MINUTES OF THE ORDINARY MEETING OF UPPER HUNTER …€¦ · That Council agree to the proposals from the Scone Rugby League Football Club to: 1. sell the naming rights to the oval

MINUTES OF THE ORDINARY MEETING OF UPPER HUNTER SHIRE COUNCIL HELD ON MONDAY, 28 APRIL 2008 AT THE COUNCIL CHAMBERS, VENNACHER STREET, MERRIWA COMMENCING AT

4.00 PM PRESENT: Cr Barry Rose (Mayor), Cr Errol Bates (Deputy Mayor), Cr Nat Doonan, Cr Peter Hodges, Cr Ean Cottle, Cr Les Parsons, Cr Lee Watts, Cr Deirdre Peebles and Cr John Scriven. APOLOGIES: Nil IN ATTENDANCE: Mr Daryl Dutton (General Manager), Mr Bede Spannagle (Director Technical Services), Mr Bruce Heise (Acting Director Environmental Services), Mr Steve Pryor (Deputy Director Corporate Services), Mrs Robyn Cox (Executive Personal Assistant) and Bronwyn Farr (Public Relations). ADOPTION OF MINUTES: RESOLVED that the minutes of the ordinary meeting held on 31 March 2008 be adopted.

Moved: Cr N Doonan Seconded: Cr P Hodges CARRIED

DECLARATIONS OF INTEREST: Cr L Watts G.4.3 Sponsorship Proposal – Relay for Life. Cr L Watts G.4.7 Naming of Community Facilities – Grandstand at Scone Swimming Pool. PUBLIC PARTICIPATION:

A.4.5 ROAD NAMING – MAIN ROAD 214 – ULAN ROAD

Representatives from Mid Western Regional Council – Crs Percy Thompson & John Webb

A.4.6 ADDRESS TO COUNCIL

Ms Cheree Walmsley, Merriwa

C.4.9 DEVELOPMENT & ENVIRONMENTAL SERVICES COMMITTEE

Item 1 – DA 5/08 – Proposed Subdivision into four allotments, Karralee Row, Murrurundi

Allan & Lyn Colmer,Murrurundi

G.4.1 HUNTER VALLEY RESEARCH FOUNDATION

Dr WEJ Paradice, CEO Hunter Valley Research Foundation

UUPPPPEERR HHUUNNTTEERR SSHHIIRREE CCOOUUNNCCIILL

OOrrddiinnaarryy MMeeeettiinngg -- 2288 AApprriill 22000088

TTAABBLLEE OOFF CCOONNTTEENNTTSS

MAYORAL MINUTES................................................................................................... 2

A.4.1 COUNCILLOR NUMBERS ........................................................................................................3

A.4.2 WAIVING OF FEES - MERRIWA SCHOOL OF ARTS ..............................................................4

A.4.3 COMMON SEAL, SALE OF LAND ROSEDALE ESTATE, MURRURUNDI ..............................7

A.4.4 NAMING RIGHTS: OVAL AND GRANDSTAND AT SCONE PARK ........................................8

A.4.5 ROAD NAMING - MAIN ROAD 214 - ULAN ROAD ...................................................................9

A.4.6 ADDRESS TO COUNCIL ........................................................................................................10

A.4.7 COUNCIL ADMINISTRATION CENTRE WORKING GROUP ................................................12

COMMITTEE/DELEGATES REPORTS ..................................................................... 15

C.4.1 FINANCE COMMITTEE ..........................................................................................................15

C.4.2 UPPER HUNTER SHIRE CONSULTATIVE COMMITTEE .....................................................16

C.4.3 COMMUNITY DEVELOPMENT COMMITTEE........................................................................21

C.4.4 WORKS AND TECHNICAL SERVICES COMMITTEE............................................................29

C.4.5 MURRURUNDI YOUTH PROJECT COMMITTEE..................................................................34

C.4.6 MURRURUNDI AUSTRALIA DAY WORKING PARTY ...........................................................37

C.4.7 HERITAGE ADVISORY COMMITTEE ....................................................................................39

C.4.8 WHITE PARK MANAGEMENT AND DEVELOPMENT COMMITTEE ....................................42

C.4.9 DEVELOPMENT AND ENVIRONMENTAL SERVICES COMMITTEE ...................................45

C.4.10 ADVANCING ABERDEEN COMMITTEE................................................................................48

DEVELOPMENT ........................................................................................................ 52

D.4.1 PLANNING REFORMS - REQUEST FOR CONTRIBUTIONS................................................52

D.4.2 UPPER HUNTER SHIRE COUNCIL - SECTION 94A LEVY CONTRIBUTIONS PLAN 2008 .53

D.4.3 COMPREHENSIVE DEVELOPMENT CONTROL PLAN - PUBLIC NOTIFICATION AND ADVERTISING................................................................................................................54

D.4.4 ENVIRONMENTAL PLANNING AND ASSESSMENT AMENDMENT BILL 2008...................55

GENERAL ADMINISTRATION .................................................................................. 59

G.4.1 HUNTER VALLEY RESEARCH FOUNDATION .....................................................................59

G.4.2 SALE OF LAND AT THE LITTLE GAP.....................................................................................60

G.4.3 SPONSORSHIP PROPOSAL – RELAY FOR LIFE.................................................................62

G.4.4 DRAFT MANAGEMENT PLAN AND BUDGET 2008/9 - 2011/12 ...........................................63

G.4.5 COMMON SEAL: TRANSFER OF LAND ...............................................................................64

G.4.6 LEGAL ASSISTANCE - GOSFORD CITY COUNCIL..............................................................65

G 4.7 NAMING OF COMMUNITY FACILITIES - GRANDSTAND AT SCONE SWIMMING POOL...68

POLICY MATTERS .................................................................................................... 71

H.4.1 COUNCIL POLICIES...............................................................................................................71

Page 2 of 72 of the minutes of the ordinary meeting of Upper Hunter Shire Council held on Monday, 28 April 2008 MAYOR GENERAL MANAGER

RESOLVED that standing orders be suspended to deal with Item C.4.9: 2.1 Item 1 – DA5/08 – Proposed Subdivision into four allotments, Karralee Row,

Murrurundi

Moved: Cr E Bates Seconded: Cr L Parsons CARRIED

RESOLVED that Development Application No 5/08 be approved with an amendment to the conditions.

Moved: Cr P Hodges Seconded: Cr L Watts CARRIED

RESOLVED that standing orders be resumed.

Moved: Cr P Hodges Seconded: Cr L Parsons CARRIED


Section: MAYORAL MINUTE

A.4.1 COUNCILLOR NUMBERS Council: 28 April 2008

RECOMMENDATION: That Council retain the number of nine (9) Councillors. BACKGROUND: The NSW Minister for Local Government, Hon Paul Lynch has advised that amendments to the Local Government Act, 1993 have been introduced to allow for the reduction in the number of Councillors without having to resort to holding a constitutional referendum. The Minister is encouraging Councils to reduce their Councillor numbers, particularly those with an even number of Councillors in an effort to reduce the need for the Mayor to use a casting vote. Given the scale of this Council and the area it covers, the number of Committees and workload on individual Councillors, the desirability of further reducing Councillor numbers necessitates careful consideration. The 2004 amalgamation reduced the number of elected representatives for the area. The current number of Councillors have a significant workload and considerable travel, a reduction in the number of Councillors would increase the workload on those remaining. The issue of casting vote is not relevant given the uneven number of Councillors. ISSUES:

• The Minister is encouraging Councils to review their number of Councillors and has introduced legislation to allow this to occur without the process of constitutional referendum.

• The current number of nine (9) Councillors since 2004 have a significant workload with our Committee system.

SUSTAINABILITY: Not applicable. OPTIONS: Retain the existing number of nine (9) Councillors. Reduce the number of Councillors to eight (8) or seven (7). FINANCIAL CONSIDERATIONS: There would be limited savings due to the cost of Councillors fees ($8380 per annum per Councillor). RESOLVED that Council retain the number of nine (9) Councillors.

Moved: Cr P Hodges Seconded: Cr E Cottle CARRIED



A.4.2 WAIVING OF FEES - MERRIWA SCHOOL OF ARTS

Council: 28 April 2008

RECOMMENDATION: That Council not waive the hire fees for the Merriwa School of Arts building in relation to the applications by the:

1. Merriwa Historical Society; 2. Merriwa Tourist Welcoming Centre – Merriwa Men’s Shed

BACKGROUND: 1. A request has been received from the Merriwa Historical Society to waive the hire fees for

conducting a community meeting. This meeting is to present the findings of collected data relating to the Blaxland family, and to develop connections with the community. The book author will be attempting to gain additional information from the community that may develop into a book for future sale (for private profit). Attachment 1 The “Murder at Terragong” is a book that was published and sold (for private profit) which was the result of local research and a community meeting similar to the one planned in May. The value of the hire fee is $125.

2. A request has also been received from the Merriwa Tourist Welcoming Centre Inc. to waive the fees

for a fundraising event (an opera) to be held at the School of Arts. The Welcoming Centre will sell tickets to the opera and pass on any funds raised (net of costs) to the Merriwa Men’s Shed. The value of the hire fee is $262. Attachment 2

ISSUES: 1. The waiving of Council’s hire charge for the potential private benefit of an individual. 2. The waiving of Council’s hire charge for the potential benefit of the Merriwa Men’s Shed. SUSTAINABILITY: Continued waiving of hire fees for the hire of the Merriwa School of Arts building adversely impacts on the financial sustainability of this public facility. OPTIONS: To agree to waive the fees or not. FINANCIAL CONSIDERATIONS: Funding is available within Council’s s356 budget. RESOLVED that Council not waive the hire fees for the Merriwa School of Arts building in relation to the applications by the:

1. Merriwa Historical Society; 2. Merriwa Tourist Welcoming Centre – Merriwa Men’s Shed

Moved: Cr E Cottle Seconded: Cr D Peebles CARRIED


Attachment 1


Attachment 2



A.4.3 COMMON SEAL, SALE OF LAND ROSEDALE ESTATE,

MURRURUNDI Council: 28 April 2008

RECOMMENDATION: That the Mayor and General Manager be authorised to sign, and Council’s Common Seal be affixed to documents associated with the sale of Council land, being Stage 1 Rosedale Estate lots 1 – 17 of the subdivision of Lot 5 in DP708542 and land contained in Book 3400 No. 190, Little Street Murrurundi. BACKGROUND: Construction has been completed for Stage 1 of Rosedale Estate and the lots are currently being advertised for sale. The Plan of Subdivision and Section 88B Instrument have been prepared for registration in Sydney. These documents require Council’s Common Seal for execution. ISSUES: Nil. SUSTAINABILITY: Nil. OPTIONS: Documents will require Council’s Common Seal to be affixed. FINANCIAL CONSIDERATIONS: Council property. Any excess above the costs of developing the land will be used for development of future stages. RESOLVED that the Mayor and General Manager be authorised to sign, and Council’s Common Seal be affixed to documents associated with the sale of Council land, being Stage 1 Rosedale Estate lots 1 – 17 of the subdivision of Lot 5 in DP708542 and land contained in Book 3400 No. 190, Little Street Murrurundi.

Moved: Cr N Doonan Seconded: Cr P Hodges CARRIED



A.4.4 NAMING RIGHTS: OVAL AND GRANDSTAND AT SCONE PARK Council: 28 April 2008

RECOMMENDATION: That Council agree to the proposals from the Scone Rugby League Football Club to:

1. sell the naming rights to the oval on Scone Park; and, 2. name the grandstand the “Bandy Adams Grandstand”.

BACKGROUND: Scone Rugby League Football Club, in an endeavour to become more financially self sufficient, has applied to Council for the authority to sell the naming rights to the oval on Scone Park. The concept is that the Club will sell sponsorship that will allow naming rights to the oval and for a period of not less than 3 years. From that sponsorship the Club proposes to pay Council 1% of the proceeds. The Club proposes to use 1/3 of the sponsorship monies for an infrastructure fund to improve facilities. Additionally, the Club is seeking Council permission to name the grandstand the “Bandy Adams Grandstand”, in recognition of Scone’s only Australian Rugby League representative. ISSUES: Councils meeting agenda item H.4.1 “Council Policies” includes a draft policy entitled “COUNCIL PROPERTIES – POLICY – USAGE – Commercial Naming Rights”. The proposal from Scone Rugby League Football Club in relation to the oval, is in accordance with this draft policy. The proposal in relation to the naming of the grandstand is in accordance with Council’s policy entitled “COUNCIL PROPERTIES – POLICY – Naming of Community Facilities”. SUSTAINABILITY: Not applicable. OPTIONS: Council may approve one or both of the proposals, or neither proposal. FINANCIAL CONSIDERATIONS: The 1% of the sponsorship monies to come to Council cannot be estimated at this time. RESOLVED that Council: 1. agree to the proposals from the Scone Rugby League Football Club to:

a. sell the naming rights to the oval on Scone Park; and, b. name the grandstand the “Bandy Adams Grandstand”.

2. Delegate authority to the General Manager to approve, if, in his opinion, the sponsor is credible and not in conflict with Council’s responsibilities.




