MINUTES OF THE MONDAY EVENING, NOVEMBER 30 ......2020/11/30 · 805 NEWMAN SPRINGS ROAD, LINCROFT, NJ. The meeting was called to order by Chairman Mandeville at 7:05 PM. The following

MINUTES OF THE MONDAY EVENING, NOVEMBER 30, 2020 REGULAR MEETING OF THE MONMOUTH COUNTY BOARD OF RECREATION COMMISSIONERS HELD BY TELECONFERENCE FROM THE PARK SYSTEM HEADQUARTERS BLDG., 805 NEWMAN SPRINGS ROAD, LINCROFT, NJ.

The meeting was called to order by Chairman Mandeville at 7:05 PM.

The following were Present on roll call Chairman Kevin Mandeville via teleconference: Vice Chairman Michael G. Harmon

Commissioners: Thomas E. Hennessy, Jr. Mark E. Zelina Patricia M. Butch Thomas W. Adcock Glen Mendez

Lillian G. Burry, Freeholder/MCPS Liaison

The following were Absent on roll call: Commissioners: Violeta Peters (Excused) David W. Horsnall (Excused)

Also Present in the “Headquarters Bldg.”: James J. Truncer, Secretary-Director

The following were present on roll call via teleconference: Kira S. Dabby, Esquire

Andrew J. Spears, Assistant Director Thomas E. Fobes, Supt. of Co. Parks/Park Operations Michael E. Janoski, Co. Park Supt./Golf Operations Patti Conroy, Superintendent of Recreation Karen Livingstone, Public Information/Volunteers Gail L. Hunton, Chief of Acquisition & Design

Chairman Mandeville read the following Statement of Adequate Public Notice:

“Statement of Adequate Public Notice of Meeting in compliance with the ‘Open Public Meetings Act’, Laws of the State of NJ, Chapter 231, P.L. 1975. Notice of meeting has been posted, and the Asbury Park Press and other newspapers circulated in Monmouth County, and the County Clerk have been noticed, including date, time and place, as adopted by the Monmouth County Board of Recreation Commissioners at their regular meeting of November 18, 2019, as required by law.” “Both adequate and electronic notice of the meeting has been provided, specifying the time, place, and manner in which such notice was provided.”

Vice Chairman Harmon led the Board in the Pledge of Allegiance.

Chairman Mandeville asked for a moment of silence.

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On a motion made by Commissioner Zelina seconded by Vice Chairman Harmon, the MINUTES of the REGULAR MEETING of the Monmouth County Board of Recreation Commissioners held on MONDAY EVENING, NOVEMBER 16, 2020, were upon being put to a vote, unanimously approved as corrected; Kira S. Dabby joined the meeting for the review of items for Board action. (approved as recorded by Chairman Mandeville, Vice Chairman Harmon, Commissioners Zelina, Butch, Adcock and Mendez. Commissioner Hennessy abstained as not being present at the meeting.)

On a motion made by Commissioner Zelina, seconded by Vice Chairman Harmon, the MINUTES of the EXECUTIVE SESSION MEETING of the Monmouth County Board of Recreation Commissioners held on MONDAY EVENING, NOVEMBER 16, 2020, for the purpose of discussing LAND ACQUISITION MATTERS, were upon being put to a vote, unanimously approved as corrected; Kira S. Dabby was not in attendance. (approved as recorded by Chairman Mandeville, Vice Chairman Harmon, Commissioners Zelina, Butch, Adcock and Mendez. Commissioner Hennessy abstained as not being present at the meeting.)

The Secretary-Director indicated that the Minutes of the Executive Session would be made available to the public in ninety (90) days, or upon completion of land acquisition matters.

On a motion made by Commissioner Zelina, seconded by Commissioner Mendez, the 2019 VOUCHER LIST, as distributed to the Board for approval, was upon being put to a vote, unanimously approved as recorded.

On a motion made by Commissioner Zelina, seconded by Commissioner Mendez, the 2020 VOUCHER LIST, as distributed to the Board for approval, was upon being put to a vote, unanimously approved as recorded.

James J. Truncer, Secretary-Director, indicated to the Board that there was no CORRESPONDENCE RECEIVED to be brought before the Board.

On a motion made by Commissioner Hennessy, seconded by Commissioner Adcock, the meeting was OPENED to the HEARING OF THE PUBLIC at 7:10 PM. Upon being put to a vote, the motion was unanimously carried.

There being no one who wished to be heard, it was moved by Commissioner Mendez, seconded by Commissioner Adcock, that the portion of the meeting OPEN to the HEARING OF THE PUBLIC be CLOSED, at 7:11 PM.

SECRETARY-DIRECTOR’S REPORT:

1. Visitor Services Report

Patti Conroy, Superintendent of Recreation, reviewed with the Board the Visitor Services Report for fall programs.

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2. Golf Report

Mike Janoski, County Park Superintendent/Golf Operations, reviewed with the Board the noted attendance, construction at Shark River Golf Course, and at Hominy Hill Golf Course Clubhouse.

3. Parks Report

Tom Fobes, Superintendent of County Parks/Park Operations, reviewed with the Board park attendance, use by mountain bikers, cross country races, and storm clean-up in the Bayshore.

Vice Chairman Harmon noted his support for providing restrooms at Mt. Mitchill Scenic Overlook.

FREEHOLDER’S REPORT:

Freeholder Lillian G. Burry noted that she supports reappointment of the two existing Board members, whose terms will expire at the end of the year and that the reappointments will be considered by the Board of Chosen Freeholders.

Freeholder Burry noted her support for providing restrooms at Mt. Mitchill Scenic Overlook.

ITEMS FOR BOARD REVIEW:

James J. Truncer, Secretary-Director, reviewed with the Board the following items:

1. Board Action Item #1 – Authorizing Change Order #2, in the amount of $20,000.00 for increased visitation and necessary sanitary measures, to ARF Rental Services, Inc., Bridgeport, CT, for Furnishing, Delivery & Servicing of Portable Toilet Rental Services (Bid #0025-20), Item: Proposal 1 @$82,076.00 only, (Contract Period 01/06/20 through 12/31/20), with the Board of Recreation Commissioners reserving the option to extend the contract for two (2) additional one (1) year periods (2021 & 2022), as originally awarded by Resolution #R-20-1-6=26 in the Contract Amount of $105,076.00, and as modified by Change Order #1 awarded by Resolution #R-20-9-21=335 in the Total Change Order #1 Contract Amount of $117,076.00, for a new Total Change Order #2 Contract Amount of $137,076.00.

2. Board Action Item #2 – Retaining the Extraordinary Unspecifiable Services of Gina Torello t/a Lightscapes Studio, LLC, Oakhurst, NJ, to provide Instruction in Specialty Fine Arts and Print Making Programs for the Period of March 1, 2021 through December 31, 2021, in an amount not to exceed $36,125.00, as per proposal dated October 14, 2020, and further Authorizing the Secretary-Director to send notice of contract award to The Star Ledger, a newspaper circulated in the County of Monmouth, as required by law, within twenty (20) days of its passage.

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3. Board Action Item #3 – Retaining the Extraordinary Unspecifiable Services of Debra Stasiak t/a Aspiring Artists, LLC, Spring Lake, NJ, to provide Instruction in Impressionistic Painting Classes for the Period of January 1, 2021 through December 31, 2021, in an amount not to exceed $44,260.00, as per proposal dated October 25, 2020, and further Authorizing the Secretary-Director to send notice of contract award to The Star Ledger, a newspaper circulated in the County of Monmouth, as required by law, within twenty (20) days of its passage.

