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1 | P a g e
Minutes of the Meeting of Procurement Committee for Evaluating the Bids
for Purchase of Generators, Air Conditioners, Stabilizers and Printers
The captioned meeting was held on 06-03-2020 at 1030 hours in the conference
room of IMU E&SE under the chairmanship of Project Director, IMU. The meeting started with
recitation from the Holy Quran. List of the participants is at Annex-I.
2. Earlier, a meeting of Procurement Committee was held on 06.02.2020 at 1400 hours
for opening of tenders, wherein the financial proposals submitted by the competitive bidders
were opened in the presence of all interested vendors/firms. The quotations and other tender
documents were thoroughly scrutinized by the Procurement Committee and comparative
statements (Annex-II, III, IV and V) were made for finalization of successful bidders.
3. After detailed evaluation, the committee unanimously agreed to award the contracts
to the following firms/vendors, who emerged the best evaluated bidders by meeting the
published specifications and other pre-requisites as required under Khyber Pakhtunkhwa Public
Procurement Regulatory Authority Rules (Annex-VI).
S # Items Vendor/Firm Brand Price Per
Unit Remarks
1. Generators AM
International Homage Rs.51,600/-
Being the lowest bidder
and meeting all the pre
requisites as required
under KPPRA Rules.
2. Air
Conditioners
Panasonic
Office Product
Dawlance
Inverter
(Hot & Cool)
Rs.79,500/-
Being the lowest
evaluated bidder,
meeting all the pre
requisites as required
under KPPRA Rules,
having a price
difference of Rs. 2050
per unit from the bidder
who quoted the lowest
price but could not
provide Authorized
Dealership Certificate
and “Not Blacklist
Certificate” on Stamp
Paper, hence rejected
by the committee
unanimously.
2 | P a g e
3.
Voltage
Regulators/
Stabilizers
------- -------- --------
Item dropped as not a
single vendor submitted
Authorized Dealership
Certificate. The quality of
the product being offered
was dubious, manufactured
in local market without any
authentication/certification.
4. Printers
Super Tech
Business
System
HP LaserJet
M227FDW Rs.66,000/-
The third bidder emerged
as the lowest evaluated
bidder meeting all the pre
requisites as required under
KPPRA Rules. The first
two bidders in the list who
quoted the lowest price
were rejected because they
did not meet the demanded
specification, “Wi-Fi
Direct”. The second bidder
also could not produce
Registration Certificate of
KPRA.
4. The meeting ended with vote of thanks from and to the chair.
Annex-II
S.No. Company/Vendor Name
Athorized
Dealership
Certificate
of the
Qouted item
NTN/GST
Certificate
KPRA
Certificate
Not
Blacklist
Certificate
(Affidivate)
CDR /
Bank
Draft of
2% EM
Per Unit
Price
Offered
(Option 1)
Per Unit
Price
Offered
(Option 2)
Per Unit
Price
Offered
(Option 3)
Brand Name Model Capacity
(KVA)Remarks
1 AM International Yes Yes Yes Yes Yes 51,600 Homage HGR 2.5
2 Quick business Solution Yes Yes Yes Yes Yes 52,500 Sensi SC 4000-II 2.8 Not Blacklist certificate is not on stamp paper.
3 Panasonac Office Product Yes Yes Yes Yes Yes 54,300 Euro Power EP-2200E 2.2
4 The Elegant Machinery Yes Yes Yes Yes 59,880 Euro Power EP2200E 2.0 Not Blacklist certificate is not on stamp paper.
5 EGS (Pvt) Peshawar Yes Yes Yes Yes 64,500 115,300 Power Tek (No Info) 2.0
6 Supper Tech Business System Yes Yes Yes Yes 69,900 Grannitto GT4150ES (2019) 2.5
7 Honda Atlas Pvt Ltd Yes Yes Yes Yes 87,900 Honda ER-2500CX 2.0
8 Electric Network Services Yes Yes Yes Yes 94,000 109,000 146,500 Hyundai 2500L 2.5Not Blacklist certificate is not on stamp paper.
Authorized dealership certificate is not clear.