A.4.5 ROAD NAMING - MAIN ROAD 214 - ULAN ROAD Council: 28 April 2008

RECOMMENDATION: That Council welcome representatives from Mid Western Regional Council. BACKGROUND: Representatives from Mid Western Regional Council have requested an opportunity to discuss proposals jointly with Upper Hunter Shire Council regarding the name of Main Road 214, Ulan Road. This Regional Road, classified as Main Road N

o 214, links the Golden Highway to the Muswellbrook

(Sandy Hollow) – Mudgee Road. ISSUES: Council has been requested to facilitate a presentation by representatives for Mid Western Regional Council to this Council meeting. SUSTAINABILITY: Not applicable. OPTIONS: To endorse, reject or modify the recommendation. FINANCIAL CONSIDERATIONS: Not applicable. Council welcomed representatives from Mid Western Regional Council, Crs John Webb and Percy Thompson. RESOLVED that the matter be investigated by staff and a recommendation brought to the next Council meeting.

Moved: Cr E Cottle Seconded: Cr E Bates CARRIED



A.4.6 ADDRESS TO COUNCIL Council: 28 April 2008

RECOMMENDATION: That Council welcome Ms Cheree Walmsley to address Council on a number of issues in Merriwa. BACKGROUND: In a letter dated 22 April 2008, a Merriwa resident, Cheree Walmsley, has requested to address Council regarding a number of issues in Merriwa. ISSUES: • Apex Park – gas barbeque and play equipment • Footpath – Marquet Street, Flags Road • Dead trees SUSTAINABILITY: Not applicable. OPTIONS: Nil. FINANCIAL CONSIDERATIONS: Nil. Council welcomed Ms Cheree Walmsley to address Council on a number of issues in Merriwa.




A.4.7 COUNCIL ADMINISTRATION CENTRE WORKING GROUP Council: 28 April 2008

RECOMMENDATION: That Council approve the design plans submitted to the Working Group by Geoff Craig & Associates so that they may be submitted for Development Approval. BACKGROUND: Geoff Craig & Associates were appointed to complete the design drawings for the Administration Centre in Scone in preparation for Development Application lodgement. ISSUES: Approval of the plans will allow submission to Council for Development Approval (including all other associated relevant documents as is required). SUSTAINABILITY: N/A OPTIONS: Accept, modify or reject the recommendation FINANCIAL CONSIDERATIONS: The contract to develop the design plans and lodge the Development Application is $10,000. RESOLVED that Council approve the design plans submitted to the Working Group by Geoff Craig & Associates so that they may be submitted for Development Approval.

Moved: Cr N Doonan Seconded: Cr L Parsons CARRIED


Attachment 1

Minutes of the meeting of the Council Administration Centre Working Group held on Thursday, 24 April 2008 at 2.30 pm

1.0 PRESENT: Cr Barry Rose (Mayor), Cr Nat Doonan, Mr Daryl Dutton (General Manager), Mr Bruce Heise (Acting Director Environmental Services), Mr Bede Spannagle (Director Technical Services), Mr Wayne Cossens (Director Corporate Services). 2.0 IN ATTENDANCE: Cr Ean Cottle, Cr Les Parsons, Mrs Robyn Cox (Manager Finance), Mr Sean Constable (Business Development Officer & Secretary). 3.0 APOLOGIES: Cr Lee Watts, Cr Errol Bates 4.0 GENERAL BUSINESS:

4.1 Building Design Services Noted:

• Geoff Craig and Associates were appointed to develop the designs that Council staff have provided (after several consultation meetings and feedback exercises).

• The Elevation Plans were provided by Geoff Craig & Associates including conceptual 3-D drawings and possible exterior colour schemes

MOTION: That Council approve the design plans provided by Geoff Craig & Associates so that they may be submitted for Development Approval

Moved: Cr N Doonan Seconded: Cr B Rose CARRIED THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 3.00 PM.


QUESTIONS WITHOUT NOTICE Cr L Parsons: Councillor Contacts

Received a request from a resident to include Councillors’ phone numbers in the local telephone directory.

The General Manager advised that this would not be recommended as it would lead to Councillors receiving unnecessary operational enquiries.

Cr E Bates: Pigeons at NAB, Kelly Street Scone

Requested an update on the progress of eliminating this problem. The Acting Director Environmental Services advised that a report was being put

together to bring options to Council in the near future. The Mayor reported that it is not just pigeons that is causing a problem. The NAB

building also has rotting timber and white ants and that the tenants should be encouraged to put pressure on the landlord to fix the problem.

Cr E Cottle: Fitzroy Hotel

Requested that Council keep on ball with the Fitzroy Hotel and the Arcade. The situation with the Hotel is of much interest to people in Merriwa as well as people travelling as it is causing blindness coming round the corner. The General Manager advised that he has discussed the matter of the Hotel with the owners who want to move forward and will be submitting a development application soon.


COMMITTEE/DELEGATES REPORTS Section: COMMITTEE/DELEGATES

C.4.1 FINANCE COMMITTEE Council: 28 April 2008

RECOMMENDATION: That the recommendations of the Finance Committee as circulated be adopted. BACKGROUND: The Finance Committee meeting has been called for Thursday, 24 April 2008. Recommendations from that meeting will be available at the Council meeting. ISSUES: As per agenda paper. OPTIONS: Not applicable. FINANCIAL CONSIDERATIONS: As per report. F.4.1 RESOLVED that Council note the financial report for the period.

Moved: Cr E Cottle Seconded: Cr P Hodges CARRIED

F.4.2 RESOLVED that Council: 1. Note the comments on the budget variations by managers. 2. Vote the funds requested and note the source of funds, as detailed by the managers.


F.4.3 RESOLVED that Council note that the Finance Committee had workshopped the Draft Management Plan.

Moved: Cr P Hodges Seconded: Cr D Peebles CARRIED


Section: COMMITTEES/DELEGATES REP 159/08

C.4.2 UPPER HUNTER SHIRE CONSULTATIVE COMMITTEE Council: 28 April 2008

RECOMMENDATION: That Council note the minutes of the Consultative Committee meetings held 6 February 2008 at Scone and 19 March 2008 at Merriwa. BACKGROUND: Meetings of the Consultative Committee held on 6 February 2008 and 19 March 2008 are included as attachment 1& 2. Council was represented by Cr L Parsons. ISSUES: As noted in the minutes OPTIONS: To accept, modify or reject the recommendations. FINANCIAL CONSIDERATIONS: Nil RESOLVED that Council note the minutes of the Consultative Committee meetings held 6 February 2008 at Scone and 19 March 2008 at Merriwa.

Moved: Cr L Parsons Seconded: Cr E Cottle CARRIED


ATTACHMENT 1

MINUTES OF THE UPPER HUNTER SHIRE COUNCIL CONSULTATIVE COMMITTEE MEETING

HELD 6 FEBRUARY 2008 IN THE COUNCIL CHAMBERS, SCONE

COMMITTEE MEMBERS: Representatives Alternatives Management D Dutton

B Spannagle S Pryor Cr L Parsons

W Cossens

LGEA S Ward B O’Regan DEPA R Phelps D Casson USU Wages Division J Binks (Merriwa) - Chairperson

B Tinsey (Murrurundi) C Scriven (Scone)

Vacant (Murrurundi)

USU Salaried Officers G Blackadder (Merriwa) Vacant D Shields (Scone) – Deputy Chairperson

S Blyton (Merriwa)

INVITEES:

USU Officer R Potter Human Resources Officer M Caban PRESENT: Daryl Dutton, James Binks, Steve Pryor, Ray Phelps, Cr Les Parsons, Gaynor Blackadder, David Shields, Ben O’Regan, Col Scriven, Bede Spannagle and Brian Tinsey. IN ATTENDANCE: Robert Potter, Melanie Caban and Christine Robinson (minute taker) APOLOGIES: Steve Ward CONFIRMATION OF MINUTES The minutes of the meeting held on 13 December 2008 were accepted .

BUSINESS ARISING FROM PREVIOUS MINUTES i. Nine Day Fortnight First draft document for flexible working hours has been given to General Manager. Further information will be available at the next meeting. Flexible working hours only apply to indoor staff. ii. Restructure of Technical Services Department One trainee engineer has been appointed to works area. Hoping to advertise for another at the end of 2008 to commence in 2009. AGENDA ITEMS Burial Allowance No other known Councils have a burial allowance. Agreed to cease current practice and have contractors do grave digging – to commence 01/07/08. Consultative Committee Charter Review Draft document still under preparation, to be circulated to committee members prior to next meeting. Flexible Working Arrangements Principles See Business Arising (i) above.


4. State Government Reforms - Sewer and Water Minister has held meetings around the State re. Water & Sewer reform. The message from the Minister has been inconsistent. Impact on Upper Hunter Shire Council’s general fund would be approximately $1M not including other flow on effects. Council’s position is to retain the current situation. The USU has begun a campaign against any changes and will conduct an independent study into effects of the proposed changes. Dungog has already agreed to transfer water/sewer to Hunter Water. 5. RTA Single Invitation Contracts The RTA has issued a discussion paper looking at the review of contract arrangements with councils on maintenance contracts. The status quo will not remain after 30 June 2008. The lead option is that Council will continue under reduced administration basis but major upgrading/reconstruction would be state wide contracts. Anticipated loss to UHSC in the area of $2.5M. 6. Mayor comments on radio re Council’s performance: town maintenance Acceptance from General Manager that the Christmas/New Year stand down period was not managed very well, especially with current climate conditions. There was no budgetary constraint to getting the work done. Comments were directed at all staff and not operational/outdoor staff only. Lesson has been learnt for same issue not to arise in the future. 7. Core Staff Numbers Concern expressed by staff at Murrurundi about being removed from usual tasks to do parks & gardens. It was acknowledged that during January the requirement was for staff to assist in the parks & gardens area. Situation was not helped by not having equipment available, eg. slasher. Supervisors need to ensure that equipment and resources are available. Core staff numbers in Murrurundi have increased since amalgamation and it is common for staff to be reallocated to various duties when workload is heavy. GENERAL BUSINESS 1. Trainee Health and Building Surveyor has commenced. 2. Civil Liability Allowance – Director Technical Services to provide list of who is eligible. Those affected should be notified within one week. 3. Acknowledged Richard Cullen’s resignation as USU representative on the Consultative Committee and as USU delegate. David Kilroy nominated today as new USU delegate. NEXT MEETING Next meeting to be held on Wednesday, 19 March 2008 in Merriwa. MEETING CLOSED 10:15AM


ATTACHMENT 2

MINUTES OF THE UPPER HUNTER SHIRE COUNCIL CONSULTATIVE COMMITTEE MEETING HELD 19 MARCH 2008 IN THE COUNCIL CHAMBERS, MERRIWA

COMMITTEE MEMBERS: Representatives Alternatives Management D Dutton

B Spannagle S Pryor Cr L Parsons

W Cossens

LGEA S Ward B O’Regan DEPA R Phelps D Casson USU Wages Division J Binks (Merriwa) - Chairperson

B Tinsey (Murrurundi) C Scriven (Scone)

Vacant (Murrurundi)

USU Salaried Officers G Blackadder (Merriwa) Vacant D Shields (Scone) – Deputy Chairperson

S Blyton (Merriwa)

INVITEES:

USU Officer R Potter Human Resources Officer M Caban PRESENT: Daryl Dutton, James Binks, Steve Pryor, Cr Les Parsons, Gaynor Blackadder, David Shields, Bede Spannagle, Steve Ward and Brian Tinsey. IN ATTENDANCE: Robert Potter, Susan Duggan APOLOGIES: Melanie Caban, Col Scriven, Ray Phelps CONFIRMATION OF MINUTES RESOLVED: That the Minutes of the meeting held on 6 February 2008 be accepted.

Cr Parsons/D Shields CARRIED

BUSINESS ARISING FROM PREVIOUS MINUTES Civil Liability Allowance Those staff members subject to this allowance have been notified and new Position Descriptions have been issued. AGENDA ITEMS Flexible Working Hours Administrative Principle A draft Administrative Principle was distributed. This Administrative Principle applies to indoor staff only. Senior Management Group is yet to consider this draft and present again at the next Consultative Committee meeting. Consultative Committee Constitution Review A copy was distributed to Committee members present. It was pointed out that the Constitution did not nominate representatives from specific locations within the Shire. Members felt that Merriwa, Murrurundi and Scone should have at least one representative if at all possible.


RESOLVED: That the Consultative Committee Constitution be endorsed in principle subject to the addition of wording to indicate that representation from Merriwa, Murrurundi and Scone areas is encouraged.

B Spannagle/D Shields CARRIED

State Government Reform – Water and Sewer Council has sent off a written submission to the State Government and copies are to be distributed to staff. Management will make a presentation to a Hearing to be held in mid May. Mid-Coast Water has put forward a proposal for Singleton, Muswellbrook and Upper Hunter Shires to form a Water/Sewer County Council, Council will be refuting this proposal. 4. Roads and Traffic Authority – Single Invitation Contracts Director Technical Services reported that there were some benefits coming out of discussions with the RTA:- • not necessarily losing any services but there will be some changes; • no job loses anticipated; • current contract extended to October 2008; • some chance of increasing workload rather than depleting; • negative feedback from RTA on interview Director Technical Services made to the Newcastle

Herald. GENERAL BUSINESS Workplace Agreement Steve Ward enquired as to the review date on the Workplace Agreement. James Binks advised review should take place in January 2009 as agreement will expire in June 2009. State Government Reform – Water and Sewer & Roads and Traffic Authority Single Invitation Contract Rob Potter advised that the Union was running a campaign including rallies etc. to help lobby on Council’s behalf with regard to retaining these services. Two-Way Radio Communication Brian Tinsey enquired as to the current status with the two-way radio communication. The General Manager advised that the hardware installation was currently taking place and the repeater stations were yet to be finished. Sun Safe Clothing Policy James Binks advised of this draft policy which is to be distributed to staff with any comments back to Darren Mavin. NEXT MEETING Wednesday, 30 April 2008 commencing at 9am in Murrurundi. MEETING CLOSED 9.55am


Section: COMMITTEE/DELEGATES REP147/08

C.4.3 COMMUNITY DEVELOPMENT COMMITTEE Council: 28 April 2008

RECOMMENDATION: That Council: 1. note the minutes of the meetings of Tuesday 26 February 2008 and Tuesday 1 April 2008; 2. supports the 10,000 steps program with a donation of $250 for prizes; 3. note that the Committee is concerned about issues for communities in Scone and Aberdeen

with the proposed sub station development and the Committee supports community actions to raise awareness about the issues and find an alternative site for the development;

4. seek arrangements with the State Government as a matter of importance to prevent further disruption due to freight trains travelling through Scone.

