Minutes of the 4th Meeting of the Finance Committee under Yuen Long District … · 2019-02-12 · Liaison Officer (Town 4)3, Yuen Long District Office Item 11 Ms LI Yeuk Hei, Samantha

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Minutes of the 4th Meeting of

the Finance Committee

under Yuen Long District Council in 2018

Date： 24 July 2018 (Tuesday)

Time： 10:00 a.m. – 1:25 p.m.

Venue： Conference Room, Yuen Long District Council, 13/F., Yuen Long Government

Offices, 2 Kiu Lok Square, Yuen Long

Present Time of Arrival Time of Withdrawal

Chairman： Ms CHIU Sau-han, MH Beginning of the meeting End of the meeting

Vice-Chairman： Mr YIU Kwok-wai Beginning of the meeting End of the meeting

Members： Mr CHAN Sze-ching Beginning of the meeting 11:25 a.m.

Mr CHOW Wing-kan Beginning of the meeting End of the meeting

Mr KWOK Hing-ping Beginning of the meeting 11:05 a.m.

Mr KWOK Keung, MH Beginning of the meeting End of the meeting

Ms LAU Kwai-yung Beginning of the meeting End of the meeting

Mr LEUNG Ming-kin Beginning of the meeting End of the meeting

Ms MA Shuk-yin 10:15 a.m. End of the meeting

Mr MAK Ip-sing 10:15 a.m. End of the meeting

Mr MAN Kwong-ming Beginning of the meeting 12:35 p.m.

Mr SIU Long-ming, MH 10:15 a.m. End of the meeting

Mr TANG Cheuk-him 10:20 a.m. 12:00 noon

Mr TO Ka-lun Beginning of the meeting End of the meeting

Ms WONG Wai-ling Beginning of the meeting End of the meeting

Ms YUEN Man-yee Beginning of the meeting End of the meeting

Secretary： Mr KONG

Kwok-piu, Bill

Senior Executive Officer (District Council), Yuen

Long District Office

Assistant

Secretary：

Ms WONG

Man-ting, Mandy

Executive Officer I (District Council), Yuen Long

District Office

In Attendance Mr NG Lak-sun,

Nixon

Assistant District Officer (Yuen Long)1

Miss POON

Wai-yi, Joanna

Assistant District Officer (Yuen Long)2 (Designate)

Item 4 and 5

The minutes were confirmed on 27 September 2018 without amendment.

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Mr LUI Ho-wai

Yuen Long Primary School Heads Association

Secretary

Item 6

Ms Siu Yuet-chun Treasurer, Yuen Long District Arts Committee

Item 7

Ms LEE Nga-fong

Executive Secretary, Yuen Long Sports Association

Miss WONG

Sze-wai

Executive Coordinator (Sports), Yuen Long Sports

Association

Item 9

Ms CHEUNG

Hiu-hung, Amy

Liaison Officer (Rural 4), Yuen Long District Office

Item 10

Miss TANG Chung

Yi, Junney

Liaison Officer (Town 4)3, Yuen Long District Office

Item 11

Ms LI Yeuk Hei,

Samantha


Item 12

Mr LEE Ho Yin,

Brian

Liaison Officer (Rural 2), Yuen Long District Office

Item 13

Ms CHAN

Wing-yee, Winnie


Item 14

Miss YEUNG

Ching -yui, Aston


Item 15

Miss SO Man-yi,

Jasmine


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Item 16

Miss NG

Yuen-yung, Iris


Item 17

Ms TSE Chi-mei,

Tammy


Absent Ms CHEUNG

Muk-lam

Mr LEE Yuet-man,

MH

（Absent due to other commitments）

Mr SHUM Ho-kit,

JP


Mr TANG

Yung-yiu, Ronnie


Mr WONG

Wai-shun, MH


* * * * * *

Opening remarks

The Chairman welcomed Members to the meeting of the Finance Committee (“FC”),

especially Mr NG Lak-sun, Nixon, Assistant District Officer (Yuen Long)1, who had

completed training abroad, and Miss POON Wai-yi, Joanna, who was preparing to take over

the post of Assistant District Officer (Yuen Long) 2. Miss POON would succeed Ms MAK

Ka-ying, Carren whom the Chairman thanked on behalf of the FC for her past contributions in

the district work in Yuen Long District and wished her a bright future. The Chairman also

wished to take the opportunity to congratulate FC Member Mr SIU Long-ming for being

awarded the Medal of Honour, while Mr SHUM Ho-kit was awarded the Justice of the Peace

and Mr LEUNG Ming-kin was awarded the Chief Executive’s Commendation for Community

Service.