4. Board Action Item #4 – Authorizing Contract Amendment #1, in the Amount of $0.00 to delete Items: Alternate Bid #1 and Alternate Bid #2, due to an error on our part to M & M Construction Company, Inc., Union, NJ, for Reconstruction of Hominy Hill Golf Center, Building #1303 (Bid #0076-20), Item: Total Base Bid Price, as originally awarded by Resolution #R-20-11-2=416, in the Contract Amount Not to Exceed $7,440,000.00 for a new Total Amended Contract Amount of $7,440,000.00 as modified by Contract Amendment #1, and further authorizing the Secretary-Director to send notice of Contract Amendment #1 to The Star Ledger, a newspaper circulated in the County of Monmouth, as required by law, within twenty (20) days of its passage.

5. Board Action Item #5 – Recommending award of contract to the lowest responsible bidder, as per bid proposal to G & M Trophy, LLC, West Long Branch, NJ, for Furnishing and Delivery of Trophies, Plaques and Awards (Bid #0007-21), Item: 2021 Supply Contract (Period of 01/01/21 through 12/31/21), with the Board of Recreation Commissioners reserving the option to extend the contract for an additional one (1) year period (2022), under the same terms and conditions, as per bid specification; in the Estimated Total Contract Amount of $14,250.00.

6. Board Action Item #6 – Recommending acceptance of the written proposal of Johnson Controls, Inc., Edison, NJ, as received on November 19, 2020, proposal dated November 18, 2020, for Providing HVAC Controls System Upgrade for Thompson Park Visitor Center, Building #501 (PS #81-20), in an Amount Not To Exceed $33,913.00, as a non-fair and open contract, pursuant to the provisions of N.J.S.A. 19:44A-20.4 or 20.5 as appropriate, and further authorizing the Secretary-Director to send notice of contract award to The Star Ledger, a newspaper circulated in the County of Monmouth, as required by law, within twenty (20) days of its passage.

7. Board Action Item #7 – Recommending award of contract to the lowest responsible bidder, as per bid proposal to St. John Vianney High School, Holmdel, NJ, for Furnishing of Facilities and Staff for Sports Camps (Bid #0008-21), Item: 2021 Supply Contract (Period of 01/01/21 through 12/31/21), with the Board of Recreation Commissioners reserving the option to extend the contract for two (2) additional one (1) year periods (2022 & 2023), under the same terms and conditions, as per bid specification; in the Estimated Total Contract Amount of $55,000.00.

8. Board Action Item #8 – Authorizing the Purchase of Grounds Equipment, from Garden State Bobcat, Freehold, NJ, Items: Two (2) Morbark Eeger Beever 1415 Brush Chippers @$40,718.13 each, with two (2) maintenance accessories @$452.85 each; as available under the Educational Services Commission of New Jersey (ESCNJ) #65MCESCCPS Cooperative Pricing System Agreement, ESCNJ 18/19-25, for the Period of 02/22/19 through 02/21/21, in the Total Contract Amount of $82,341.96.

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9. Board Action Item #9 – Recommending to the Monmouth County Board of Chosen Freeholders the Proposed 2021 Allocation from the Monmouth County Open Space Recreation, Farmland, and Historic Preservation Trust Fund for Park Development and Maintenance, in the Estimated Amount of $8,366,428.00, authorizing the Secretary-Director to submit said funding recommendations to the Monmouth County Board of Chosen Freeholders, and further Authorizing the Secretary-Director and or/his Designee(s) to provide any and all information that may be required by the County Director of Finance.

10. Board Action Item #10 – Recommending award of contract to the lowest responsible bidder, as per bid proposal to Best Cleaning Building Service, Inc., Ridgefield, NJ, for Furnishing and Delivery of Carpet Cleaning Services (Bid #0009-21), Items: 1-39, Total Lump Sum, 2021 Service Contract (Period of 01/01/21 through 12/31/21), with the Board of Recreation Commissioners reserving the option to extend the contract for an additional one (1) year period (2022), under the same terms and conditions, as per bid specification; in the Total Contract Amount of $16,350.00.

11. Board Action Item #11 – Authorizing the Purchase of Commercial Buses, from Alliance Bus Group, Inc., Carlstadt, NJ, Items: One (1) Ford Mini Bus, T350 Chassis with 9 seats and 2 wheelchairs ($65,880.60) and One (1) Ford Mini Bus, T350 Chassis with 14 seats ($64,044.00); as available under the Educational Services Commission of New Jersey (ESCNJ) #65MCESCCPS Cooperative Pricing System Agreement, ESCNJ 19/20-36, for the Period of 02/21/20 through 02/20/21, in the Total Contract Amount of $129,924.60.

12. Board Action Item #12 – Authorizing Change Order #2, in the amount of $2,350.00 for filling and capping a 3’ x 15’ well and administrative fee for well sealing and abandonment, to Frank Lurch Demolition Co., LLC, Avon, NJ, for Demolition at the Martin Motel (Bid #0046-20), as originally awarded by Resolution #R-20-3-23=154 in the Contract Amount of $79,000.00, and as modified by Change Order #1 awarded by Resolution #R-20-7-13=279 in the Total Change Order #1 Contract Amount of $83,755.00, for a new Total Change Order #2 Contract Amount of $86,105.00.

13. Board Action Item #13 – Rejecting bid proposal of Automated Building Controls, Inc., Neptune, NJ, for Furnishing and Delivery of Heating and Air Conditioning Maintenance, Repair Parts, Service and Installation as the Disclosure of Energy Sector Investment Activities in Iran form was not included with their bid submission.

14. Board Action Item #14 – Recommending award of contract to the lowest responsible bidder, as per bid proposal to Peterson Service Company, Inc., Medford, NJ, for Furnishing and Delivery of Heating and Air Conditioning Maintenance, Repair Parts, Service and Installation (Bid #0010-21), Item: 2021 Service Contract for the Period of 01/01/21 through 12/31/21, with the Board of Recreation Commissioners reserving the option to extend the contract for two (2) additional one (1) year periods (2022 & 2023), under the same terms and conditions, as per bid specification; in the Estimated Total Contract Amount of $200,000.00.

Vice Chairman Harmon inquired as to Agenda Items #2, #3, and #9.

Following a discussion of Item #9, the Secretary-Director noted that there have been no changes to the proposed Park Improvement Projects from the previously distributed copy dated November 9, 2020, as approved by the Board.

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Vice Chairman Harmon requested that the Board review the Proposed 2021 Operating and Trust Budgets.

Following a discussion, the board unanimously agreed to amend Agenda Item #9.

At 7:40 PM, the following RESOLUTION OF CONSENT was offered for adoption by Vice Chairman Harmon, to approve Agenda Items #1 through #14.

WHEREAS, the Monmouth County Board of Recreation Commissioners has received the Tentative Agenda for the Board’s Regular Meeting of November 30, 2020, in advance of the meeting; and

WHEREAS, the Board has had an opportunity to review and consider Agenda Items #1 through #14 for Board Action; and

WHEREAS, the Board is satisfied that the above items as presented to the Board are in order and complete.

NOW, THEREFORE, BE IT RESOLVED that the Monmouth County Board of Recreation Commissioners does hereby approve by consent, Agenda Items #1 through #14.

