MINUTES OF THE ORDINARY MEETING HELD ON 15 ......MINUTES OF THE ORDINARY MEETING HELD ON 15TH NOVEMBER, 2017 6 10.2 MANAGER PLANNING & DEVELOPMENT 10.2.1 Grants, Events and Projects

MINUTES OF THE ORDINARY MEETING HELD ON 15TH

NOVEMBER, 2017

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MINUTES OF ORDINARY MEETING HELD AT KONDININ ON 15th NOVEMBER, 2017

1. DECLARATION OF OPENING /ANNOUNCEMENT OF VISITOR

The Shire’s Chief Executive Officer welcomed Councillors and those present and declared the meeting open at 3:12pm. Mrs Joyce McCubbing, Justice of the Peace, conducted the swearing in ceremony of newly elected Councillors Smoker, Meeking, Lynch, Jones and Mouritz with four terms expiring 16 October, 2021 prior to the opening of the meeting. The CEO chaired the meeting and called for nominations for the position of Shire President. Cr Lynch nominated Cr Meeking. Cr Meeking accepted the nomination. Cr Browning nominated Cr Smoker. Cr Smoker accepted the nomination. A secret ballot was held that resulted in 5 votes for Cr Meeking and 4 votes for Cr Smoker. The Shire CEO declared Cr Meeking elected to the position of Shire President for a two year term ending in October, 2019. President Meeking assumed the Chair. The President called for nominations for the position of Deputy Shire President. Cr Meeking nominated Cr Lynch Cr Lynch accepted and there being no further nomination, was elected unopposed as the Deputy Shire President for a two year term until October, 2019.

2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE

Cr S Meeking (Shire President) Cr G Lynch (Deputy Shire President) Cr A Smoker Cr R Growden Cr B Browning Cr M James Cr S Jones Cr R Butler Cr K Mouritz Leave of Absence: Nil Apologies: Staff: Mr John Read (CEO) Mr A. George (DCEO) Mr V. Bugna (MOF) Mr M. Burgess (MOW) Mr I. Holland (ETSO)

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

Nil

4. PUBLIC QUESTION TIME

Nil

5. APPLICATIONS FOR LEAVE OF ABSENCE

Nil

6. PETITIONS/DEPUTATIONS/PRESENTATIONS

Nil

7. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

7.1 Minutes of Council Meeting – 18th October 2017

RESOLUTION 3108 Moved Cr Lynch Seconded Cr Jones That the minutes of the Council Meeting held on 18th October, 2017 be confirmed.

CARRIED 9/0


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8. ANNOUNCEMENTS BY PRESIDING MEMBERS WITHOUT DISCUSSION

Nil

9. ELECTION OF COMMITTEE MEMBERS

Council are required to elect members to various Committees for the two year period 2017/19.

RESOLUTION 3109 Moved Cr Butler Seconded Cr Growden That the following members be appointed to the Shire of Kondinin Committees for the 2015/17 two year period:

Housing Committee Members: Crs Butler, Lynch, Growden & Meeking

Works Committee Members: Crs James, Browning, Mouritz & Jones

Audit Committee Members: Crs Meeking, Butler, Smoker, Lynch

CEO Performance Review Committee Members: Crs Jones, Browning, Growden & Smoker

Safety Committee Council Staff

Sports Council Committees Members: Kondinin – Crs Browning & Growden

Karlgarin/Hyden – Crs Jones & James Landcare Committees

Members: Hyden/Karlgarin LCDC – Cr Meeking Deputy: Cr James Regional Road

Members: Crs Browning & Jones Roe Tourism

Members: Crs Lynch & Mouritz Deputy: Tory Young Health Service

Member: Crs Butler & Smoker Roe Roc

Members: Crs Meeking & Lynch Eastern Districts Declared Species Group

Member: Cr Mouritz Development Assessment Panel nominees

Members: Crs Butler & Meeking Deputy: Crs Jones & Smoker

Note: These nominees are appointed by the Department of Planning Great Eastern Zone – WALGA Members: Cr Mouritz

CARRIED 9/0

10. REPORTS OF COMMITTEES AND OFFICERS

10.1 Finance Report 10.2 Manager of Planning & Development Report 10.3 CEO Report 10.4 Manager of Works Report 10.5 EHO Report 10.6 Building Surveyor Report 10.7 Hyden & Kondinin Swimming Pool Manager’s Reports 10.8 Building Maintenance & Ranger Report


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10.1 FINANCIAL REPORT

10.1.1 Financial Reports

Name of Applicant: Manager of Finance Author: Manager of Finance Voting: Simple Date: 7th November, 2017 SUMMARY/COMMENT: The financial statements for the period ending 31 October 2017 are attached.

RESOLUTION 3110 Moved Cr Lynch Seconded Cr Growden That the Financial Reports for the period 1 July 2017 to 31 October 2017 as presented be accepted.

CARRIED 9/0

10.1.2 List of Accounts

Name of Applicant: Manager of Finance Author: Manager of Finance Voting: Simple Date: 3rd November 2017 SUMMARY/COMMENT: A list of accounts is attached.

RESOLUTION 3111 Moved Cr James Seconded Cr Growden That Muni Cheques 18263 – 18284, Trust Cheques 00634 – 00636, Muni EFT8550 – 8664, Transport Direct Debits, Other Direct Debits, Payroll and Bank Fees (for the month of October 2017) totalling $854,041.40 be endorsed.

CARRIED 9/0

10.1.3 Capital Items Progress

Name of Applicant: Shire of Kondinin Author: CEO Voting: Simple Date: 12th October, 2017 SUMMARY/COMMENT: Expenditure on capital items for 2017-2018

Programme Description Budget Notes

Governance Council Chamber Chairs 10,000 Completed

Governance Solar Panels Shire Admin Building 20,000 Commenced

Governance Server & Computers Upgrade 50,000 Commenced

Governance 0KN Vehicle Changeover 55,000

Governance KN0 Vehicle Changeover 42,000

Governance KN04 Vehicle Changeover 35,000

Health Yeerakine Lodge Extension 921,902 Commenced

Housing Employee House, Kondinin (Bal C/F) 283,000 Commenced

Recreation & Culture Sporting Precinct Landscaping, Kondinin 25,000 Completed

Recreation & Culture Tables for Public Halls 5,000 Completed

Recreation & Culture KCRC Kondinin Sports Club Extension 820,000 Commenced

Recreation & Culture Solar Panels Hyden Pavilion 30,000 Commenced

Recreation & Culture Hyden & Kondinin Oval Retic’ Upgrades 80,000 Commenced

Recreation & Culture Solar Panels Kondinin S/Pool Building 30,000 Commenced

Recreation & Culture Hockey Field Upgrade, Kondinin 20,000 Commenced

Transport East Hyden Bin Rd Construction (RRG) 277,905 Commenced

Transport Mt Walker Road Construction ( RRG) 226,217


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Transport Aylmore Rd (Own Resources) 60,700 Completed

Transport Kondinin Lake Nth Rd (O’Res) 53,900

Transport Hyden Norseman Rd (R2R $60K + O’Res) 106,882 Completed

Transport Kondinin Town St’s (R2R $310K + O’Res) 421,927 Commenced

Transport Bendering East Rd (R2R) 58,513

Transport Gibson Road (R2R) 23,558

Transport Narembeen Sth Rd (R2R) 62,732

Transport Notting Karlgarin Rd (R2R) 38,513

Transport Spurr Rd (R2R) 65,375

Transport WANDRRA AGRN743 (Bal C/F) 266,395 Commenced

Transport Accommodation Units (Hyden Depot) 10,000

Transport New Bus Parking Facility (Hyden Depot) 11,108 Completed

Transport KN56 Vehicle Changeover 17,000 Commenced




Transport Purchase Mowers (x2) 25,000

Transport KN78 Hamm 3412 Roller Changeover 130,000 Commenced

Economic Services Wave Rock Pathway Reseal 26,964

Economic Services Karlgarin Centenary Project 20,000

Economic Services Wave Rock Tourist Precinct Improvement 50,000

Economic Services Kondinin Pioneer Wall (C/F) 15,080 Completed

Economic Services Hyden Main Street Beautification 100,000 Commenced

Other Prop & Services KN54 Vehicle Changeover (2x) 70,000

TOTAL $4,827,671

FOR INFORMATION

A break was held from 3:50pm until 4:06pm so that the Audit Committee could meet with Byfields the Independent Auditor via teleconference.

9.1.4 2016/17 Annual Auditors Report

Applicant: Shire of Kondinin Author: MOF/CEO Date: 9th November, 2017 Disclosure of Interest: Nil SUMMARY/COMMENT: The Shire of Kondinin’s auditors Byfields Business Advisers have prepared the 2016/17 financial year’s Audit Report for Council’s consideration/adoption. Following the official appointment of the Office of Auditor General (OAG) as auditor for Local Government by the Parliament, the Local Government Amendment (Auditing Act) 2017 had also been issued as at 1st September 2017. To this effect, some of the duties and responsibilities of the audit committee stated in the Local Government Operation Guidelines – Audit in Local Government were no longer applicable and require revision. While the new audit committee members are yet to be appointed, the audit committee’s duty to consider and recommend adoption of annual financial report to Council is optional. The Audit Report prompts the conducting of an Annual Meeting of Electors where the Audit Report (amongst other reports) will be presented to electors within 56 days after acceptance of annual report. As no Council meeting held on January, hence this meeting is scheduled to be held after the 20th December 2017 Council meeting to comply with Local Government Act 1995 timeframe requirement. The annual audit demonstrates that administration of the Shire of Kondinin has conducted the Shire’s affairs from a financial management and compliance viewpoint in a sound and efficient manner. It is noted that in the entire financial management and annual financial statement reporting, no adverse comments were made by the auditor. STATUTORY ENVIRONMENT Local Government Act 1995, Section 5.54 and 5.55


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POLICY IMPLICATION There are no direct policy implications in relation to this item. FINANCIAL IMPLICATIONS Nil STRATEGIC IMPLICATIONS Nil VOTING REQUIREMENT Absolute majority

RESOLUTION 3112 Moved Cr Lynch Seconded Cr Butler THAT Council: 1. as recommended by the audit committee, accepts the 2016/17 Shire of Kondinin Independent Audit Report, Management Report and Annual Report, pursuant to Section 5.54 of the Local Government Act 1995; 2. in accordance with Section 5.55 of the Local Government Act 1995, authorises the Chief Executive Officer to give public notice of the availability of the Annual Report from 21st November, 2017. 3. conduct the Annual Meeting of Electors on Wednesday, 20th December, 2017 by giving at least 14 days local public notice prior to the meeting.

