. Establish, regulate and abolish national awards, grants and fellowships. j. Designate the location and dates of the annual and all other national meetings.

k. Review the operation of The Institute, its officers, National Office, Committees, Sections, Divisions and Regions.

l. Make rules not inconsistent with the Articles of Incorporation and these Bylaws. m. Amend these Bylaws as provided by Article XVII Section 3.

n. Establish the salaries of the National Office staff. Establish allowances for expenses for individuals whose official Institute duties require such expenditures.

All duties and responsibilities of the Council with the exception of functions a, c, f, h, i, j and m are delegated to the Executive Committee when the Council is not in session. However, at least one annual review of the operation of the Institute, its officers, National Office, Committees, Sections, Divisions and Regions shall be conducted by the Council. Section 3. Meetings. Meetings of the Council shall be held each year at the winter meeting of The Institute. Council shall hold its winter meeting at the technical meeting of The Institute. The National Office of The Institute

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shall notify members of the Council of the times and places of the meetings. Special meetings may be called by the President or five members of the Council. Written notice giving the time, place and purpose of the meeting shall be mailed at least thirty days in advance of the meeting. Only the business referred to in the notice shall be transacted at a special meeting. Eighteen members of the Council shall constitute a quorum at any meeting. A Council member may designate from among voting members of The Institute an alternate to represent them and vote in their place provided the President is notified in writing the name of the alternate and provided, further, that no person may exercise more than one vote. If less than a quorum is present, the meeting shall be held and business conducted as if a quorum were present. However, no decisions shall be binding until approved by a majority of the entire Council membership through a mail ballot issued by the National Office of The Institute. At the discretion of the Executive Committee, any question may be referred to the Council for consideration between Council meetings. Any member of The Institute may attend Council meetings and participate in discussions except during executive sessions called for reasons of subject sensitivity or protection of privacy, but only Council members and alternates representing Council members may vote. Persons having reports to give and any others designated by the President may be invited to attend. Section 4. Referendum. Any five members of the Council or twenty-five voting members of The Institute may by petition require that any decision of the Council or Executive Committee be submitted to the entire Council or voting membership of The Institute for vote. Such petition to be so referred by vote shall be filed with the President within thirty days after the distribution by the National Office of the minutes of the Executive Committee or Council Meeting at which the decision was rendered.

ARTICLE V

Nomination, Election, and Removal of Officers

Section 1. Nominations. The Nominating Committee shall place in the hands of the President not later than September of even numbered years its nominations for the offices of President, Executive Vice President, Regional Vice Presidents and two Council members at large from each Region and each area of interest. Additional nominations may be made by petition signed by at least twenty-five members entitled to vote for the office for which the candidate is nominated, provided the petition is received by the President by September of even numbered years. The National Office of The Institute shall circulate the nominations in a bulletin to the members of The Institute not later than October of even numbered years. All nominations must be accompanied by a statement signed by the nominee that said nominee will accept the nomination and will serve if elected. Section 2. Eligibility. To be eligible for nomination to the office of President or Executive Vice President, a member must have, within the ten years immediately preceding the time the member would take office, served three years as a Council member including at least one as a Regional Vice President, Division Chair or Treasurer, and served either as a General or Technical Chair for one of The Institute’s meetings. In the case of new Divisions formed from previously organized groups external to The Institute, two years service on the prior groups governing body is attributable to this requirement. Candidates for Regional Vice Presidents must live in the respective Region. All nominees shall be members of The Institute. The President shall check all nominations to determine eligibility before the names are announced. All candidates for the same office shall be listed in alphabetical order on the ballot, without indication of the method of nomination. Section 3. Voting. The ballot shall be mailed by the National Office of The Institute not later than 5 December of even numbered years to all members eligible to vote. Each member shall indicate on the ballot the Region in which the member resides. Each member entitled to vote may indicate a preference for all elective officers except for Regional Vice President or Council Members at Large from any Region other than that in which the voting member resides. Ballots improperly marked shall not be counted, except that votes for President, Executive Vice President, Treasurer and Areas of Interest shall be counted if this part of the ballot is properly marked. Section 4. Counting of Ballots. The Council upon recommendation of the President shall appoint tellers not contenders in the election, who shall count the correctly marked ballots and report to the President. A majority of all valid votes cast is needed for election. If no candidate receives a majority, the winning candidate shall be determined by the outgoing Council from among the least number of candidates who received the most votes and whose total vote represents a majority. Section 5. Announcement of Results. At least five days prior to the first day of the winter meeting the President shall notify the President-elect of the election results and each successful candidate of their election and all unsuccessful candidates that another candidate was elected. Election results shall be announced at the winter

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meeting, and by bulletin to the membership within fifteen days after the last day of the winter meeting. The incoming officers shall take office at the end of the winter meeting, but the incoming Council meeting may be held at any time following the adjournment of the outgoing Council meeting. Section 6. Term of Office. The term of office for all national officers shall be two years. The President shall not be eligible to serve more than one term unless the President’s first term is less than twelve months, then the President shall not be eligible to serve more than two consecutive terms. Vice Presidents shall not be eligible to serve in the same office for more than two consecutive terms. Any person who has served two terms or more in any capacity as a Council member shall not be eligible to be elected a Council Member at large for at least two years after the end of the last previous term as a Council member. All other officers are eligible for reelection or reappointment without limitation, except as specified elsewhere. An officer shall serve until a successor takes office, the incumbent is removed from office or the position is abolished. Section 7. Removal From Office. By petition of any five members of the Council or by majority vote of those attending a Council meeting at which a quorum is present the Council may be requested to remove from office any national officer or elected representative. The President shall then circulate to the Council members by mail a ballot setting forth the reasons of the petitioners and the defense, if any, of the person whose removal is petitioned. The removal shall be effective if, within thirty days of the time the ballots are sent out, at least eighteen members of the council return ballots with a two-thirds majority of the returned ballots favoring the removal. Section 8. Filling Vacancies. If a vacancy occurs in the office of President, the Executive Vice President shall become President to fill out the unexpired term. All other vacancies of national officers shall be filled by the Council except for Division and Section Chairs, which vacancies shall be filled by the respective Division or Section.

ARTICLE VI

Standing Committees

Section 1. Nominating Committee. The Nominating Committee shall consist of three members of each Region, and shall be approved by the Council upon the recommendation of the Nominations Committee Chair (immediate past President) at their summer meeting. Section 2. Executive Committee. The Executive Committee shall consist of the President, Executive Vice President, Treasurer, two Regional Vice Presidents, the Chair of the Satellite Division, and the Immediate Past President. The presiding officer shall be the President or, in the President’s absence, the Executive Vice President. The Committee shall determine its own rules, consistent with these Bylaws, and determine the number constituting a quorum. The Committee shall act for and on behalf of the Council and shall perform such other functions as authorized by these Bylaws or the Council. The Executive Committee shall meet as quarterly. The minutes of its meetings shall be distributed by the National Office at the direction of the President to all members of the Council. Section 3. Finance Committee. The Finance Committee, shall be appointed by the Council upon the recommendation of the President, shall advise the Council, Executive Committee and Treasurer on financial matters, including investment of funds of The Institute. It shall review the annual budget prepared by the Treasurer and make appropriate recommendations to the Council. The Treasurer shall be an ex-officio member of the Finance Committee, but may not be its chair. Section 4. Membership Committee. The Membership Committee shall consist of the chairs of the Technical Committees, with the Membership Committee chair being designated by the Council upon the recommendation of the President. All decisions regarding acceptance shall be made within three months of the date of receipt of the application by The Institute. Section 5. Fellow Selection Committee. The Fellow Selection Committee Chair shall be designated by the Council upon the recommendation of the President. Fellow Selection Committee Members, selected by the Fellow Selection Committee Chair, shall be ION Fellows in good standing. The Chair of the Fellow Selection Committee shall forward a list of selected Fellows to the ION Executive Committee for review and approval prior to notifying the Council of the Selected Fellows. Selected Fellows shall required approval of the minimum of five out of seven members of the ION Executive Committee prior to releasing the list of elected Fellows to the Council. Section 6. Technical Committees. A Technical Committee in each of the areas of interest specified in Article I,