Seconded by Commissioner Butch, and adopted on roll call by the following vote:

In the Affirmative: Chairman Mandeville, Vice Chairman Harmon, Commissioners Hennessy, Zelina, Butch, Adcock, and Mendez

In the Negative: None Absent: Commissioners Peters and Horsnall

ITEMS ACTED ON BY THE BOARD OF RECREATION COMMISSIONERS:

R-20-11-30=449 Resolution offered for adoption by Vice Chairman Harmon, seconded by Commissioner Butch, Authorizing CHANGE ORDER #2, in the amount of $20,000.00 for increased visitation and necessary sanitary measures, to ARF RENTAL SERVICES, INC., Bridgeport, CT, for FURNISHING, DELIVERY & SERVICING OF PORTABLE TOILET RENTAL SERVICES (Bid #0025-20), ITEM: Proposal 1 @$82,076.00 only, (Contract Period 01/06/20 through 12/31/20), with the Board of Recreation Commissioners RESERVING the OPTION TO EXTEND the CONTRACT for TWO (2) ADDITIONAL ONE (1) YEAR PERIODS (2021 & 2022), as originally awarded by Resolution #R-20-1-6=26 in the Contract Amount of $105,076.00, and as modified by Change Order #1 awarded by Resolution #R-20-9-21=335 in the Total Change Order #1 Contract Amount of $117,076.00, for a NEW TOTAL CHANGE ORDER #2 CONTRACT AMOUNT OF $137,076.00. Upon being put to a vote, the resolution was unanimously adopted. (Resolution in Minute Book)

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R-20-11-30=450 Resolution offered for adoption by Vice Chairman Harmon, seconded by Commissioner Butch, RETAINING the EXTRAORDINARY UNSPECIFIABLE SERVICES of GINA TORELLO t/a LIGHTSCAPES STUDIO, LLC, Oakhurst, NJ, to provide INSTRUCTION IN SPECIALTY FINE ARTS AND PRINT MAKING PROGRAMS for the Period of March 1, 2021 through December 31, 2021, in an AMOUNT NOT TO EXCEED $36,125.00, as per proposal dated October 14, 2020, and further AUTHORIZING the SECRETARY-DIRECTOR to SEND NOTICE of contract award to The Star Ledger, a newspaper circulated in the County of Monmouth, as required by law, within twenty (20) days of its passage. Upon being put to a vote, the resolution was unanimously adopted. (Resolution in Minute Book)

R-20-11-30=451 Resolution offered for adoption by Vice Chairman Harmon, seconded by Commissioner Butch, RETAINING the EXTRAORDINARY UNSPECIFIABLE SERVICES of DEBRA STASIAK t/a ASPIRING ARTISTS, LLC, Spring Lake, NJ, to provide INSTRUCTION IN IMPRESSIONISTIC PAINTING CLASSES for the Period of January 1, 2021 through December 31, 2021, in an amount not to exceed $44,260.00, as per proposal dated October 25, 2020, and further AUTHORIZING the SECRETARY-DIRECTOR to SEND NOTICE of contract award to The Star Ledger a newspaper circulated in the County of Monmouth, as required by law, within twenty (20) days of its passage. Upon being put to a vote, the resolution was unanimously adopted. (Resolution in Minute Book)

R-20-11-30=452 Resolution offered for adoption by Vice Chairman Harmon, seconded by Commissioner Butch, Authorizing CONTRACT AMENDMENT #1, in the Amount of $0.00 to delete Items: Alternate Bid #1 and Alternate Bid #2, due to an error on our part to M & M CONSTRUCTION COMPANY, INC., Union, NJ, for RECONSTRUCTION OF HOMINY HILL GOLF CENTER, Building #1303 (Bid #0076-20), ITEM: Total Base Bid Price, as originally awarded by Resolution #R-20-11-2=416, in the Contract Amount Not To Exceed $7,440,000.00, for a NEW TOTAL AMENDED CONTRACT AMOUNT OF $7,440,000.00, AS MODIFIED BY CONTRACT AMENDMENT #1, and further AUTHORIZING the SECRETARY-DIRECTOR to SEND NOTICE of Contract Amendment to The Star Ledger, a newspaper circulated in the County of Monmouth, as required by law, within twenty (20) days of its passage. Upon being put to a vote, the resolution was unanimously adopted. (Resolution in Minute Book)

R-20-11-30=453 Resolution offered for adoption by Vice Chairman Harmon, seconded by Commissioner Butch, AWARDING CONTRACT to the lowest responsible bidder, as per bid proposal to G & M TROPHY, LLC, West Long Branch, NJ, for FURNISHING AND DELIVERY OF TROPHIES, PLAQUES AND AWARDS (Bid #0007-21), ITEM: 2021 Supply Contract (Period of 01/01/21 through 12/31/21), with the Board of Recreation Commissioners RESERVING the OPTION TO EXTEND the CONTRACT for an ADDITIONAL ONE (1) YEAR PERIOD (2022), under the same terms and conditions, as per bid specification; in the Estimated Total Contract Amount of $14,250.00. Upon being put to a vote, the resolution was unanimously adopted. (Resolution in Minute Book)

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R-20-11-30=454 Resolution offered for adoption by Vice Chairman Harmon, seconded by Commissioner Butch, ACCEPTING the WRITTEN PROPOSAL of JOHNSON CONTROLS, INC., Edison, NJ, as received on November 19, 2020, proposal dated November 18, 2020, for PROVIDING HVAC CONTROLS SYSTEM UPGRADE FOR THOMPSON PARK VISITOR CENTER, BUILDING #501 (PS #81-20), in an Amount Not To Exceed $33,913.00, as a non-fair and open contract, pursuant to the provisions of N.J.S.A. 19:44A-20.4 or 20.5 as appropriate, and further AUTHORIZING the SECRETARY-DIRECTOR to SEND NOTICE of contract award to The Star Ledger, a newspaper circulated in the County of Monmouth, as required by law, within twenty (20) days of its passage. Upon being put to a vote, the resolution was unanimously adopted. (Resolution in Minute Book)

R-20-11-30=455 Resolution offered for adoption by Vice Chairman Harmon, seconded by Commissioner Butch, AWARDING CONTRACT to the lowest responsible bidder, as per bid proposal to ST. JOHN VIANNEY HIGH SCHOOL, Holmdel, NJ, for FURNISHING OF FACILITIES AND STAFF FOR SPORTS CAMPS (Bid #0008-21), ITEM: 2021 Supply Contract (Period of 01/01/21 through 12/31/21), with the Board of Recreation Commissioners RESERVING the OPTION TO EXTEND the CONTRACT for TWO (2) ADDITIONAL ONE (1) YEAR PERIODS (2022 & 2023), under the same terms and conditions, as per bid specification; in the Estimated Total Contract Amount of $55,000.00. Upon being put to a vote, the resolution was unanimously adopted. (Resolution in Minute Book)

R-20-11-30=456 Resolution offered for adoption by Vice Chairman Harmon, seconded by Commissioner Butch, AUTHORIZING the PURCHASE of GROUNDS EQUIPMENT, from GARDEN STATE BOBCAT, Freehold, NJ, ITEMS: Two (2) Morbark Eeger Beever 1415 Brush Chippers @$40,718.13 each, with two (2) maintenance accessories @$452.85 each; as available under the Educational Services Commission of New Jersey (ESCNJ) #65MCESCCPS Cooperative Pricing System Agreement, ESCNJ 18/19-25, for the Period of 02/22/19 through 02/21/21, in the Total Contract Amount of $82,341.96. Upon being put to a vote, the resolution was unanimously adopted. (Resolution in Minute Book)