2. The Chairman said that Mr SHUM Ho-kit was unable to attend this meeting as he

had to attend the Policy Address consultation meeting on behalf of Yuen Long District Council

(“YLDC”), while Mr WONG Wai-shun, Mr TANG Yung-yiu, Ronnie and Mr LEE Yuet-man

were absent due to other commitments. In addition, Mr WONG Wai-yin, Zachary had applied

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before the meeting to attend this meeting, for which the Chairman approved pursuant to

Section 36(4) of the YLDC Standing Orders.

3. Further, the Chairman suggested that Item 20 “Applications for YLDC funds to

implement community involvement projects in 2018-19 (3rd quarter)” to be moved forward for

discussion after completing the discussion of Item 2, which was unanimously endorsed by

Members.

Item 1: Confirmation of the minutes of the 3rd meeting of the Finance Committee

in 2018

4. The minutes of the 3rd FC meeting in 2018 were confirmed unanimously.

Item 2: Activities subsidised by Yuen Long District Council (YLDC) funds in 2018-19

(1) Inspections of activities subsidised by YLDC funds

(FC Paper No. 41/2018)

5. The Chairman asked Members to take note of Paper No. 41. As at 6 July 2018,

Members inspected five activities which were subsidised by District Council (“DC”) funds.

Members in charge of the inspection were satisfied with the activities in general. However,

Members who were in charge of the inspection of “Singing Carnival (Recreation and sports

activity No. 48)” pointed out that the actual number of participants during the inspection was

lower than expected.

6. Members’ views and enquiries were summarised as follows:

(i) A Member pointed out that the actual number of participants of “Tze Chuk

Hung Mui Cantonese Opera Show (Cultural activity No. 7)” was also lower than

expected;

(ii) The Member who was in charge of the inspection of “Tze Chuk Hung Mui

Cantonese Opera Show (Cultural activity No. 7)” said that although the number

of participants observed on that day was lower than the expected number, no

violations were found. Moreover, the organiser had arranged musicians to

perform at its own expense, and the atmosphere and response from the audience

were good. Also, the number of audience varied at different times. Therefore,

the activity was found to be satisfactory;

(iii) A Member suggested to organise workshops in order to set up clearer standards

for the inspection of activities;

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(iv) It was pointed out that the “Manual on the Use of District Council Funds for

YLDC” (“the Manual”) did not set a penalty if the actual number of participants

was lower than expected. As the number of participants in some activities fell

short seriously, it was opined that the deterrence effect of the penalty in the

present Manual was inadequate. It was suggested to consider including

relevant provision to deduct funds when reviewing the Manual in future;

(v) The Member who was responsible for inspecting “Singing Carnival (Recreation

and sports activity No. 48)” said that when inspecting the activity, the actual

number of participants was only about 50 at the scene, including the performers.

However, the number of participants varied greatly during the carnival, and the

inspection was conducted only at a certain period of the entire activity; and

(vi) It was opined that it was difficult to attract people if the carnival was held during

the hot weather. However, it was opined that the organisation had the

responsibility to consider the circumstances that might affect the flow of people

before making the funding application, including factors such as hot weather.

It was suggested to deduct the approved funding in “Booth Game Prizes”.

7. The Secretary’s reply was summarised as follows:

(i) Photos of “Tze Chuk Hung Mui Cantonese Opera Show (Cultural activity No.

7)” were shown to Members, indicating that the seats at the venue (Tin Shui Wai

Tin Yiu Community Centre) were almost fully occupied;

(ii) Photos of “Just say NO to drugs performing arts club (Cultural activity No. 8)”

were shown to Members, indicating that the seats at the venue (Tin Shui Wai Tin

Shui Community Centre) were almost fully occupied; and

(iii) Regarding “Singing Carnival（Recreation and sports activity No. 48）”, since the

organisation had not submitted photos yet, only photos taken by the Secretariat

staff could be shown to Members.