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Section 7, shall answer inquiries in its area of interest; assist meeting chair, as requested, in obtaining speakers; assist the Editor as requested; promote its area of interest in any manner approved by the Council; and engage in such additional activities as approved by the Council. The activities of the Technical Committees shall be coordinated by the Executive Vice President. The Council representatives of each area of interest shall co-chair their respective Technical Committees. Section 7. Publication Committee. The Publication Committee, chaired by the Editor of the Journal, shall be appointed by the Council upon the recommendation of the President. The Committee, with such guidance as may be provided by the Council, shall receive all manuscripts, select those for publication and be responsible for editing and printing them in the Journal. The Editor shall report annually to the outgoing Council on their activities during the preceding year. Section 8. Meetings Committee. The Meetings Committee chaired by the General Chair of Meetings shall be appointed by the Council upon the recommendation of the President. The Committee shall be responsible for coordinating the planning of all meetings on a national, regional or area of interest level; reviewing the budgets for all meetings with expected attendance of over 150 persons; and setting standards for all meetings. The General Chair of Meetings shall keep the Council informed of progress and shall receive such guidance as needed from the Council. Section 9. Awards. The Awards Committee Chair shall be appointed by the Council upon the recommendation of the President. The Awards Committee shall be appointed by the President upon recommendation of the Awards Committee Chair. The Awards Committee shall nominate candidates for each national award to the Executive Committee for their approval at least two months prior to the Annual Awards Dinner. The Awards Committee shall be kept informed of all major awards to be awarded by Divisions and Sections. Section 10. Bylaws. The Bylaws Committee chair shall be appointed by the Council upon the recommendation of the President. The chair shall be responsible for conducting both periodic and special President and/or Council requested reviews and evaluations of the Bylaws. The chair may, at their discretion, enlist the assistance of qualified members of the Institute, preferably Past Presidents, in the conduct of these reviews and evaluations. Any proposed change(s) to the Bylaws which may result from these reviews and evaluations shall be made in the format of a formal Bylaws Committee Report to the Council at one of its regular meetings. Section 11. Outreach Committee. The Outreach Committee Chair shall be appointed by the Council upon the recommendation of the President. The ION Outreach Committee shall include, in addition to the Chair, other ION members as appointed by the Chair. The Outreach Committee shall: interface with existing outreach efforts approved by the Council or Executive Committee and coordinate new outreach activities. The scope of this outreach will include, but not be limited to activities in history, education, and promotion of the art and science of navigation throughout the globe. The Chair shall report annually to the outgoing Council on committee activities during the preceding year and plans for the coming year. Section 12. Other Committees. The Council shall have the authority to appoint or delegate appointment of ad hoc committees and chairs not inconsistent with these Bylaws, and to require appropriate reports from them.

ARTICLE VII Regions

Section 1. Authorization. Two geographical Regions shall be organized wherein the Eastern Region shall contain the US states of AL, CT, DE, FL, GA, IL, IN, KY, MA, MD, ME, MI, MS, NC, NH, NJ, NY, OH, PA, RI, SC, TN, VA, VT, WI, WV, and the District of Columbia, and the Canadian Provinces of New Brunswick, Newfoundland, Nova Scotia, Prince Edward Island, Ontario and Quebec; the Western Region shall contain the US states of AK, AR, AZ, CA, CO, HI, IA, ID, KS, LA, MN, MO, MT, ND, NE, NM, NV, OK, OR, SD, TX, UT, WA, WY and the Canadian Provinces of Alberta, British Columbia, Manitoba, Saskatchewan, Yukon and the Northwest Territories. Section 2. Organization. The chief executive officer of a Region shall be called the Regional Vice President for that Region. The incumbent is both a national and regional officer with duties and responsibilities as specified in Article III, Section 5. The incumbent shall be elected by members of the Region as specified in Article V. All regional officers shall be residents of the Region in which they hold office.

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ARTICLE VIII Sections

Section 1. Authorization. A group of members residing within a restricted area such as a State, metropolitan area or military base may form a local organization which shall be called a Section. An application for a charter for a new Section may be made by a group of at least eight voting members of The Institute residing within the boundaries of the proposed Section. The application, accompanied by letters of approval of Chairs of any existing Sections which include part or all of the area of the proposed Section, shall be forwarded to the Regional Vice President, who shall attach their recommendation and any comments, and forward it to the President for presentation to the Council. A petition for a Section outside the boundaries of any Region shall be forwarded direct to the President. In approving such an application, the Council shall assign temporary Regional jurisdiction pending a revision of Regional boundaries by the Council. Section 2. Organization. The chief executive officer of a Section shall be called the Chair of that Section. The incumbent shall be elected by the members of the Section as specified in the Bylaws of the Section. The incumbent shall preside at all meetings of the Section at which the incumbent is present, and shall have such additional duties as specified by the Bylaws of the Section. The incumbent shall be a member, ex-officio or otherwise, of all committees of the Section. Each Section may elect or appoint such additional officers and committees as authorized by its Bylaws. All Sectional officers shall be residents of the Section in which they hold office. Section 3. Finances. Each Section shall be financially self-sufficient, maintaining cash balances consistent with good operating practices. Excess funds shall be returned to the National Office. Overall fiscal responsibility remains with the National Office. Section 4. Bylaws. Each Section shall adopt Bylaws setting forth its organization, procedures and rules which shall be consistent with these Bylaws. A copy of the Section Bylaws and all amendments thereto shall be forwarded to the President within 30 days after adoption. The President may, at their discretion, request that the Section Bylaws be reviewed by the chair of the Bylaws Committee for a determination as to whether said bylaws are either in consonance or in conflict with the Institute’s Bylaws. If acceptable, the President shall direct that the Section Bylaws be placed on file at the National Office. Bylaws of new Sections shall be adopted within six months after approval of the application for a charter for the new Section. Section 5. Dissolution of Sections. The Council shall have authority to revoke or suspend Section Charters upon its own initiative or acting upon the recommendation of the Regional Vice President having jurisdiction or a request of the Section concerned. Upon dissolution of a Section, the charter and any Institute property such as a banner or letterheads shall be returned to the National Office for addition to the general funds of The Institute.

ARTICLE IX Divisions

Section 1. Authorization. A group whose interest focuses on a particular navigation discipline may form an organization as members within The Institute which shall be called a Division. An application for a charter for a Division may be made by a group of at least fifty persons. The application, accompanied by letters of concurrence from Chairs of existing Divisions, shall be forwarded directly to the President for presentation to the Council. In approving such an application, the Council shall define the Division’s responsibility with respect to The Institute and sphere of interest. Section 2. Organization. The chief executive officer of a Division shall be called the Chair of that Division. The Chair shall be elected by the members of the Division as specified in the Bylaws of the Division. The Chair of the Division shall preside at all meetings of the Division at which the Chair is present, and shall have such additional duties as specified by the Bylaws of the Division. The Chair of the Division shall be a member, ex-officio or otherwise, of all committees of the Division. Each Division may elect or appoint such additional officers and committees as authorized by its Bylaws. Section 3. Finances. Each Division shall be financially self-sufficient, maintaining cash balances consistent with good operating practices. Excess funds shall be returned to the National Office. Overall fiscal responsibility remains with the National Office.

Section 4. Bylaws. Each Division shall adopt Bylaws setting forth its organization, procedures, sphere of responsibility and rules which shall be consistent with The Institute Bylaws. A copy of the Division Bylaws and all amendments thereto shall be forwarded to the President within thirty days after adoption. The President may, at their discretion, request that the Division Bylaws be reviewed by the chair of the Bylaws Committee for a determination as to whether said bylaws are either in consonance or in conflict with the Institute’s Bylaws. If acceptable, the President shall direct that the Division Bylaws be placed on file at the National Office. Bylaws of a new Division shall be adopted within one year after approval of the application for a charter for the new Division. Section 5. Dissolution of Divisions. The Council shall have the authority to revoke or suspend Division charters acting upon its own authority or recommendation of the Chair of the Division concerned. Upon dissolution of a Division, the charter and any Institute property shall be returned to the National Office for addition to the general funds of The Institute.

ARTICLE X

Meetings of The Institute

Section 1. National Meetings. An Annual Meeting (summer) and an International Technical Meeting (winter) shall be held each year at a place and on dates designated by the Council upon recommendation of the Chair of Meetings. Section 2. Special and Joint Meetings. A special meeting or a meeting sponsored jointly by The Institute and one or more other organizations may be held as authorized by the Council. Section 3. Division and Regional Meetings. Each Division and Region may hold such meetings as authorized by the Council. Section 4. Area of Interest Meetings. Each area of interest may hold such meetings as authorized by the Council. Section 5. Section Meetings. Each Section shall determine its own schedule of meetings. Section 6. Coordination. Dates, locations and plans for meetings, other than Section meetings, shall be coordinated by the General Chair of Meetings. Section 7. Meetings Expenses. Budgets for all meetings with expected attendance of over 150 persons, including fees to be charged for registration, transportation, meals, exhibit space and other purposes, shall be reviewed by the Meetings Committee. Section 8. Schedules and Reports. The President, Director of Operations and General Chair of Meetings shall be kept informed of all meetings scheduled. Each Regional Vice President shall be kept informed of all meetings scheduled by Sections within the Region. A copy of each meeting notice shall be sent to the General Chair of Meetings with a copy to the President. Within 90 days after the conclusion of each meeting, with the exception of Region and Section meetings, a report on the overall planning and results of the meeting shall be prepared by the National Office and shall be sent to the General Chair of Meetings with a copy to the President. In cases of meetings of Regions and Sections, the report shall be prepared by the chair of the meeting and shall be sent to the General Chair of Meetings with a copy to the President and to the Regional Vice President. Section 9. Papers. All papers presented at any meeting of The Institute; national, regional area of interest, Sectional, Divisional or other; shall be submitted for publication first to the National Office unless an exception is made in writing by the Editor. Such exceptions shall normally be made only in the case of joint meetings with other sponsoring organizations, when arrangements may be made to share the papers on an equitable basis. The National Office shall be responsible for collection of the papers and forwarding them promptly to the Editor. If a paper is not published by The Institute within one year after its presentation, or if The Institute declines to publish it, publication rights shall revert to the author. No other person shall publish any paper belonging to The Institute without consent of the Editor.