5. write a letter detailing incidents of concern and forward to NSW Ambulance Service stating concerns about availability of service.

BACKGROUND: A meeting of the Upper Hunter Shire Community Development Committee was held on Tuesday, 26 February 2008 and Tuesday, 1 April 2008. The minutes of the meeting are included as Attachment 1 & 2. ISSUES: As outlined in the minutes. SUSTAINABILITY: Not applicable. OPTIONS: To adopt the recommendations or not. FINANCIAL CONSIDERATIONS: Nil. RESOLVED that Council: 1. note the minutes of the meetings of Tuesday 26 February 2008 and Tuesday 1 April 2008; 2. supports the 10,000 steps program with a donation of $250 for prizes; 3. note that the Committee is concerned about issues for communities in Scone and

Aberdeen with the proposed sub station development and the Committee supports community actions to raise awareness about the issues and find an alternative site for the development;

4. seek arrangements with the State Government as a matter of importance to prevent further disruption due to freight trains travelling through Scone.

5. write a letter detailing incidents of concern and forward to NSW Ambulance Service stating concerns about availability of service.

Moved: Cr L Watts Seconded: Cr D Peebles CARRIED


ATTACHMENT 1

Minutes

Of the meeting of the COMMUNITY DEVELOPMENT COMMITTEE held at 6.30pm on Tuesday 26

th February 2008 at the Upper Hunter Shire Council Chambers, Main Street, Scone.

1.0 PRESENT: Cr Lee Watts (A/Chairperson), Mr Viv Carter, Mrs Lorna Driscoll, Inspector Guy Guiana, Mrs Maisie Hibbs, Mrs Kath Howard, Mrs Marie Laurie, Ms Judith Simos, Mr Stephen Watson, Sen. Constable Scott Mathews.

2.0 IN ATTENDANCE: Mrs Heather Ranclaud, Mrs Donna Rea 3.0 TECHNICAL ISSUES: Members and public participants introduced themselves and their

location, this allowed a check to see if, • Video conferencing equipment is working correctly in all venues, • All members and public participants can hear and see one another. During the meeting the speaker stated their name and location prior to addressing their point. Participants also acknowledged they are able to hear during the meeting by a nod of head during/after a point has been made. Voting on issues during the meeting was by a show of hands.

4.0 APOLOGIES: Mrs Phoebe Begg, Mrs Pat Kirby, Mr John Musumeci, Mrs Maria Musumeci, Cr Deidre Peebles, Cr John Scriven, Mrs Kate Sommerlad, Sgt Craig Sutton.

5.0 ABSENT: Mr Leo Walsh, Mrs Kate Halliday

6.0 DECLARATION OF INTEREST:

7.0 MINUTES OF THE PREVIOUS MEETING:

MOTION: that minutes of the meeting held on 27 November 2007, be adopted as a true and accurate record.

Moved: Mr Stephen Watson Seconded: Mrs Marie Laurie CARRIED

8.0 BUSINESS ARISING:

8.1 Outcomes of Council Meeting Noted, 17 December, Council resolved to note the minutes of the meeting held 27 November 2007.

There were no business papers presented to January and February Council meetings as no Community Development Committee Meeting were held in December and January.

8.2 Turning the Pages Project Noted, The Project has been nominated for a Local Government and Shires Association of NSW Cultural Award.

8.3 Street Lighting Noted, Comments were revised from Merriwa Community for street lighting and were passed on to Technical Services.

8.4 Community Directory Community Directories were passed around for member’s information.

8.5 Community Plan Noted the section on Women, Men and Families were distributed for review at March meeting.


9.0 GENERAL BUSINESS:

9.1 Videoconference Trial

The Report on evaluation of the videoconference trial has been completed and submitted for approval. The overall conclusion was that videoconferencing can be an effective way to hold meetings and addresses safety issues related to committee members, members of the public and others traveling at night. However a mix of videoconferencing and face-to-face meetings is probably most appropriate to allow some personal interaction between committee members. Karen Paterson Manager Policy and Research from NSW department of Local Government would like to thank all committee members for completing the surveys, commenting on draft surveys and distributing of surveys.

Stephen Watson and Viv Carter both noted their disagreement stating that they do not like the video conferencing of Committee meetings.

9.2 Cancer Council of NSW

Council is a Cancer Council partner. A Cancer Support Network for the Upper Hunter has been formed. Part of the process in determining strategic direction is to undertake an assessment of support and care of cancer patients in the Upper Hunter, This involves a confidential survey of patients, carers, health professionals and informed community members. It would assist this process if any members of the CDC could participate as informed community members

Noted, Inspector Guy Guiana, Marie Laurie and Stephen Watson agreed to participate in Survey.

9.3 Senior’s Week and Youth Week 2008

This year Senior’s Week will take place from 6-13 April. This coincides with Youth Week which is from 5-13 April 2008.

The program of events was discussed.

9.4 10,000 Steps Program

Noted, Phoebe Begg asked that information about the program be circulated to members. The program has been developed to assist increase physical activity levels in the community. A brochure was provided, more visit information www.hnhealth.nsw.gov.au/10000steps Registration closes 29 February 2008.

9.5 Relay for life

Noted, Public meeting to be held Tuesday 4 March 5:30 pm at the Scone RSL Club. Contact Scone Neighborhood Centre for further information.

9.6 Virtual Shed Program

Sam Bailey will attended Murrurundi Bowling Club Wednesday 5 March 2008 Gold Coin donation.

9.7 Ambulance Service-Murrurundi

It was noted that in two occasions during February “000” has been dialled and the ambulance has been unable to be contacted.

MOTION: Council write a letter detailing incidents of concern and forward to NSW Ambulance Service stating concerns about availability of service.

Moved: Kath Howard Second: Marie Laurie CARRIED


9.8 Street Maps

Noted, Viv Carter Noted his disappointment in The Murrurndi Street Map stating the Community Development Committee offered to review maps prior to printing to assist in making them error free. It was requested that future maps have problems rectified prior to further printing.

9.9 Seating in Aberdeen

Noted Lorna Driscoll stated that a public seat had been removed from the footpath in McQueen Street Aberdeen due to a new house being built. It was requested that the seat be replaced in front of the Aberdeen Police Station. The seat is used by elderly residents. An action request was submitted.

10.0 NEXT MEETING:

The next meeting will be held Tuesday 25 March 2008 in the Upper Hunter Shire Council Chambers, Main Street, Scone commencing at 6.30pm. Video conferencing will be available from Merriwa and Murrurundi offices of Council.

There being no further business, the Chairperson closed the meeting at 7.30pm.


ATTACHMENT 2

Minutes of the meeting of the COMMUNITY DEVELOPMENT COMMITTEE be held at 7.09pm on

Tuesday, 1 April 2008 at Upper Hunter Shire Council Chambers, Main Street, Scone and

via video-conference in Merriwa

1.0 PRESENT: Mr Leo Walsh (Chairperson), Mrs Lorna Driscoll, Mrs Marie Laurie,

Mr Stephen Watson, Mr Viv Carter, Cr Lee Watts, Mrs Pat Kirkby, Mr John Musumeci, Mrs Maria Musumeci, Mrs Kate Halliday

2.0 IN ATTENDANCE: Mrs Heather Ranclaud, Kate Sommerlad 3.0 TECHNICAL ISSUES: Members in Scone and Merriwa introduced themselves and their

location to confirm �� video conferencing equipment was working correctly in all venues, �� all members could hear and see one another. During the meeting the speaker listed their name and location prior to addressing their point. Participants also acknowledged they are able to hear during the meeting by a nod of head during/after a point has been made. Voting on issues during the meeting was made easier by a show of hands.

4.0 APOLOGIES: Mrs Donna Rea, Mrs Maisie Hibbs, Cr Deirdre Peebles, Cr John Scriven, Ms Judith Simos, Mrs Phoebe Begg,

5.0 ABSENT: 6.0 DECLARATION OF INTEREST: Nil Declared 7.0 MEMBER RESIGNATION: Mrs Kath Howard has tendered her resignation from the Committee

Note: a letter to be sent to Kath Howard thanking her for her contribution to the Committee. 8.0 MINUTES OF THE PREVIOUS MEETING:

MOTION: that minutes of the meeting held 26 February 2008 be adopted as a true and accurate record.

MOVED: Mr Stephen Watson SECONDED: Mrs Lorna Driscoll CARRIED


9.1 Outcomes of Council Meeting

Noted, feedback from the Council meeting held 31 March. There were no recommendations to Council.

9.2 Community Plan

At the February meeting it was agreed to discuss a section of the Community Plan at each Committee meeting to allow the Committee to assist with implementing some of the strategies. The next section for review is Men Women and Families. Noted, this section of the Plan to be emailed to Mr and Mrs Musumeci Committee members commented that: • Security is an issue as at times there is only one Police officer on duty in the whole

local government area. • Young people are on the streets at night in Scone


Noted, The Area Commander to be invited to address the May meeting of the Committee: • Need for more male mentors as schools have more female than male teachers and

some young people lack father figures. • Breakfast programs in schools are worthwhile-currently Aberdeen runs a breakfast

canteen under the “Healthy Canteens Program” with items such as a bacon and egg roll for $2.00. Scone High offers a similar service two days/week with about 20 students utilizing the program.

• Pupil free days highlight the gap in childcare available. Merriwa “MAC” offers places for 40 children on these days.

• Lack of support for parents if babysitters are ill. • Long waiting lists with Doctors if children are ill. • Lack of carers in Family Day Care and requirements to meet regulations. • Transport and lack of train services, increasing length of coal trains, “Touch and

Go” for Viv Carter to connect with the train to Sydney.

9.3 Crime Prevention Plan Committee members were asked about involvement in finalizing the draft Crime Prevention Plan. It was agreed to form a Working Party including: Mr Stephen Watson, Inspector Guy Guiana, Mrs Marie Laurie, Mr John Musumeci, Mrs Maria Musumeci, Mrs Lorna Driscoll, Kate Sommerlad and Heather Ranclaud. Noted, a meeting of the Working Party will be held in Scone at 11am Wednesday on 16 April to finalise the draft plan before the next meeting of the Community Development Committee.


10.1 Senior’s Week and Youth Week 2008

Senior’s Week will take place from 6-13 April 2008. This coincides with Youth Week which is from 5-13 April 2008.

A program of events has been developed for both celebrations including youth events in Aberdeen and Merriwa and a “Great Debate” with a debating team from Scone High vs Council staff and Mrs Wendy Jackson from Murrurundi.

10.2 10,000 Steps Program

Council has a team in the 10,000 steps challenge which commences 31 March. Organisers have requested financial support from Council to purchase prizes such as cook books and fruit and vegetable trays.

MOTION: that Council supports the 10,000 steps program with a donation of $250 for prizes.

MOVED: Cr Lee Watts SECONDED: Mr Viv Carter CARRIED

10.3 Ambulance Service-Murrurundi

It was noted that on two occasions during February “000” has been dialed and the ambulance has been unable to be contacted. A letter has been sent to the Ambulance Service.

It was reported that Mr Stephen McPherson has been contacted and informed Council staff that: 1. A new station is planned for Murrurundi in the next financial year. No site is

confirmed at this stage. 2. In all cases requiring an ambulance, people should call “000” without exception.


10.4 Crime Increasing – Merriwa / Cassilis

Noted, community concern at the level of crime in Merriwa & Cassilis. It appears that it has increased, and includes vandalism, arson, robberies and public disturbances. The increase of crime is a concern for the community as it is affecting the town and rural areas. An arson attempt was made on a Police vehicle recently. The community is generally unhappy about the situation.

10.5 Social Justice Camp

Funding has been received for a Social Justice Camp to the snow in June. The grant covers accommodation, meals and activities. Sponsorship will be needed to cover cost of transport and skiing. Estimated shortfall is $20,000.

Noted; the Committee requests Youth Workers to investigate options for raising funds including sponsorship or a big event.

10.6 Hunter Area Consultative Committee

Noted, the Hunter Area Consultative Committee will hold funding workshops in May, (the Hunter ACC supports investment through the Regional Partnerships program). Our nearest venue is Muswellbrook, Thursday 8 May 2-5pm. The Australian Government has announced support for ACCs as the reformed "Regional Development Australia".

10.7 Careers Expo

Noted, a Careers Expo is planned for Friday 9 May 2008. The day is being planned in partnership with all the local secondary schools and local business and industries.

10.8 Arts ~ Upper Hunter

Noted, Arts ~ Upper Hunter RADO, Ms Bridget Nicholson is planning to relocate her office to Dungog. It is envisaged that there will still be an office with the Administrative Assistant based in Scone.

Mr Leo Walsh is the Deputy Chair of Arts ~ Upper Hunter.

10.9 Council’s Draft Management Plan

Noted, Council’s draft Management Plan is currently being developed. It is anticipated that the document will be on public exhibition during late April/May.