R-20-11-30=457 Resolution offered for adoption by Vice Chairman Harmon, seconded by Commissioner Butch, RECOMMENDING TO THE MONMOUTH COUNTY BOARD OF CHOSEN FREEHOLDERS the PROPOSED 2021 ALLOCATION from the MONMOUTH COUNTY OPEN SPACE RECREATION, FARMLAND, AND HISTORIC PRESERVATION TRUST FUND FOR PARK DEVELOPMENT AND MAINTENANCE, in the ESTIMATED AMOUNT OF $8,366,428.00, and AUTHORIZING the SECRETARY-DIRECTOR to SUBMIT said FUNDING RECOMMENDATIONS to the MONMOUTH COUNTY BOARD OF CHOSEN FREEHOLDERS, and further AUTHORIZING the SECRETARY-DIRECTOR and/or his DESIGNEE(S) to PROVIDE ANY AND ALL INFORMATION that may be required by the COUNTY DIRECTOR OF FINANCE. Upon being put to a vote, the resolution was unanimously adopted. (Resolution in Minute Book)

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R-20-11-30=458 Resolution offered for adoption by Vice Chairman Harmon, seconded by Commissioner Butch, AWARDING CONTRACT to the lowest responsible bidder, as per bid proposal to BEST CLEANING BUILDING SERVICE, INC., Ridgefield, NJ, for FURNISHING AND DELIVERY OF CARPET CLEANING SERVICES (Bid #0009-21), ITEMS: 1-39, Total Lump Sum, 2021 Service Contract (Period of 01/01/21 through 12/31/21), with the Board of Recreation Commissioners RESERVING the OPTION TO EXTEND the CONTRACT for an ADDITIONAL ONE (1) YEAR PERIOD (2022), under the same terms and conditions, as per bid specification; in the Total Contract Amount of $16,350.00. Upon being put to a vote, the resolution was unanimously adopted. (Resolution in Minute Book)

R-20-11-30=459 Resolution offered for adoption by Vice Chairman Harmon, seconded by Commissioner Butch, AUTHORIZING the PURCHASE of COMMERCIAL BUSES, from ALLIANCE BUS GROUP, INC., Carlstadt, NJ, ITEMS: One (1) Ford Mini Bus, T350 Chassis with 9 seats and 2 wheelchairs ($65,880.60) and One (1) Ford Mini Bus, T350 Chassis with 14 seats ($64,044.00); as available under the Educational Services Commission of New Jersey (ESCNJ) #65MCESCCPS Cooperative Pricing System Agreement, ESCNJ 19/20-36, for the Period of 02/21/20 through 02/20/21, in the Total Contract Amount of $129,924.60. Upon being put to a vote, the resolution was unanimously adopted. (Resolution in Minute Book)

R-20-11-30=460 Resolution offered for adoption by Vice Chairman Harmon, seconded by Commissioner Butch, Authorizing CHANGE ORDER #2, in the amount of $2,350.00 for filling and capping a 3’ x 15’ well and administrative fee for well sealing and abandonment, to FRANK LURCH DEMOLITION CO., LLC, Avon, NJ, for DEMOLITION AT THE MARTIN MOTEL (Bid #0046-20), as originally awarded by Resolution #R-20-3-23=154 in the Contract Amount of $79,000.00, and as modified by Change Order #1 awarded by Resolution #R-20-7-13=279 in the Total Change Order #1 Contract Amount of $83,755.00, for a NEW TOTAL CHANGE ORDER #2 CONTRACT AMOUNT OF $86,105.00. Upon being put to a vote, the resolution was unanimously adopted. (Resolution in Minute Book)

R-20-11-30=461 Resolution offered for adoption by Vice Chairman Harmon, seconded by Commissioner Butch, REJECTING bid proposal of AUTOMATED BUILDING CONTROLS, INC., Neptune, NJ, for FURNISHING AND DELIVERY OF HEATING AND AIR CONDITIONING MAINTENANCE, REPAIR PARTS, SERVICE AND INSTALLATION (Bid #0010-21), as Disclosure of Energy Sector Investment Activities in Iran form was not included with their bid submission. Upon being put to a vote, the resolution was unanimously adopted. (Resolution in Minute Book)

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R-20-11-30=462 Resolution offered for adoption by Vice Chairman Harmon, seconded by Commissioner Butch, AWARDING CONTRACT to the lowest responsible bidder, as per bid proposal to PETERSON SERVICE COMPANY, INC., Medford, NJ, for FURNISHING AND DELIVERY OF HEATING AND AIR CONDITIONING MAINTENANCE, REPAIR PARTS, SERVICE AND INSTALLATION (Bid #0010-21), ITEM: 2021 Service Contract for the Period of 01/01/21 through 12/31/21, with the Board of Recreation Commissioners RESERVING the OPTION TO EXTEND the CONTRACT for TWO (2) ADDITIONAL ONE (1) YEAR PERIODS (2022 & 2023), under the same terms and conditions, as per bid specification; in the Estimated Total Contract Amount of $200,000.00. Upon being put to a vote, the resolution was unanimously adopted. (Resolution in Minute Book)

On a motion made by Commissioner Mendez, seconded by Commissioner Zelina, the Board AUTHORIZED the SECRETARY-DIRECTOR to ADVERTISE for the following BID:

1. Kayak and Paddleboard Rental Concessions at Bayshore Waterfront Park, Swimming River Park, and the Fisherman’s Cove Conservation Area

Upon being put to a vote, the motion was unanimously carried.

On a motion made by Commissioner Hennessy, seconded by Vice Chairman Harmon, the Board AUTHORIZED the SECRETARY-DIRECTOR to SOLICIT PROPOSALS for the following PROFESSIONAL/SPECIALIZED SERVICES:

1. Appraisal Services, Block 68, Lot 1, Howell Township, +2.52 Acres, Improved Property Owned by Carol and Douglas Mology, for Additions to Howell Park Golf Course (Ref. #20-69) (FAIR & OPEN—OVER $17,500.00)

2. Survey Services, Block 3, Lots 4, 17.01, 52, Block 3901, Lots 19-23 and 33-40, Eatontown and Ocean Township, +169.3 Acres, Unimproved Property Owned by County of Monmouth, for Outbound Survey - Weltz Park (Ref. #20-70) (FAIR & OPEN—OVER $17,500.00)

Upon being put to a vote, the motion was unanimously carried.

James J. Truncer, Secretary-Director, reviewed the following DATES TO REMEMBER with the Board:

1. MONDAY EVENING, DECEMBER 14, 2020 – 7:30 PM. Regular Board Meeting. Remote teleconference.

2. MONDAY EVENING, JANUARY 11, 2021 – 7:30 PM. Regular Board Meeting. Remote teleconference.

3. MONDAY EVENING, JANUARY 25, 2021 – 7:30 PM. Regular Board Meeting. Remote teleconference.

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ITEMS FOR THE GOOD OF THE ORDER:

Commissioner Hennessy offered the following resolution and moved its adoption:

Be it resolved that an Executive Session Meeting will be held during the Board’s regularly scheduled meeting of Monday, December 14, 2020, at 7 PM, by remote teleconference, for the purpose of discussing Personnel Matters, Land Acquisition Matters, being additions to county park lands, and Attorney Client Privilege Information; and

Be it further resolved that the Secretary-Director of the Board is authorized to post and send notice of said meeting to the County Clerk, and two (2) newspapers as designated by the Board, as required under the Open Public Meetings Act, Chapter 231, P.L. 1975.

Seconded by Commissioner Adcock, and adopted on roll call by the following vote:

In the Affirmative: Chairman Mandeville, Vice Chairman Harmon, Commissioners Hennessy, Zelina, Butch, Adcock, and Mendez


Chairman Mandeville noted the need to improve the Thompson Park plaque at Montgomery Field opposite the Headquarters entrance drive.

The Chairman noted the recent Friends Newsletter article and inquired as to the interpretation of the African Americans who lived and worked at Brookdale Farm, now Thompson Park.