ARTICLE XI Publications

Section 1. Journal. The Institute shall publish a periodical journal which shall be called Navigation, with subtitle Journal of The Institute of Navigation.

Section 2. Newsletter. The Institute shall publish a quarterly newsletter. Section 3. Authorization. The Council may authorize additional publications, periodical or otherwise. No book, magazine, bulletin, manual, newsletter, circular, letterhead or other publication or printed matter shall be authorized in the name or on behalf of The Institute by any officer of The Institute or any component thereof without approval of the Council, except meeting notices, programs, forms for conducting the business of the National Office or publications authorized or required by these Bylaws. Section 4. Endorsement. The Institute shall not be considered to endorse individual statements and opinions of members or others expressed in papers or articles presented at meetings or published by The Institute.

ARTICLE XII

Finances

Section 1. Fiscal Year. The fiscal year of The Institute shall be April 1 through March 31. Section 2. Budget. The National Office, Committee Chairs, Regional Vice Presidents and each other officer who anticipates the expenditure of national funds shall submit to the Treasurer by November of each year a proposed budget for their activity for the next fiscal year, indicating the estimated amount of income from each source and the estimated expenditures, with the proposed disposition of any balance or deficit. Any anticipated surplus to be sent to the National Office shall be submitted as well. The Treasurer shall prepare a proposed Institute budget for review by the Finance Committee, as provided in Article VI, Section 3, and consideration by the Council before the start of the fiscal year to which it applies. Following the approval of an Institute budget, the Treasurer shall notify each component of its approved budget. Changes in a current budget may be authorized by the Council. Section 3. Special Funds. Special funds, such as those provided for awards, grants and fellowships, shall be administered as directed by the Council. Section 4. Debts. No financial obligation beyond those authorized in the budget shall be incurred on behalf of The Institute by any person unless authorized by the Council. Section 5. Financial Reports. Within 75 days after the end of each fiscal year, an annual financial statement for that year shall be sent to the President with copies to the Treasurer, the Chair of the Financial Committee, each Regional Vice President, Division Chair, Section Chair and such others as the Council may direct. Section 6. Solicitation. No person shall solicit funds in the name of The Institute for any purpose not specifically authorized by these Bylaws without authorization by the Council.

ARTICLE XIII National Office

Section 1. Authorization. A National Office shall be established for the purpose of conducting Institute business, maintaining the Institute’s fiscal, historical and membership records, distribution and sale of Institute publications, planning and conduct of Institute meetings, maintaining the technical and administrative continuity of the organization, and providing such other services to Institute members as authorized by the Council and these Bylaws. Section 2. Management. As provided in Article III, Section 1, the President shall exercise overall management and supervision of the National Office. The President shall have the authority to, within the limits of the Institute’s approved budget, hire and/or release employees of the National Office. The President may, at their discretion, authorize selected employees of the National Office to hire and/or release part time employees on an as needed basis. All personnel actions shall have at least one level of review and approval. Section 3. Oversight. The structure, organization and composition of the National Office shall be subjected to a formal review and approval by the Council at it’s annual winter meeting. Both operational suitability and compatibility with the budget being proposed by the Treasurer (Article III, Section 3) for the next fiscal year shall be verified by the Council and certified by their approval thereof.

ARTICLE XIV Indemnification

Section 1. Indemnification. The Corporation shall to the fullest extent now or hereafter permitted by law, indemnify any person who was or is a party or is threatened to be made a party to any threatened pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (and whether brought by or in the right to the Corporation), by reason of the fact that such person is or was a director or officer of the Corporation or is or was an employee of the Corporation designated for indemnification by the Board of Directors or is or was serving at the request of the Corporation as a director or officer of another corporation, partnership, joint venture, trust or other enterprise, against expenses (including attorney’s fees), judgments, fines and amounts paid in settlement, actually and reasonably incurred by such person in connection with such action, suit or proceeding if such person acted in good faith, and in a manner such person reasonably believed to be in, or not opposed to, the best interest of the Corporation, and, with respect to any criminal action or proceeding, had no reasonable cause to believe such person’s conduct was unlawful.

ARTICLE XV Emblem

Section 1. Authorization. No emblem shall be officially associated with The Institute unless approved by the Council. The approval of a new emblem at any time shall automatically terminate previous approval of all other emblems. This section does not preclude the use of the corporate seal when appropriate. Section 2. Restriction to Use. Any lapel button, pin, key chain or other device bearing the official emblem of The Institute shall be displayed or used only as authorized by the Council.

ARTICLE XVI Miscellaneous Restrictions

Section 1. Political Activity. The Institute shall not engage in any political activity or lobby for or against any legislation or ruling by a government agency, nor will it indicate a stand specifically on any controversial navigation issue which exhibits predominant political attributes. No officer, chair of a meeting or member is authorized to represent or express Institute views, opinions or recommendations without approval of the Council. Section 2. Endorsements. The Institute shall not lend its name or influence to any commercial enterprise. Section 3. Correspondence. All communications from The Institute shall be signed by either the President or employee(s) of the National Office specifically authorized by the President, except that any officer or chair may sign correspondence related to their specific assignment using the appropriate title related to the assignment. Section 4. Favored Treatment. No branch of navigation shall be given favored treatment to the neglect of any other. No member or group of members shall be given inferior consideration because of the branch of navigation of primary interest to them.

ARTICLE XVII Amendments

Section 1. Proposal. Amendments not inconsistent with the Articles of Incorporation may be proposed by a petition signed by twenty-five voting members of The Institute or five members of the Council or by a resolution of the Council. Each proposed amendment shall be accompanied by background information indicating the reason for the change and the purpose to be and the purpose to be accomplished by it. Section 2. Review. Proposed amendments shall be reviewed by the General Counsel before submission for vote. Section 3. Approval by Council. An amendment may be approved by 18 members of the Council. Section 4. Approval by Members. An amendment may be approved by a three-fourths majority of the votes cast by the voting members of The Institute in a mail ballot.

Section 5. Notice of Proposed Amendment. Prior notice of a proposed amendment shall be sent to the Council members (when Section 3 applies) or to the voting membership (when Section 4 applies) to provide an opportunity for the expression of opinions pro and con. All such comments received within 30 days shall be submitted with the ballot. Section 6. Counting of Ballots. Ballots shall carry a statement of the time limit for their return, which shall be not less than 30 days nor more than 60 days after mailing of the ballots. Tellers appointed by the Council upon the recommendation of the President, shall count the ballots received by the closing date and report the count to the President, who shall announce the results. An amendment shall take effect immediately upon announcement unless provided otherwise in the amendment.

The Institute of Navigation

Conflict of Interest Disclosure Including Disclosure of Financial Interest and Business & Family Relationships Draft: Presented to Council January, 2009

Purpose

The purpose of this policy is to protect the interest of ION (hereinafter, “the Organization”) when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer, director or employee of the organization. This policy is intended to supplement, but not replace any applicable laws governing conflicts of interest applicable to charitable corporations. Standard of Care It is the responsibility of each officer, director or employee of the Organization to discharge his or her duties in good faith, in a manner the person reasonably believes to be in the best interests of the Organization, and with the care an ordinary and prudent person in a like position would exercise under similar circumstances. Disclosure of Financial Interest & Business and Family Relationships In connection with any actual or possible conflicts of interest, an officer, director or employee must disclose the existence of his or her financial interests in the Organization, including business and family relationships in the Organization. Each officer, director of employee will be required to complete a Conflict of Interest Disclosure Questionnaire on an annual basis. Any possible disclosed financial interest, or business and family relationships, will be reviewed by the ION Executive Committee to determine if a conflict of interest exists. (Note that a financial interest or business and family relationship does not necessarily constitute a conflict of interest.) If the person disclosing the financial interest or existing business and family relationships is a current member of the Executive Committee, said member shall leave the meeting room during the discussion of, and the vote on, whether or not a conflict of interest exists. If the Executive Committee determines a conflict of interest exists, the Executive Committee shall take appropriate corrective or disciplinary actions.