CARRIED 9/0 ABSOLUTE MAJORITY

Vince Bugna (MOF) left the meeting at 4:10pm and did not return.


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10.2 MANAGER PLANNING & DEVELOPMENT

10.2.1 Grants, Events and Projects Update

Grants Summary 2017 – 2018

Project Source of Funding Grant Amount

Shire Contribution

Status / Comment

Sport 4 All – KidSport Program

Department of Sport and Recreation

$850.00 In kind Only In Progress - New Agreement signed for 1 July to 31st December 2017 for

reduced amount of $850.00. Kidsport now only for Registration Fees.

Breakaways Restoration

Natural Resource Management (Department

of Agriculture and Food) $24,310 $5,000

Completed and Acquitted – funding agreement and work plan finalised. Soil ripped up by Western Areas. Tree planting of 1,600 trees planted on 11th July

2016. Bollards have been installed and signage has been completed by the Shire of Dundas. The signage has been installed and some additional planting

was undertaken in June 2017. Project Completed.

National Stronger Regions Fund

(NSRF) – Yeerakine Lodge Extension

Regional Development Australia

$600,000 $171,902

In Progress – Deed of Agreement has been finalised with the Federal Government with the proposed date to commence construction being June

2017 and completion by July 2018. Progress Report #1 submitted on 28th April 2017 and Progress Report #2 submitted on 28th July 2017. Tender advertised

and closed on 7th July 2017. Three (3) tenders received and ACorp Construction was awarded the tender at the 19th July 2017 Council Meeting. Building Permit

was issued on 8th August 2017. Work currently progressing on schedule.

Metal Sculpture Project

Country Arts WA $11,200 $2,500

Completed (still to be Acquitted) – Received $11,200 and the Funding Agreement in place. Sculptor Len Zuks was engaged to facilitate the project. Workshop was held from 20 – 26th March 2017 at Kondinin Men’s Shed. Life

size sculptures have now being installed adjacent to the Kondinin bowling green within the new landscaped area. Acquittal to be submitted by January

2018.

Extension to Kondinin

Community Recreation Centre

Department of Sport and Recreation

(Community Sporting and Recreation Facilities Fund) &

Wheatbelt Development Commission (Regional

Grants Round)

$100,000 (DSR)

$185,000

(WDC)

$385,000

In Progress – Both Grant Applications submitted to the Northam Offices of the DSR and the WDC respectively on Friday 16th September 2016.

KCRC has confirmed $150,000 towards the project. DSR have confirmed $100,000 towards the project. WDC have confirmed $185,000 towards the project.

Funding Agreements with DSR and WDC have both been signed and submitted. Architect has completed the Design Development stage and now commenced

the more detailed construction documentation to be completed by 14th


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December 2017 at the latest. Still within milestones of funding agreements with DSR and WDC with final completion of Project being May 2019.

Pioneer Wall Lotterywest $7,200 $9,355

Completed and Acquitted – Stone Mason engaged for May 2017. Concrete and stone mason work has been completed. Plaques and Map were installed on 21st

September 2017. Wall officially opened by John Hinck and Cr Bruce Browning on 23rd September 2017 during School Centenary.

Kondinin Community

Garden Grant

Department of Local Government and

Communities $5,800

$4,200 + In kind

In Progress – Application submitted 20th October 2016 and approved in January 2017. Gabion seating has been installed and several new plantings have been

undertaken. Timber slats for gabion seating completed. New plants and veggies recently being planted. Ordered percussion instruments, purchased a money deposit box, and working on creating a more welcoming front gate to

encourage tourist and local visitation. Grant to be acquitted by the 30th November 2017.

Red Soil Riches – Kondinin Arts

Show and Twilight Markets Weekend

Tourism WA Regional Tourism Grant

Not to be disclosed*

$5,000

Completed (currently being acquitted) – Application submitted on 13th December 2016 with outcome received in May 2017. Celebrity Chef, Anna Gare and sous Chef Sophie Budd attended as the celebrities for the Twilight Markets to coincide with Kondinin Arts Show. Weekend went off well. Thank you to all

the volunteers who assisted in bringing the event together.

Wheatbelt South Aged Care Alliance

Building Better Regions (Federal) Fund

TBA

The Shire is expected to contribute

approximately $80,000 per unit plus the cost of land value, site

works, landscaping,

etc.

Grant pre-application preparation is underway including a Cost Benefit Analysis. Most member Councils of the Alliance are in agreement that

application be made to the Federal Government Building Better Regions Fund for the construction of Independent Units. This is as a result of the newly

elected State Government withdrawing previous funding approval. The Building Better Regions Fund round opened on 7th November and closes on 19th December 2017. Shire of Wickepin being the lead agency will prepare the

necessary submission for funding.

Kondinin Community Art

Project

Department of Culture and the Arts

$5,520 $1,000 + In-

kind

Completed and Acquitted – Application to engage Ashley Collard to run a 3 day art project in Kondinin in July 2017 to create: Noongar 6 season poles in the

community garden; community school centenary mural and rock painting was submitted on 13th January 2017. Re-submitted in April and approved in May

2017. During NAIDOC week the poles in the community garden were painted in the 6 seasons and a BBQ lunch and Noongar games was provided on the

Thursday. Due to standard of original mural Georgina Paterson was engaged to


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complete the mural on the 14th and 15th August 2017.

Thank a Volunteer Department of Local Government

$1,000 In-kind Approved – 2 x events to be held in Kondinin and Hyden to recognise the volunteers in the respective communities. Advertising of nominations to

commence by December 2017.

TOTAL $ 940,880* $ 658,957

Events Summary

Date Event Target Audience Location and Status

DECEMBER 2017

10th December 2017

Kondinin Christmas Tree, Markets and Announcement of Colouring In Competition Winners

Locals Kondinin Country Club

JANUARY 2018

Mid-January Noongar Sports Day School Children Kondinin Swimming Pool

Community Development Project Summary

Project Status

Kondinin Community Garden IN PROGRESS - Busy Bees being held at the end of each month. New children’s play equipment installed at Community Garden by David Tyson. Recent plantings and tidy up in lead up to school centenary and twilight markets. Currently progressing entry signage, new gate and a money deposit box and have purchased outdoor drums for nature play area.

Wave Rock Improvements IN PROGRESS - Working with Hyden Councillors and Works Manager. Discussions have been made with the Department of Parks and Wildlife who have suggested that the Shire apply for the Lotterywest Trails Grant in two parts. The first part to assist in the funding of a design for new pathway and boardwalk and associated plantings and interpretative signage. The second part would be for the construction itself. Matter to be progressed during the 2017/2018 financial year. MPD attended Trails Seminar on 10th November for guidance on funding options. See separate Agenda Item 9.2.3 of Ordinary Meeting of Council 15th November 2017.

Hyden Streetscape Project for 2022 Centenary

IN PROGRESS - Meeting was held on 20th October 2016 at Coronation Park with some good feedback received to progress project. Some indicative plans / sketches have been drawn up. At the Ordinary Meeting of Council on 15th March 2017 the Council resolved for the Shire’s Administration to prepare a design brief and invite consultants to provide a quote to prepare a concept design for Hyden Streetscapes. A draft copy of the Design Brief was tabled at the Ordinary Meeting on 19th April 2017 for Information. Design Brief was sent to 11 design companies for RFQ on 5th May 2017. Quotations closed on 5th June 2017 and consultants TPG were selected as the preferred consultants at the Ordinary Meeting of Council on the 21st June 2017. Initial site


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visit with designer and landscape architect held on the 3rd August 2017 attended by Manager Planning and Development and Manager of Works. Consultants have drafted a plan to be presented to the Council and Hyden Community that was presented on 14th September at the Hyden Community Resource Centre. Consultation on draft plan closes on 12th October 2017. Currently working through final design and implementation plan to be presented to 16th December 2017 Council Meeting.

Karlgarin Streetscape Project for 2020 Centenary

IN PROGRESS - Meeting held with Karlgarin Progress Association secretary on 15th December 2016 to discuss ideas for the centenary, including pioneer wall opposite the former shop and story boards. CEO and Manager of Planning and Development attended Karlgarin Progress Meeting on 22nd February 2017 in which this project was discussed in detail. Various ideas were discussed and it was agreed that a sub-committee be created to progress the matter. Sub-Committee met on 7th September 2017 at Karlgarin gazebo. Productive ideas discussed which are being followed up on. Key ideas: information boards on the gazebo; and artistic centre piece to be installed next to the gazebo. Currently looking at artist to engage to complete this latter idea. The running of the day was also discussed to be held on the long weekend in October 2020. Artist Impressions have been received from Forever Shining for a ‘giant gilgie’. Quotations currently being sourced.

Roe Tourism Website Working with the Executive Officer from Roe Tourism and the CDO from the Shire of Bruce Rock to compile information to Market Creations to create a website for Roe Tourism. Branding and new Logo was completed by Daniela Varone. Project part of surplus funding from WDC from another project undertaken by Roe Tourism several years ago.

New Entrance Signage at Shire Boundaries

Working with Shire’s Works Manager and Cr Butler to complete and install new signage on the Shire’s boundary and remove outdated signage to streamline across Shire. Working with individual communities of Hyden, Karlgarin and Kondinin for personalised entrance signage to towns.

Town Planning Projects and Matters Update

Project Status

Amendments to Town Planning Scheme No.1

Amendments proposed to Town Planning Scheme No.1, to: 1) re-zone land to enable Whispering Gums development; and 2) Enable grouped dwellings (more than one dwelling) in a rural zone

A report to Council to formally initiate the zoning change for Whispering Gums was presented as a separate Agenda Item of the Council Meeting held on 15th March 2017. Information has been sent to Environmental Protection Authority to assess amendment prior to advertising. Approval from the Environmental Protection Authority has been received and advertising to service providers, public authorities and affected land owners is currently being undertaken and closed on the 21st July 2017. Council approved final stages of amendment at Council Meeting on the 20th September 2017 and documents have been forwarded to the Western Australian Planning Commission for final approval.