Comparative Statement for Electric Generators (Petrol)
Annex-III
S.No. Company/Vendor Name
Athorized
Dealership
Certificate
NTN/GST
Certificate
KPRA
Certificate
Not
Blacklist
Certificate
(Affidivate)
CDR /
Bank
Draft of
2% EM
Per Unit
Price
Offered
(Option 1)
Brand Name TypeCapacity
(Ton)Remarks
1 Quick business Solution Yes Yes Yes Yes 77,450 Dawlance/Changhung Ruba Inverter (Hot & Cool) 1.5 Not Blacklist certificate is not on stamp paper.
2 Panasonic Office Product Yes Yes Yes Yes Yes 79,500 Dawlance Inverter (Hot & Cool) Split 1.5
3 AM International Yes Yes Yes Yes 79,800 Orient Inverter Split 1.5 Affidavit not clear and Authorized dealer Certificate is not from OEM.
4 Global IT Solutions Yes Yes Yes Yes 79,870 PEL/Dawlance Inverter (Heat & Cool) Split 1.5 Authorized dealer Certificate is not from OEM.
5 EGS (Pvt) Peshawar Yes Yes Yes Yes 84,400 Dawlance Powercon Inverter 30 Split 1.5
6 Supper Tech Business System Yes Yes Yes Yes 92,000 Orient DC Invertor Heat/Cool Split 1.5
Comparative Statement for Air Conditions
Annex-IV
S.No. Company/Vendor Name
Athorized
Dealership
Certificate
of the
Qouted item
NTN/GST
Certificate
KPRA
Certificate
Not Blacklist
Certificate
(Affidivate)
CDR / Bank
Draft of
2% EM
Per Unit
Price
Offered
(Option 1)
Per Unit
Price
Offered
(Option 2)
Brand
Name
Capacity
(Watts)Remarks
1 Global IT Solutions Yes Yes Yes Yes 16,640 Universal 10,000 Local product mentioned in quotation
2 EGS (Pvt) Peshawar Yes Yes Yes Yes 18,450 21,300 (No info) (No info) Local product mentioned in quotation
3 AM International Yes Yes Yes Yes 19,200 Universal 10,000
4 Panasonac Office Product Yes Yes Yes Yes 19,900 Metro 10,000
5 Quick business Solution Yes Yes Yes Yes 21,500 Haier 10,000 Not Blacklist certificate is not on stamp paper.
6 Electric Network Services Yes Yes Yes 24,000 28,000(Pak Made)
PowerMax
10,000
10,000
One local product and one branded.
Not Blacklist certificate is not on stamp paper.
7 Supper Tech Business System Yes Yes Yes Yes 36,000 Universal 10,000
Comparative Statement for Voltage Regulator/Stabilizers
S.No. Company/Vendor Name
Athorized
Dealership
Certificate
Brand NameNTN/GST
Certificate
KPRA
Certificate
Not Blacklist
Certificate
(Affidivate)
CDR /
Bank
Draft of
2% EM
Per Unit Price
Offered
(Option 1)
Per Unit Price
Offered
(Option 2)
1 Office Automation Group Yes Pantum M6800FDW Digital Yes Yes Yes Yes 41,000
2 Universal Business Equipment (Pvt) Yes Lexmark MB2236ADW Yes Yes Yes 44,810
3 Supper Tech Business System Yes HP LaserJet M227FDW Yes Yes Yes Yes 66,000 109,000
4 Global IT Solutions HP LaserJet Pro MFP M227FDW Yes Yes Yes Yes 66,950
5 EGS (Pvt) Peshawar Yes HP LaserJet Pro MFP M227FDW Yes Yes Yes Yes 84,200 110,150
6 Panasonac Office Product HP LaserJet Pro MFP M227FDW Yes Yes Yes Yes 89,000
7 Quick business Solution HP LaserJet Pro MFP M428FDW Yes Yes Yes Yes 99,900
S.No. Company/Vendor Name
Printer Type
(3 in 1)
(4 in 1)
Brand Name Color ConnectivityPrinter
Technology
Printing
Speed
(ppm)
Print Quality
(dpi)
Input Paper
Capacity
(sheets)
Output
Capacity
(sheets)
Copy
Resolution
(dpi)
Duplex Printing
Monthly Duty
Cycle
(pages)1 Office Automation Group 4 in 1 Pantum M6800FDW Digital (No Info) USB, Wifi, Ethernet Laser 30 1200 x 1200 250 150 600 x 600 Automatic 60,000
2 Universal Business Equipment (Pvt) 4 in 1 Lexmark MB2236ADW (No Info) USB, Wifi, Ethernet Laser 34 1200 x 1200 250 150 600 x 600 Automatic 30,000