The Institute of Navigation QUESTONNAIRE: Conflict of Interest Disclosure Including Disclosure of Financial Interest and Business & Family Relationships Disclosure Draft: Presented to Council January, 2009

Please complete the following questionnaire and submit to the ION’s Director of Operations.

In conjunction with our Form 990 reporting requirements, we are now required to disclose potential conflicts of interest including financial interest and business and family relationships between key individuals in our Organization. Through this questionnaire, we are performing our own due diligence to secure the necessary information. (The information contained within this form may be used to meet our filing requirements as it related to conflict of interest in the form of family and business relationships between organizational officers, directors, trustees, and key employees. Any details provided in conjunction with this document will be held in the strictest confidence and are only used to determine our reporting requirements.)

1. Do you have a compensation* arrangement with the Organization (other than for services as a director or employee)? Yes □ No □

2. Do you have a compensation* arrangement with any entity or individual with which the

Organization has a financial transaction or arrangement? Yes □ No □

3. Do you have potential ownership or investment interest in, or compensation* arrangement with, any entity or individual with which the organization is negotiating a transaction or arrangement? Yes □ No □

4. Do you or any of your immediate family members (spouse, ancestors, children, grandchildren,

siblings and spouses of any of the same) have a business relationship with the Organization? Yes □ No □

5. Are you involved in any activity, transaction, or pursuing any business opportunities which could

be found to be adverse to the Organization? Yes □ No □

6. Do you need to bring attention to any perceived conflict of interest in addition to any of those outlined above? Yes □ No □

If you replied “Yes” to any of the questions above provide additional information. Name: ____________________________________________ Position/Office Held: ____________________________________________ Time Period Covered: January 2009 – January 2010_____________________ Signature: ____________________________________________ Date: ____________________________________________ * Compensation includes direct and indirect remuneration as well as gifts or favors that are substantial in nature.

T H E I N S T I T U T E O F N A V I G A T I O N

C O U N C I L P O S I T I O N

D E S C R I P T I O N S

DRAFT

MAY 2008

POSITION DESCRIPTION PRESIDENT

Basic Funct ions The President is the chief executive officer of The Institute, the Chair of the Council and the Chair of the Executive Committee. The President presides at all meetings of The Institute, the Council and the Executive Committee and is an ex-officio member of all other national committees of The Institute except the Nominating Committee. The President exercises personal leadership in the motivation of other officers, board members, committee chairs, committee members, membership, and influences the establishment of goals and objectives for the organization during the term of office. The President works in partnership with the Executive Vice President. Duties , Responsib i l i t ies and Author i ty 1. The President exercises general supervision of the affairs of The

Institute

2. Presides at all ION meetings, the Council and the Executive Committee

3. Exercises overall management and supervision of the National Office. Performs annual performance reviews and evaluations of Technical Director and Director of Operations

4. Represents the ION at all official functions

5. Keeps the membership informed of news and activities through the ION's Publications

6. Assigns liaisons to represent the Institute with other organizations

7. Oversees nominations, elections and removal of officers in accordance with the provisions of Article V of the ION Bylaws and circulates to the Council members a petition for removal from office if needed

8. Reports to the outgoing Council and to the membership on the activities of the Institute

9. Appoints ballot tellers as required

10. Notifies the President-elect of the election results and all successful and unsuccessful candidates.

11. Acts as the custodian of the Articles of Incorporation, the Bylaws, the corporate seal, the records, accounts and property of the ION

12. When term expires serves as Immediate Past President on the Executive Committee, Chairs the Nominating Committee and New Initiatives Committee and is a member of the Strategic Planning Committee

13. A stipend of $5,000 is available for the President’s term; the stipend may be used in any way the President deems necessary; the Treasurer will budget per year for this purpose

POSITION DESCRIPTION EXECUTIVE VICE PRESIDENT

Basic Funct ions The Executive Vice President is a key member of the President's "cabinet" and as such serves as a member of the Executive Committee. He or she supports the President in fulfilling the goals and objectives of the Council by providing continuity to established programs and formulating future programs for his or her own presidency. [deleted text: and assists the President in the Performance of his/her duties.] Duties , Responsib i l i t ies and Author i ty 1. Assists the President as directed

2. Coordinates the activities of the Technical Committees

3. In the absence of the President, shall perform the duties and exercise the authority of the President

4. Succeeds the office of President, if the office becomes vacant

5. Reports annually to the outgoing Council on their activities for the preceding year

6. Chairs the Strategic Planning and the ION Conference Committees

7. Transitions to position of President

POSITION DESCRIPTION TREASURER

Basic Funct ions The Treasurer is a key member of the President's "cabinet" and as such serves as a member of the Executive Committee and assists the President in the performance of his/her duties. Ensures the integrity of the fiscal affairs of the Institute. Duties , Responsib i l i t ies and Author i ty 1. Supervises the financial affairs of The Institute and is the

custodian of the funds of the Institute

2. Reports on the financial condition of the Institute at meetings of the Council and the Executive Committee and at other times when called upon by the President

3. Submits an annual budget to the Council for approval at its winter meeting

4. Oversees the collection and disbursement of the Institute funds

5. Has authority to sign checks

6. Makes, with the assistance of the National Office, a monthly summary financial report to the President with copies to the Executive Committee and the Chair of Finance Committee

7. Submits an annual audit conducted by a recognized auditing firm at the end of each fiscal year

8. Helps to formulate goals and ideas for the financial benefit of the Institute of Navigation

9. Reviews financial viability of the organization along with others to strengthen its position currently and in the future

10. Reviews strategic plan annually for budgetary needs

11. Ex-officio member of the Finance Committee

POSITION DESCRIPTION REGIONAL VICE PRESIDENTS

Basic Funct ions Each Regional Vice President is a key member of the President’s “cabinet” and as such serves as a member of the Executive Committee and assists the President in the performance of his/her duties. Each Regional Vice President is the chief executive officer of their Region. Under the direction of the Council, the Regional Vice Presidents exercise general supervision of the affairs of their Region, including the Sections within the Region Duties , Responsib i l i t ies and Author i ty 1. Develops and recommends policies and procedures relating

to matters concerned with Section and Regional activities in the areas of programs, activities, finance and organization

2. Reports annually to the outgoing council on the activities of their Region and its Sections during the preceding year

3. Keeps the Awards Committee informed of all major Section Awards

[Text deleted: Submits a budget proposal to the Treasurer by November of each year if funds are needed (i.e., Section visits)]

4. Visits the Sections within the Region

5. A stipend of $1,500 is available for each Regional Vice President. The stipend is to be used to visit the sections in the respective regions

POSITION DESCRIPTION REGIONAL COUNCIL MEMBERS-AT-LARGE

Basic Funct ions Council Members-At-Large represent their regions on Council Duties , Responsib i l i t ies and Author i ty 1. Assists the Regional Vice President in exercising supervision of the

affairs of their Region

2. Advise and assist Sections with Membership Recruitment and Retention

3. Promotes the organization of new Sections within their Region

4. Assists the Meeting Chair and National Office as requested in the coordination of all National Meetings in their Region

POSITION DESCRIPTION SPACE REPRESENTATIVE

Basic Funct ions The Space Representative serves as a member of Council and as a co-chair of the Technical Committee on Space Navigation. Duties , Responsib i l i t ies and Author i ty 1. Assists in answering inquiries to the National Office and Council

on space navigation

2. Assists the Conference Committee and Program Chairs in identifying new topics, Session Chairs and technical papers on space navigation; timelines for the Institutes’ conferences will be provided and conference committee meetings will be scheduled by e-mail or conference call

3. Assists the Editor of the ION Newsletter by providing ideas for Newsletter articles related to space navigation

4. Identifies both new and expanding space navigation technologies and programs that have the potential for significant Institute involvement

POSITION DESCRIPTION AIR REPRESENTATIVE

Basic Funct ions The Air Representative serves as a member of Council and as a co-chair of the Technical Committee on Air Navigation. Duties , Responsib i l i t ies and Author i ty 1. Assists in answering inquiries to the National Office and Council

on air navigation

2. Assists the Conference Committee and Program Chairs in identifying new topics, Session Chairs and technical papers on air navigation; timelines for the Institutes’ conferences will be provided and conference committee meetings will be scheduled by e-mail or conference call

3. Assists the Editor of the ION Newsletter by providing ideas for Newsletter articles related to air navigation

4. Identifies both new and expanding air navigation technologies and programs that have the potential for significant Institute involvement

POSITION DESCRIPTION LAND REPRESENTATIVE

Basic Funct ions The Land Representative serves as a member of Council and as a co-chair of the Technical Committee on Land Navigation. Duties , Responsib i l i t ies and Author i ty 1. Assists in answering inquiries to the National Office and Council

on land navigation

2. Assists the Conference Committee and Program Chairs in identifying new topics, Session Chairs and technical papers on land navigation; timelines for the Institutes’ conferences will be provided and conference committee meetings will be scheduled by e-mail or conference call