Creation of dedicated laneway to the north of Clayton Street, Hyden

To formalise the current rear access to lots on the north of Clayton Street it is proposed that a portion of the private property on Lot 802 is excised for the purpose of a dedicated laneway to be managed by the Shire. Matter has been discussed with the owner of the land who has verbally agreed to provide the land to the Shire for the purpose of a laneway. To be progressed in liaison with the owner during the 2017/2018 financial year.


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RESOLUTION 3113 Moved Cr Lynch Seconded Cr Jones That Council Receive the Manager Planning and Development’s update on Grants, Events and Projects;

CARRIED 9/0


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10.2.2 LOT 2952 AYLMORE ROAD, HYDEN – PROPOSED CHANGE OF USE FROM ‘ABATTOIR TO ‘TOURIST ACCOMMODATION’

SUBJECT: Planning Application – Proposed Change of Use from ‘Abattoir to

Tourist Accommodation’ LOCATION: Lot 2952 Aylmore Road, Hyden APPLICANT: Chloe Tienhoven ATTACHMENTS: Attachment #1 – Plans

Attachment #2 – Map Attachment # 3 – Bushfire Attack Level (BAL) Assessment Report

DATE OF REPORT: 9 November 2017 AUTHOR: Tory Young, Manager Planning and Development DISCLOSURE OF INTEREST: Nil SUMMARY/BACKGROUND

Land Owner: Chloe Tienhoven

Applicant: Chloe Tienhoven

Zoning: Town Planning Scheme No.1 – Rural

Lot Area 16.863 Hectares

Existing Land Use Former Abattoir

An application has been received for a change from a former abattoir to a tourist accommodation. The proposal comprises the following elements:

1. The conversion of the former Slaughter House to a ‘Campers Kitchen’ comprising a laundry, kitchen and dining area.

2. The shed structures to the south of the former Slaughter House be tidied up, partially demolished and made good to accommodate a games room and BBQ and Entertainment area; and

3. The re-location of two (2) x four (4) bedroom transportable buildings to the west of the ‘Campers Kitchen’, with one of the transportable buildings to house three (3) bedrooms and an office/storeroom and the second one of the transportable buildings to house three (3) bedrooms, with an opening between two rooms to make a family style room.

The subject lot is predominately vacant with several small buildings located in the south eastern corner of the site which were used for the abattoir and where the applicants are proposing the new development. The subject land is zoned ‘Rural’ under the Shire’s Town Planning Scheme No.1. Under the Shire’s Town Planning Scheme No.1 ‘tourist accommodation’ is permitted in a rural zone, subject to advertising and approval by Council. The subject lot falls within in a Bushfire Prone Area and therefore in accordance with State Planning Policy 3.7 Planning in Bushfire Prone Areas, a Bushfire Attack Level (BAL) Assessment Report has been undertaken, in which the recommendations are to be considered in the determination of this application. The preferred access to the lot expressed by the applicants is from the Hyden-Lake King Road, however written advice from Main Roads has confirmed that access from the Hyden-Lake King Road is not supported and that the recommended access to be from Alymore Road. As the accommodation is proposing four (4) or more sleeping compartments within the complex, a disability unit must be provided. Based on the information provided by the applicant and on completion of the consultation period it is considered that the proposal meets with the necessary requirements of Shire’s Town Planning Scheme No.1 and therefore it is recommended to the Council that the proposal be supported subject to the conditions and advice notes provided. ASSESSMENT Bush Fire Attack Level As per the Bushfire Attack Level (BAL) Assessment Report dated 23rd October 2017, the determined


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BAL rating for the proposed development including both the Accommodation and the Campers Kitchen is BAL 12.5. A BAL 12.5 rating is considered to have the lowest risk from bushfire with the main concern from ember attack. Section 5.0 of the report provides a list of recommendations that will ensure that this risk can be managed in an appropriate manner. The recommendations have been listed as conditions of planning approval. Tourist Accommodation Under the Shire’s Town Planning Scheme No.1, the land use in which best describes the proposed development is ‘Tourist Accommodation’ as it comprises both short term accommodation for guests and onsite facilities for guests and is not a Caravan Park. The subject lot is zoned ‘Rural’ and under the Shire’s Town Planning Scheme No.1 the proposed use can be permitted, subject to advertising and approval by Council. In further support of this are two of the three objectives of a Rural Zone under the Shire’s Town Planning Scheme No.1 as listed below:

‘To consider non-rural uses where they can be shown to be of benefit to the district and not detrimental to the natural resources or the environment’ and

‘To allow for facilities for tourists and travellers, and recreational use’ Access As shown on the maps attached to this report and the survey plan, the subject lot is bounded to the east, west and north by a road reservation. The reservations to the east and the west are local road reservations and reservation to the north is a primary road reservation. The latter reservation is part of a main road reservation and therefore under the governance of Main Roads WA, with the former two reservations under the jurisdiction of the local government. The applicant has indicated that their preferred access to the lot being that from the intersection of Lovering and Hyden-Lake King Road and then extending along the eastern boundary of the lot as was the access when the lot operated an abattoir. In 2015 this intersection was upgraded and altered by Main Roads. Given these upgrades and that the proposed access traverses a primary road reserve the matter was referred to Main Roads for their consideration. A letter dated dated 8th November 2017 was received from Main Roads WA stating their following position on the matter: “Main Roads does not support the proposal for the lot to access Hyden-Lake King Road on the south side of the intersection with Lovering Road. Main Roads Driveways Policy Section 3.3.3 Location details that driveways should be located as far as practical from intersections to minimise points of conflict and confusion and to improve safety. Locating driveways opposite the terminating road of a T-junction should be avoided. Western Australian Planning Commission (WAPC) Planning Policy No. DC 5.1 Regional Roads (Vehicular Access) Clause 3.3.2 states “Where alternative access is or could be made available from side or rear streets or rights of way, no access shall be permitted to the regional road.” Lot 2952 has access via Aylmore Road currently and Main Roads recommendation is that the development application include access to this Lot via Aylmore Road.” In light of the above, the Shire’s administration will be conditioning that the primary access to the lot be from Alymore Road. Main Road has advised verbally that they are happy to work with the applicants to ensure adequate signage from Alymore Road to assist in directing tourists to the lot. Environmental Health and Building Matters The matter has been discussed with the Shire’s Environmental Health Officer and the Shire’s Building Surveyor and a site visit undertaken. Matters to be considered in relation to Environmental Health and Building have been listed as conditions of planning approval, however key points to note are as follows: A Building Permit for all works including plans for both the work and fit outs to the existing buildings and the transportable buildings shall be submitted comprising but not limited to include:


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Campers Kitchen Area

The proposed kitchen area should have ventilation and light provided, either by artificial means or by providing a window.

A fire extinguisher, fire blanket, exhaust fan to be shown on the building plans

Access ways and ramps are to be provided as per AS1428.

Adherence to the requirements listed in Part 8 of the Shire of Kondinin Health Local Laws 2016

Transportable Accommodation

Structural certification including footing details.

Submission of an Energy Assessment Report.

Hard wired smoke alarms to each sleeping compartment and interconnected with a light incorporated.

Written confirmation of compliance with BAL report including access issues and eight items of recommendation by Lush Fire and Planning Report.

Fire extinguishers to be shown on plans

If 4 or more sleeping compartments are proposed then disability unit to be provided

Compliance with Part 8 of the Shire’s Health Local Laws relating to Lodging Houses General

Electrical and plumbing compliance certificate required upon completion of all buildings.

Existing buildings to comply with BCA and health requirements

Submission of Septic Tank Application

Access ways and ramps are to be provided as per AS1428

Specifications of all work and fit outs, including work to existing buildings and the accommodation buildings to be included in the building permit application

STATUTORY ENVIRONMENT

Shire of Kondinin Town Planning Scheme No.1

Planning and Development (Local Planning Schemes) Regulations 2015

Planning and Development Act 2005 (as amended)

State Planning Policy 3.7 Planning in Bushfire Prone Areas

Main Roads Act 1930

Guidelines for Determining and Assigning Responsibility for Roads in WA

Australian Standards AS3959-2009

Shire of Kondinin Health Local Laws 2016

Western Australian Planning Commission (WAPC) Planning Policy No. DC 5.1 Regional Roads (Vehicular Access)

POLICY IMPLICATIONS Nil PUBLIC CONSULTATION Public Consultation was undertaken for the minimum requirement of 14 days in accordance with clause 64 of the Planning and Development (Local Planning Scheme) Regulations 2015. An advertisement was placed in the Hyden Householder on 2 October 2017and on the Shire’s website and the information was on display at the Hyden Shire Office during the advertising period. Advertising closed on the 13th October 2017. During this period no formal submissions were received. The matter was referred to Main Roads with a written response received on the 8th November 2017. FINANCIAL IMPLICATIONS Nil STRATEGIC IMPLICATIONS Supports the following section of the Shire’s Strategic Community Plan 2016 – 2026 “2.4 Encourage, promote and support tourism experiences and businesses in the Shire of Kondinin


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2.4.1 Collaborate with key stakeholders and local networks to develop and promote our tourism experiences across the entire Shire 2.4.2 Add value to current tourism experiences and facilities as well as creating additional tourism experiences and facilities.”