10.10 Museum Adviser’s Program

Noted, Council approached Museums in the local area for input into a proposal to gain the services of a Museum Adviser in the Upper Hunter Shire. A Museum Adviser can assist with such things as strategic planning, developing collections, minimising duplications throughout the area, assist with training opportunities, best practice models and identifying gaps in skills or meeting needs of local museums and assisting with preparation of grants. A Museum Adviser is appointed by Council from a recommendation provided by Museums and Galleries NSW. The Museum Adviser would be available two days per month for ten months of the year. Local Museums have indicated a keen willingness to have input from such an adviser. The proposal will be submitted by the end of March 2008.

10.11 Sir Roden Cutler

Noted, representatives from the Sir Roden Cutler Charities visited Council during March. They issued an invitation for local groups including Council, RSL, Police, Rotary, Lions, Chamber of Commerce, Churches, Schools, newspapers, radio and TV to be involved in their annual Wheel Chair Roll. This year Ros Packer has given her name to the 'Ros Packer Round Table' they aim to establish in every NSW bush community. The Round Tables' aims are to choose a local charity for Sir Roden Cutler Charities to support, a recipient of the Sir Roden Cutler Achievement Award, conduct the Wheelchair Roll event, and invite every carer to be present to receive a Sir Roden Cutler Charities Medal and Certificate of Appreciation as Ros has a passion for the cause of carers. The Wheelchair Roll is expected to roll though Scone end June/early July.


Several Committee members involved with local organisations have not yet received information about this event.

10.12 Cancer Council Eat it to Beat It Project

Noted, The Cancer Council will be conducting a stakeholder forum and the launch of their new “Eat It to Beat It” Campaign at The Pavillion, Newcastle Jockey Club, Broadmeadow, on Tuesday, 22 April 2008 from 10am -2pm. Information about the “Eat It to Beat It” campaign was distributed for members information.

10.13 Relay for Life

The Scone event is scheduled for October 2008. Murrurundi and Merriwa will be encouraged to participate. A number of different events such as “Miss Relay” will be held this year.

10.14 Bike Ride

This event will take place in Scone this weekend 5 and 6 April.

10.15 Energy Australia Sub Station

Members discussed concerns about: • Electro Magnetic Fields close to Scone High School. • Half the trees on the worst salinity outbreak in the Shire to be removed from the site • The need to upgrade Scone’s power supply • The need for the community to voice concerns and lodge submissions Noted: The Committee is concerned about 1. the location of the proposed sub station on a salinity outbreak 2. high energy wires next to an Aberdeen School

MOTION: the Committee is concerned about issues for communities in Scone and Aberdeen with the proposed sub station development and the Committee supports community actions to raise awareness about the issues and find an alternative site for the development. MOVED: Mrs Marie Laurie SECONDED: Mrs Kate Halliday CARRIED UNANIMOUSLY

10.16 Length of Trains As longer trains are travelling through Scone, both crossings are closed at times. There is the need for an overpass. Council’s efforts to date on this issue were noted. MOTION: Council seeks arrangements with the State Government as a matter of importance to prevent further disruption due to freight trains travelling through Scone. MOVED: Mr Stephen Watson SECONDED: Mr John Musumeci CARRIED

11.0 NEXT MEETING:

The next meeting is expected to be held Tuesday, 29 April 2008 in the Upper Hunter Shire Council Chambers, Main Street, Scone commencing at 6.30pm. Video conferencing will be available from Merriwa and Murrurundi offices of Council.

There being no further business, the Chairperson closed the meeting at 8.22pm.


Section: COMMITTEE/DELEGATES REP151/08

C.4.4 WORKS AND TECHNICAL SERVICES COMMITTEE Council: 28 April 2008

RECOMMENDATION: That Council:

1. Adopt the minutes of the Works and Technical Services Committee held on 8 April 2008. 2. Note the Capital Works report 2007/2008. 3. Note the Drainage Issue – Graeme Street Aberdeen report. FURTHER, the Manager Civil

Assets present a drainage strategy for Graeme Street to the next meeting in conjunction with a site inspection.

4. Adopt the Roads Policy – Maintenance – Street Lighting BACKGROUND: The Works and Technical Services Committee met on Tuesday 8 April 2008. Council was represented by Cr E Bates (Chair), Cr N Doonan, Cr P Hodges and Cr L Parsons. In attendance were Mr J Bush (Manager Civil Assets), Mrs C Pinkerton (Manager Technical Support Services) and Mr L Tudor (Works Engineer – Merriwa). ISSUES:

1. Minutes of the Works and Technical Services Committee meeting 2. Update on Capital Works Program 3. Drainage Issue – Graeme Street Aberdeen 4. Draft Street Lighting Policy

SUSTAINABILITY: As detailed in minutes OPTIONS: To adopt, amend or reject the recommendation FINANCIAL CONSIDERATIONS: As detailed in minutes RESOLVED that Council:

1. Adopt the minutes of the Works and Technical Services Committee held on 8 April 2008. 2. Note the Capital Works report 2007/2008. 3. Note the Drainage Issue – Graeme Street Aberdeen report. FURTHER, the Manager Civil

Assets present a drainage strategy for Graeme Street to the next meeting in conjunction with a site inspection.

4. Adopt the Roads Policy – Maintenance – Street Lighting

Moved: Cr E Bates Seconded: Cr N Doonan CARRIED


ATTACHMENT 1

MINUTES OF THE WORKS AND TECHNICAL SERVICES COMMITTEE HELD ON TUESDAY 8 APRIL 2008 COMMENCING AT 2.00PM IN THE COUNCIL CHAMBERS, LIVERPOOL STREET, SCONE

PRESENT: Cr E Bates (Chair), Cr N Doonan, Cr P Hodges, Cr L Parsons

APOLOGIES RESOLVED that the apology received from Cr E Cottle and Mr B Spannagle be accepted. MOVED: Cr Parsons SECONDED: Cr Hodges MOTION CARRIED IN ATTENDANCE: Mr J Bush (Manager Civil Assets), Mrs C Pinkerton (Manager Technical Support) and Mr L Tudor (Works Engineer – Merriwa) DECLARATION OF INTEREST Nil BUSINESS ITEMS 3.1 UPDATE ON CAPITAL WORKS PROGRAM BACKGROUND: Following the adoption of the 2007/08 Management Plan, a schedule of capital works to be undertaken was prepared. Refer to attachment. ISSUES: Nil OPTIONS: N/A FINANCIAL CONSIDERATIONS: All works have been budgeted for in accordance with the Management Plan 2007/08. RECOMMENDED that the report be noted and that a detailed update on Murrurundi water/sewer works be provided to the next meeting. MOVED: Cr Doonan SECONDED: Cr Parsons MOTION CARRIED


3.2 DRAINAGE ISSUE - GRAEME STREET ABERDEEN BACKGROUND: The Works and Technical Services Committee, in considering the Strategic Plan, requested further information regarding the drainage issues in Graeme Street Aberdeen and water entering properties. ISSUES:

• Drainage along Graeme Street • Water entering property at western (Hunter River) end • Responsibility for drainage and natural waterway

A confidential briefing will be provided under separate cover. SUSTAINABILITY: N/A OPTIONS: To note the report or amend the recommendation FINANCIAL CONSIDERATIONS: Cost to install box culvert drainage along Graeme Street would be approximately $150,000 to $200,000. RECOMMENDED that the committee note the report.. FURTHER, the Manager Civil Assets present a drainage strategy for Graeme Street to the next meeting in conjunction with a site inspection. MOVED: Cr Hodges SECONDED: Cr Doonan MOTION CARRIED 3.3 DRAFT STREET LIGHTING POLICY BACKGROUND: The Australian Standard “1158:2005 Lighting for Roads and Public Spaces” was revised in 2005. The street lighting policy is based on this revised standard and is a prerequisite to conducting an audit of the street lighting as provided in the current budget. The audit will identify areas with deficient street lighting. The draft guidelines were distributed to community groups for public comment. One submission was received agreeing that no street lights will be installed at Bow. ISSUES: The policy designates the standard of lighting to be provided for each street. The main purpose of the lighting is to assist pedestrians and this lighting is Category P Lighting. Along the built up and commercial sections of the Highways, the lighting is Category V Lighting, which is subsidised by the RTA. The Category P Lighting has been divided into 4 sub categories.


• Category P3 is for streets with high pedestrian or vehicle movements. • Category P4 is the minimum standard for new residential or industrial developments and high

vehicle, low pedestrian areas. • Category P5 is a compromise standard allowing the use of existing poles and applies to most of

the developed streets in the towns and villages. • Category P11c is for public carparks.

No lighting is proposed for streets with minimal or no development. SUSTAINABILITY: Category P lighting is an ongoing cost to Council, both for the electricity used and rent of the lights and fittings. This cost is offset by the benefit to public safety. OPTIONS: To accept, modify or reject the recommendation. FINANCIAL CONSIDERATIONS: The current budget provides for an audit of the street lighting. If this audit identifies areas which do not comply with this policy, a program to upgrade the lighting will be developed for Council’s consideration. RECOMMENDED that Council adopt the Roads Policy – Maintenance – Street Lighting MOVED: Cr Doonan SECONDED: Cr Parsons MOTION CARRIED Meeting closed at 2.45pm


ROADS – POLICY – MAINTENANCE – Street Lighting

Policy

Council to provide a consistent and flexible approach to the design, application and installation of public lighting throughout the Upper Hunter Shire Council area.

Adhere to AS/NZS 1158:2005 where possible with respect to maintaining adequate levels of street lighting on streets and footpaths within urban and village areas.

Objective

The objectives of the Policy are to:

• Provide direction and consistency in the management of external public lighting across the Upper Hunter Shire.

• Improve equity in the distribution of public lighting across the Upper Hunter Shire Council area. • Establish an appropriate level of lighting in residential streets and laneways, which adheres to

the relevant Australian Standard. • Improve the environmental performance of public lighting installations, particularly regarding the

energy efficiency of lighting types with respect to reducing green house gas emissions. • Ensure that all requests for public lighting are dealt with consistently and in a manner which has

taken into account factors such as community expectations, relevant standards, costs and environmental, health and safety issues.

Procedures/Practice

As detailed in the “Upper Hunter Shire Council Street Lighting Policy Guidelines”. References

The guidelines were adopted by Council at its meeting on 28 April 2008 Review Date

August 2010, by the Manager Assets Authorised by: …………………………………….. Daryl Dutton, General Manager April 2008


Section: COMMITTEES / DELEGATES REP 154/08

C.4.5 MURRURUNDI YOUTH PROJECT COMMITTEE Council: 28 April 2008

RECOMMENDATION: That Council,

1. note the minutes of the meeting held 14 April 2008, 2. That a Murrurundi Youth Project Committee form a sub-committee for the purpose of advising

on the establishment of a small theatre in the Murrurundi Church Hall to apply for grant funds and to manage the project.

BACKGROUND: The Youth Centre Committee holds regular meetings to attend to matters arising at the Youth Centre in Murrurundi. The minutes of the meetings are included as Attachment 1. There were no recommendations to Council. ISSUES: The Committee have recommended the establishment of a sub-committee of young people to advise on the establishment of a small theatre in the Murrurundi Church hall, and to run the project in order to obtain a Youth Action Policy Association (YAPA) grant. The Committee will apply for the grant and prepare a charter for the sub-committee, for adoption by Council. SUSTAINABILITY: Not applicable. OPTIONS: Nil. FINANCIAL CONSIDERATIONS: Nil. RESOLVED that Council,

1. note the minutes of the meeting held 14 April 2008, 2. That a Murrurundi Youth Project Committee form a sub-committee for the purpose of

advising on the establishment of a small theatre in the Murrurundi Church Hall to apply for grant funds and to manage the project.

Moved: Cr N Doonan Seconded: Cr E Cottle CARRIED


ATTACHMENT 1

MINUTES OF THE MURRURUNDI YOUTH PROJECT COMMITTEE MEETING HELD ON MONDAY 14 APRIL 2008 COMMENCING AT 3.45PM AT THE MURRURUNDI YOUTH AND COMMUNITY

CENTRE

1.0 PRESENT: Cr Nat Doonan (Chair), Const Mick Power, Ms Jo Hunt (Youth Worker),

2.0 IN ATTENDANCE: Mrs Heather Ranclaud (minutes), 3.0 APOLOGIES: Mr Robert Paton, Ms Sally Jenkinson (Homework Project

Supervisor), UH Youth Development Officer (position vacant), 4.0 DECLARATION OF INTEREST: Nil declared 5.0 CONFIRMATION OF MINUTES

Motion: That the minutes of the MURRURUNDI YOUTH PROJECT COMMITTEE meeting held on 20 November 2006, and notes from the meeting held Monday 30 July 2007 a copy of each having been distributed to all members be taken as read and adopted.

Moved: Const. Mick Power Seconded: Cr Doonan CARRIED

6.0 BUSINESS ARISING FROM MINUTES:

6.1 Police investigation: Const Power reported that there have been no problems recently. The episodes of alcohol consumption and vandalism around the tennis courts have ceased.

6.2 Church Hall: Second hand theatre seating has been obtained from Leeton for the cost

of transport. Consideration is needed to determine how the theatre will be managed in the future. Held over for General Business.

7.0 YOUTH WORKER REPORT

Jo Hunt reported: • that the past months have been very positive at the Youth Centre. • An annual membership fee of $10 is charged which gives young people first preference for

excursions and free entry to the end of year party. • Currently there are 19 members. • Junior numbers low at present with only 4 attending. • Tennis Courts are well used and 8 new racquets have been purchased. • Youth Week events well supported with 9 attending Aberdeen and 19 attending the Merriwa

event. • A bus trip to Tamworth is planned for Thursday 17 April to the movies and ten pin bowling. • There is a fundraising opportunity at the King of the Ranges event, if we can encourage

parents and young people to collect gate entries between 6.30am and 10.30am on Saturday 3 May.