3. Assists the Editor of the ION Newsletter by providing ideas for Newsletter articles related to land navigation

4. Identifies both new and expanding land navigation technologies and programs that have the potential for significant Institute involvement

POSITION DESCRIPTION MARINE REPRESENTATIVE

Basic Funct ions The Marine Representative serves as a member of Council and as a co-chair of the Technical Committee on Marine Navigation. Duties , Responsib i l i t ies and Author i ty 1. Assists in answering inquiries to the National Office and Council

on marine navigation

2. Assists the Conference Committee and Program Chairs in identifying new topics, Session Chairs and technical papers on marine navigation; timelines for the Institutes’ conferences will be provided and conference committee meetings will be scheduled by e-mail or conference call

3. Assists the Editor of the ION Newsletter by providing ideas for Newsletter articles related to marine navigation

4. Identifies both new and expanding marine navigation technologies and programs that have the potential for significant Institute involvement

POSITION DESCRIPTION NOMINATING COMMITTEE CHAIR

Basic Funct ions The Nominating Committee Chair (immediate ION past President) presents the President with a slate of nominees for the offices of President, Executive Vice President, Regional Vice Presidents and one Council Members-at-Large from each Region and each area of interest. Duties , Responsib i l i t ies and Author i ty 1. Proposes members of the Nominating Committee to President at

spring [deleted text: winter] Council meeting

2. Nominates candidates for the incoming Council

3. Submits nominations to the ION National Office for circulation not later than September [deleted text: March]

POSITION DESCRIPTION FINANCE CHAIR

Basic Funct ions The Finance Chair advises the Council on policy matters pertaining to the financial affairs of The Institute. Duties , Responsib i l i t ies and Author i ty 1. Advises the Council, Executive Committee and Treasurer on

financial matters, including investment of funds of The Institute

2. Reviews the annual budget prepared by the Treasurer and make appropriate recommendations to the Council

3. Develops and recommends to the Council policy and practices relating to matters concerning the financial affairs and activities of The Institute

POSITION DESCRIPTION MEMBERSHIP COMMITTEE CHAIR

Basic Funct ions The Membership Committee Chair advises the Council on policy matters pertaining to membership services of The Institute. Duties , Responsib i l i t ies and Author i ty 1. Serves as member of Council with all the duties and

responsibilities of the Council

2. Develops and recommends to Council policies and procedures related to membership recruitment, development and membership retention

POSITION DESCRIPTION FELLOW SELECTION CHAIR

Basic Funct ions The Fellow Selection Chair is responsible for nominating candidates for Fellow Membership. Duties , Responsib i l i t ies and Author i ty 1. Forms and proposes members of the Fellow Selection Committee

2. Pass on nominations for the Fellow Membership

3. Recommends candidates in each class, if any, to the Council at its winter meeting

4. Serves as a member of Council with all the duties and responsibilities of Council

5. Submits nominations to the ION National Office for ION Executive Committee approval

POSITION DESCRIPTION PUBLICATIONS COMMITTEE CHAIR

Basic Funct ions The Publication Committee Chair is the Editor of the Journal. The Chair advises the Council on matters pertaining to the ION Journal Navigation. Duties , Responsib i l i t ies and Author i ty 1. Receives all manuscripts for publication on the Journal

2. Selects the manuscripts for publication

3. Is responsible for editing and printing of the manuscripts in the Journal

4. Reports annually to the outgoing Council on the activities during the preceding year

5. Serves as member of Council with all the duties and responsibilities of the Council

POSITION DESCRIPTION MEETING CHAIR

Basic Funct ions The Meeting Committee Chair is responsible for coordinating the planning of all national meetings. Duties , Responsib i l i t ies and Author i ty 1. Reviews the budgets for all meetings with expected attendance of

over 150 persons

2. Sets standards for all meetings

3. Keeps the Council informed of planning status of all national meetings

4. Serves as member of Council with all the duties and responsibilities of Council

POSITION DESCRIPTION AWARDS COMMITTEE CHAIR

Basic Funct ions The Award Committee Chair is responsible for nominating candidates for each national award. Duties , Responsib i l i t ies and Author i ty 1. Nominates candidates for each national award to the Executive

Committee for their approval at least two months prior to the annual awards dinner

2. Recommends to the President the members for his Committee at the winter meeting of Council

3. Serves as a member of Council with all the duties and responsibilities of Council

POSITION DESCRIPTION BYLAWS COMMITTEE CHAIR

Basic Funct ions The Bylaws Committee Chair reviews and evaluates The Institute's Bylaws. Duties , Responsib i l i t ies and Author i ty 1. Conducts both periodic and special President and/or Council

requested reviews and evaluations of the Bylaws

2. Reports any proposed change(s) to the Bylaws which may result from the reviews and evaluations to the Council at one of its regular meetings

3. Serves as a member of the Council with all the duties and responsibilities of Council

4. Reviews, as needed, Division Bylaws for consonance

5. Reviews, as needed Section Bylaws for consonance

POSITION DESCRIPTION SECTION CHAIRS

Basic Funct ions The Chair shall be the chief executive office of the Section. He/she shall preside at all meetings of the Section at which he/she is present. The Chair shall appoint and be a member, ex-officio or otherwise, of all committees of the Section, including any branches that may be organized, subject to guidance of the ION Regional Vice-President, whom he/she shall keep informed of activities and conditions within the Section. Duties , Responsib i l i t ies and Author i ty 1. Serves as a member of the ION Council and shall support the

Regional Vice-President in reporting to the Council on Section activities

2. Responsible for any other Section duties not assigned or delegated to others

3. Makes such reports to the members of the Section as he/she deems desirable or as required by the membership, being responsible to their wishes and receiving counsel as appropriate from other Section officers

4. Reports annually to the outgoing Council on committee activities during the preceding year and plans for the following year

5. Presides at all meetings of the Section at which he is present

POSITION DESCRIPTION THE COUNCIL

Membership The Council is composed of the President, Executive Vice President, Treasurer, Chairs of all standing committees, Regional Vice Presidents, the elected member at large from each Region, the elected two members at large representing each area of interest, Division Chairs, Section Chairs, and all active (attended at least one Council Meeting within the past three years) past Presidents. Other past Presidents are ex-officio (inactive) Council Members. Duties , Responsib i l i t ies and Author i ty 1. Serves as the board of directors of the corporation of The

Institute

2. Makes serious commitment to participate on at least one Council meeting per year

3. Attends Council meetings prepared and informed about the issues on the Agenda (i.e., staying informed about Committee matters, review Board minutes and other materials prior to Council meetings)

4. Contributes to meetings by expressing one’s point of view with the best interest of the Institute in mind

5. Makes policy decisions affecting The Institute

6. Approves the annual budget of The Institute

7. Safeguards the funds of The Institute

8. Establish, regulates and abolishes national committees

9. Establish, regulates and abolishes Sections and Divisions

10. Makes appointments authorized by these Bylaws

11. Elects Fellows of The Institute

12. Has the power to censure, suspend, expel or request the resignation of any member for cause

13. Establish, regulate and abolishes national awards, grants and fellowships

14. Reviews the operation of The Institute, its officers, National Office, Committees, Sections, Divisions and Regions

15. Makes rules not inconsistent with Articles of Incorporation and Bylaws

16. Amends Bylaws as provided by Article XVI Section 3

17. Establishes allowances for expenses for individuals whose official Institute duties required such expenditures

18. Assists the Officers in providing oversight on Institute’s future direction

19. Represents the best interest of the Membership in Council deliberations

20. Identifies and recruits new members to strengthen the Institute

POSITION DESCRIPTION EXECUTIVE COMMITTEE

Membership The Executive Committee is composed of the President, Executive Vice President, Treasurer, and two Regional Vice Presidents. The presiding officer shall be the President or, in the President's absence the Executive Vice President. Duties , Responsib i l i t ies and Author i ty

1. All duties and responsibilities of the Council are delegated to the Executive Committee when the Council is not in session with the following exceptions:

a. Approval of the annual budget of The Institute

b. Establishing, regulating and abolishing Sections and Divisions

c. Election of Fellows of The Institute

d. [deleted text: Have] The power to censure, suspend, expel or request the resignation of any member for cause

e. Establishing, regulating and abolishing National Awards, grants and fellowships

f. Amending Bylaws

g. Serving as the board of directors of the corporation of the Institute

2. Determine its own rules, consistent with the Bylaws, and determines the numbers constituting a quorum

3. Acts for and on behalf of the Council and performs such other functions as authorized by the Bylaws or the Council

POSITION DESCRIPTION SATELLITE DIVISION CHAIR

Basic Funct ions The Satellite Division Chair is the Chief Executive Officer of the Division and the Chair of the Division Executive Committee. The Chair is an ex-officio member of all Division Committee except the Nominating Committee. Duties , Responsib i l i t ies and Author i ty 1. Exercises general supervision of the affairs of the Division