CULTURAL IMPLICATIONS Nil VOTING REQUIREMENTS Simple majority required

RESOLUTION 3114 Moved Cr Jones Seconded Cr James THAT Council: APPROVES the application for a change of use from an ‘Abattoir’ to a ‘Tourist Accommodation’ comprising two transportable buildings for accommodation for guests and the conversion of the existing buildings for facilities for guests at Lot 2952 Aylmore Road, as shown on the plans and in the accompanying information, subject to compliance with the following conditions and advice notes: Conditions 1. Due regard to all recommendations of the Bushfire Attack Level Assessment Report dated 23rd October 2017 attached to this Agenda Report, including: (a) That the proposed buildings be constructed in accordance with the assigned BAL rating of 12.5; (b) That the vegetation within the BAL setback is to be maintained as an Asset Protection Zone with low threat vegetation (c) That the extension of Lovering Road along the eastern boundary of the lot be upgraded to ensure that there is a 6m horizontal clearance to vegetation; (d) That an Emergency Access Way / Fire Service Route be established from the development site along the southern boundary connecting to Aylmore Road; (e) That a 3m wide boundary fire break be provided; (f) That a 20,000L dedicated water tank for fire-fighting be provided; and (f) That a Bushfire Survival Plan be prepared and prominently displayed within the building. 2. The Primary Access to the subject Lot to be from Alymore Roads as recommended by Main Roads WA in correspondence dated 8th November 2017; 3. A completed Building Permit must be submitted to and approved by the Shire of Kondinin and shall include detailed plans of both existing and proposed buildings showing fit out details and specifications of all works and comply with all the necessary requirements of the BCA, including but not limited to the following items: (a) The proposed kitchen area in the ‘Campers Kitchen’ should have ventilation and light provided, either by artificial means or providing a window; (b) A fire extinguisher, fire blanket and exhaust fan to be shown on the building plans for the ‘Campers Kitchen’ area; (c) Access ways and ramps for all works are to be provided as per AS1428; (d) The plans for the accommodation component of the development shall include structural certification including footing details; the submission of an Energy Assessment Report; hard wired smoke alarms to each compartment and interconnected with a light incorporated; written confirmation of compliance with BAL report dated 23rd October 2017; all fire extinguishers to be shown on plans; if four (4) or more sleeping compartments are proposed then a disability unit is to be provided; (e) Electrical and Plumbing Compliance is required on completion of all buildings; and


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(f) The works to the existing buildings on the site are to comply with all BCA and Health Requirements; 4. All works must comply with Part 8 of the Shires Health Local Laws 2016 and any other relevant requirements relating to Environmental Health; 5. An application to install an apparatus for the treatment of sewage in accordance with the Health (Treatment of Sewage and Disposal of Effluent and Liquid Waste) Regulations 1974 is required to be submitted to the Shire of Kondinin for an approval to install the septic tank/s as required prior to the issuing of a Building Licence; and 6. The location of the proposed freestanding 1m x 1.5m advertising signage to be confirmed and approved through liaison with Main Roads WA and the Shire of Kondinin prior to occupation of the development. Advice Notes 1. The development shall be substantially commenced within two (2) years from the date of this approval. If the development is not substantially commenced within this period the approval will lapse and be of no further effect. Where an approval has lapsed, no development shall be carried out without the further planning approval of the Shire of Kondinin having first been sought and obtained; 2. Failure to comply with any of the conditions of this planning approval constitutes an offence under the provisions of the Planning and Development Act 2005 and the Shire of Kondinin Town Planning Scheme No.1 and may result in legal action being initiated by the local government.

CARRIED 9/0

A break was held from 4:40pm until 4:48pm.

10.2.3 – Update on Wave Rock Improvements Plan

SUBJECT: Wave Rock Improvement Plan ATTACHMENTS: Wave Rock Improvement Plan as Amended November 2017 DATE OF REPORT: 7 November 2017 AUTHOR: Tory Young, Manager Planning and Development DISCLOSURE OF INTEREST: Nil SUMMARY/BACKGROUND In 2015 the Council advertised for public comment feedback on improvements that could be made to Wave Rock. Following the consultation period a summary of the submissions was presented to the Ordinary Meeting of Council on the 15th July 2015 for information. At the Ordinary Meeting of Council on the August 2015, Council endorsed the a Wave Rock Improvement Plan 2015 – 2018, as a working document which details the improvements, a proposed timeline and indicative budget for the period between 2015 – 2018. On endorsement of the Wave Rock Improvement Plan the Council has continued to allocate $50,000 per year to improvements to Wave Rock. Now that we are in 2017, it seems a good time to present the Wave Rock Improvement Plan to Council with an update on what has been implemented over the last few years and items that still require action. The purpose of this report is to endorse the amended version and resolve that a new Wave Rock Improvement Plan 2018 – 2022 be presented to Council by early 2018 to guide future development in the lead up the Hyden’s Centenary in 2022 and to inform budget considerations from 2018/2019 onwards. STATUTORY ENVIRONMENT


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Nil POLICY IMPLICATIONS Nil PUBLIC CONSULTATION During 2015 the Shire sought feedback on improvements that could be made to Wave Rock and since this time the Shire’s Administration have undertaken a number of site visits and received feedback from Councillors and Community Members on improvements to Wave Rock. As such, it is not considered necessary to again seek feedback though public consultation, however the Shire’s Administration would value feedback from Council Members on the current document to inform the new Wave Rock Implementation Plan 2018 – 2022. FINANCIAL IMPLICATIONS $50,000 is allocated in the 2017/2018 financial year towards Wave Rock Improvements As per the Wave Rock Improvement Plan the items allocated as ‘General Maintenance’ are sourced from the General Maintenance Account STRATEGIC IMPLICATIONS Supports the following section of the Shire’s Strategic Community Plan 2016 – 2026 “2.4 Encourage, promote and support tourism experiences and businesses in the Shire of Kondinin


Voting Requirements Simple majority

RESOLUTION 3115 Moved Cr Lynch Seconded Cr James That Council: 1. Approves the Wave Rock Improvement Plan 2015 – 2018 (as amended November 2017) as a working document to deliver capital works and on-going maintenance to Wave Rock until the adoption of a new plan; 2. Authorises the Shire’s Administration to prepare a new Wave Rock Improvement Plan 2018 – 2022 as a guide to future development at Wave Rock over the next five (5) years that shall be reported to Council by no later than March 2018; and 3. Provides feedback to the Shire’s Administration on the items recommended to be removed and/or new items recommended to be included in the new Wave Rock Improvement Plan 2018 – 2022 by no later than the end of January 2018.

CARRIED 9/0

10.2.4 – Authorisation to Call for Tender for Extensions to the Kondinin Community Recreation Centre

SUBJECT: Authorisation to Call for Tender for Extensions to the Kondinin Community Recreation Centre

ATTACHMENTS: Nil DATE OF REPORT: 7 November 2017 AUTHOR: Tory Young, Manager Planning and Development DISCLOSURE OF INTEREST: Nil SUMMARY/BACKGROUND At its Ordinary Meeting on 17th August 2016 the Council authorised planning approval for the extension to the Kondinin Community Recreation Centre. At this same meeting the Council also endorsed the Shire of Kondinin’s submission of two grant applications for the extension to the Kondinin Community Recreation Centre to the Department of Sport and Recreation (CSRFF Forward Plan) and to the Wheatbelt Development Commission (Regional Development Grant). This latter agenda item also endorsed Council’s support of $250,000 towards the project in the 2016/2017


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budget to be utilised in the 2017/2018 financial year, and also to support the project funding and external grant applications by covering any funding shortfall in the event that one grant funding source is not successful in conjunction with possible shortfall funding assistance from the Kondinin Community and Recreation Council. The Shire’s Administration in close collaboration with the Kondinin Community Recreation Council applied and was successful in receiving grant money from the Department of Sport and Recreation ($100,000) and the Wheatbelt Development Commission ($185,000) to supplement the confirmed cash contributions from the Shire of Kondinin ($250,000) and the Kondinin Community Recreational Council ($150,000) to cover the costs of the proposed development. The monies requested were based on the Quantity Surveyor Report by Davson Ward dated 1 August 2016 which estimated the total project cost at $770,000. The full amount was not received from the Department of Sport and Recreation leaving a resulted shortfall of $85,000. The Council increased the contribution to the project from $250,000 to $385,000 which was adopted in the 2017/2018 budget to cover the short fall by not receiving the full amount from the Department of Sport and Recreation and to enable to include the northern canopy as an option in the tender so as to complete the project. The Shire and the Kondinin Community Recreation Council have been working closely with Rosalie Pech Eva Architects and the associated engineering consultancies to finalise the construction plans for the proposed development. The most recent correspondence with the architect confirmed that the expected date to receive the final plans is the 14th December 2017. The purpose of this report is to authorise the Shire’s Administration to call for tenders for the extensions and alterations to the Kondinin Community Recreation on receipt of the completed construction plans and associated documentation from Rosalie Pech Eva Architects. STATUTORY ENVIRONMENT Local Government (Functions and General) Regulations 1996 Local Government Act 1995 POLICY IMPLICATIONS 1.1.19 Purchasing and Tender Policy PUBLIC CONSULTATION In accordance with reg. 11 of the Local Government (Functions and General) Regulations 1996 the minimum time allowed for submitting tenders has to be at least 14 days after the notice is first published in the newspaper circulating generally throughout the State. FINANCIAL IMPLICATIONS Shire of Kondinin - $385,000 Kondinin Community and Recreation Council - $150,000 Department of Sport and Recreation - $100,000 Wheatbelt Development Commission - $185,000 TOTAL = $820,000 The estimated cost of the project is based on the original Quantity Surveyor Report undertaken by Davson and Ward dated 1 August 2016 of $770,000, plus $50,000 for the northern canopy as also estimated by the Quantity Surveyors. STRATEGIC IMPLICATIONS Supports the following section of the Shire’s Strategic Community Plan 2016 – 2026 “1.3 A safe, healthy and active Shire

1.3.1 Facilitate a consistent presence and high standard of medical services and allied health in the Shire 1.3.2 Embrace lifelong learning, social interaction and creativity 1.3.3 Provide a variety of quality sport, recreation and leisure services and facilities for all life stages across the three communities”


RESOLUTION 3116


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Moved Cr Butler Seconded Cr Browning That Council: 1. Authorises to call for tenders for the extensions and alterations to the Kondinin Community Recreation Centre on receipt of the completed construction plans and associated documentation from Rosalie Pech Eva Architects.

CARRIED 9/0

RESOLUTION 3117 Moved Cr Smoker Seconded Cr Lynch That Council, under its Standing Orders, go behind closed doors to discuss the CEO’s Report on 2017 Local Government Election Outcome.

CARRIED 9/0

The CEO, DCEO, MOW & ESTO left the meeting at 5:05pm and returned at 5:55pm.