8. The Chairman concluded that Members noted the above paper, and the Secretariat

was advised to pay attention to the photos of “Singing Carnival (Recreation and sports activity

no. 48)” submitted by the organisation and the actual total number of participants declared in

the summary report when it claimed for reimbursement.

（Post-meeting note: When submitting the summary report and photos, the organisation

“Alliance for a Better Caring and Decent Society in Tin Shui Wai” had pointed out that the

actual number of participants on the day of the activity was 500 and submitted a written

explanation, saying that “As the sun was glaring fiercely on that day, and the football pitch was

large, residents were scattered around the pitch in the shade and began to gather only after 4

pm. Also, since the football pitch was the only way from the West Rail Station to Tin Yau

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Court and Tin Yiu Estate Phase 3, residents casually stopped over to enjoy the performances or

participate in the booth games.”）

Item 2: Activities subsidised by Yuen Long District Council funds in 2018-19

(2) Report on subsidised activities not implemented as scheduled

(as at 6 July 2018)


9. The Chairman asked Members to take note of Paper No. 42. The paper reported

that as at 6 July 2018, there was only one activity that was not implemented as scheduled (with

a total amount of DC funds of $9,208). The Secretariat was informed of the cancellation

before the intended date of the activity as required by the Manual.


(i) A Member opined that the office set up by the Incorporated Owners of Emerald

Green was a private place, and it was not easy for the public to sign up for the

activity, which resulted in the cancellation of the activity due to insufficient

number of participants. The Member also enquired whether that organisation

would be regarded as a new organisation when it applied for DC funds again to

organise activities; and

(ii) A Member pointed out that the organisation cancelled the activity because of

lack of experiences in organising activities and insufficient preparation time,

rather than due to the low number of participants.

11. The Secretary replied that the Secretariat was informed of the cancellation before

the intended date of the activity as required by the Manual. In addition, since it was the first

time the Incorporated Owners of Emerald Green applied for DC funds, the Secretariat had

conducted surprised inspection at its office in accordance with past practice to ensure that the

public could visit its office. If the Incorporated Owners of Emerald Green applied for DC funds

again in future, the Secretariat would review its qualifications again as a new applicant

organisation and would inspect its office again.

12. The Chairman concluded that Members noted the above paper.

Item 20: Applications for YLDC funds to implement community involvement projects

in 2018-19 (3rd quarter):

(1) New applicant organisations of DC funds

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13. The Chairman asked Members to take note of Paper No. 60. The purpose of the

paper was to ask Members to endorse the eligibility of three new organisations applying for

YLDC funds, including Hong Kong Excellent Youth of Agriculure and Fisheries Development

Association, Fung Cheung Community Association and Yau Tam Mei Women's Association

N.T.. The relevant application had already been recommended by the Culture, Recreation,

Community Service and Housing Committee (CRCS&HC).

14. The Chairman said that regarding the three new applicant organisations,

information related to FC Members who were concurrently members of these organisations had

already been included in the document tabled by the Secretariat. These included Mr LEUNG

Ming-kin as the Vice-Chairman of Hong Kong Excellent Youth of Agriculure and Fisheries

Development Association. Members did not need to declare their interests again unless the

information was incorrect. Members could refer to the good practice on declaration of

interests suggested by HAD and assess the nature of their titles to make appropriate declaration

of interests.


(i) A Member pointed out that the address of the registered office of Yau Tam Mei

Women's Association N.T. was owned by Yuen Long Yau Tam Mei Village

Residents Association Limited, which was a government land and it was also

heard that there was controversy in the village about the land; and

(ii) A Member opined that the document provided by the organisation had

effectively indicated that the address was its office and that the office was open

to the public.

16. The Secretary replied that according to the Manual, a new applicant organisation

must have an office in Yuen Long District for liaison, publicity and/or sign up for activities

subsidised by DC funds. However, the Manual did not specify that the registered address

could not be a government land.

17. The Assistant Secretary supplemented that the Secretariat had conducted surprised

inspection at the office of Yau Tam Mei Tsuen Women's Association on 31 May 2018.