8.0 HOMEWORK HELP REPORT

Jo Hunt reported that: • Currently there are 4 regulars at Homework Help. • These young people are achieving good results with their school work. • There does not seem to be enough interest to run topic based workshops. Only one has

been held to date, covering resume writing. 9.0 BUDGET

The budget as tabled was accepted.



10.1 King of the Ranges: A letter has been received from the King of the Ranges Committee requesting the use of the Youth Centre on the 2, 3 and 4 May for the 2008 event. It was noted that a letter should be sent to the King of the Ranges Committee offering the use of the Youth Centre for a donation.

10.2 Youth Worker Certificate IV training:

In August 2007, Youth Workers from the Upper Hunter, commenced a Certificate IV in Youth Work. This was made possible with funding assistance from DoCS and a significant commitment from staff. The course is progressing well and may be completed mid 2008. This will provide a valuable human resource with a pool of trained Youth Workers.

10.3 Youth Worker Training:

Upper Hunter staff members Jo Hunt, Sally Jenkinson and Justine Whitney (Merriwa) attended valuable training for Youth Workers in rural settings at Bateman’s Bay in October 2007. The next RYDON conference will be held in June.

10.4 Murrurundi Church Hall:

Theatre seats have been sourced from Leeton and 25 seats are now located in the Hall. If funding can be sourced the Hall could be used as a small theatre if issues such as: copyright, bookings, fees and cleaning can be managed. Grants of up to $5,500 are currently open through YAPA if a committee made up of young people runs the project. Motion: That a Murrurundi Youth Project Committee form a sub-committee for the purpose of advising on the establishment of a small theatre in the Murrurundi Church Hall to apply for grant funds and to manage the project. Moved: Const Power Seconded: Jo Hunt Carried

10.5 Youth Centre Rules:

The Youth Centre Rules are displayed in the Youth Centre along with the Suspension Matrix. All members are given a copy of the Youth Centre Rules. Note: the Suspension Matrix will be re named Rules and Consequences.

10.6 External Lighting:

The need for better lighting near the basketball court was raised as a safety issue. Note: the Community Services Officer to obtain a quote to upgrade external lighting

11.0 DATE OF NEXT MEETING The next meeting will be held on Monday 12 May 2008 The Chairman closed the meeting at 4.20 pm.


Section: COMMITTEES/DELEGATES REP155/08

C.4.6 MURRURUNDI AUSTRALIA DAY WORKING PARTY Council: 28 April 2008

RECOMMENDATION: That Council note the minutes of the meeting held 14 April 2008. BACKGROUND: The meeting of the Murrurundi Australia Day Working Party was held on 14 April 2008. The minutes of the meeting are included as Attachment 1. ISSUES: As noted in the attached minutes; as all events in Murrurundi are planned for Sunday 25 January, the Murrurundi Working Party agree to share an Australia Day Ambassador with Scone in 2009 SUSTAINABILITY: Not applicable OPTIONS: Nil. FINANCIAL CONSIDERATIONS: Nil. RESOLVED that Council note the minutes of the meeting held 14 April 2008.

Moved: Cr L Watts Seconded: Cr J Scriven CARRIED


Minutes of the meeting of the MURRURUNDI AUSTRALIA DAY WORKING PARTY held at 7.00 pm Monday 14 April 2008 at the Murrurundi Community Technology Centre

1.0 PRESENT: Mr Cameron Smith (Chairman) Mrs Gwen Alchin, Ms Shirley Schumacher,

Mrs Bronnie Johnson, Mrs Carmel Hughes. 2.0 IN ATTENDANCE: Mrs Heather Ranclaud (minutes) 3.0 APOLOGIES: Mr Mervin Alchin, Mr Marty Wilson, Cr Nat Doonan, Mrs Robyn Orman. 4.0 ABSENT: Mr Phil Cornish, Ms Georgie Dalton, Mr Ian McDuie, Mr Richard Greig, Ms

Denise Lamey, Ms Therese Lee. 5.0 DECLARATION OF INTEREST: Nil declared 6.0 MINUTES OF PREVIOUS MEETING:

Motion: The minutes of the meeting held Monday 10 March 2008 are accepted as an accurate record. Moved: Mrs Gwen Alchin Seconded: Mrs Bronnie Johnson Carried


7.1 Membership of Working Party: members present expressed interest in attracting new members to the Working Party. Note: Award recipients for 2008 to be invited to join the Working Party.

7.2 Chairperson for 2009:

Working Party members thanked the Chairman for his efforts in organizing the 2008 event.

Motion: that Cameron Smith continues as Chairman for the 2009 event. Moved: Mrs Gwen Alchin seconded: Mrs Carmel Hughes Carried


8.1 Recommendations for the 2009 event:

• Community Services Officer to invite Warwick Clydesdale to the 2009 event as MC • All events will be held on Sunday 25 January • Markets, Award Ceremony, Parade, Games and entertainment • Murrurundi happy to share an Ambassador with Scone in 2009 • Pipe Band to be invited which will help alert people that the parade is commencing • Walkie Talkies and mega phone needed on the day • Querie about young people on quadrunners and unregistered vehicles- CSO to check

on insurance issues • Town Choir to be asked to perform the National Anthem • Rock City Rock to be asked to give a quote for one and two piece performance • Organise another good raffle • Advertise in the Links for Floats and participants such as:

• Vinnies op shop walkers • Gopher parade • Tennis club • Touch football

9.0 NEXT MEETING:

The next meeting will be held Tuesday 16 September 2008. There being no further business, the meeting closed at 7.50pm.


Section: COMMITTEE / DELEGATES REP161/08

C.4.7 HERITAGE ADVISORY COMMITTEE Committee: 28 April 2008

RECOMMENDATION: That Council note the minutes of the Heritage Advisory Committee meeting held on 11 April 2008. BACKGROUND: A meeting of the Heritage Advisory Committee was held on Friday, 11 April 2008 at the Council Chambers in Merriwa. Council was represented by Acting Director Environmental Services, Mr Bruce Heise. ISSUES: As per attached minutes SUSTAINABILITY: Not applicable OPTIONS: To adopt, reject or amend the recommendation. FINANCIAL CONSIDERATIONS: Not applicable. RESOLVED that Council note the minutes of the Heritage Advisory Committee meeting held on 11 April 2008.

Moved: Cr D Peebles Seconded: Cr L Watts CARRIED


ATTACHMENT 1 MINUTES OF THE UPPER HUNTER SHIRE HERITAGE ADVISORY COMMITTEE MEETING HELD AT MERRIWA COUNCIL CHAMBERS, ON FRIDAY 11

TH APRIL 2008 COMMENCING

AT 10AM.

1.0 PRESENT: Marjory Eather, Peter Carlin (Chairperson), Barbara Rieddell and Bruce Heise (Acting Director Environmental Services)

2.0 IN ATTENDANCE: Cheree Walmsley, Libbie Walker and Lillian Cullen Heritage Advisor.

3.0 APOLOGIES: Bev Atkinson, Bryan Baker, Kate Halliday, Matt Dixon and Gerard Howard (continuing apology)

Motion: That the apologies be accepted and the necessary leave of absence be granted.

Moved: B Rieddell Seconded: P Carlin Carried

4.0 CONFIRMATION OF MINUTES

Notes – Changes and or acceptance: it was noted that minutes of the previous meeting were accepted with the following alterations: Bev Atkinson noted that at item 5.5 Heritage Advisors Report: Myra Banes collection would not be included into the “future museum” at Aberdeen.

Motion: That the minutes of the meeting of the Heritage Committee held on Thursday 6

March 2008, a copy having been distributed to all members be taken as read and adopted.

Moved: P Carlin Seconded: B Rieddell Carried

5.0 BUSINESS ARISING FROM MINUTES 5.1 Incoming Correspondence Email from Bev Atkinson noting change to the previous minutes as in item 2 above.

5.2 Heritage Festival 2009: Future Activities & Advertising in National Trust Magazine Early consideration is to be given to projects to be held during the 2009 Heritage Festival. Free advertising of event s is available through the National Trust Magazine “Reflections”. Applications fro advertising close in October each year. 5.3 Historic Mapping Collation and Exhibition The press release for this project has been sent to Arts Upper Hunter publication: Artsbark and to the Councils’ Publicity Officer for issue in: Quirindi Advocate, Scone Advocate, Hunter Valley News, Muswellbrook Chronical and Merriwa Ringer 5.4 Committee Publicity Brochure & Pr / Heritage Brochures for Local Areas Glenalvon at Murrurundi have agreed to feature as a photograph in the brochure. Photographs are being sourced with owners agreements for inclusion. 5.5 Heritage Advisors Report Heritage Funding for Rural Heritage Studies: An additional funding amount of $2,000 to have some of the 450 items nominated in the 2007 Rural Heritage Study recorded into the Heritage Office Database of Heritage Items. When further funding is made available other areas will be surveyed and items added. It is expected to complete approximately 70 items out of the 450 nominated into the database prior to the end of May 2008.


Lillian Cullen also discussed the issue of an incomplete heritage study for the shire due to lack of funding with the Heritage Office. The funding representative of the Heritage Office has indicated that the committee could apply for additional funding. Lillian to provide a draft letter applying for additional funding for the committee to consider at the May meeting. Report on “Local Government Heritage Management Day”: o The NSW Heritage Office will now be known as the Heritage Branch of the Department of Planning, o The NSW Heritage Act has undergone review and a copy of the summary of that review was

provided to the committee. Of particular concern was that now more than 1 criteria is required for State Heritage Listing.

o The 7 assessment criteria for State Heritage listing are:

� An item is important in the course, or pattern, of NSW’s cultural, natural or local history,

� An item has strong or special association with the life or works of a person, or groups of persons, of importance in NSW’s cultural, natural or local history,

� An item is important in demonstrating aesthetic characteristics and/ or a high degree of creative or technical achievement in NSW.

� An item has strong or special association with a particular community or cultural group in NSW for social, cultural or spiritual reasons,

� An item has potential to yield information that will contribute to an understanding of NSW’s cultural, natural or local history.

� An item possesses uncommon, rare or endangered aspects of NSW cultural, natural or local history.

� An item is important in demonstrating the principal characteristics of a class of NSW’s cultural, natural or local places, or cultural or natural environments.

5.6 Significant Tree Register A “Draft” tree register form for the committee to use and comment on its ease of use. Local tree groups in the Shire also require to be contacted to establish existing lists of significant trees. 5.7 Future Agenda Items - Amalgamated list of Heritage Items from Scone, Murrurundi & Merriwa Local Environmental Plans to be reviewed by the committee. - Place names meanings 5.8 Round Table Representations & Reports A localised heritage brochure is being prepared for Murrurundi. This brochure could become one of the series of heritage brochures produced for information and education for the Shire. The brochure will include colour schemes, styles and information on heritage in the area. The ABC Collectors have been approached for the Merriwa show. A Museums Assessor could also review items that might have some value as antiques as a feature for the show. Barbara Rieddell noted that on Sunday 7

th September (History Week) that there will be a grand opening

of the Shale mine and Shale works exhibition at Murrurundi. The Committee asked for clarification of Committee members: 1) Beverley Atkinson, 2) Marjory Eather, 3) Peter Carlin, 4) Lee Luckett, 5) Barbara Rieddell, and 6) Matt Dixon 6.0 DATE OF NEXT MEETING

10.00am at the Council Offices in SCONE on Wednesday 7th May 2008. There being no further business, the meeting concluded at 11.30am.


Section: COMMITTEE / DELEGATES REPORTS REP158/08

C.4.8 WHITE PARK MANAGEMENT AND DEVELOPMENT COMMITTEE Council: 28 April 2008

RECOMMENDATION: That the minutes of the White Park Management and Development Committee held on 12 March 2008 be noted. BACKGROUND: A meeting of the White Park Management and Development Committee was held on 12 March 2008. Council was represented by Cr Errol Bates (Deputy Mayor), Cr Peter Hodges, Mr Daryl Dutton (General Manager) and Mr Jeff Bush (Manager Civil Assets). ISSUES: As per attached minutes. SUSTAINABILITY: Not applicable OPTIONS: Nil FINANCIAL CONSIDERATIONS: Nil RESOLVED that the minutes of the White Park Management and Development Committee held on 12 March 2008 be noted.