10.3 CHIEF EXECUTIVE OFFICER’S REPORT

10.3.1 2017 Local Government Election Outcome

Applicant: Shire of Kondinin Author: CEO Date: 8th November, 2017 Disclosure of Interest: Nil SUMMARY / COMMENT: Congratulations to the following successfully elected Councillors in the 2017 Council election, with four year terms expiring on 16 October 2021: Councillor Allen Smoker; Councillor Steve Jones; Councillor Sue Meeking; Councillor Gerard Lynch and Councillor Kent Mouritz. The election resulted in a 70.34% of total electors voting, which is considered very high. The high turnout of voting, particularly from the Hyden area, can be attributed to the campaign lead by Brian Mayfield encouraging Hyden electors to vote and to vote for Hyden candidates. This campaign was to a large extent lead by the belief that representation on Council has not been equitable. With the result of this election, it can be considered that Council representation is entirely equitable with four Councillors representing Hyden, four from Kondinin and one from the Karlgarin area. What is more important is continuing to achieve a united and cohesive Council that genuinely looks after the best interests of the whole of the Shire and not Councillors just serving the best interests of their own town. Over the next twelve months I suggest Council given consideration towards whether establishing a Ward system is desirable towards achieving a long term solution that ensures fair town/elector representation of Council members. A three Ward system comprising four Councillors from the Hyden Ward, four Councillors from the Kondinin Ward and one Councillor from the Karlgarin Ward would seem to be a fair representation spread, which is the current situation. The Shire of Kondinin, up until this recent divisive action, (the extent of support of which is currently unclear within Council), has enjoyed a very stable Council for many years with its administration delivering sound grant funded community projects, excellent audit reports, a stable workforce and the Shire being in a strong sustainable financial position. The next election in 2019 will be all important in ensuring that equal and fair representation occurs across the Shire and the Shire’s stability and good record continues. The Department of Local Government makes no secret of the fact that it has a Council watch list of those considered vulnerable, at risk and problematic. Special challenges do exist in a local government that has two or more towns within its boundaries, with the main concern being that each town gets its fair share of facilities and amenities. STATUTORY ENVIRONMENT Local Government Act 1995


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POLICY IMPLICATION There are no direct policy implications in relation to this item. FINANCIAL IMPLICATIONS Nil STRATEGIC IMPLICATIONS Extract from Community Strategic Plan: 3 1.1 Vision and Values 1.1.1 Our Vision ‘To have a thriving and sustainable future’ 1.1.2 Our Mission We will achieve our vision by;

Providing leadership in the community,

Having a positive outlook,

Bringing the community together,

Providing and facilitating appropriate facilities and services,

Being forward looking, and

Having pride in our Shire. 1.1.3 Our Values We will conduct our business with; Respect

Value people and places and the contribution they make to the Shire.

Develop an environment of respect for different cultures

Be appreciative of the aspirations of the community and what it does for itself Inclusiveness

Be receptive, proactive and responsive as an organisation

Exist to help a community that has the capacity for self help

Demonstrate leadership by promoting Council and community teamwork Fairness and equity

Maintain a ‘whole of Shire’ outlook, but recognise that each community is unique and likely to have variations on their needs

Provide services for a variety of ages and needs

Respond to the community in a fair and equal way depending on need Communication

Create opportunities for consultation with the broad community

Demonstrate leadership by promoting Council and community teamwork

VOTING REQUIREMENT Simple majority

RECOMMENDATION Moved Cr Smoker Seconded Cr Browning THAT the CEO’s report regarding the outcome of the 2017 Council election and the importance of maintaining a stable local government be received.

MOTION LOST 3/6 Council did not adopt administration’s recommendation because the Councillors who voted against the motion were unhappy with both the tone and content of some of the report.

Cr Jones left the meeting at 6:15pm and did not return.

10.3.2 Future Road Construction/Maintenance Works Strategy

Name of Applicant: Shire of Kondinin


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Author: CEO Declaration of Interest: Nil Date: 8 November, 2017 BACKGROUND / COMMENT: Discussions have been held between the CEO and Manager of Works regarding identifying and pursuing future opportunities for the Shire of Kondinin in respect of obtaining additional road maintenance and road construction contracts/works that are within our capability to undertake and achieve a financial/economic benefit to the Shire of Kondinin. Possible areas identified include undertaking:

Current and future WANDRRA road reinstatement construction works for neighboring Shires.

Regional Road Group road construction works for neighboring Shires.

Kidman Resources’ Lithium mine site and Lacour Energy solar and wind farm project site works construction and access road construction contract works.

Lendlease, who have been successful in obtaining the substantial Main Roads WA contract for the Wheatbelt region, have indicated that they would be keen for the Shire of Kondinin to undertake road maintenance as well as certain road construction works under their newly awarded MRWA contract. This (main) road maintenance and construction work is likely to extend beyond our Shire boundaries and in certain cases may be carried out in joint collaboration with the Shire of Kulin’s road construction workforce. Construction work may also include the realignment of Brookton Highway near Sloan Road, Kondinin and other works associated with Brookton Highway. Lendlease is keen to enter into this service arrangement with the Shire of Kondinin and has presented the Shire with its Services Contract Agreement.

Additional Regional Road Group and Roads To Recovery grant funded road projects within the Shire of Kondinin. Opportunities to obtain more grant funding in these areas is to be aggressively explored (Commodity Freight Routes, Black Spot funding, etc.)

In respect of the Kidman Resources Lithium project, we are advised that the company will be carting ore from the mine site at Mt Holland south along the Marvel Loch Forrestania Road to the crossroads and then east along the Hyden Norseman Road to its Lake Johnstone processing facility. Once processed, the ore will be transported from Lake Johnston on the Hyden Norseman Road to the crossroads and then south via the Marvel Loch Forrestania Road, Carstairs Road and Brookton Highway to Esperance Port or via the Kalgoorlie Esperance Highway to Esperance Port. Commodity Route funding may be available to assist the Shire as a result of this activity, as well as financial grant assistance from Kidman Resources possibly in the form of a negotiated annual financial contribution to cover the cost of the Shire maintaining the roads in good order from wear and tear caused by this non-ratepayer activity on our road network . These revenue streams will be in addition to potential contract private works undertaken by the Shire’s road construction crew for Kidman Resources. Advanced discussions are currently underway with the Shire of Lake Grace with a view to the Shire of Kondinin undertaking its current 2017/18 Regional Road Group program to the value of $609,000. Discussions also extend to the Shire of Kondinin undertaking part of their $11million WANDRRA AGRN 743 reinstatement works program either directly or under sub contract to contracting companies awarded the tender(s), although the Shire of Kondinin undertaking any WANDRRA works in the 2017/18 year is considered very unlikely as we are fully committed if we are successful in carrying out Lake Grace’s 2017/18 RRG program. The Shire of lake Graces’ Regional Road Program that we are proposing to undertake is:

Holt Road South 25.38 to 29.43 SLK – Form 10m pavement, 7m two coat seal - $409,000

Magenta Road 21.63 to 24.63SLK – Form 10m pavement, 7m two coat seal - $200,000 Works undertaken will be carefully selected as we do not want to over extend works beyond our capability. We also need to be mindful of our statutory obligations under our Roads To Recovery


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grants program where the Shire is required to expend certain Own Resource monies on our road program annually. What we are aiming to achieve is a desirable balance between undertaking our normal road maintenance and construction programs from grant (RRG & R2R) funding and own resources to maintain a high standard of our roads within the Shire of Kondinin as well as gain the financial benefits to the Shire in undertaking strategic contract works. This fine balance will minimise own resource spending in road construction and boost revenue derived from road maintenance and construction contractual work, thus making more Shire revenue available for other community projects, which funds can be leveraged to obtain greater state and federal grant monies towards future community projects. STATUTORY ENVIRONMENT Nil POLICY IMPLICATION There are no direct policy implications in relation to this item. FINANCIAL IMPLICATIONS Nil STRATEGIC IMPLICATIONS Extract from the Shire’s Community Strategic Plan: 1.1 Vision and Values 1.1.1 Our Vision ‘To have a thriving and sustainable future’ 1.1.2 Our Mission We will achieve our vision by;

Providing leadership in the community,

Having a positive outlook,

Bringing the community together,

Providing and facilitating appropriate facilities and services,

Being forward looking, and

Having pride in our Shire. VOTING REQUIREMENT Simple majority

RESOLUTION 3118 Moved Cr Browning Seconded Cr Growden THAT Council: 1. supports administration’s initiative and effort towards achieving the economic benefits to the Shire of Kondinin through undertaking additional road construction and road maintenance contract works within the Shire’s capability, without adversely affecting the Shire’s normal road works program. 2. supports the Shire of Kondinin undertaking the Shire of Lake Grace’s 2017/18 Regional Road Works Program, totalling $609,000.00 3. endorses administration’s actions in negotiating and signing a services contract with Lendlease in respect of the Shire undertaking certain contract road maintenance and construction works pursuant to Leandlease’s contract with Main Roads WA.

CARRIED 8/0

10.3.3 Hyden Norseman Road Sealing Entire Length

Applicant: Shire of Kondinin Author: CEO Date: 8th November, 2017 Disclosure of Interest: Nil


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SUMMARY / COMMENT: Achieving state and federal government agreement to fund the sealing of the entire length of the Hyden Norseman Road is certainly a strong future Shire of Kondinin objective, which amenity would have a significant positive impact on tourist, as well as significant transport/freight industry traffic, numbers passing through our towns. Because the status of the road would lift to become a second main interstate highway between Western Australia and South Australia, Federal Government grant funding appropriately would apply, more so than state government grant funding. Accessing such funding would be challenging and would certainly require lobbying our federal government politicians for support. Such politicians may be conflicted where their electorate covers a greater population who would oppose such a new highway diverting interstate traffic away from their towns adversely affecting businesses. I believe this proposal appropriately needs to involve and have the support of numerous other local governments including those neighbouring us, as well as many others in the south west region, to have the desired impact to achieve project approval and funding success. An important part of the strategy in achieving this objective is to gain the support of all local governments in the south west region of WA that would benefit from the increased tourist and other traffic that the sealed Hyden Norseman Road would no doubt generate. It would not be unreasonable to expect a financial contribution from these local governments towards the cost of engaging a high calibre consultant to prepare a detailed report supporting the need and incorporating a cost benefit analysis to this region as well as the economic benefits to all road users including the freight/transport industry. However, as a prerequisite to approaching other local governments for support, it is considered that Council first needs to carefully consider this challenging project and establish a benefits analysis to the Shire of Kondinin and a well-planned way forward. One of the challenges in achieving this objective is to have the state and federal government’s agreement to upgrade the status of the Hyden Norseman Road to highway or secondary highway status (in becoming a major interstate access road) in the absence of suitable daily traffic count number justification. The required traffic count numbers will not be realized until the road is sealed. This aspect would need to be covered by the consultant’s report and be convincingly evidence based, taking into account current and projected future interstate traffic volumes entering and egressing Western Australia via Norseman. The Shire of Kondinin would be very well placed to contribute substantially in engaging its road construction crew towards the (pre sealing) road construction works of the Hyden Norseman Road bitumen sealing project. STATUTORY ENVIRONMENT Nil POLICY IMPLICATION There are no direct policy implications in relation to this item. FINANCIAL IMPLICATIONS This project is beyond the financial capacity of the Shire of Kondinin and would be totally reliant on significant federal government and possibly some state government grant funding. STRATEGIC IMPLICATIONS Extracts from the Shire’s Community Strategic Plan: 2.2 Provide sustainable infrastructure and services that support current and future needs of the community

2.2.1 Support and maintain safe, connected, critical transport infrastructure including rail and roads, public transport.