2. Reports on Division activities and status at ION Executive Committee and Council meetings

3. Presides at all meetings of the Division

4. Serves as member of Council with all the duties and responsibilities of the Council

5. Reviews the budget for all Division meetings

The Institute of Navigation

Records Retention Policy Draft: Presented to Council January, 2009

The Institute of Navigation (ION) takes seriously its obligations to preserve information. The information listed in the retention schedule below is intended as a guideline and may not contain all the records ION may be required to keep in the future. Questions regarding the retention of documents not listed in this chart should be directed to the Director of Operations. If necessary, the ION may be required to maintain a “legal hold” of specific documents that requires suspending the destruction of records to due pending, threatened, or otherwise reasonably foreseeable litigation, audits, government investigations, or similar proceedings. No records specified in any legal hold may be destroyed, even if the scheduled destruction date has passed, until the legal hold is withdrawn in writing by the Director of Operations. PRESERVATION SCHEDULE: Corporate Records:

• Bylaws & Articles of Incorporation Permanent • Corporate Resolutions Permanent • Board & Committee Meeting Minutes 7 years • Conflict-of-Interest Disclosure Forms 3 years

Finance & Administration

• Financial Statements (audited) 7 years • Auditor Management Letters 7 years • Payroll Records 7 years • Check Register, Bank Statements, Deposits 7 years • Membership & Registration Batches (originals) 7 years • General Ledgers, Journals & Bank Reconciliations 7 years • Investment Statements 7 years • Contracts & Agreements 7 years after obligation end • Business Licenses & Business Tax Filings 7 years • Equipment Files/Inventories 3 years • Correspondence/General 3 years

Insurance Records

• Current Policies Permanent • Policy Claims Made and/or Settled 7 years • Accident/Safety Reports 7 years

Real Estate • Deeds Permanent • Leases (expired) 7 years after obligation end • Mortgages/Security Agreements 7 years after obligation end

Tax

• IRS Exemption Determination Letter & Correspondence Permanent • IRS Forms 990 7 years • Employment Tax Filings 7 years • Charitable Registration Statements (CA, TX) 7 years

Human Resources

• Current Employee Personnel Files Permanent • Separated Employee Personnel Files 7 years from separation • Retirement Plan Benefits Documents Permanent • Employee Handbook (current version) Permanent • Workers Comp Claims (after settlement) 7 years • Employment Applications 1 year

Electronic Documents & Records

• Electronic documents will be retained as if they were paper documents. Therefore, any electronic files that fall into one of the document types on the above schedule will be maintained for the appropriate amount of time.

• E-mail Messages: If a user has sufficient reason to keep an e-mail message, the message should be printed in a hard copy and kept in the appropriate file or moved to an “archive” computer file folder.

• Electronic Backup & Recovery: Backup and recovery methods will be tested on a regular basis. Additionally, electronic back-ups will be stored with an off-site service company.

Document Destruction

• Documents which have met the required retention period will be destroyed. • Financial and personnel related documented will be destroyed by shredding. • Document destruction will be suspended immediately upon any indication of an official

investigation or when a lawsuit appears imminent. Destruction will be reinstated upon conclusion of the investigation.

Eastern Region Vice-President Report Jan. 2008-Jan. 2009

Dorota A. Grejner-Brzezinska In general, Eastern Sections are doing very well and are very active, with the exception of the Philadelphia Section. Below is the summary of activities in Eastern Region (more details may be provided by the respective Section chairs). Due to my absence in the country for most of the year (sabbatical at the University of New South Wales, Sydney, Australia) I was, unfortunately, unable to visit any of the sections, except for the Dayton Section, and was in touch by e-mail with the Dayton, the New England and the South Eastern Sections.

• The Philadelphia Section seems to be inactive. After the May Council meeting, I sent multiple e-mails to the chair and vice–chair of the Section, informing them that the ION Office has now the capacity to organize “virtual” meetings on-line in case members are dispersed and it is not feasible to gather them together under one roof for a section meeting, but received no response. I received no response to my invitation to meet with the Section Officers at the ION GNSS meeting in September 2008.

• The New England section, with Pat Doherty as chair, has been very active, with their primary activity led by Pat and focused on the organization, fundraising and logistics of the Workshop for Sustainable Development in Navigation Studies and Technology in Africa. This workshop will take place at the International Centre for Theoretical Physics (ICTP) in Trieste, Italy, March 23 - April 9, 2009. The Institute of Navigation has generously sponsored this workshop with $50K for travel support of selected ION members to serve as faculty on this project.

• The Washington Section, chaired by Chuck Schue, is doing well; their last meeting took place in May 2008 at the NASA Goddard Space Center, with 26 members in attendance and a lecture on Lunar Reconnaissance Orbiter given by Rivers Lamb. Section web site is quite active listing their meetings, news, elections events, etc.

• Twin Cities Section was approved by the ION Council on January 27, 2008, with Demoz Gebre-Egziabher of the University of Minnesota as chair. Unfortunately, I did not have any contact with this section over that past year.

• Dayton Section, chaired by Maj. Michael Veth, has been very active, meeting once a month at AFRL in Dayton for the ION luncheons with an invited external speaker, or featuring a speaker from either AFRL or COUNT (AFIT, Miami University, OSU, OU). This section organizes the Robotic Lawn Mower Competition in Dayton (6th coming this year) and offers Apprenticeship/Scholarship Program that offers college students up to $2500 in college tuition and fees and an opportunity to work with “Navigation Mentor” to build their science and engineering skills (details on http://www.ion.org/sections/dayton.cfm)

• South Eastern Section, chaired by 2LT Caroline New, was approved by the ION Council on January 27, 2008. I had several e-mail exchanges with Caroline on this Section’s activities. The section now includes nearly 80 members from five states, and has been very active from the start. They held several meetings, and are currently involved in organizing and sponsoring The 1st Annual ION Mini-Urban Challenge — the Regional Competitions will be held at Wright Patterson AFB and Eglin AFB and The National Competition will be held in conjunction with the Sixth Annual Robotic Lawn Mower Competition in Dayton, OH (dates TBD). The purpose of this competition is to challenge high school students to work in teams of 3-10 to design and operate a robotic unmanned car built from a Lego Mindstorms NXT kit that can accurately navigate through a Lego city. More details on the Section web site http://www.ionse.org/

Executive Vice President Report Submitted by: Dr. Mikel Miller

During the past year I have focused on the following duties while Executive Vice President:

• Organization of the Mini-Urban Challenge. The purpose of this competition is to challenge high school students to design and operate a robotic unmanned car built from a LEGO® MINDSTORMS® kit that can accurately navigate through a LEGO® city. Regional Competitions will be held in May 2009 at the following locations:

Ohio Competition: Wright Patterson AFB, led by Casey Miller Florida Competition: Eglin AFB, lead by Caroline New

The top winners from each Regional Competition will be invited to compete in the National Competition. The National Competition will be held in conjunction with the Sixth Annual Robotic Lawn Mower Competition in Dayton, OH (June 11-13, 2009). The competition is being funded by ION, AFRL and Overlook Systems. Additional sponsors are being sought.

• The hosting and organization of the first GNC Miniature Autonomous Systems

Workshop (October 2008 in Ft. Walton Beach, FL). The workshop was hosted by AFRL and facilitated by ION. The workshop was a resounding success and drew 113 participates from around the U.S. and netted a $26K profit (direct revenues verses direct expenses) for the National Office. Plans have already been laid to host the workshop again in 2009, October 26-28, 2009 at the Emerald Coast Conference Center in Ft. Walton Beach, FL.

MOTION: The Council approves ION’s facilitation of the 2009 GNC

Miniature Autonomous Systems Workshop, October 26-28, 2009 in Fort Walton Beach, FL.

• The co-sponsorship of the JNC 2009 conference by the JSDE and ION. To date the

conference has received 120 abstracts and the program committee hopes to have the final conference program in circulation in the early spring.

• Formation and organization of the Florida Section. • I have continued to serve as a member of the ION’s Executive Committee in the

management and supervision of the business affairs of the Institute; development and management of new initiatives this past year including membership programs and on-line tutorials, and provided support to the National Office Staff.