Chairman Mandeville also noted the need to interpret our park areas and buildings to make the public aware of their histories.

Commissioner Hennessy noted the walks scheduled for Big Brook Park and the history of the Marlboro Hospital as being of interest.

Freeholder Burry noted the historical marker placed at the Hominy Hill Golf Course and the recent history publication by Colts Neck.

The Secretary-Director of the Board indicated that there were no additional items to be brought before the Board.

There being no further business, on a motion made by Commissioner Butch, seconded by Commissioner Adcock, and by unanimous vote, the regular meeting of the Monmouth County Board of Recreation Commissioners held on Monday Evening, November 30, 2020, was ADJOURNED at 7:57 PM.

Page 11 of 11 11/30/20

The following resolution was offered for adoption by Vice Chairman Harmon:

R E S O L U T I O N R-20-11-30=449

WHEREAS, the Monmouth County Board of Recreation Commissioners awarded the contract for FURNISHING, DELIVERY & SERVICING OF PORTABLE TOILET RENTAL SERVICES (Bid #0025-20), ITEMS: Proposal 1 @$82,076.00 & Proposal 2 @$23,000.00 (Contract Period 01/06/20 through 12/31/20), with the Board of Recreation Commissioners reserving the option to extend the contract for two (2) additional one (1) year periods (2021 & 2022), under the same terms and conditions, as per bid specification, to ARF RENTAL SERVICES, INC., Bridgeport, CT, as per Resolution #R-20-1-6=26, in the Contract Amount of $105,076.00; and

WHEREAS, the Board authorized Change Order #1, as per Resolution #R-20-9-21=335, in the Change Order #1 Contract Amount of $117,076.00; and

WHEREAS, the Board deems it necessary and advisable to Authorize CHANGE ORDER #2, in the amount of $20,000.00, for a New Total Contract Amount of $137,076.00.

NOW, THEREFORE, BE IT RESOLVED by the Board that the Secretary-Director is hereby Authorized to approve CHANGE ORDER #2, in the amount of $20,000.00 for increased visitation and necessary sanitary measures to ARF RENTAL SERVICES, INC., 146 Andover Street, Bridgeport, CT 06605, FURNISHING, DELIVERY & SERVICING OF PORTABLE TOILET RENTAL SERVICES (Bid #0025-20), Proposal 1 @$82,076.00 only, (Contract Period 01/06/20 through 12/31/20), with the Board of Recreation Commissioners RESERVING the OPTION TO EXTEND the CONTRACT for TWO (2) ADDITIONAL ONE (1) YEAR PERIODS (2021 & 2022), as per original contract awarded by Resolution #R-20-1-6=26 in the Amount of $105,076.00, and as modified by Change Order #1 awarded by Resolution #R-20-9-21=335. in the Amount of $117,076.00, for a NEW TOTAL CONTRACT AMOUNT OF $137,076.00, AS MODIFIED BY CHANGE ORDER #2; and

BE IT FURTHER RESOLVED that said CHANGE ORDER #2 is on file in the Board’s Office of Administrative Services; and

BE IT FURTHER RESOLVED that the Certification of the Chief Financial Officer, as to availability of funds, has been filed with the Secretary-Director of the Board, a copy of which is on file in the Purchasing Department setting forth that the funds are available in Trust Account #52000, Board of Recreation Commissioners (2020), in an amount not to exceed $20,000.00.


In the affirmative: Chairman Mandeville, Vice Chairman Harmon, Commissioners Hennessy, Zelina, Butch, Adcock and Mendez

In the negative: None Absent: Commissioners Peters and Horsnall

I hereby certify the above to be the true resolution adopted by the Monmouth County Board of Recreation Commissioners at the regular meeting of the Board on MONDAY EVENING, NOVEMBER 30, 2020.

R-20-11-30=449

https://20,000.00https://137,076.00https://117,076.00https://105,076.00https://82,076.00https://20,000.00https://137,076.00https://20,000.00https://117,076.00https://105,076.00https://23,000.00https://82,076.00


R E S O L U T I O N R-20-11-30=450

WHEREAS, the Monmouth County Board of Recreation Commissioners deems it necessary and advisable to provide INSTRUCTION IN SPECIALTY FINE ARTS AND PRINT MAKING PROGRAMS, for the Period of March 1, 2021 through December 31, 2021; and

WHEREAS, it is necessary to retain the services of a qualified individual with expertise, extensive training in art painting and proven reputation, as well as possessing teaching skills, knowledge of painting techniques and the use of all types of paints, the ability to effectively communicate with, and constructively critique students, and possess interpersonal skills that inspire and motivate students to achieve the desired results; and

WHEREAS, GINA TORELLO t/a LIGHTSCAPES STUDIO, LLC, Oakhurst, NJ, submitted a written proposal for furnishing said INSTRUCTION IN SPECIALTY FINE ARTS AND PRINT MAKING PROGRAMS, as outlined in her proposal dated October 14, 2020, in an amount not to exceed $36,125.00; and

WHEREAS, the Secretary-Director has certified to the Monmouth County Board of Recreation Commissioners that said services are of an extraordinary unspecifiable nature.

NOW, THEREFORE, BE IT RESOLVED by the Monmouth County Board of Recreation Commissioners:

1. That, GINA TORELLO t/a LIGHTSCAPES STUDIO, LLC, 190 Highwood Road, Oakhurst, NJ 07755, be, and she is hereby retained to perform INSTRUCTION IN SPECIALTY FINE ARTS AND PRINT MAKING PROGRAMS for the Period of March 1, 2021 through December 31, 2021, as outlined in her proposal of October 14, 2020; and

2. That this contract shall be awarded without competitive bid as the services required are of an extraordinary, unspecifiable service, and the Secretary-Director of the Board has certified the reasons why competitive bidding is not possible; and

3. That notice of this award shall be published in The Star Ledger, a newspaper circulated in the County of Monmouth, as required by law, within twenty (20) days of its passage.

BE IT FURTHER RESOLVED that any fees for additional work over the $36,125.00 provided for in this resolution will be authorized only upon the approval of the Board, prior to the additional services being performed; and

BE IT FURTHER RESOLVED that the Chairman and Secretary-Director of the Board are hereby authorized to execute the contract on behalf of the Monmouth County Board of Recreation Commissioners; and

R-20-11-30=450 (Continued)

https://36,125.00https://36,125.00

R-20-11-30=450 (As Continued)





I hereby certify the above to be the true resolution adopted by the Monmouth County Board of Recreation Commissioners at the rescheduled meeting of the Board on MONDAY EVENING, NOVEMBER 30, 2020.

R-20-11-30=450

https://36,125.00


R E S O L U T I O N R-20-11-30=451

WHEREAS, the Monmouth County Board of Recreation Commissioners deems it necessary and advisable to provide INSTRUCTION IN IMPRESSIONISTIC PAINTING CLASSES for the Period of January 1, 2021 through December 31, 2021; and

WHEREAS, it is necessary to retain the services of a qualified individual with expertise, extensive training in art painting and proven reputation, as well as possessing teaching skills, knowledge of painting techniques and the use of all types of paints, the ability to effectively communicate with, and constructively critique students, and possess interpersonal skills that inspire and motivate students to achieve the desired results; and

WHEREAS, DEBRA STASIAK t/a ASPIRING ARTISTS, LLC, Spring Lake, NJ, submitted a written proposal for furnishing said INSTRUCTION IN IMPRESSIONISTIC PAINTING CLASSES, as outlined in her proposal dated October 25, 2020, in an amount not to exceed $44,260.00; and

WHEREAS, the Secretary-Director has certified to the Monmouth County Board of Recreation Commissioners that said services are of an extraordinary unspecifiable nature.