Our Actions

Review Shire roads and determine their suitability yearly (maintenance, construction, preservation, road train access and parking, materials, safety) with future plans to upgrade identified dirt roads to bitumen.


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Work with Main Roads WA to ensure appropriate upgrade the Hyden Norseman Rd and Brookton Highway, particularly the 6km section from Kondinin town site eastwards, and the section at Karlgarin Hills.

2.4 Encourage, promote and support tourism experiences and businesses in the Shire of Kondinin 2.4.1 Collaborate with key stakeholders and local networks to develop and promote our tourism experiences across the entire Shire 2.4.2 Add value to current tourism experiences and facilities as well as creating additional tourism experiences and facilities

Our Actions

Continue to maintain and upgrade the surface and quality of the Hyden – Norseman Rd to attract an increase in tourists, visitors and the transport industry to extend the tourism season

Continue to support the objectives of Roe Tourism, the Central Wheatbelt Visitor Centre and local tourism businesses and services

Continue and promote our tourism initiatives such as our RV Friendly status which provides increased exposure and maintains high tourism standards in the Shire

Limit the impact upon the environment by visitors and tourists through signage, access guidelines etc.

Maintain and add value with tourism infrastructure to our granite out crops and trails particularly the Great Western Woodlands and Pathways to Wave Rock

3.6.1 Strategic Community Plan Vision (extract of part): Small business enterprises and larger industry will be encouraged to grow and the Shire will actively seek to attract more industry to the area. The Shire will be focussed on caring for the environment, heritage and the people that make up the communities of Hyden, Karlgarin and Kondinin. 4.1 Challenges Facing the Delivery of the Strategic Plan. Economic (extract of part): 2.1 Promote the Shire of Kondinin within the local community and beyond the Wheatbelt and state boundaries as a preferred location for business, tourism and lifestyle

2.1.1 Identify and attract industry to the Shire to contribute to a balanced and diverse economy 2.1.2 Stimulate economic prosperity through various economic development strategies including buy local campaigns 2.1.3 The Shire of Kondinin will have strong business networks and an innovative, creative and entrepreneurial culture

VOTING REQUIREMENT Simple majority

RESOLUTION 3119 Moved Cr Browning Seconded Cr Lynch THAT 1. A carefully planned approach be adopted by Council towards the development of strategy to progress the objective of the bitumen sealing of the Hyden Norseman Road in its entire length, with a benefits analysis to the Shire of Kondinin carried out as a first step prerequisite. 2. Following 1. above, consideration be given towards gaining the support from all local governments in the south west region benefiting from the proposed project contributing financially towards a comprehensive Consultant’s report supporting the need and incorporating a cost benefit analysis to this region as well as all road users, including the local and interstate transport industry.

CARRIED 8/0

Cr Butler left the meeting at 6:28pm and returned at 6:32pm.


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10.3.4 Support for Kondinin Events Program

SUBJECT: Kondinin Events Program Proposal ATTACHMENTS: Nil DATE OF REPORT: 9th November 2017 AUTHOR: Stephen Boxall/ DCEO DISCLOSURE OF INTEREST: Nil SUMMARY/BACKGROUND Following is a copy of an email received from Stephen Boxall a Kondinin ratepayer/resident seeking Council support for a group of local people who are interested in establishing 2 local events which would, if successful, bring visitors to Kondinin which in turn would benefit businesses and other community based groups. “I am presenting this document to obtain initial and ongoing support from the council to support a

group of local people who are interested in establishing 2 local events, 1 car based & 1styled on an

ironman/true grit/ mud run.

My previous experience involved being chairperson & combined chairperson / burnout coordinator

every year excepting the last 2 years Kondinin Hoonavation ran. This event was built up to a peak of

80 + entrants (crowd no 500-700) making it not only the 2nd biggest country event but also ranked in

the top 2 to attend. Over the last few years I have been judging at 2 annual events, Wagin &

Kattanning, at every other event i attend(6-8) annually I am constantly asked when is Kondinin going

to fire up again.

We also have been asked to look into establishing a mud run or similar event. Other towns have

entrants in these events spending 2-3 days exploring their regions which is our aim as well.

I believe local people willing to commit time & effort should be assisted & encouraged as much as

possible.

With a change of name promoting Kondinin prominatly , events people can participate in, will outside

numbers & income to local businesses. Those I have contacted are fully behind such ideas. The

structure of these events has changed , local entities like schools & hospitals use them as fundraisers ,

I would hope Kondinin's would grasp these opportunities .

I have heard previously comments that insurance was a concern . I was personally responsible for

obtaining insurance for Hoonavation every year I was involved, it was readily available & reasonably

priced. The committee that ran the last 2 years pulled the event on the basid of no insurance. This was

checked by myself & other outside event coordinators & found to be totally false . This was passed on

but for reasons only know to them Kondinin chose to ignore these facts.

I am able to be contacted on my mobile (0429881064) or email [email protected] to expand on

any points raised over these comments.

Stephen Boxall”

The first event proposed is the resurrection of the now defunct “Hoonavation” which has not been run now for a number of years. The “Hoonavation” was basically a burnout competition which brought a large number of competitors and spectators into town who competed on a purpose built burnout pad adjacent to the Kondinin sporting precinct. This pad is still in existence however would need some work to the surrounds to make it functional again. This event previously resulted in a lot of noise, smoke and the smell of burning rubber wafting over town. The second event proposed is a “Mud Run” type of event which is basically an obstacle type course incorporating mud and is aimed towards the outdoor adventurer come ironman/woman type. This type of event is increasing in popularity with events being held throughout Australia. In Western Australia alone there are 4 events being held prior to 31 December 2017. The location of the local event has not been proposed as yet. At this stage Mr Boxall is seeking initial Council support for the events. However, as these are very much in the planning stage it is believed that much more investigation is needed, in the case of the “Hoonavation” style event the impact on the town residents caused by noise, smoke etc. and perceived benefits to the various community groups and businesses.

mailto:[email protected]


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In the case of the mud run type of event the proposed location and the infrastructure involved. There is also the matter of how much funding is required to upgrade the existing burnout pad facilities and the setup of the mud run. It is commendable that these ideas to increase visitors to the town with the associated flow on to accommodation, business and community groups has been put forward. There is much more research to be done however and it is recommended that administration liaise with Mr Boxall regarding the putting forward of a more detailed proposal. STATUTORY ENVIRONMENT Nil POLICY IMPLICATIONS Nil PUBLIC CONSULTATION Given the possible impact on the residents of Kondinin town site caused by the car based event it is suggested that some form of community consultation form part of the future proposal. FINANCIAL IMPLICATIONS None at present. STRATEGIC IMPLICATIONS Supports the following section of the Shire’s Strategic Community Plan 2016 – 2026 “2.4 Encourage, promote and support tourism experiences and businesses in the Shire of Kondinin



RESOLUTION 3120 Moved Cr Smoker Seconded Cr Growden That Council consider the proposal from Mr Boxall regarding the staging of the 2 future events and authorise Administration to seek further detailed information regarding the events including infrastructure required, locations and insurance requirements.

CARRIED 8/0

10.3.5 CEO’s General and Project Status Report

1) Staff Matters Gary Valenta continues on Workers Compensation. It is not known when he will be cleared fit for work. In the interim Mark Burgess, Manager of Works, has engaged a very experienced final trim grader operator who is doing a great job. Apart from this the Shire enjoys a very stable workforce. 2) The Humps Standpipe Upgrade (nee King Rocks Dam Upgrade) – Department of Water June 2017 – The DCEO had a teleconference with the Manager Rural Water Planning from the DoW and Ken Pearce from the Water Corporation on 9th June regarding the Humps dam. Mr Pearce advised that the dam capacity was 40ML not 70ML as previously advised to us by DoW. It was also advised that the Water Corporation will still require the dam for quite a few years to come. They stated however that they would be prepared to provide a license to the Shire for the use of water from the dam and that we would have full use of the water via the current standpipe arrangement. The license will in essence be the same as was recently provided for the use of the Karlgarin town dam. At present the standpipe and tanks are fed direct from the main line to Hyden. At times of water shortages in Hyden access to the tanks is turned off by the Water Corporation. The new proposal would involve the provision of a dedicated line being installed from the dam to the tanks and a separate pump being put in to fill the tanks. It will also be recommended that a larger tank/tanks be installed at the standpipe. This would ensure continuity of supply for farmers etc. Mr Pearce advised that a ballpark cost would be around $50,000 for the required works. When asked by