Subsequently, since there were concerns from CRCS&HC Members about the address of that

office, the Secretariat inspected the office again and called the person in charge of the

organisation and learned that the opening hours of the office were from 10 am to 1 pm and

from 3 pm to 5 pm from Monday to Friday, and from 10 am to 1 pm on Saturday.

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18. The Chairman concluded that Members endorsed the eligibility of the three new

organisations as applicants for YLDC funds, including Hong Kong Excellent Youth of

Agriculure and Fisheries Development Association, Fung Cheung Community Association and

Yau Tam Mei Women's Association N.T..



(2) Cultural activities to be held from October to December 2018

(3rd quarter)



paper was to ask Members to endorse the allocation of $242,730 to fund 20 cultural activities

to be organised in 2018-19 (3rd quarter). The relevant applications had already been

recommended by CRCS&HC.

20. The Chairman said that the information related to FC Members who were

concurrently members of the organisations applying for funding of 20 cultural activities had

already been included in the document tabled by the Secretariat. These members included:

(i) Mr WONG Wai-shun as the Director and Volunteer Legal Adviser Yuen Long

Town Hall Management Committee;

(ii) Mr TANG Yung-yiu, Ronnie as the Director of Yuen Long Town Hall

Management Committee; and

(iii) Mr LEUNG Ming-kin as the Vice-Chairman of Yuen Long Town Hall

Management Committee.

21. Members did not need to declare their interests again unless the information was

incorrect. Members could refer to the good practice on declaration of interests suggested by

HAD and assess the nature of their titles to make appropriate declaration of interests.

22. As there were no questions or comments from Members, the Chairman concluded

that Members unanimously endorsed the allocation of $242,730 to fund 20 cultural activities to

be organised in 2018-19 (3rd quarter).

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(3) Recreation and sports activities to be held from October to December 2018

(3rd quarter)



paper was to ask Members to endorse the allocation of $722,113.5 to fund 56 recreation and

sports activities to be organised in 2018-19 (3rd quarter). The relevant applications had been


24. The Chairman said that the information related to FC Members who were

concurrently members of the organisaiton applying for funding of 56 recreation and sports

activities had already been included in the document tabled by the Secretariat. These

included:

(i) Mr SHUM Ho-kit as the Vice-Chairman of Yuen Long District Sports

Association Limited; Mr SIU Long-ming, Mr WONG Wai-shun and Ms YUEN

Man-yee as the Executive Directors of Yuen Long District Sports Association

Limited; Mr LEUNG Ming-kin and Mr MAN Kwong-ming as the Directors of

Yuen Long District Sports Association Limited;

(ii) Mr WONG Wai-shun as the Director and Volunteer Legal Adviser of Yuen Long

Town Hall Management Committee; Mr TANG Yung-yiu, Ronnie as the

Director of Yuen Long Town Hall Management Committee; Mr LEUNG

Ming-kin as the Vice-Chairman of Yuen Long Town Hall Management

Committee and Mr LEE Yuet-man as the Services Director of Yuen Long Town

Hall Jockey Club Yuen Long Children & Youth Integrated Service Centre;

(iii) Ms LAU Kwai-yung as the President of Fu En Ju Min Association;

(iv) Mr KWOK Hing-ping as the Chairman of Health Care Club; and

(v) Ms CHIU Sau-han as the Chairman of Yuet Yan Resident Service Association

Society.




26. The Chairman declared that she was the Chairman of Yuet Yan Resident Service

Association Society. With reference to the good practice on declaration of interests suggested

by HAD, she decided to declare interests and be absent during discussion. The Vice-chairman

presided over the meeting.

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(The Vice-Chairman presided over the meeting.)

27. As there were no questions or comments from Members, the Vice-Chairman

concluded that Members unanimously endorsed the allocation of $722,113.5 for 56 recreation

and sports activities to be organised in 2018-19 (3rd quarter).



(4) Social services activities to be held from October to December 2018

(3rd quarter)


28. The Vice-Chairman asked Members to take note of Paper No. 63. The purpose of

the paper was to ask Members to endorse the allocation of $495,289 to fund 40 social services

activities to be organised in 2018-19 (3rd quarter). The applications had been recommended

by CRCS&HC.