Moved: Cr E Bates Seconded: Cr P Hodges CARRIED


MINUTES OF THE WHITE PARK MANAGEMENT & DEVELOPMENT COMMITTEE HELD ON WEDNESDAY, 12 MARCH 2008 AT 6.00PM IN THE COUNCIL CHAMBERS, MAIN STREET, SCONE

PRESENT

Cr E Bates (Chair), Mrs R Smith (UH Dressage), Mr R Banks (Golf Club), Mr B Wamsley (Bunnan Polocrosse), Mr W Meehan (Stockhorse), Ms D O’Neil-Shaw (Bunnan Polocrosse), Cr P Hodges (UHSC), Ms M Moses (UHDA), Ms B Farr (Scone Jump Club), Mr J MacCallum (MacCallum Inglis). IN ATTENDANCE

Mr J Bush (UHSC), Mr D Dutton (UHSC), APOLOGIES

Australian Stock Horse Society RESOLVED that the apologies be accepted. MOVED: Cr Hodges SECONDED: B Wamsley MOTION CARRIED DECLARATION OF INTEREST

Nil CONFIRMATION OF MINUTES

RESOLVED that the Minutes of the Meeting held 20 February 2008 as circulated be adopted. MOVED: R Banks SECONDED: B Wamsley MOTION CARRIED BUSINESS ARISING FROM PREVIOUS MINUTES

Nil GENERAL BUSINESS

1. Needs Analysis of User Groups • Information on each user groups requirements still to be submitted for consideration

prior to the development of a Master Plan • Bridging of open culvert to connect all area and provide access required • Removal of small pump station within the area of proposed polocrosse fields (installed

as a temporary arrangement for previous Stock Horse Society event) • Hunter Branch ASHS agree with plans as submitted to date • Polocrosse require five fields to hold successful carnivals

NOTED

2. Master Plan for White Park • Suggested that consultant be engaged to develop master plan • The users were advised that the Master Plan was compiled in 1995 and the process is

to review the Plan • Consultant could be engaged at a later stage for presentation to government agencies

to secure funds • The area to be considered for inclusion in the Master Plan is all lands • Agreement must be reached with Scone Golf Club if any changes are to be made to the

current layout (Golf Club has lease) • Effluent reuse and irrigation will be a part of the overall success of the area and must

be included in management plan preparation • Information regarding other potential users to be provided in each user groups

submission (to be included in the financial plan for the area) • Master Plan to identify priorities and indicate staged development • Business plan to be developed


NOTED 3. Operation of the Existing Facilities

• Power supply an issue for major events • Parking an issue for major events (further consideration required)

NOTED 8. GENERAL BUSINESS Nil 9. NEXT MEETING 15 May 2008 @ 6.00pm


Section: COMMITTEES/DELEGATES REP 19/08

C.4.9 DEVELOPMENT AND ENVIRONMENTAL SERVICES COMMITTEE Council: 28 April 2008

RECOMMENDATION: That: 1. the minutes of the Development and Environmental Services Committee meeting held on 15

April 2008 be noted; 2 the following recommendations be adopted:

2.1 Item 1 – DA 5/08 – Proposed Subdivision into four allotments, Karralee Row, Murrurundi that Development Application No 5/08 be refused due to the lack of access to proposed Lot 104, alternatively that the applicant be encouraged to withdraw or amend the proposal.

2.2 Item 2 – DA 12/08 - Proposed Consolidation of four lot into two lots that Development Application No 12/08 be approved subject to conditions of consent.

2.3 Item 3 – DA 14/08 - Proposed Consolidation of six lot into four lots, ‘Rock Dhu’ Scotts Creek Road that Development Application No 14/08 be approved subject to conditions of consent.

BACKGROUND: The Development and Environmental Services Committee met on 15 April 2008. Council was presented by Councillors: P Hodges (Chairperson), L Watts, N Doonan, Mr B Heise Acting Director Environmental Services and P Smith Senior Environmental Officer. Apologies were received from D Peebles and J Scriven. There were three items on the agenda – Item 1 – DA 5/08 – Proposed Subdivision into four allotments, Karralee Row, Murrurundi, Item 2 – DA 12/08 - Proposed Consolidation of four lot into two lots and Item 3 – DA 14/08 - Proposed Consolidation of six lot into four lots, ‘Rock Dhu’ Scotts Creek Road.

ISSUES:

• Refer to minutes (Attachment 1) • The recommended conditions of consent are provided along with the completed section 79c

assessment (provided under separate cover).

SUSTAINABILITY: Appropriate development assessment for applications is required under the Environmental Planning and Assessment Act and includes consideration of sustainability in a variety of forms.

OPTIONS: To agree with the recommendations of the committee and propose an alternate recommendation. FINANCIAL CONSIDERATIONS: Nil

RESOLVED that: 2.1 Item 1 – DA 5/08 – Proposed Subdivision into four allotments, Karralee Row,

Murrurundi Development Application No 5/08 be approved with an amendment to the conditions.

Moved: Cr P Hodges Seconded: Cr L Watts CARRIED

RESOLVED that: 1. the minutes of the Development and Environmental Services Committee meeting held on

15 April 2008 be noted; 2 the following recommendations be adopted:

2.2 Item 2 – DA 12/08 - Proposed Consolidation of four lot into two lots that Development Application No 12/08 be approved subject to conditions of consent.

2.3 Item 3 – DA 14/08 - Proposed Consolidation of six lot into four lots, ‘Rock Dhu’ Scotts Creek Road that Development Application No 14/08 be approved subject to conditions of consent.

Moved: Cr P Hodges Seconded: Cr D Peebles CARRIED


ATTACHMENT 1

Minutes of the Development and Environmental Services Committee Meeting

15 April 2008 – Upper Hunter Shire Council Chambers - Scone Present: Council was represented by Councillors: P Hodges (Chairperson), L Watts, N. Doonan. In Attendance: Mr B Heise Acting Director Environmental Services and Mr P Smith Senior Environmental Officer Apologies: D Peebles and J Scriven Absent: Nil Declaration of Interest: Nil Agenda Items Item 1 - DA 5/08 Proposed Subdivision into four allotments, Karralee Row, Murrurundi Community Participants: A Colmer, L Colmer, D Kainey, K Sullivan, R Lark (on behalf of David and Fiona Lark) Issues

• Concerns were raised about the potential increase in the amount of traffic using a right of carriageway.

• The right of carriageway should be upgraded to an appropriate standard and dedicated to Council. • The proposed development creates one allotment (proposed Lot 104) without legal and practical

access. • Concerns were raised about the lack of an overall concept plan for future subdivision • The applicant presented a preliminary concept plan of the possible layout out for the subdivision.

However these plans were not submitted as part of the development application and did not adequately address the access issue.

• Concerns were raised about access for the waste collection truck. The plans that were submitted did not address this issue.

• The Committee felt that a village subdivision in this area was appropriate and gave in-principle support. However they felt that an overall concept plan was needed before they could support this particular development.

Recommendation: The Committee recommended that Development Application No 5/08 be refused due to the lack of access to proposed Lot 104, alternatively that the applicant be encouraged to withdraw or amend the proposal. Moved: Cr Hodges Seconded: Cr Watts CARRIED Item 2 – DA 12/08 Proposed Consolidation of four lot into two lots Community Participants: W Balneaves, R Foreman and B Rose, Kate Mailer (from Halletts attended the meeting to represent W Balneaves when it reconvened at the Council Chambers ) Issues

• Adequacy of Dry Creek Road to support additional traffic movement • Adequacy of water supply • Location of the access to the proposed lots • Impacts on rural amenity • The consolidation create two allotments and consequently one additional dwelling entitlement


Recommendation The Committee recommended that Development Application No 12/08 be approved subject to conditions of consent. Moved: Cr Watts Seconded: Cr Hodges CARRIED Item 3 – DA 14/08 Proposed Consolidation of six lot into four lots, ‘Rock Dhu’ Scotts Creek Road Community Participants: Nigel Petersen (Boardman Peasley Pty Ltd) Issues • Adequacy of Scotts Creek Road to support additional traffic movement -The Committee felt that

given the subdivision creates two additional dwelling entitlements the potential increase in traffic was not likely to be a concern. It was also felt that the existing road is adequate to support this minor increase in traffic (the road does have sufficient areas to allow vehicles to pass.

• Availability of water – any future dwellings would be required to have water tanks with at least 100,000 litres capacity

• Impact on rural character of the area – the proposal meets the minimum lot size requirements as set out in the Murrurundi LEP. The four rural allotments are not considered to have a detrimental impact on the surrounding area

• Access to Part of proposed Lot 4 – Mr Petersen advised that a portion of this allotment does have direct access to Scotts Creek Road.

Recommendation The Committee recommended that Development Application No 14/08 be approved subject to conditions of consent. Moved: Cr Watts Seconded: Cr Hodges CARRIED


Section: COMMITTEES/DELEGATES REP168/08

C.4.10 ADVANCING ABERDEEN COMMITTEE


RECOMMENDATION: That Council:

1. note the minutes of the Advancing Aberdeen Committee meeting held on 14 April 2008. 2. Refer the matter of the location of stalls close to the road and cars are parked in Macqueen St

on Market days, to the Traffic Committee for investigation.

3. Note the positive comments from the community regarding the fine voluntary work undertaken by the Aberdeen tree planting group and further assist the Aberdeen tree planting group by – • advertising their tree planting plans in the Whisper, and, • undertaking a letter box drop in the streets where tree planting is to occur a month in

advance of the proposed tree plantings. BACKGROUND: The meeting of the Advancing Aberdeen Committee was held on Monday, 14 April 2008 at the Aberdeen Library. The minutes of the meeting are included as attachment 1. In relation to recommendation 2 above, the Committee noted that on market days (3rd Sunday of each month), the stalls are located close to the road and cars are parked in Macqueen St. This arrangement might create a problem for pedestrians. In relation to recommendation 3 above, the Committee noted concern that more trees are being destroyed by vandals and that some trees may have been placed in inappropriate places. ISSUES: As per the attached minutes. SUSTAINABILITY: Not applicable. OPTIONS: Nil. FINANCIAL CONSIDERATIONS: Nil. RESOLVED that Council:

1. note the minutes of the Advancing Aberdeen Committee meeting held on 14 April 2008. 2. Refer the matter of the location of stalls close to the road and cars are parked in

Macqueen St on Market days, to the Traffic Committee for investigation.

3. Note the positive comments from the community regarding the fine voluntary work undertaken by the Aberdeen tree planting group and further assist the Aberdeen tree planting group by –

• advertising their tree planting plans in the Whisper, and, • undertaking a letter box drop in the streets where tree planting is to occur a month in

advance of the proposed tree plantings.

Moved: Cr L Parsons Seconded: Cr J Scriven CARRIED


ATTACHMENT 1

Minutes of the meeting of the Advancing Aberdeen Committee held on Monday, 14 April 2008 at the Aberdeen Library, commencing at 7.00 pm

1. MEMBERS: Cr Les Parsons (Chairman) Aberdeen community representative (6) - John Driscoll, Kelly Hall (from 7.15

pm) Business operator, representing business operators (1) - Lorna Driscoll Hotels and Clubs representative (1) - Michael Blay (from 8 pm)

2. IN ATTENDANCE: Ms Margaret Alexander (to 8.20 pm), Ms Myra Baines, Mr Wayne Cossens,

Mrs Dianna Daniels, Mr Fred Day, Mr Les Hall (from 7.15 pm), Ms Fiona Tickle, Mr PJ Tickle, Ms Heather Watson (to 8.20 pm).

3. APOLOGIES: Cr John Scriven

MOTION: That the apology from Cr Scriven be received and leave of absence granted. Moved: John Driscoll Seconded: Kelly Hall CARRIED

4. CONFIRMATION OF MINUTES

MOTION: That the minutes of 10 March 2008 be accepted as an accurate record of the business conducted thereat. Moved: Michael Blay Seconded: Lorna Driscoll CARRIED

5. BUSINESS ARISING FROM THE MINUTES 5.1. A F Taylor Park

Advice from Dartbrook Coal regarding funding, was still awaited.

5.2. Historical Pathway and Brochure An advertisement was placed in the Aberdeen Whisper seeking clarification and authentication from the Aberdeen public regarding certain dates and names for the story boards. Responses received: • Mackenzie’s Store

M Campbell & Co continued operating (Mackenzie’s Store) as a general store in Aberdeen until the 1960’s. Does anyone know the exact date?

Myra Baines had ascertained that the Store was still operating in 1963 and suggested that the wording might change to include “the early 1960’s”.

• Segenhoe Inn The year that the hotel finally closed its doors, sometime in the 1980’s?

Cherie Donovan, Segenhoe Inn, advised on 7 April that the Inn was still licensed and continues to operate as a hotel.


• Australian Inn John Cundy began constructing the Inn in 1855 with bricks from a kiln south of Aberdeen. Do you know the name of the kiln?

John Cundy is believed to have died in 1876. Is this correct?

• Thomas Potter Macqueen

Did he obtain a promise of a land grant of 20,000 acres in the new colony of NSW in 1823 or 1824?

Cherie Donovan, Segenhoe Inn, advised on 7 April that the land grant was in 1823 and that he came over on the ship in 1824. Peter McIntyre was entrusted to select the land. Is it McIntyre or MacIntyre?

Jayde Asara, Aberdeen Information Centre, referred to an article in the April 2008 edition of The Aberdeen Whisper which spells the name as “Macintyre”.

Agreed to defer consideration of ideas for preparing the brochure to the next meeting.

5.3. Macqueen St: State Rail Fence Awaiting advice from Cr Scriven.

5.4. Upper Hunter Museum of Rural Life Inc Awaiting advice from Cr Scriven.

5.5. Hunter Valley Museum of Rural Life Awaiting advice from Cr Scriven.

5.6. Lighting Policy The draft policy had been considered by the Works and Technical Services Committee and would be adopted by Council on 28 April 2008.

5.7. Nominations for the Advancing Aberdeen Committee A notice was placed in the Aberdeen Whisper, calling for nominations. Nomination forms have been forwarded to the Aberdeen Information Centre. Nomination forms were distributed with the agenda paper and at the meeting. Nominations close on 2 May 2008.

5.8. Energy Australia: 66kVA Power Lines Noted: • Following the last meeting, Cr Scriven had met with Daryl Dutton, General Manager, to

discuss the proposed 66kV line in Aberdeen. • The Aberdeen community met on 8 April 2008 and formed a committee to meet with

Energy Australia. • A petition was being prepared.