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the DCEO who was going to pay for it, it was proffered by the DoW that they would cover the cost once the necessary authorities were worked out. They see this as a far better option than spending in excess of $500,000 on King Rocks dam. Though the outcome did not provide a solution to the King Rocks dam situation it will provide an assured long term alternative source of water for farmers albeit further to collect than King Rocks should King Rocks dam be compromised in the future. It is apparent that there will be no funding coming forth for the repairs to the King Rocks dam wall given the current state of the economy and the mindset of the current government. July 2017 – A further teleconference was held on 10th July with the Water Corporation, Dept. of Water And Environmental Regulation (DoWER) to discuss the progress of utilizing the Humps dam and increasing the capacity of the nearby standpipe. The Water Corporation is commencing immediately the preparation of the license to use the water which will take approximately one month. The location of the new pipeline and tanks were discussed and agreed upon with the former to be clarified due to the indigenous heritage value of the area though the pipeline is proposed to be laid down an existing firebreak. An additional 250,000 litre tank will be installed next to the existing tanks and all 3 will be linked to the new standpipe. Once the license is signed quotes will be sought for the infrastructure. DoWER will be funding all the proposed works. August 2017 – the process has started with quotes being received for the proposed new tank, standpipe controller, pipeline and pump. September 2017 – All quotes for work have now been received and are with the Water Corp/DoWER for their consideration and approval. October 2017 – The funding for the project has been approved and we are waiting on the official notification and funding details so that we can commence the project. The draft Licence Agreement has been prepared and we are waiting on the final document. November 2017 – The licence agreement has been executed by all parties and the draft Deed of Agreement for the funding has been prepared. All being well the project should commence by the beginning of December. 3) Aged Housing June, 2017 – There is doubt currently with the change of state government as to whether the Wheatbelt South Aged Accommodation Alliance’s ‘approved’ funding for independent living units will be available. This puts in doubt the construction of the two units at Hyden (Whispering Gums) and two at Kondinin (Westcourt). In respect of the extension of Yeerakine Lodge, tenders are currently being called and will be reported to Council following the closing and assessment of tenders received. July, 2017 – We are still awaiting the decision of the new state government regarding the Wheatbelt South Aged Accommodation Alliance’s ‘approved’ funding for independent living units. Tenders are currently being considered for the construction of Yeerakine Lodge extension. August 2017 – The tender for the extension to Yeerakine Lodge was awarded to A Corp Construction Pty Ltd. The sand pad has been constructed and construction is due to commence within the next 2 weeks. We are still awaiting the decision of the new state government regarding the Wheatbelt South Aged Accommodation Alliance’s ‘approved’ funding for independent living units. September 2017 – Some delay occurred in constructing/compacting the pad mainly due to rain which has now been remedied. A Corp has engaged KBS to lay the concrete pad and building construction will follow. The concrete pad has been completed and the timber wall frames are currently under construction in Perth. By the time of this meeting erection of the frames should have commenced. Based on the construction schedule construction is approximately 1 week ahead of schedule despite the initial holdups with the pad preparation. Expected project completion is June, 2018.


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October 2017 – A Corp is making excellent progress in the construction of Yeerakine Lodge extension project. Brickwork is complete. Roofing construction has commenced. First progress payment has been made. November 2017 – the roof has been completed and plumbing work has commenced. The electrical prelay is next closely followed by the installation of the gyprock walls. A problem has surfaced with the installation of the hot water ring main as the plans show that the existing ring main was of a larger size than was actually originally installed. This problem has been addressed by the hydraulic engineer with appropriate action being taken to solve the problem. This may result in a slight variation to cost. The second progress payment has been paid. 4) Staff Housing Construction– Repacholi Parade, Kondinin February, 2017 - The Shire has completed the site sand pad and Kondinin Building Services (KBS) has commenced marking out the lot and security fencing it ready for construction commencement. March, 2017 – Progress by KBS over the past month has been very little and slow due to KBS undertaking long overdue work at Kondinin IGA. April, 2017 – Kondinin Building Services (KBS) have laid the concrete pad for the residence. May, 2017 – KBS have commenced erecting the upright timber frames to the concrete pad. June, 2017 – KBS have completed the window and door frames. July, 2017 – KBS have completed brickwork. Progress is satisfactory although a late start has caused the whole program to be approximately 8 weeks behind. August, 2017 – Good progress is being made by KBS with roof timbers installation almost complete. Doug Davey has advised that as he has accepted a full time MOW’s position with Meekatharra Shire he cannot act as Project Manager for this project. The CEO has been monitoring and project managing this project in Doug’s absence and will continue to do so until project completion. September, 2017 – Roof timber construction is almost complete and we now await the colour bond roof installation. October, 2017 – Slow progress has been made over the past three months. Still waiting on roof / ceiling timber construction completion. According to the work schedule, work is 30% - 40% complete currently, after some nine months since commencement. November, 2017 – Good progress (51% complete) has been made in the last month with roof cover and internal wall lining and insulation completed, moving into undertaking internal fixing, joinery and cabinets.

RESOLUTION 3121 Moved Cr James Seconded Cr Growden THAT the CEO’s General and Project Status Report be received.

CARRIED 8/0

10.3.6 CEO – Annual Leave

Name of Applicant: Shire of Kondinin Author: CEO Declaration of Interest: Nil Date: 14 November, 2017 BACKGROUND / COMMENT: I intend taking four weeks annual leave from 11 December, 2017 through to 5 January, 2018. During this period it is recommended that Alan George (DCEO) be appointed Acting Chief Executive Officer. STATUTORY ENVIRONMENT Nil POLICY IMPLICATION There are no direct policy implications in relation to this item. FINANCIAL IMPLICATIONS Nil


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STRATEGIC IMPLICATIONS Nil VOTING REQUIREMENT Simple majority

RESOLUTION 3122 Moved Cr Butler Seconded Cr Lynch THAT Council appoint Alan George, DCEO, to the position of Acting CEO for the four week period 11 December 2017 to 5 January, 2018 while John Read, CEO, is on annual leave.

CARRIED 8/0

10.3.7 Manager of Works Vehicle

Name of Applicant: Shire of Kondinin Author: CEO Declaration of Interest: Nil Date: 14 November, 2017 BACKGROUND / COMMENT: The Manager of Works (MOW) vehicle, (Subaru), is due shortly for changeover. It is considered more appropriate that his vehicle be upgraded to a larger 4WD such as a Toyota Prado/Holden Trailblazer given the nature of his work in travelling on rain affected roads, in gravel pits, etc. The MOW’s also undertakes substantial travel in his day to day work. This is expected to increase further with pending Shire contract works. In the current budget, while we have made provision for the changeover of the MOW’s Subaru vehicle, no provision has been made for a larger 4WD vehicle for the MOW. However in the current budget we have savings of some $42,000 in the purchase of a roller and small trucks. It is estimated that a new Prado type vehicle will cost in the region of $58,000 less trade in of the Subaru, funded from these budget savings. STATUTORY ENVIRONMENT Nil POLICY IMPLICATION There are no direct policy implications in relation to this item. FINANCIAL IMPLICATIONS 2017/18 Budget savings are able to cover the extra cost of purchasing the upgraded MOW’s vehicle. Three quotations from suppliers will be obtained by administration for the vehicle purchase. STRATEGIC IMPLICATIONS Nil VOTING REQUIREMENT Absolute majority

RESOLUTION 3123 Moved Cr Growden Seconded Cr Smoker THAT Council purchase a larger 4WD vehicle as a work vehicle for its Manager of Works from budget savings made in the current budget, with the required amount of approximately $58,000 derived from earlier plant purchase account savings, without trading in the existing Subaru that will be made available for use by the Manager of Planning and Development and Executive and Technical Support Officer.

CARRIED 8/0 Absolute Majority

Cr Smoker left the meeting at 6:57pm and returned at 7:00pm.

10.4 MANAGER OF WORKS


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9.4.1 GENERAL

Construction Crew We have recently completed WANDRAA flood damage work for Scrivener Road and Lake Karlgarin Road. We have also completed works on the Notting Karlgarin Road from Roe Road T-junction heading east for approx. 2.5km. This section was quite dangerous when wet. These works were completed whilst the East Hyden Bin Rd was being prepared for bitumen. We have now completed the East Hyden Bin Road with the bitumen being laid on Sunday the 5th of November, all guide posts and signs have since been erected. We have now started the Mt Walker Road across the salt flats, this will entail widening of the shoulders, overlay with gravel and cement stabilisation due to the salt content. We will also upgrade and extend two culverts. Works are expected to be completed early December. From there I’m hoping we will be able to make a start on the drainage in town. As per the CEO’s report if Council wish to carry out works for the Shire of Lake Grace, I would anticipate that we could carry out these works in February or March next year. Kondinin and Hyden Town Sites We now have the design for Kondinin so work will be able to start on Kondinin Town prior to Christmas I hope. There is some location work still required so the drainage design doesn’t conflict with the utilities. Plant Repairs

KN 64 - Service

KN 62 – Service and cooling rail leak repairs

KN 58 – Repair and replace beacons

KN 66 – Service

KN 2108 – (float) – Bearings and Brakes

KN 2107 – Weld Mudguard As Council is aware we have in our plant replacement program for this year to replace the float with a second hand one. I have obtained a couple of quotes and for an extra $700 above budget we can actually have a new one built for $90,700.00 which I think we should have made if we don’t go new. I have attached the quote and design for council to review. Maintenance Grading Roads are now receiving patch grading around the shire, with the start of harvest if Councillors have received any complaints from the public please let me know and we will do our best to respond ASAP. Maintenance Some sign and guide post maintenance has been carried out. Fogging is ongoing and carried out when the weather permits. Slashing is still going on as well. Parks and Gardens Ovals at Hyden and Kondinin have had the yearly maintenance program completed which included, Verti cutting and aerating. Kondinin hockey field has been levelled with the grass being stripped right back to the root system, top dressed with watering to encourage new growth, at this stage everything is looking good. General The CEO and I met with MainRoads on a few issues relating to the Main Street of Kondinin in which I will give you a brief update during the council meeting. MainRoads have also recently provided us with a concept plan for the improvement works proposed where the Brookton Highway was cut back in February. Again I can give Council a quick brief on their proposal, which I am sure you will all be happy with what MainRoads are proposing. A copy of the plan is available in the Council Chambers. Staff


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Gary Valenta is presently on Workers Comp, he has a Doctors Certificate until early December. I would like to take this opportunity to welcome Warren Sarginson on board. Warren comes with a wealth of experience both in operational matters and interpreting engineering plans. I am sure Warren will be a loyal employee for some time to come and that Council will reap the benefits of his experience.