NOW, THEREFORE, BE IT RESOLVED by the Monmouth County Board of Recreation Commissioners:

4. That, DEBRA STASIAK t/a ASPIRING ARTISTS, LLC, P.O. Box 443, Spring Lake, NJ 07762, be, and she is hereby retained to perform INSTRUCTION IN IMPRESSIONISTIC PAINTING CLASSES for the Period of January 1, 2021 through December 31, 2021, as outlined in her proposal of October 25, 2020; and

5. That this contract shall be awarded without competitive bid as the services required are of an extraordinary, unspecifiable service, and the Secretary-Director of the Board has certified the reasons why competitive bidding is not possible; and

6. That notice of this award shall be published in The Star Ledger, a newspaper circulated in the County of Monmouth, as required by law, within twenty (20) days of its passage.



R-20-11-30=451 (Continued)

https://44,260.00https://44,260.00






I hereby certify the above to be the true resolution adopted by the Monmouth County Board of Recreation Commissioners at the rescheduled meeting of the Board on MONDAY EVENING, NOVEMBER 30, 2020.

R-20-11-30=451

https://44,260.00


R E S O L U T I O N R-20-11-30=452

WHEREAS, the Monmouth County Board of Recreation Commissioners accepted the written proposal of M & M CONSTRUCTION COMPANY, INC., Union, NJ, for RECONSTRUCTION OF HOMINY HILL GOLF CENTER, Building #1303 (Bid #0076-20) as originally awarded by Resolution #R-20-11-2=416 in the Total Contract Amount of $7,440,000.00; and

WHEREAS, the Board deems it necessary and advisable to Authorize CONTRACT AMENDMENT #1, in the amount of $0.00 to delete Items: Alternate Bid #1 and Alternate Bid #2, due to an error on our part.

NOW, THEREFORE, BE IT RESOLVED by the Board that the Secretary-Director is hereby Authorized to approve CONTRACT AMENDMENT #1, in the amount of $0.00 to delete Items: Alternate Bid #1 and Alternate Bid #2, due to an error on our part, to M & M CONSTRUCTION COMPANY, INC., 540 North Avenue, Union, NJ 07083 for RECONSTRUCTION OF HOMINY HILL GOLF CENTER, Building #1303 (Bid #0076-20) ITEM: Total Base Bid Price, as per original contract awarded by Resolution #R-20-11-2=416 in the Total Contract Amount of $7,440,000.00, for a NEW TOTAL AMENDED CONTRACT AMOUNT NOT TO EXCEED $7,440,000.00; and

BE IT FURTHER RESOLVED that said CONTRACT AMENDMENT #1 is on file in the Board’s Office of Administrative Services; and

BE IT FURTHER RESOLVED that notice of this amendment shall be published in The Star Ledger, a newspaper circulated in the County of Monmouth, as required by law, within twenty (20) days of its passage; and




I hereby certify the above to be the true resolution adopted by the Monmouth County Board of Recreation Commissioners at the regular meeting of the Board on -MONDAY EVENING, NOVEMBER 30, 2020.

R-20-11-30=452

https://7,440,000.00https://7,440,000.00https://7,440,000.00


R E S O L U T I O N R-20-11-30=453

WHEREAS, bids were advertised for and received by the Purchasing Agent of the Monmouth County Board of Recreation Commissioners on November 18, 2020, for FURNISHING AND DELIVERY OF TROPHIES, PLAQUES AND AWARDS (Bid #0007-21), which bids were referred to the Secretary-Director of the Board of Recreation Commissioners for tabulation, examination, report and recommendation; and

WHEREAS, the bid was considered on an individual item basis and the report of the officials above mentioned shows that five (5) bids were received, and the following was the lowest responsible bid received in the Estimated Total Contract Amount of $14,250.00:

G & M TROPHY, LLC 265 Highway 36, Suite 207 West Long Branch, NJ 07764

ITEM: 2021 Supply Contract (Period of 01/01/21 through 12/31/21).

NOW, THEREFORE, BE IT RESOLVED by the Monmouth County Board of Recreation Commissioners, that the said report as to the said bids be, and the same is hereby accepted and ordered spread upon the minutes; and

BE IT FURTHER RESOLVED that the contract be and the same is hereby awarded according to the tabulation set forth to the bidder and for the total bid as show by the said tabulation above set forth; and

BE IT FURTHER RESOLVED that the Board of Recreation Commissioners reserves the option to extend the contract for an additional one (1) year period (2022); the contract shall not bind nor purport to bind the county, for any contractual commitment in excess of the original contract period; in the event the county exercises such right, all terms, conditions and provisions of the contract shall remain the same and apply during the renewal period; and


BE IT FURTHER RESOLVED that the Certification of the Chief Financial Officer, as to availability of funds, has been filed with the Secretary-Director of the Board, a copy of which is on file in the Purchasing Department setting forth that the funds are available in Trust Account #52000, Board of Recreation Commissioners (2021), in the estimated amount of $14,250.00.


In the affirmative: Chairman Mandeville, Vice Chairman Harmon Commissioners Hennessy, Zelina, Butch, Adcock and Mendez



R-20-11-30=453

https://14,250.00https://14,250.00


R E S O L U T I O N R-20-11-30=454

WHEREAS, the Monmouth County Board of Recreation Commissioners has a need to acquire HVAC CONTROLS SYSTEM UPGRADE FOR THOMPSON PARK VISITOR CENTER, BUILDING #501 (PS #81-20), as a non-fair and open contract pursuant to the provisions of N.J.S.A. 19:44A-20.4 or 20.5, as appropriate; and

WHEREAS, the anticipated term of this contract is approximately thirty (30) days; and

WHEREAS, requests for proposals were received by the Purchasing Agent on or before the required submission date of November 19, 2020; and

WHEREAS, JOHNSON CONTROLS, INC., Edison, NJ, has submitted a written proposal dated November 18, 2020, indicating they will provide HVAC CONTROLS SYSTEM UPGRADE FOR THOMPSON PARK VISITOR CENTER, BUILDING #501 (PS #81-20), in an Amount Not to Exceed $33,913.00; and

WHEREAS, JOHNSON CONTROLS, INC., Edison, NJ, has completed and submitted a Business Entity Disclosure Certification which certifies that JOHNSON CONTROLS, INC., Edison, NJ, has not made any reportable contributions to a political or candidate committee of the County of Monmouth, Board of Chosen Freeholders, in the previous one year, and that the contract will prohibit JOHNSON CONTROLS, INC., Edison, NJ, from making any reportable contributions through the term of this contract; and

WHEREAS, the Certification of the Chief Financial Officer, as to availability of funds, has been filed with the Secretary-Director of the Board, a copy of which is on file in the Purchasing Department setting forth that the funds are available in the Trust Account #52000, Board of Recreation Commissioners, in an amount not to exceed $33,913.00.

NOW, THEREFORE, BE IT RESOLVED that the Board of Recreation Commissioners, of the County of Monmouth, does hereby authorize the Chairman and Secretary-Director of the Board to enter into a contract on behalf of the Monmouth County Board of Recreation Commissioners, with JOHNSON CONTROLS, INC., 264 Fernwood Avenue, Edison, NJ 08837, as per proposal dated November 18, 2020, for providing HVAC CONTROLS SYSTEM UPGRADE FOR THOMPSON PARK VISITOR CENTER, BUILDING #501 (PS #81-20), in the Contract Amount Not To Exceed $33,913.00; and

BE IT FURTHER RESOLVED that the Stockholders Disclosure Certification, the New Jersey Business Registration, and the Political Contribution Disclosure Form are on file in the office of the Purchasing Department; and


BE IT FURTHER RESOLVED that notice of this award shall be published in The Star Ledger, a newspaper circulated in the County of Monmouth, as required by law, within twenty (20) days of its passage.