6. GENERAL BUSINESS

6.1. Action Requests Action Request forms were provided at the meeting: • On the corner of Mount and Graeme Sts (northern side), Council dug one or more

holes and subsequently filled them with rocks. • Drain outside McKenzie’s Store is being cleaned regularly and the owner is very

grateful to Council. • On market days (3

rd Sunday of each month), the stalls are located close to the road

and cars are parked in Macqueen St. This arrangement might create a problem for pedestrians.

MOTION: Recommended that Council refer this matter to the Traffic Committee

for investigation. Moved: Kelly Hall Seconded: Lorna Driscoll CARRIED

• Concern that more trees are being destroyed by vandals and that some trees may

have been placed in inappropriate places.

MOTION: Recommended that Council:

• Note the positive comments from the community regarding the fine voluntary work undertaken by the Aberdeen tree planting group; and,

• Further assist the Aberdeen tree planting group by – • advertising their planting plans in the Whisper, and,

• undertaking a letter box drop in the streets where planting is to occur

a month in advance of the proposed tree plantings. Moved: Michael Blay Seconded: Lorna Driscoll CARRIED

7. NEXT MEETING 7.00 pm on Monday, 12 May 2008

There being no further business, the Chairman closed the meeting at 9.00 pm.


DEVELOPMENT Section: DEVELOPMENT REP 148/08

D.4.1 PLANNING REFORMS - REQUEST FOR CONTRIBUTIONS Council: 28 April 2008

RECOMMENDATION: That Council pay the recommended contribution of $887.88 to The Local Government and Shires Association of NSW towards the cost of the public campaign against some of the State Government’s proposed changes to the planning system. BACKGROUND: The Local Government and Shires Associations of NSW have requested contributions from member councils towards the cost of funding a public campaign against some of the proposals raised in the State Government’s discussion paper “Improving the NSW Planning System”. Council’s recommended contribution, based on member subscriptions, is $887.88. ISSUES:

• Action to proceed with the campaign was initiated by a resolution of mayors, general managers and councillors at the Associations’ Leader’s Forum on Planning, 30 January 2008.

• The resolution also stated that councils be asked to help fund the campaign. • A communications consultant has been hired with a brief to communicate the likely implications

of the proposed changes to all NSW communities. • The proposed changes are considered to be a direct attack on Local Government and if they

proceed will have significant impacts on local autonomy and future provision of community infrastructure.

SUSTAINABILITY: Not applicable OPTIONS: Council may determine not to pay the requested contribution or to pay a lesser amount. FINANCIAL CONSIDERATIONS: The suggested contribution is $887.88 RESOLVED that Council pay the recommended contribution of $887.88 to The Local Government and Shires Association of NSW towards the cost of the public campaign against some of the State Government’s proposed changes to the planning system.

Moved: Cr E Bates Seconded: Cr E Cottle CARRIED


Section: DEVELOPMENT REP 149/08

D.4.2 UPPER HUNTER SHIRE COUNCIL - SECTION 94A LEVY

CONTRIBUTIONS PLAN 2008 Council: 28 April 2008

RECOMMENDATION: That Council resolve to adopt the Upper Hunter Section 94A Levy Contributions Plan 2008, in the form in which it was publically exhibited, with the plan to formally commence on the 1

st July, 2008.

BACKGROUND: At the 28 November 2007 meeting Council resolved to publicly exhibit the draft Upper Hunter Section 94A Levy Contributions Plan. At the completion of the exhibition period no public submissions had been received, however a review of the draft Plan by Council’s consultants recommended amendments to take into account a Section 94E Direction made by the Minister. This was completed and the draft Plan again publicly exhibited in accordance with Council’s resolution of 25 February 2008. The exhibition period ended on 4 April 2008. No submissions were received. ISSUES:

• The Plan authorises Council to impose a condition of development consent requiring the payment of a levy, based on the value of the development.

• A condition imposing the levy cannot be imposed in addition to a condition under Council’s Section 94 Contributions Plans, nor in respect to land where a Section 94 contribution has been previously paid for subdivision.

• A single dwelling house valued at less than $100,000 is exempt from the levy. • Single residential development valued between $100,001 and $200,000 will attract a 0.5% levy. • Other development will attract a 1.0% levy. • Council must give public notification of the adoption of the Plan within 28 days of the decision.

The Plan commences on the date of notification or on a later date, if so determined by Council. SUSTAINABILITY: Contributions collected under the plan will be directed to the provision of public facilities benefiting the community. OPTIONS: Council can adopt the plan, as publicly exhibited, make further amendments prior to adoption or determine not to proceed with the Plan. Should Council not proceed, the reasons for that decision must be publicly notified. FINANCIAL CONSIDERATIONS: Costs associated with preparation and review of the Plan can be reimbursed from contributions collected. RESOLVED that Council resolve to adopt the Upper Hunter Section 94A Levy Contributions Plan 2008, in the form in which it was publically exhibited, with the plan to formally commence on the 1

st July, 2008.

Moved: Cr P Hodges Seconded: Cr N Doonan CARRIED


Section: DEVELOPMENT REP153/08

D.4.3 COMPREHENSIVE DEVELOPMENT CONTROL PLAN - PUBLIC

NOTIFICATION AND ADVERTISING Council: 28 April 2008

RECOMMENDATION: That the Development Control Plan - Public Notification And Advertising be referred to the Development and Environmental Services Committee for review and report back to Council BACKGROUND: Section 74 of the Environmental Planning and Assessment Act 1979 allows Council to prepare a development control plan (DCP) to identify development as advertised development or to provide for (or exclude) public or particular advertising or notification for certain development applications. To facilitate more efficient development application processing it is proposed that Council prepares a DCP for Public Notification and Advertising. This will enable Council to nominate what development applications and plans should be placed on public exhibition. It will also allow Council to exclude certain minor developments from the requirement for Public Notification and Advertising (eg dwellings in residential areas, dwelling extensions, garages, shed, awnings etc). ISSUES:

• The EP&A Act now provides that only one development control plan made by the same relevant planning authority may apply in respect of the same land. In this regard this DCP will form the first stage of a comprehensive Upper Hunter Shire DCP that will be amended to incorporation addition sections (or chapters) once the comprehensive Local Environment Plan is completed.

• Legal advice obtained by Council suggests that further chapters of the DCP should not be prepared until completion of the comprehensive Local Environment Plan (eg advertising signs and structures, Scone Industrial Park).

• Table 1 in the attached draft DCP provides a list of advertising and notification requirements for development applications, section 96 modifications, local environment plans, local orders etc.

• Table 2 in the attached draft DCP provides a list of the type of development that will be excluded from advertising and notification.

SUSTAINABILITY: The proposed DCP seeks to remove minor development from the requirement for advertising and notification. It is anticipated that this process will improve development application processing times and allow for a more Councils resources to be allocated to larger development applications. OPTIONS: To refer to the Development and Environment Services Committee for review or have a further report submitted to Council. FINANCIAL CONSIDERATIONS: Council may need to obtain legal advice prior to placing on public exhibition (estimated cost $3000) RESOLVED that:

1. the Development Control Plan - Public Notification and Advertising be referred to the Development and Environmental Services Committee for review and report back to Council.

2. the Development & Environmental Services Committee consider removing Community Groups from the list.

Moved: Cr B Rose Seconded: Cr E Bates CARRIED


Section: DEVELOPMENT REP 156/08

D.4.4 ENVIRONMENTAL PLANNING AND ASSESSMENT AMENDMENT

BILL 2008 Council: 28 April 2008

RECOMMENDATION: That Council endorse the submission to the Department of Planning relative to the Environmental Planning and Assessment Amendment Bill 2008 and related Bills. BACKGROUND: In November 2007, the Department of Planning issued a discussion paper entitled “Improving the NSW Planning System”. Submissions closed on 8 February 2008, with the Department receiving 538 formal submissions, 124 form letters and 286 surveys prepared by the institutes of Planning and Architecture. An independent report of submissions was published in March 2008. Council’s submission was lodged during the exhibition and endorsed by Council on 8 February 2008. The Minister for Planning, Mr Frank Sartor, has now released three draft exposure Bills outlining wide-ranging changes to planning, building and strata management systems in NSW. Public comment on the Bills closed 24 April 2008. A further submission was lodged by the closing date. The submission focuses on Council’s previous issues and concerns where those items have been overlooked in preparation of the Bills, particularly in relation to the Environmental Planning and Assessment Amendment Bill 2008. A copy of the submission is provided separately. ISSUES:

• The provisions included in the Bills are similar to those set out in the discussion paper and appear to largely ignore many of the concerns previously expressed by councils and community groups and the findings of the independent report.

• Examples of provisions carried through to the Bills, for which Council had previously expressed its concerns, include; the formation of Joint Regional Planning Panels, use of Independent Hearing and Assessment Panels, establishment of a Complying Development Experts Panel and the extension of private certification to individual Council officers.

• The Local Government and Shires Associations of NSW are also submitting a formal response to the Bills on behalf of local councils and their communities.

SUSTAINABILITY: Not applicable OPTIONS: To adopt, reject or amend the recommendation. FINANCIAL CONSIDERATIONS: Not applicable RESOLVED that Council endorse the submission to the Department of Planning relative to the Environmental Planning and Assessment Amendment Bill 2008 and related Bills.



SUBMISSION TO NSW DEPARTMENT OF PLANNING FROM

Upper Hunter Shire Council

DRAFT EXPOSURE BILLS FOR THE PLANNING REFORMS

INTRODUCTION Upper Hunter Shire Council takes this opportunity to comment on the provisions included in the Environmental Planning and Assessment Amendment Bill 2008 and the Building Professionals Amendment Bill 2008. Upper Hunter Shire Council, along with a significant number of NSW councils, community and industry groups and professional bodies, previously lodged submissions to the NSW Government’s discussion paper entitled “Improving the NSW Planning System”. These submissions were summarised in an independent report prepared by Mandis Roberts Pty Ltd for the Department of Planning. It is disappointing that the views and concerns expressed in the submissions were not given fair and adequate consideration during preparation of the draft exposure bills. Upper Hunter Shire Council continues to support the broad aim of the reforms, being to simplify the planning system. It is clear, however, that the impacts of the reforms have not been the subject of thorough investigation; in particular the impacts on regional and rural councils. The following comments address those aspects of the reforms that Upper Hunter Shire Council considers to be ill-considered and likely to have significant adverse impacts on the Upper Hunter Shire Council local government area and other rural and regional communities throughout NSW. Joint Regional Planning Panels (JRPPs) Upper Hunter Shire Council remains opposed to the establishment of JRPPs, which will remove councils from the processing of applications best dealt with at a local level. The proposed composition of JRPPs, with a majority of State members, is designed to ensure that decisions reflect political objectives to the detriment of local community needs and aspirations. The means of funding JRPPs is unclear, however, will inevitably add to the cost of development assessment in NSW. JRPPs add an additional layer of bureaucracy to the planning process and are counter productive to the general aims of planning reform. Independent Hearing and Assessment Panels (IHAPs) The draft Bill provides for an EPI to require the establishment of an IHAP. It is of concern to Upper Hunter Shire Council that this may result in councils being directed to establish IHAPs where local circumstances may not warrant. The provisions place a considerable onus on councils to provide staff, facilities and funding. Whilst it has been indicated that it is intended to fund IHAPs from DA fees, it is not clear whether these will be additional to ordinary DA fees. Either way, the establishment of IHAPs will increase the cost of development assessment.


Planning Arbitrators (PAs) The proposal to create yet another level of bureaucracy in the planning system is not supported by Upper Hunter Shire Council. Again, councils are expected to bear the costs associated with this proposal. A PA review of a development determination may increase assessment times because appeal provisions for applicants still apply. Upper Hunter Shire Council is also concerned that the independence of PAs cannot be guaranteed. The current provisions for review of a development determination for minor developments are adequate and ensure that a decision is reviewed by a more senior officer or by the council. Removing the ability to “stop the clock” Upper Hunter Shire Council considers it extremely misleading of the Department to claim that “stop the clock … is seen to have contributed greatly to processing time blowouts” (Community Guide, April 2008, p.10). This is a further example of the Minister manipulating statistical data to attack local government. Delays in the development control process that are out of the control of councils should be attributed to those causing the delays. Often these delays are because of deficient applications; however in many cases are due to the laxity of State government agencies in providing timely advice. The use of statistical data to gauge the effectiveness of development application processing procedures can only be helpful and truly informative when all relevant factors are included. “Stop the clock” provisions are essential in this regard. Complying Development Experts Panel Upper Hunter Shire Council notes that the Complying Development Expert Panel has no representation from rural or small regional councils. Whilst the draft Bill proposes to enable complying development codes to be amended to local circumstances, Upper Hunter Shire Council is concerned that the Panel will not necessarily understand rural needs. The framework for complying development codes developed by the Panel may not permit these particular needs to be accommodated. Upper Hunter Shire Council strongly urges the Minister to broaden the composition of the Panel to include representation from rural and regional councils. Key Community Infrastructure Upper Hunter Shire Council considerers it essential that the proposed list of key community infrastructure types specifically nominates bushfire fighting facilities. This is an integral component of many Section 94 Contribution Plans for rural and regional councils in NSW. Infrastructure benefiting from developer contributions in this area serves to provide protection for life and property in rural areas. Under the proposed list of key community infrastructure, bushfire fighting facilities might be regarded as “additional community infrastructure”, requiring Ministerial approval. Certification and requirements for individual council officers This aspect of the proposed reforms will have an impact on councils in remote areas, where the engagement of qualified professional staff is already difficult. Proposed section 74A of the Building Professionals Amendment Bill 2008 will require a council to ensure that any certification work done on behalf of the council is carried out by an accredited certifier. This may not be possible for many remote councils. It is accepted that proposed section 74C provides that an exemption from this requirement may be given to a council, with Ministerial approval. The need to obtain approval for an exemption from the Minister introduces a measure of uncertainty for councils. Upper Hunter Shire Council would support an alternative method, whereby councils would receive accreditation as an organisation, with the ability to determine the level at which its staff is able to operate. The structure of local councils with elected representatives ultimately responsible for performance monitoring of employees provides the community with greater safeguards than provided under the private accreditation system.