9.4.2 PLANT REPORT

Begin Finish

Rego Make User Year Hrs/Km Hrs/Km Comments

0 KN Toyota - Prado GLX CEO 2016 30,034 35,514

KN 0 Holden Trailblaizer DCEO 2016 27,644 30,234

KN 04 Subaru Outback MOF 2017 15,546 18,658

KN 52 Subaru Forester Doctor 2016

KN 54 Subaru Forester MOW 2016 17,683 25,634

KN 51 Holden Rodeo - Dual Cab Mick Pratzky 2007 164,211 166,079

KN 55 Colorado Brian Lucas 2013 101,643 104,239

KN 56 Toyota Hilux P&G Kondinin 2012 183,065 186,028

KN 58 Prime Mover Paul Chambers 2016 43,053 47,040

KN 62 Prime Mover Vacant 2016 28,292 30,143

KN 77 Prime Mover Eric Krakour 2016 35,356 39,242

KN 61 Nissan Navara Single Cab Dave Halliday 2013 98,219 101,390

KN 57 Isuzu - Tray Top - Mtce Truck 2015 69,919 70,250

KN 60 Isuzu - Tray Top - Dual Cab 2016

56,000

KN 89 Isuzu - Tray Top - Dual Cab 2016 23,751 26,571

KN 63 Isuzu - Tray Top David Symcox 2001 235,386 235,623 SOLD

KN 73 Isuzu - Tray Top Kondinin 2011 154,603 156,102

KN 64 John Deere 670G - Grader Gary Valenta 20156 1411 1579

KN 65 John Deere 670G - Grader Brian Lucas 2011 6,631 6,855

KN 66 John Deere 670G - Grader Dave Halliday 2013 6,735

KN 67 Volvo L90F - Loader 2012 4,691 4,788

KN 68 Volvo - Loader 1998 11,437 11,471

KN 69 Massey Ferguson-Tractor David Symcox 1999 3,665 3,669

KN 70 Case - Tractor Kondinin 2003 1,887 1,893

KN 71 John Deere - Backhoe 1992

KN3031 Toro - Ride on Mower Reel Mower 2015

2925

KN72 Bomag - Road Roller Construction 2015 1,164 1233

KN78 Hamm - Vibe Road Roller 2003 8,353 8,419

KN 76 Toro - Ride on Mower Kondinin/Hyden 2009 2,127 2,145

KN123 JCB Backhoe Kondinin 2014 1,108 1,190

KN 112 John Deere - Ride on Mower Kondinin 2006 1,183 1,190

KN 79 Toyota - Community Bus 2008 126,613 129,195

KN 59 Water Truck 2016

KN 93 Toyota – Community Bus Hyden 2017 20,617

RESOLUTION 3124 Moved Cr James Seconded Cr Mouritz That the Works Manager’s Report be received.


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CARRIED 8/0

10.5 ENVIRONMENTAL HEALTH OFFICER

The new EHO Will Pearce is settling in well and getting up to speed in the local area.

FOR INFORMATION ONLY

10.6 BUILDING SURVEYOR’S REPORT – OCTOBER 2017

No Building Permits issued for October.


10.7 SWIMMING POOL REPORT

Wayne from Hyden Pool reports that for October the maintenance program is almost finished for the upcoming pool season. He has been informed that the east side fence near cricket pitch will be replaced shortly to stop trespassing during the season. Apart from that he is ready to open and did so on the 4th November. Water samples are all ok and he has replaced the auto dosing system and the pools are sparkling. He hopes to see you all on the pool deck. The Kondinin Aquatic Centre opened on the 1st November. The Plant room continues to run in excellent order. Water meter: 9055 Water Test: good Attendance: (126)1/11/17 - 5/11/17 During the off season, the wet deck was stripped back to concrete and the water proofing re-applied to the affected areas under warranty. Unfortunately upon recently inspecting the pool, there appears to be some rust spots on the pool tiles from the grinding discs. This is not complicated or difficult to fix but will take some time to rectify as it is a time consuming process. The monitor for the security cameras had failed, I suspect this was due to a power surge during a storm around the 20th October. The monitor was replaced with a good working 2nd hand unit on November 2nd. I have organized a surge protected power board to help protect the sensitive equipment in the kiosk. The Dolphin pool cleaner handle broke while retrieving from the pool, I'm unsure as to how or why. I have ordered the part and it should arrive here soon. New equipment: Part of the Royalties For Regions swimming pool program was allocated to a new PA system for the centre, which I installed over the off season. It has exceeded my expectations in terms of cost, sound quality, and performance. This consists of : 4× 200 watt RMS 8ohm outdoor all weather speakers 1x 4 channel 880 watt total RMS into 8ohm power amplifier. 1x 6 channel mixer 1x push to talk microphone 1x 2 wireless microphone set Various audio and speaker cables I also managed to score a bargain for shelving for the store room during the off season which happened to be on special at the time, and managed to buy extra shelving with the budget allocated. 9x 1200mm 5 tier shelving The concrete pad for the pool blankets was also completed during the off season by Richard. I have been in touch with Richard in regards to some work which needs completing at the centre and have been assured this will be rectified soon.


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Also as part of the Royalties for Regions program there was some money allocated to swimming aids, this will give the new junior swim club a great start. Swim gear: 20 swim goggles 5 junior snorkel flipper set 2 adult snorkel flipper set 6 noodles A big thanks to Tory, Rachel, Tammy, and the many others for volunteering to run the junior swim club program. We're still working out the finer details of the program and what we can offer but already it's looking to be a great opportunity for the kids to get involved in something very worthwhile. Early morning lap swimming and amateur water aerobics will commence on Wednesday 15th November. Steph will be at it again rain, hail, or shine for the ladies water aerobics. Looking forward to the enthusiasm and fun this brings to the wee hours of Wednesday and Friday Mornings. Again with the excellent numbers that the movie nights attract to the centre, I am hoping to hold another 3-4 movie nights throughout the season starting around January as there is a lot happening throughout November and December. Vacswim has been confirmed and will commence on 16th December through to 22nd December. I am hoping to have a BBQ for the final day. I have been in touch with Jolene in regards to performing various emergency drills with the ambulance crew. Among the various aims is to familiarize the crew with the layout of the centre, inform, discuss and rectify any foreseeable problems during an emergency. I recently spoke to Simon Paton in regards to holding the swim carnival at the Kondinin pool and he is very supportive and has given some names for me to contact. It's shaping up to be another great season with much happening around the area. It was great to be a part of the Twilight Markets and with all things considered was a complete success! Seeing the caravan park overflowing with tourists at times is evidence that things are moving forward for Kondinin and great to hear about the prospect of the massive wind and solar project that may happen in the future. It's great to be back. Ann, Mia and myself are looking forward to another great season here in Kondinin and we're looking forward to seeing everyone at the Kondinin Aquatic Centre!


10.8 RANGER ACTIVITY AND BUILDING MAINTENANCE REPORT – OCTOBER 2017

Ranger Activities

Warning Notices were written to a Jones Street resident after their dog was reported wandering. Two of the Notices were to be replaced with Infringements if not complied with. I have spent some time with this client over the past Month or so trying to arrange a positive outcome. The client has received two $200 infringements for failing to comply with warnings regarding registration and microchipping. A third infringement was issued for the dog being untethered again in a public place. Despite all the work and effort that has been put into trying to get a Local resident to comply with the dog Act and have his dog registered and Microchipped he has Failed to do so with the dog constantly roaming the Streets . I have had many discussions with CEO/DCEO regarding this issue and it has now come time to deal with it on the next level . I have requested that Letters be drawn up to send to the Client that he have 7 days to show cause as to why this Dog should not be classed as a Nuisance Dog Under Section 38 of the Dog Act 1976.

2 Warning notices issued for Illegal Camping

Warning Notice Issued Littering Kondinin


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A verbal request to pick up a large amount of rubbish blowing out of a Local Business in Kondinin was ignored and when I returned I collected the rubbish myself and issued a $200 Infringement for Littering that was not well received by the Client but may I again stress that they were asked to pick it up before hand and failed to do so.

Liaise with Local Kondinin resident regarding a Dog in Distress

There were 14 receipts for Wave Rock tickets and 19 NO Ticket Displayed requests issued.

There were 2 Receipts for camp fees

Liaise with local residents regarding stray cats.

Liaise with Local residents regarding dogs barking.

Set traps for foxes within town site of Kondinin.

Verbal Warnings camping.

Verbal Warnings for dogs not on leash. General Maintenance

Kondinin Town hall - Door repairs and sealing and polishing of Floor in main hall. All light fittings removed and cleaned refitted and walls cleared of cobwebs ect.

Kondinin Administration Building - Repairs to rear door and carpet stains removed.

Wave Rock - Install new bin enclosures in main carpark near BBQs. Pressure clean bbq area and public toilet block. Install new door handles.

Hyden public toilet - Pressure clean both male and female tile areas and walls along with outside concrete paths.

Kondinin Public Toilets - Pressure clean all tile areas and refit Male toilets at the Caravan Park.

Kondinin Caravan Park - Pressure clean all tile areas in both male and female toilet.

Install new toilet roll dispensers in toilets at the Humps environmental toilets.

Karlgarin Sports Pavilion toilet block.

Hyden Swimming Pool - Repairs to fence.

Raine road shire water tanks and Sloan Road standpipe. Eagle Sightings: One pair McCanns Rock and one pair Karlgarin Hills Nature reserve.


11. BUSINESS OF AN URGENT NATURE

RESOLUTION 3125 Moved Cr Butler Seconded Cr Growden That the Shire of Kondinin lease a unit at 19 Young Ave, Kondinin to sublet to WA Country Health Service for 6 months, with an option of a further 6months, for $170 per week.

CARRIED 8/0

RESOLUTION 3126 Moved Cr Lynch Seconded Cr Growden That Council provide 100 (1 year) Wave Rock visitor entry passes to Roe tourism member councils for distribution to their ratepayers through their respective administration offices. These passes are to be presented to the next Roe Tourism meeting.

CARRIED 8/0

12. CLOSURE

Being no further business the Shire President thanked Councillors and Staff for their attendance and declared the meeting closed at 7:20pm.

Documents

MINUTES OF THE ORDINARY MEETING HELD ON 15 ......MINUTES OF THE ORDINARY MEETING HELD ON 15TH NOVEMBER, 2017 6 10.2 MANAGER PLANNING & DEVELOPMENT 10.2.1 Grants, Events and Projects