R-20-11-30=454 (Continued)

https://33,913.00https://33,913.00https://33,913.00https://33,913.00






R-20-11-30=454


R E S O L U T I O N R-20-11-30=455

WHEREAS, bids were advertised for and received by the Purchasing Agent of the Monmouth County Board of Recreation Commissioners on November 19, 2020, for FURNISHING OF FACILITIES AND STAFF FOR SPORTS CAMPS (Bid #0008-21), which bids were referred to the Secretary-Director of the Board of Recreation Commissioners for tabulation, examination, report and recommendation; and

WHEREAS, the bid was considered on an individual item basis and the report of the officials above mentioned shows that one (1) bid was received, and the following was the lowest responsible bid received in the Estimated Total Contract Amount of $55,000.00:

ST. JOHN VIANNEY HIGH SCHOOL 540A Line Road Holmdel, NJ 07733 ITEM: 2021 Supply Contract (Period of 01/01/21 through 12/31/21).



BE IT FURTHER RESOLVED that the Board of Recreation Commissioners reserves the option to extend the contract for two (2) additional one (1) year periods (2022 & 2023); the contract shall not bind nor purport to bind the county, for any contractual commitment in excess of the original contract period; in the event the county exercises such right, all terms, conditions and provisions of the contract shall remain the same and apply during the renewal period; and


BE IT FURTHER RESOLVED that the Certification of the Chief Financial Officer, as to availability of funds, has been filed with the Secretary-Director of the Board, a copy of which is on file in the Purchasing Department setting forth that the funds are available in Trust Account #52000, Board of Recreation Commissioners (2021), in the estimated amount of $55,000.00.





R-20-11-30=455

https://55,000.00https://55,000.00


R E S O L U T I O N R-20-11-30=456

WHEREAS, the Monmouth County Board of Recreation Commissioners has entered into a Cooperative Pricing System Agreement with the Educational Services Commission of New Jersey (ESCNJ) #65MCESCCPS, for the Purchase of Goods and/or Services, for a period not to exceed May 21, 2022, by Board Resolution No. R-17-6-5=226; and

WHEREAS, the Monmouth County Board of Recreation Commissioners deems it necessary and advisable to Authorize the PURCHASE of GROUNDS EQUIPMENT; and

WHEREAS, said GROUNDS EQUIPMENT is available from GARDEN STATE BOBCAT, Freehold, NJ, ITEMS: Two (2) Morbark Eeger Beever 1415 Brush Chippers @$40,718.13 each, with two (2) maintenance accessories @$452.85 each; as available under the Educational Services Commission of New Jersey (ESCNJ) #65MCESCCPS Cooperative Pricing System Agreement, ESCNJ 18/19-25, for the Period of 02/22/19 through 02/21/21, in the Total Contract Amount of $82,341.96.

NOW, THEREFORE, BE IT RESOLVED by the Monmouth County Board of Recreation Commissioners that the Secretary-Director of the Board is hereby Authorized to execute the necessary contracts and agreements required for the PURCHASE of GROUNDS EQUIPMENT, from GARDEN STATE BOBCAT, 999 Route 33, Freehold, NJ 07728, ITEMS: Two (2) Morbark Eeger Beever 1415 Brush Chippers @$40,718.13 each, with two (2) maintenance accessories @$452.85 each; as available under the Educational Services Commission of New Jersey (ESCNJ) #65MCESCCPS Cooperative Pricing System Agreement, ESCNJ 18/19-25, for the Period of 02/22/19 through 02/21/21, in the Total Contract Amount of $82,341.96; and

BE IT FURTHER RESOLVED that the Certification of the Chief Financial Officer, as to availability of funds, has been filed with the Secretary-Director of the Board, a copy of which is on file in the Purchasing Department, setting forth that the funds are available in Capital Cash Account #22001, Board of Recreation Commissioners (2020), Project #80502 in the Amount of $82,341.96.





R-20-11-30=456

https://82,341.96https://82,341.96https://40,718.13https://82,341.96https://40,718.13


R E S O L U T I O N R-20-11-30=457

WHEREAS, the Monmouth County Board of Chosen Freeholders did, by Board Resolution No. 2019-0059, on January 10, 2019, Authorize the Annual Allocation from the Monmouth County Open Space, Recreation, Farmland, and Historic Preservation Trust Fund to provide for “up to twenty-three (23%) of the total dollars collected per year shall be for county park, recreation and conservation development and maintenance purposes”; and

WHEREAS, the Monmouth County Board of Recreation Commissioners has reviewed the submission of the County Park System’s Proposed 2021 allocation of park development and maintenance expenses from the Monmouth County Open Space, Recreation, Floodplain Protection, Farmland and Historic Preservation Trust Fund in the estimated amount of $8,366,428.00, to be paid from the Monmouth County Open Space, Recreation, Floodplain Protection, Farmland and Historic Preservation Trust Fund; and

NOW, THEREFORE, BE IT RESOLVED that the Monmouth County Board of Recreation Commissioners does hereby recommend that the Monmouth County Board of Chosen Freeholders approve the 2021 allocation of park development and maintenance expenses from the Monmouth County Open Space, Recreation, Floodplain Protection, Farmland and Historic Preservation Trust Fund in the estimated amount of $8,366,428.00; and

BE IT FURTHER RESOLVED that the Secretary-Director and his designee(s) are authorized to provide any and all information that may be required by the County Director of Finance; and

BE IT FURTHER RESOLVED that a copy of this resolution shall be sent to the Clerk of the Monmouth County Board of Chosen Freeholders, the County Administrator, County Counsel, and the County Department of Finance.


In the Affirmative: Chairman Mandeville, Vice Chairman Harmon, Commissioners Hennessy, Zelina, Butch, Adcock and Mendez



R-20-11-30=457

https://8,366,428.00https://8,366,428.00


R E S O L U T I O N R-20-11-30=458

WHEREAS, bids were advertised for and received by the Purchasing Agent of the Monmouth County Board of Recreation Commissioners on November 19, 2020, for FURNISHING AND DELIVERY OF CARPET CLEANING SERVICES (Bid #0009-21), which bids were referred to the Secretary-Director of the Board of Recreation Commissioners for tabulation, examination, report and recommendation; and

WHEREAS, the bid was considered on an individual item basis and the report of the officials above mentioned shows that six (6) bids were received, and the following was the lowest responsible bid received in the Total Contract Amount of $16,350.00:

BEST CLEANING BUILDING SERVICE, INC. 1121 Edgewater Avenue, Unit 21 Ridgefield, NJ 07657

ITEMS: 1-39, Total Lump Sum.



BE IT FURTHER RESOLVED that the Board of Recreation Commissioners reserves the option to extend the contract for an additional one (1) year period (2022); the contract shall not bind nor purport to bind the county, for any contractual commitment in excess of the original contract period; in the event the county exercises such right, all terms, conditions and provisions of the contract shall remain the same and apply during the renewal period; and


BE IT FURTHER RESOLVED that the Certification of the Chief Financial Officer, as to availability of funds, has been filed with the Secretary-Director of the Board, a copy of which is on file in the Purchasing Department setting forth that the funds are available in Trust Account #52000, Board of Recreation Commissioners (2021), in the amount of $16,350.00.