CONCLUSION The draft Bills fail to recognise the concerns expressed by a broad range of councils and community groups in their responses to the discussion paper. No consideration has been given to the diversity of councils in NSW, in respect to community characteristics, location, area and resources. Rural and regional councils and communities will be effectively removed from decision making processes that materially impact on their lifestyles. Upper Hunter Shire Council requests that the Minister for Planning reconsider the proposals set out in the draft Bills, particularly in the following respects:

• Removing provisions for the establishment of Joint Regional Planning Panels • Removing provisions for the establishment of Independent Hearing and Assessment Panels • Removing provisions for the appointment of Planning Arbitrators • Retaining “stop the clock” provisions and considering all relevant matters when using statistical

analysis to assess processing times • Ensuring adequate rural and regional council representation on the Complying Development

Expert Panel • Broaden the definition of key community infrastructure to include bushfire fighting facilities • Issue accreditation to councils as an organisation, rather than require the certification of council

officers. Upper Hunter Shire Council appreciates the opportunity to participate in the proposed planning reforms and respectfully requests that the Minister for Planning consider the matters raised in this submission.


GENERAL ADMINISTRATION Section: GENERAL ADMINISTRATION REP76/08

G.4.1 HUNTER VALLEY RESEARCH FOUNDATION Council: 28 April 2008

RECOMMENDATION: That Council welcome Mr WEJ Paradice from the Hunter Valley Research Foundation. BACKGROUND: In a letter dated 11 February 2008, WEJ Paradice from Hunter Valley Research Foundation has requested to make a presentation to Council on the activities of the Foundation and report on recent research findings. ISSUES: The presentation will include: � Key findings from the 2006 Census for the Upper Hunter Shire and the Hunter Region � Population projections for the Upper Hunter Shire based on changes between the 2001 and 2006

Census � An update on the Foundation’s research program Wellbeing Watch – a monitor of health, wealth

and happiness in the Hunter, first released in 2006 and updated in late 2007. SUSTAINABILITY: Not applicable. OPTIONS: Nil. FINANCIAL CONSIDERATIONS: Nil. Council welcome Mr WEJ Paradice from the Hunter Valley Research Foundation.


Section: GENERAL ADMINISTRATION REP82/08

G.4.2 SALE OF LAND AT THE LITTLE GAP Council: 28 April 2008

RECOMMENDATION: That Council initiate the sale of the disused quarry site land at the Little Gap through local real estate agents. BACKGROUND: Council purchased land for a quarry at the Little Gap in the 1980’s. It is located on the Scone to Bunnan Road, approximately 2 km west of the Upper Dartbrook Road (refer to Attachment 1). The land has not been used by Council for more than 10 years and is surplus to Council’s requirements. Council has received an unsolicited enquiry regarding the sale of the land. ISSUES: The Scone Pistol Club is located on adjacent land, and a right of access may need to be created to ensure continued access by the Club. SUSTAINABILITY: The land is in need of rehabilitation. This would become the responsibility of the new owner. OPTIONS: To sell the land through local real estate agents, or not. FINANCIAL CONSIDERATIONS: Nil, at this time. RESOLVED that the matter be referred to the Works & Technical Services Committee for futher investigation.



Attachment 1

Land owned by Council at the Little Gap



G.4.3 SPONSORSHIP PROPOSAL – RELAY FOR LIFE Council: 28 April 2008

RECOMMENDATION: That Council agree to the Bronze level of sponsorship by providing $500 plus in-kind support to the Scone Relay for Life 2008. BACKGROUND: The Cancer Council NSW have invited Council to become a sponsor of the Scone Relay for Life, to be held at Scone Park, Scone on Saturday, 18 and Sunday 19 October 2008 In 2006 Council resolved at its August meeting to become a Cancer Council Community Partner by:

• Using our communication channels, venues and networks to help deliver Cancer Council information and education

• Allowing free use of Council venues and other resources for support group meetings, education programs and other activities that benefit cancer patients and their families in our area

• Supporting Cancer Council efforts in our area to raise money for cancer research, prevention and support.

ISSUES: Council has not previously provided sponsorship, however it sponsored a team for the Relay in 2006 in the amount of $250 and also provided in-kind support. SUSTAINABILITY: Not applicable. OPTIONS: To adopt, reject or amend the recommendations. FINANCIAL CONSIDERATIONS: Funds to cover this donation are available in the 2007/08 budget. Declarations of Interest Cr L Watts declared an interest in this matter as a member of the Relay For Life Committee. She vacated the Chamber and took no part in discussions or voting. RESOLVED that Council agree to the Bronze level of sponsorship by providing $500 plus in-kind support to the Scone Relay for Life 2008.

Moved: Cr L Parsons Seconded: Cr E Cottle CARRIED


Section: GENERAL ADMINISTRATION

G.4.4 DRAFT MANAGEMENT PLAN AND BUDGET 2008/9 - 2011/12 Council: 28 April 2008

RECOMMENDATION:

That Council: 1. Adopt the draft Management Plan for the purpose of placing it on public exhibition for 28 days. 2. Invite submissions from the public. 3. Undertake a series of community consultation meetings prior to finalising the draft Management

Plan. BACKGROUND:

The Local Government Act 1993 requires a council to prepare a draft Management Plan with regard to its activities for the next 3 years (s402(a)) and its policy with regard to revenue for the next year (s402(b)). It is necessary for Council to put the draft Management Plan on public notice for a period of at least 28 days (s405) and seek submissions from the public in regard to the activities and the proposed revenue plan. Council must take into consideration any submission made before it adopts a Management Plan for the following year (s406). The draft Management Plan will be circulated under separate cover. The draft Management Plan will be on public exhibition between 7 May and 3 June 2008. Submissions will close on 3 June 2008. In previous years, Council has consulted with the community with meetings in Aberdeen, Merriwa, Murrurundi, and Scone. It is proposed to that these consultations occur on 13 May (Aberdeen), 15 May (Scone), 20 May (Murrurundi) and 22 May (Merriwa). ISSUES: At its meeting on 23 June 2008, Council will consider the submissions, make any amendments to the draft Plan, and adopt its 2008/9 – 20011/12 Management Plan and budget. OPTIONS:

• Adopt the draft Management Plan for the purpose of placing it on public exhibition for 28 days, or defer the adoption to another meeting date.

• Undertake a series of community consultation meetings prior to finalising the draft Management Plan on the proposed or alternate dates.

FINANCIAL CONSIDERATIONS:

Nil RESOLVED that Council: 1. Adopt the draft Management Plan for the purpose of placing it on public exhibition for 28

days. 2. Invite submissions from the public. 3. Undertake a series of community consultation meetings prior to finalising the draft

Management Plan.

Moved: Cr P Hodges Seconded: Cr E Bates CARRIED


Section: GENERAL ADMINISTRATION

G.4.5 COMMON SEAL: TRANSFER OF LAND


RECOMMENDATION: That Council’s seal be affixed to documents associated with the transfer of land form for Lot 201, Collins Street, Merriwa. BACKGROUND: Council has sold Lot 201, Collins Street, Merriwa, and it is necessary to affix the Common Seal to the Transfer of real Property form ISSUES: Nil. SUSTAINABILITY: Nil. OPTIONS: Documents will require Council’s seal to be affixed. FINANCIAL CONSIDERATIONS: Nil RESOLVED that Council’s seal be affixed to documents associated with the transfer of land being Lot 201, Collins Street, Merriwa.

Moved: Cr E Cottle Seconded: Cr D Peebles CARRIED



G.4.6 LEGAL ASSISTANCE - GOSFORD CITY COUNCIL Council: 28 April 2008

RECOMMENDATION: That Council resolve to not assist Gosford City Council with financial assistance for its legal expenses in this matter. BACKGROUND: Gosford City Council undertook legal proceedings against a third party under the Environmental Planning and Assessment Act 1979. However Gosford had a Tree Preservation Order and the Court ruled that the action taken by Gosford was inappropriate. The Local Government & Shires Associations have approved an application by Gosford under the LGSA’s Legal Assistance policy. Gosford has incurred costs of $547,351 and the LGSA has determined that this Council’s share would be $2,945.34. ISSUES: Gosford City Council was in error in taking legal action under the EP&A Act. The Legal Assistance policy was established to assist councils where the legal action being taken was seen to create a precedent for Local Government. This is not the case in this situation. SUSTAINABILITY: Not applicable. OPTIONS: Council may resolve to make a payment of $2,945.34, a lesser amount or no payment at all. FINANCIAL CONSIDERATIONS: Up to $2,945.34. RESOLVED that Council resolve to not assist Gosford City Council with financial assistance for its legal expenses in this matter.

Moved: Cr L Watts Seconded: Cr P Hodges CARRIED





G 4.7 NAMING OF COMMUNITY FACILITIES - GRANDSTAND AT SCONE

SWIMMING POOL Council: 28 April 2008

RECOMMENDATION: That Council may name the grandstand “The Jordan – Nott Grandstand”, after both Mr Bill Jordan and Mr Don Nott. BACKGROUND: At its meeting on 31 March 2008, Council adopted a policy COUNCIL PROPERTIES – POLICY – Naming of Community Facilities. Council has received information regarding two persons associated with the Scone Swimming Pool: • Mr Don Nott (refer Attachment 1); and, • Mr Bill Jordan (refer Attachment 2) in relation to having the grandstand at the Scone Swimming Pool named after them. ISSUES: Both persons worked at the swimming pool and provided services to the community. SUSTAINABILITY: Not applicable. OPTIONS: Council may: • Name the grandstand after either person; • Name the grandstand after both persons eg The Jordan – Nott Grandstand; or, • Determine not to name the grandstand on this occasion. FINANCIAL CONSIDERATIONS: Nil. Declarations of Interest Cr L Watts declared an interest in this matter as a relative of one of the nominees. She vacated the Chamber and took no part in discussions or voting. RESOLVED that Council may name the grandstand “The Don Nott – Bill Jordon Grandstand”, after both Mr Bill Jordan and Mr Don Nott.



ATTACHMENT 1 DON NOTT Don Nott was appointed Baths Manager in June 1960. The Scone war Memorial Swimming Pool was opened on the l’ October 1960. The first swimming Club Carnival was held on 14 January 1961. Council, on 9 January 1963 congratulated Dorothy Shepherd on winning the State Swimming Championship, Donald Albert on gaining third in the diving and their trainer, Don Nott. In 1963/64 the grandstand was constructed. In January 1964, Council again congratulated Dorothy on winning the NSW freestyle championship and her coach, Don Nott. The learn to swim pool was completed in November 1 969. In 1972 the squash court was erected with Don Nott in charge. Don resigned in 1973. Don also assisted with athletics and the Scone Primary school. Several classes watched Neil Armstrong’s noon walk at Don’s house, which was close to the Primary School.


ATTACHMENT 2


POLICY MATTERS Section: POLICY MATTERS

H.4.1 COUNCIL POLICIES Council: 28 April 2008

RECOMMENDATION: That Council adopt the policies:

1. COUNCIL PROPERTIES – POLICY – USAGE – Commercial Naming Rights 2. RISK MANAGEMENT – POLICY – Bitumen and Asphalt Resurfacing 3. RISK MANAGEMENT – POLICY - Risk Assessment – Fraud Control 4. RISK MANAGEMENT – POLICY - Gathering Information 5. RISK MANAGEMENT – POLICY – Risk Assessment – Corruption Prevention – Corruption,

Maladministration, Serious & Substantial Waste 6. RISK MANAGEMENT – POLICY – Inspection, Evaluation and Maintenance of Roads 7. RISK MANAGEMENT – POLICY – Selection, Planting, Placement and Maintenance of Trees

BACKGROUND: As part of the ongoing review of Council’s policies the amended policies listed above are presented for consideration. The draft policies are provided under separate cover. These policies are similar to the previous policies with only the layout being changed to bring a consistent approach to Council’s policies. ISSUES: Policies provide guidance to the Council and its officers. SUSTAINABILITY: Not applicable. OPTIONS: Council may:

• Adopt the draft policies with or without amendment; • Seek additional information, prior to adopting a draft policy; • Place the draft policy exhibition for a period of 28 days, and seek and consider submissions

from the public. FINANCIAL CONSIDERATIONS: Nil RESOLVED that Council adopt the policies:

1. COUNCIL PROPERTIES – POLICY – USAGE – Commercial Naming Rights 2. RISK MANAGEMENT – POLICY – Bitumen and Asphalt Resurfacing 3. RISK MANAGEMENT – POLICY - Risk Assessment – Fraud Control 4. RISK MANAGEMENT – POLICY - Gathering Information 5. RISK MANAGEMENT – POLICY – Risk Assessment – Corruption Prevention –

Corruption, Maladministration, Serious & Substantial Waste 6. RISK MANAGEMENT – POLICY – Inspection, Evaluation and Maintenance of Roads 7. RISK MANAGEMENT – POLICY – Selection, Planting, Placement and Maintenance of

Trees

Moved: Cr N Doonan Seconded: Cr P Hodges CARRIED THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 5.59PM.