29. The Chairman said that information related to FC Members who were concurrently

members of the organisations applying for funding of 40 social services activities had already

been included in the document tabled by the Secretariat. These members including:

(i) Mr WONG Wai-shun as the Director and Volunteer Legal Adviser of Yuen Long

Town Hall Management Committee, Mr TANG Yung-yiu, Ronnie as the

Director of Yuen Long Town Hall Management Committee, Mr LEUNG

Ming-kin as The Vice-Chairman of Yuen Long Town Hall Management

Committee and Mr LEE Yuet-man as the Services Director of Yuen Long Town

Hall Jockey Club Yuen Long Children & Youth Integrated Service Centre;

(ii) Mr SIU Long-ming as the Chairman of the Association for The Advancement of

Sunny Sky Community;

(iii) Mr KWOK Keung as the President of Tin Shui Wai Sports United Association;

(iv) Ms LAU Kwai-yung as the Treasurer of Fu En Women's Services Association

and Mr YIU Kwok-wai as the Secretary of Fu En Women's Services

Association ;

(v) Mr YIU Kwok-wai as the Chairman of Wang Yat Elderly Service Association;

(vi) Ms YUEN Man-yee and Mr LEUNG Ming-kin as the Vice-Chairpersons of

Shap Pat Heung District Resident Association;

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(vii) Mr CHOW Wing-kan as the Chairman of Yuen Long Livelihood Serving

Agency; and

(viii) Ms CHIU Sau-han as the Chairman of Tin Shui Wai Youth Association and Tin

Shui Wai Senior Services Association.




31. The Vice-Chairman said that the Chairman was the Chairman of Tin Shui Wai

Youth Association and Tin Shui Wai Senior Services Association. He also declared that he

was the Chairman of Wang Yat Senior Service Association and the Secretary of Fu En

Women's Services Association. With reference to the good practice on declaration of interests

suggested by HAD, he decided to declare his interest and be absent during the discussion.

The Vice-Chairman said that according to Order 48(14) of the Standing Order, the meeting

would be temporarily presided over by a Temporary Chairman. The Temporary Chairman must

not have any direct personal or monetary interests with applicant organisations.

32. A Member proposed that Mr MAK Ip-sing to serve as the Temporary Chairman and

the arrangement was agreed by Members.

（The Temporary Chairman presided over the meeting.）

33. Mr LEUNG Ming-kin declared that he was the Vice-Chairman of Ecopark

Association.

34. As there were no questions or comments from Members, the Temporary Chairman

concluded that Members unanimously endorsed the allocation of $495,289 to fund 40 social

services activities to be organised in 2018-19 (3rd quarter).

（The Vice-Chairman presided over the meeting.）

Item 3: The financial position of YLDC in 2018-19 (as at 6 July 2018)


35. The Vice-Chairman asked Members to take note of Paper No. 43. The paper

reported the financial position of the YLDC in 2018-19.

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concluded that Members noted the above report. As at the above date, the actual expenditure

of YLDC was $13,383,137, which accounted for about 39% of the total amount of DC funds.

Item 4: Funding application by Yuen Long Primary School Heads Association in respect

of “Yuen Long Quality Education Carnival cum Primary Schools Exhibition

2018”



the paper was to ask Members to endorse the allocation of $79,980 to fund “Yuen Long Quality

Education Carnival cum Primary Schools Exhibition 2018” organized by Yuen Long Primary

School Heads Association. The relevant application had been recommended by CRCS&HC.

38. The Vice-Chairman welcomed Mr LUI Ho-wai, Secretary of Yuen Long Primary

School Heads Association, to the meeting and asked Mr Lui to introduce the paper.

39. The Vice-Chairman said that before Members raised any enquiries, information

related to those FC Members who were concurrently members of Yuen Long Primary School

Heads Association had already been included in the document tabled by the Secretariat. This

Member included Mr WONG Wai-shun as the Volunteer Legal Adviser. Members did not

need to declare their interests again unless the information was incorrect. Members could

refer to the good practice on declaration of interests suggested by HAD and assess the nature of

their titles to make appropriate declaration of interests.


concluded that Members unanimously endorsed the allocation of $79,980 to fund Yuen Long

Primary School Heads Association to organise the “Yuen Long Quality Education Carnival

cum Primary Schools Exhibition 2018”.