R-20-11-30=458

https://16,350.00https://16,350.00


R E S O L U T I O N R-20-11-30=459

WHEREAS, the Monmouth County Board of Recreation Commissioners has entered into a Cooperative Pricing System Agreement with the Educational Services Commission of New Jersey (ESCNJ) #65MCESCCPS, for the Purchase of Goods and/or Services, for a period not to exceed May 21, 2022, by Board Resolution No. R-17-6-5=226; and

WHEREAS, the Monmouth County Board of Recreation Commissioners deems it necessary and advisable to Authorize the PURCHASE of COMMERCIAL BUSES; and

WHEREAS, said COMMERCIAL BUSES are available from ALLIANCE BUS GROUP, INC., Carlstadt, NJ 07072, ITEMS: One (1) Ford Mini Bus, T350 Chassis with 9 seats and 2 wheelchairs ($65,880.60) and One (1) Ford Mini Bus, T350 Chassis with 14 seats ($64,044.00); as available under the Educational Services Commission of New Jersey (ESCNJ) #65MCESCCPS Cooperative Pricing System Agreement, ESCNJ 19/20-36, for the Period of 02/21/20 through 02/20/21, in the Total Contract Amount of $129,924.60.

NOW, THEREFORE, BE IT RESOLVED by the Monmouth County Board of Recreation Commissioners that the Secretary-Director of the Board is hereby Authorized to execute the necessary contracts and agreements required for the PURCHASE of COMMERCIAL BUSES, from ALLIANCE BUS GROUP, INC., 51 Kero Road, Carlstadt, NJ 07072, ITEMS: One (1) Ford Mini Bus, T350 Chassis with 9 seats and 2 wheelchairs ($65,880.60) and One (1) Ford Mini Bus, T350 Chassis with 14 seats ($64,044.00); as available under the Educational Services Commission of New Jersey (ESCNJ) #65MCESCCPS Cooperative Pricing System Agreement, ESCNJ 19/20-36, for the Period of 02/21/20 through 02/20/21, in the Total Contract Amount of $129,924.60; and

BE IT FURTHER RESOLVED that the Certification of the Chief Financial Officer, as to availability of funds, has been filed with the Secretary-Director of the Board, a copy of which is on file in the Purchasing Department, setting forth that the funds are available in Trust Account #52000, Board of Recreation Commissioners (2020), in the Amount of $129,924.60.





R-20-11-30=459

https://129,924.60https://129,924.60https://64,044.00https://65,880.60https://129,924.60https://64,044.00https://65,880.60


R E S O L U T I O N R-20-11-30=460

WHEREAS, the Monmouth County Board of Recreation Commissioners awarded the contract for DEMOLITION AT THE MARTIN MOTEL (Bid #0046-20), to FRANK LURCH DEMOLITION CO., LLC, Avon, NJ, as per Resolution #R-20-3-23=154, in the Contract Amount of $79,000.00; and

WHEREAS, the Board authorized Change Order #1, as per Resolution #R-20-7-13=279, in the Change Order #1 Contract Amount of $83,755.00; and

WHEREAS, the Board deems it necessary and advisable to Authorize CHANGE ORDER #2, in the amount of $2,350.00, for a New Total Contract Amount of $86,105.00.

NOW, THEREFORE, BE IT RESOLVED by the Board that the Secretary-Director is hereby Authorized to approve CHANGE ORDER #2, in the amount of $2,350.00 for filling and capping a 3’ x 15’ well and administrative fee for well sealing and abandonment, to FRANK LURCH DEMOLITION CO., LLC, 515 Main Street, Avon, NJ 07717, for DEMOLITION AT THE MARTIN MOTEL (Bid #0046-20), as originally awarded by Resolution #R-20-3-23=154 in the Contract Amount of $79,000.00, and as modified by Change Order #1 awarded by Resolution #R-20-7-13=279 in the Total Change Order #1 Contract Amount of $83,755.00, for a NEW TOTAL CHANGE ORDER #2 CONTRACT AMOUNT OF $86,105.00; and

BE IT FURTHER RESOLVED that said CHANGE ORDER #2 is on file in the Board’s Office of Administrative Services; and

BE IT FURTHER RESOLVED that the Certification of the Chief Financial Officer, as to availability of funds, has been filed with the Secretary-Director of the Board, a copy of which is on file in the Purchasing Department setting forth that the funds are available in Capital Cash Accounts #20018, Board of Recreation Commissioners (2020), Project #18001, in an amount not to exceed $2,350.00.





R-20-11-30=460

https://2,350.00https://86,105.00https://83,755.00https://79,000.00https://2,350.00https://86,105.00https://2,350.00https://83,755.00https://79,000.00


R E S O L U T I O N R-20-11-30=461

WHEREAS, the Monmouth County Board of Recreation Commissioners advertised and received bids on November 20, 2020, for FURNISHING AND DELIVERY OF HEATING AND AIR CONDITIONING MAINTENANCE, REPAIR PARTS, SERVICE AND INSTALLATION (Bid #0010-21); and

WHEREAS, AUTOMATED BUILDING CONTROLS, INC., Neptune, NJ, submitted a bid proposal for the above; and

WHEREAS, the Disclosure of Energy Sector Investment Activities in Iran form was not included with their bid submission.

NOW, THEREFORE, BE IT RESOLVED by the Monmouth County Board of Recreation Commissioners that the bid proposal of AUTOMATED BUILDING CONTROLS, INC., 3320 Route 66, Neptune, NJ 07753, as received on November 20, 2020, for FURNISHING AND DELIVERY OF HEATING AND AIR CONDITIONING MAINTENANCE, REPAIR PARTS, SERVICE AND INSTALLATION (Bid #0010-21) is hereby REJECTED as the Disclosure of Energy Sector Investment Activities in Iran form was not included with their bid submission.





R-20-11-30=461


R E S O L U T I O N R-20-11-30=462

WHEREAS, bids were advertised for and received by the Purchasing Agent of the Monmouth County Board of Recreation Commissioners on November 20, 2020, for FURNISHING AND DELIVERY OF HEATING AND AIR CONDITIONING MAINTENANCE, REPAIR PARTS, SERVICE AND INSTALLATION (Bid #0010-21), which bids were referred to the Secretary-Director of the Board of Recreation Commissioners for tabulation, examination, report and recommendation; and

WHEREAS, the bid was considered on an individual item basis and the report of the officials above mentioned shows that four (4) bids were received, and the following was the lowest responsible bid received in the Estimated Total Contract Amount of $200,000.00:

PETERSON SERVICE COMPANY, INC. 234 Route 70 Medford, NJ 08055

ITEM: 2021 Service Contract for the Period of 01/01/21 through 12/31/21



BE IT FURTHER RESOLVED that the Board of Recreation Commissioners reserves the option to extend the contract for two (2) additional one (1) year periods (2022 & 2023); the contract shall not bind nor purport to bind the county, for any contractual commitment in excess of the original contract period; in the event the county exercises such right, all terms, conditions and provisions of the contract shall remain the same and apply during the renewal period; and


BE IT FURTHER RESOLVED that the Certification of the Chief Financial Officer, as to availability of funds, has been filed with the Secretary-Director of the Board, a copy of which is on file in the Purchasing Department setting forth that the funds are available in Appropriation #080010, Board of Recreation Commissioners (2021), in the estimated amount of $200,000.00.





R-20-11-30=462

https://200,000.00https://200,000.00

113020 BdMtgMinutes113020 ResolutionsR-20-11-30=457

Documents

MINUTES OF THE MONDAY EVENING, NOVEMBER 30 ......2020/11/30 · 805 NEWMAN SPRINGS ROAD, LINCROFT, NJ. The meeting was called to order by Chairman Mandeville at 7:05 PM. The following