3 Supper Tech Business System 4 in 1 HP LaserJet M227FDW (No Info) USB, Wifi, Wifi Direct, Ethernet Laser 28 1200 x 1200 260 150 600 x 600 Automatic 30,000
4 Global IT Solutions 4 in 1 HP LaserJet Pro MFP M227FDW (No Info) USB, Wifi, Wifi Direct, Ethernet Laser 28 1200 x 1200 250 150 600 x 600 Automatic 30,000
5 EGS (Pvt) Peshawar 4 in 1 HP LaserJet Pro MFP M227FDW (No Info) USB, Wifi, Wifi Direct, Ethernet Laser 28 1200 x 1200 250 150 600 x 600 Automatic 30,000
6 Panasonac Office Product 4 in 1 HP LaserJet Pro MFP M227FDW (No Info) USB, Wifi, Wifi Direct, Ethernet Laser 28 1200 x 1200 250 150 600 x 600 Automatic 30,000
7 Quick business Solution 4 in 1 HP LaserJet Pro MFP M428FDW (No Info) USB, Wifi, Wifi Direct, Ethernet Laser 38 1200 x 1200 250 150 600 x 600 Automatic 38,000
Annex-V
Partnership Certificate
Authorized dealer Certificate is not from OEM.
Not Blacklist certificate is not on stamp paper.
Remarks
Comparative Statement for Printers
Independent Monitoring Unit, a project of Elementary & Secondary Education Department
Government of Khyber Pakhtunkhwa, invites Tenders for procurement of following Machinery &
Equipment and IT Equipment from the reputed national / international companies / firms which
are Original Equipment Manufacturers (OEM) or their authorized dealers/agents.
S. No Description Quantity
1 Electric Generators (Petrol) 2KVA 10
2 Air Conditions (Invertor 1.5 ton) split type 14
3
Voltage Regulator/Stabilizers
100% Copper
10,000 WATTS 100-200 V
Heavy Duty
Special design for very low input voltage.
11
4
Printers
Printer Type: 3 in 1 (scanner, copier, printer)
Color: Black
Connectivity: USB printing, Wi-Fi and Wi-Fi direct supported
Printer Technology: Laser
Printing Speed: 25 to 40 ppm
Print Quality: 1200 × 1200 dpi
Input Paper Capacity: 200-300 sheets
Output Capacity: 100-200 sheets
Copy Resolution: 600 × 600 dpi
Duplex Printing: Automatic
Monthly Duty Cycle: 10,000 – 30,000
11
The Tenderer must:
1. Be registered with FBR and Khyber Pakhtunkhwa Revenue Authority.
2. Not blacklisted (Affidavit Attached).
3. Enclose Earnest Money (EM) amounting to 2% (refundable) of the total quoted amount in the
form of CDR / Bank draft from any scheduled Commercial Bank in the name of Project
Director, IMU E&SE Department.
4. Submit its Tender in sealed envelope at, Independent Monitoring Unit, House # 7A, Shami
Road, Peshawar till 12:00 Noon on 06-02-2020.
5. The procurement shall be made under Khyber Pakhtunkhwa Procurement of Goods, Works
and Services Rules, 2014. The Tenders shall be received till 1200 hours on 06-02-2020 and
opened on the same day at 1400 hours at the office of undersigned at House # 7A, Shami
Road, Peshawar by the Purchase Committee in the presence of interested parties who may
like to attend. Incomplete Tenders, defective Tenders, Tenders received after due time and
date shall be summarily rejected. Purchase Committee / Procuring Entity reserves
unconditional right to cancel the process at any stage and reject any or all the Tenders after
assigning reason thereof and without being liable for any claim / compensation of any nature
whatsoever. In case of any dispute, the decision of the Competent Authority shall be final and
shall not be challenged.
Note: Errors / Omissions are subject to rectification.
Say No to Corruption
INVITATION TO TENDER
Project Director
Independent Monitoring Unit
Elementary & Secondary Education Department
Government of Khyber Pakhtunkhwa