ION Fellow Selection Committee Report

Submitted by Karen Van Dyke January 25, 2009

ION FELLOW SELECTION COMMITTEE The 2009 ION Fellow Selection Committee consisted of the following ION Fellows: Dr. John Betz Mr. Jim Doherty Mr. Larry Hothem Dr. Mikel Miller Dr. Todd Walter Chairperson: Ms. Karen Van Dyke FELLOWS The Fellow Selection Committee is pleased to recommend the following two candidates to be inducted as ION Fellows in 2009: Dr. Michael Braasch Dr. Jiti Gupta HONORARY/POSTHUMOUS FELLOW None RECOMMENDATIONS The ION Fellow Selection Committee noted that most Fellow nominations did not include information on Secondary Factors for Consideration, as identified in Section 6.3 of the Fellow Procedures document. This includes:

A. Level of Participation on ION Council (Positions Held)

B. Level of Participation in ION Conference organization (Program Chair, Session Chair)

C. ION Membership (How Long)

It is recommended that the ION Office include this information with the nomination to the Fellow Selection Committee. Also, for the Primary Factors, it would be helpful to the Fellow Selection Committee if the nominator completed a template that addresses these factors. It also would ensure that the nominator does not overlook including a critical factor for consideration. Finally, the Fellow Selection Committee expresses concern over the decline in ION membership that only permitted the selection of two Fellows.

Meetings Report

The Institute of Navigation Council MeetingJanuary 25, 2009 · Anaheim, CA

Frank van GraasMeetings Chair

Slide 2

Date Year Location28-30 Jan 2008 San Diego, CA; NTM 20085-8 May 2008 Monterey, CA; PLANS 200816-19 Sep 2008 Savannah, GA; GNSS 200826-28 Jan 2009 Anaheim, CA; ITM 20092-4 Jun 2009 Orlando, FL; JSDE/ION JNC 2009 (Tutorials: 1 Jun)22-25 Sep 2009 Savannah, GA; GNSS 2009 (Tutorials: 21-22 Sep)

26-28 Oct 2009 Fort Walton Beach, FL; GNC Challenges for Miniature Autonomous Systems Workshop

25-27 Jan 2010 San Diego, CA; ITM 20104-6 May 2010 Palm Springs, CA; PLANS 2010 (Tuturials: 3 May)7-10 Jun 2010 Orlando, FL; JSDE/ION JNC 2010 (Tutorials: 6 Jun)21-24 Sep 2010 Portland, OR; GNSS 2010 (Tutorials: 20-21 Sep)24-26 Jan 2011 San Diego, CA; ITM 201120-23 Sep 2011 Portland, OR; GNSS 2011 (Tutorials: 19-20 Sep)

ION Meetings

Slide 3

• May 4-6, 2010 (Tutorials: May 3)• Renaissance Esmeralda Resort & Spa, Indian Wells/Palm

Springs, CA

• Chair: Wayne Soehren• Program Chair/Co-Chair: Gary McGraw/Penina Axelrad

• Call for papers: August 2009

IEEE/ION PLANS 2010

Mini-Urban Challenge UpdateNational High School Competition

1Lt Casey Miller1Lt Caroline New

Presented by: Dr. Mikel Miller

Mini-Urban ChallengeNational HS Competition held in conjunction with the ION collegeRobotic Lawnmower Competition (Dayton, OH)Challenge model based on DARPA’s Urban ChallengeHS Students must develop a robotic, autonomous ground vehicle using a LEGO® MindStorms kit to navigate through a LEGO® city

An autonomous ground vehicle is a vehicle that navigates and drives entirely on its own with no human driver and no remote control.Uses a variety of sensors to carry out the task it has been assigned.Autonomous vehicles are a focus point of DoD and it has been Congressionally mandated that “It shall be a goal of the Armed Forces to achieve the fielding of unmanned, remotely controlled technology such that… by 2015, one-third of the operational ground combat vehicles are unmanned.”

DARPA Urban Challenge 2007

DARPA Urban ChallengeThe DARPA Urban Challenge is an autonomous vehicle research program developing technology to keep warfighters off the battlefield, out of harm’s way. In the competition autonomous ground vehicles maneuver through a mock city environment:

executing simulated military supply missionsmerging into moving trafficnavigating traffic circlesnegotiating busy intersectionsavoiding obstacles

Mini-Urban ChallengeThe Mini-Urban Challenge has many of the same goals as the Robotic Lawnmower Competition.This challenge will allow high school students to work on a real world problem that experts across the country are working to solve.College students are also working on the same problem in the form of the ION Robotic Lawn Mower Competition.

ION Robotic Lawn Mower Competition

The purpose of this competition is to design and operate a robotic unmanned lawn mower using the art and science of navigation to rapidly and accurately mow a field of grass. In the competition the lawn mowers maneuver through a mock lawn:

cutting grassavoiding static obstacles like a flower bedavoiding moving obstacles like a pet dogtraveling along a fence line

Mini-Urban ChallengeThe purpose of this competition is to challenge high school students to design and operate a robotic unmanned car built from a LEGO® MindStorms kit that can accurately navigate through a LEGO® city.In the competition the LEGO® cars will maneuver through a mock LEGO® city:

driving along the roadsstopping at storesfollowing traffic signs (stop signs, speed limits, etc.)avoiding pedestrians

LEGO® MindStorms:32-bit ARM7 microcontroller 256 Kbytes FLASH, 64 Kbytes RAM USB and Bluetooth communication3 motor ports and 4 sensor portsEasy picture programming by LabVIEW or C++Inexpensive and easy to work withAllows for a table-top competitionSensors:

2-touch 1-light (color)1-sound 1-ultrasonic1-light (black & white)

Mini-Urban Challenge

Color Sensor

Black & White Sensor

Touch Sensor

Competition:MindStorm cars will navigate through a table-top city built of LEGOS®Make stops at multiple buildingsRecord distance traveled and time elapsedSuccessfully exit cityRegional competitions will be held prior to the National Competition held in conjunction with the ION Robotic Lawnmower Competition

Resources to Students:Competition rulebook and website www.MiniUrbanChallenge.comMindStorm websitesTeam mentors from local ION SectionsCompetition POCs:

Mini-Urban Challenge

1Lt Casey Miller 1Lt Caroline NewAFRL/RYE AFRL/[email protected] [email protected](937) 904-9149 (850) 882-0673

2008-2009 SponsorsThe Institute of Navigation ($20K)

Monetary sponsorUse of name and web space

AFRL Munitions Directorate ($30K)Col Kirk Kloeppel

Overlook Systems ($1K)

LEGO® CompanySponsor building of LEGO® cityProvide 10% discount on MindStorms kits

GarminDonated Nuvi’s for National Winners

2008-2009 SchoolsFL Regional Competition

Three teams committed with LEGO kits:BAM – Crestview High SchoolRobo Hobo II – Laurel Hill High SchoolTeam Autocon – Haney Tech

In communication with and awaiting permission forms from 7 additional schools

OH Regional CompetitionThree teams committed with LEGO kits:

McNicholas High SchoolTalawanda High SchoolMiamisburg High School

In communication with and awaiting permission forms from 7 additional schools

Benefit to IONCommunity exposure

Opportunity for our members to give back to the community using their engineering abilities.

More students pursuing engineering degreesBaby boomer retirements will deplete the science and engineeringworkforce by 50%.One-third drop in the number of U.S. students interested in pursuing engineering degrees throughout the past decades.Potential future ION members.

Questions

Contact information:

1Lt Casey MillerAFRL/[email protected]: (937) 904-9149

1Lt Caroline NewAFRL/[email protected]: (850) 882-0673

2 0 0 9 N O M I N A T I O N S C O M M I T T E E R E P O R T S U B M I T T E D B Y : J O H N L A V R A K A S

The Nominations Committee Consisted of: Chair: Mr. John Lavrakas Eastern Region: James Doherty, and Christopher Hegarty, and Mike Miller Western Region: Dr. Penina Axelrad, Ron Hatch, and Rudy Kalafus The election slate was developed based on the ION database of potential nominees for Council positions, as well as recommendations from ION members. The Committee rank-ordered nominees for each Council position through a voting process. The top two candidates for each Council position (other than President) who accepted the nomination and the results of the election for the 2009-2010 ION Council are listed below. T H E 2009 -2010 ELECTION SLATE President: Dr. Mikel Miller, Air Force Research Laboratory Executive Vice President: Dr. Dorota Grejner-Brzezinska, The Ohio State University Dr. Todd Walter, Stanford University Treasurer: Dr. John Betz, The MITRE Corporation Dr. John Studenny, CMC Electronics, Inc., Canada Eastern Region Vice President: Ms. Patricia Doherty, Boston College Dr. Jade Morton, Miami University Western Region Vice President: Mr. John Clark, The Aerospace Corporation Dr. Susan Skone University of Calgary, Canada Eastern Council Member-at-Large: Dr. Jacob Campbell, Air Force Research Laboratory Dr. Anthea Coster, MIT Haystack Observatory

Western Council Member-at-Large: Mr. Chuck Bye, Honeywell Mr. Frank Czopek, Boeing Space Representative: Dr. Mark Petovello, University of Calgary, Canada Dr. Angela Dorsey, Jet Propulsion Laboratory Air Representative: Mr. Frank Lorge, Federal Aviation Administration Lt. Casey Miller, Air Force Research Laboratory Land Representative: Dr. David Bevly, Auburn University Dr. Sunil Bisnath, York University, Canada Marine Representative: Dr. Sherman Lo, Stanford University Mr. Douglas Taggart, Overlook Systems Technologies

T H E 2009 -2010 ELECTED OFFICERS President: Dr. Mikel Miller, Air Force Research Laboratory Executive Vice President: Dr. Todd Walter, Stanford University Treasurer: Dr. John Betz, The MITRE Corporation Eastern Region Vice President: Ms. Patricia Doherty, Boston College Western Region Vice President: Mr. John Clark, The Aerospace Corporation Eastern Council Member-at-Large: Dr. Jacob Campbell, Air Force Research Laboratory Western Council Member-at-Large: Mr. Frank Czopek, Boeing Space Representative: Dr. Angela Dorsey, Jet Propulsion Laboratory Air Representative: Mr. Frank Lorge, Federal Aviation Administration Land Representative: Dr. David Bevly, Auburn University Marine Representative: Mr. Douglas Taggart, Overlook Systems Technologies I greatly appreciate and would like to recognize the thoughtful participation of the nominating committee members and the willingness of all the candidates to stand for election. I believe that we had an excellent slate of candidates, all of whom would be outstanding leaders for the institute.

I O N O U T R E A C H C O M M I T T E E R E P O R T

By Chris Bartone, Chair , ION Outreach Committee A significant amount of the ION Outreach activities has been in the area of the ION Virtual Navigation Museum. The ION VNM continues development through outreach to a wide variety of navigation and historian professionals. ION VNM currently consists of over 50 entries approved and viewable over one half of these are unique entries. Additionally, we have over 15 entries in the review process with about ½ of these considered promising entries for inclusion. Promotion, review and validation of entries are a considerable effort and largely performed by ION VNM Editorial Advisory Board Members. Significant activities over the past 12 months include:

Article in ION Newsletter. Bartone, C., “From Sextants to Digital GPS Receivers: The Virtual Navigation Museum Invites Submissions, ION Newsletter, Volume 18, Number 2, Summer 2008

New Entry: GAM-77/AGM-28 Hound Dog Missile Guidance System, Travis Air Museum, and James E. Noll (help from Jack Reichel)

Update of ION VNM Policy & Procedures Document, dated September 3, 2008 (not on-line until Jan 2009).

Visit to the National Maritime Museum, Greenwich, England on October 27, 2008. Had discussion with Richard Dunn about collaboration with ION VNM. In particular about obtain multiple entries for the many astrolabes, sextants, quadrants and other celestial navigation items they have on display.

Visit to the Royal Observatory, Greenwich, England on October 27, 2008. Had discussion with Jonathan Betz about collaboration with ION VNM. In particular about obtaining one or multiple entries on the Harrison Clocks.

Visit to the Museum of the History of Science, Oxford UK on November 2, 2008. Had discussion with Stephen Johnson about collaboration with ION VNM. In particular about obtain multiple entries for the maritime and celestial navigation items they have on display.

Briefed the ION Southern California Section on the ION VNM on December 16, 2008 and had follow-up discussion to pursue several items including 621B. Developed a web interactive briefing that can be brought to other ION Sections and could be used by other to promote the ION VNM. This briefing is available for download at: http://www.ion.org/sections/southcalifornia/IONOutreachVNMSoCalSection.pdf

New Entry: Sextant, Apollo Guidance and Navigation System, Paul E. Ceruzzi, National Air and Space Museum, Smithsonian Institution

New Entry: Sextant with beveled scale, Jeanne Willoz-Egnor, The Mariners' Museum Other items in review are:

RCVR-3A Airborne GPS Receiver Scott Sievers/Maria Zimmerman, Rockwell Collins Compass, Jeanne Willoz-Egnor, The Mariners' Museum Chronometer, Two day marine timekeeper, Jeanne Willoz-Egnor, The Mariners' Museum 16 other entries (less significant).

Plans for Coming Year: Increase entries for ION VNM Booth for ION GNSS 2009 ION Newsletter on general Outreach Develop a more detailed Refereeing Review Sheet for the ION VNM Board Expand the ION VNM Editorial Advisory Board Brief the ION Sections on general Outreach and the ION VNM Continue to work with GPS Wing to obtains public release of historical GPS documents Continue and expand collaboration efforts with physical museums Increase cooperation with industry such as The Aerospace Corporation, Northrop-Grumman, Boeing, etc. Pursue bio-navigation items for inclusions Possibly include category of basic/historical navigation themes Continue to evaluate FOC metric.

For additional information, comments, or suggestions, feel free to contact me at 740-591-1660 (m), 740-593-9573 (o), [email protected].

ION President’s Report

Christopher J. Hegarty

29 January 2009

Serving as ION President this past year has been a tremendously rewarding experience. My sincere thanks

to the National Office staff, Council members, and other volunteers who contributed to ION’s many

successes in 2008.

Some notable ION events during my tenure as president include:

Well-attended NTM, co-sponsored PLANS, and GNSS conferences

Spring ’08 membership survey and related initiatives.

Highly successful 5th

annual ION Robotic Lawnmower competition – June 5 – 8, 2008.

Completion of ION’s first video tutorial (Per Enge presenting on “Basics of Satellite Navigation”)

and initiation of second tutorial on inertial navigation.

Selection of Dr. Frank van Graas for 2008 – 2009 ION Executive Fellow.

Revamping of the ION website.

September 2008 – Executive Committee approval for National Office to hire a Marketing

Membership/Marketing Coordinator to implement membership acquisition, retention and referral

programs.

Facilitation of an October 22 – 24, 2008 “GNC Challenges for Miniature Autonomous Vehicles”

workshop sponsored by The Air Force Research Lab (AFRL) Munitions Directorate.

October 2008 executed agreement with the JSDE to again co-sponsor the Joint Navigation

Conference in 2010.

Development of new ION policies in response to new IRS requirements.

Selection of new office space, and execution of a lease on the new space.

Continued quality improvements in NAVIGATION and the Virtual Navigation Museum (latter now

with honorarium with curator).

Looking forward, the U.S. economic situation has resulted in significant losses to ION’s investments.

Although we are still in excellent fiscal shape, prudence dictates that we more carefully watch our

expenses. To maintain a (small) surplus for the proposed 2009 – 2010 budget, a difficult decision was

made to not budget for the Congressional Fellow position.

It has been a pleasure to serve as the ION President for 2008. Congratulations to Mikel Miller, incoming

President, and the other incoming elected officers. I am very pleased with the election results and look

forward to working with the incoming Council members as immediate Past President.

Respectfully Submitted,

I O N C O U N C I L M E E T I N G Sunday, January 25, 2009, Noon-5:30 p.m.

Oceanside Room (2n d floor) Disney’s Paradise Pier Hotel, Anaheim, CA

A G E N D A Chair: Chris Hegarty, ION President

12:00-1:00 Lunch 1:00-1:05 Approval May 2008 Council Meeting Minutes C. Hegarty 1:05-1:25 President’s Report C. Hegarty

• Approve Revised ION Mission Statement: “The Institute of Navigation (ION) is the world’s premier non-profit professional society dedicated to the advancement of the art and science of positioning, navigation and timing.”

1:25-1:40 Executive VP Report M. Miller 1:40-1:50 Eastern Region VP Report D. Brzezinska 1:50-2:00 Western Region VP Report T. Walter 2:00-2:10 Nominating Committee Report/Election Results J. Lavrakas 2:10-2:20 Annual Awards Committee Report /Approval T. Walter 2:20-2:30 Fellow Selection Committee Report/Approval K. Van Dyke 2:30-2:40 Editor’s Report B. Pervan 2:40-2:50 Meetings Report F. van Graas

• JNC 2009 & 2010 and PLANS 2010 Updated 2:50-3:15 Bylaws Committee Report D. Taggart

Motion to Modify Terms of Office from one year to two years 3:15-3:30 BREAK 3:30-4:15 Treasurer’s Report J. Betz

• Financial Stmts & Audit Report FY 2007-‘08

• Status of ION’s Investements • Budget Approval FY 2010 – 2011

4:15-4:45 Approval of New ION Policies L. Beaty

• Document Retention Policy • Conflict of Interest/Disclosure Policy • Whistleblower Policy • Updated Version ION Personnel Handbook • Press Pass Policy for ION Meetings

4:45-4:50 Appointment ITM 2010 Program Chair C. Hegarty 4:50-5:00 Other Business

In-Coming Council Meeting Chair: Mikel Miller, In-coming President

5:00-5:10 Appointment Standing & Ad Hoc Committee Chairs 5:10-5:30 New Initiatives

Education Chair (ad hoc) to review and recommend on-line tutorials