Item 5: Funding application by Yuen Long Primary School Heads Association in respect

of “Yuen Long‧Tin Shui Wai Quality Schools Exhibition 2018”



the paper was to ask Members to endorse the allocation of $69,445 to fund “Yuen Long‧Tin

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Shui Wai Quality Schools Exhibition 2018” organized by Yuen Long Primary School Heads

Association. The relevant application had been recommended by CRCS&HC.

42. The Vice-Chairman continued to welcome Mr LUI Ho-wai, Secretary of Yuen Long

Primary School Heads Association, to the meeting and asked Mr Lui to introduce the paper.

43. The Vice-Chairman said that before Members raised any enquiries, information

related to those FC Members who were concurrently members of Yuen Long Primary School

Heads Association had already been included in the document tabled by the Secretariat,

including included Mr WONG Wai-shun as the Volunteer Legal Adviser. Members did not

need to declare their interests again unless the information was incorrect. Members could

refer to the good practice on declaration of interests suggested by HAD and assess the nature of

their titles to make appropriate declaration of interests.

44. A Member pointed out that one of the expenditure items in the paper was 400

bottles of distilled water and opined that the purchase of disposable water bottles was not

environmentally friendly. Therefore, he suggested that the use of disposable water bottles

should be minimised when organising activities in future.

45. Mr Lui replied that he would take the suggestion of Members to the meeting of

Yuen Long Primary School Heads Association for consideration.

46. The Vice-Chairman concluded that Members unanimously endorsed the allocation

of $69,445 to fund Yuen Long Primary School Heads Association to organise “Yuen Long‧Tin

Shui Wai Quality Schools Exhibition 2018”.

（The Chairman resumed to preside over the meeting.）

Item 6: Funding application by Yuen Long District Arts Committee in respect of

“Modern Dance Training Programme for Schools in Yuen Long District”



paper was to ask Members to endorse the allocation of $391,000 to fund Yuen Long District

Arts Committee to organise “Modern Dance Training Programme for Schools in Yuen Long

District”. The relevant application had been recommended by CRCS&HC.

48. The Chairman welcomed Ms Siu Yuet-chun, Treasurer of Yuen Long District Arts

Committee to the meeting and asked Ms Siu to introduce the paper.

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49. The Chairman said that before Members raised any enquiries, information related to

those FC Members who were concurrently members of Yuen Long District Arts Committee

had already been included in the document tabled by the Secretariat. These Members

included Mr SIU Long-ming and Mr LEUNG Ming-kin as the Honorary Presidents.

Members did not need to declare their interests again unless the information was incorrect.

Members could refer to the good practice on declaration of interests suggested by HAD and

assess the nature of their titles to make appropriate declaration of interests.


that Members unanimously endorsed the allocation of $391,000 to fund Yuen Long District

Arts Committee to organise the “Modern Dance Training Programme for Schools in Yuen Long

District”.

Item 7: Revised budget for Yuen Long District Sports Festival 2018



paper was to ask Members to endorse the revised budget of Yuen Long District Sports Festival

2018, which included the title sponsorship of individual match cups. The revised budget had

been recommended by CRCS&HC.

52. The Chairman welcomed the following persons to the meeting and asked Ms Lee to

introduce the paper.

(i) Ms LEE Nga-fong, the Executive Secretary of Yuen Long Sports Association

Limited; and

(ii) Miss WONG Sze-wai, the Executive Coordinator (Sports) of Yuen Long Sports

Association Limited.


those FC Members who were concurrently members of Yuen Long Sports Association Limited


included:

(i) Mr SHUM Ho-kit as the Vice-Chairman of Yuen Long Sports Association

Limited;

(ii) Mr SIU Long-ming, Mr WONG Wai-shun and Ms YUEN Man-yee as the

Executive Directors of Yuen Long Sports Association Limited; and

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(iii) Mr LEUNG Ming-kin and Mr MAN Kwong-ming as the Directors of Yuen

Long Sports Association Limited.





that Members endorsed the revised budget of Yuen Long District Sports Festival 2018. After

the revision, the amount of DC funds would remain unchanged ($2,500,000).

Item 8: Funding application by Ha Tsuen Rural Committee in respect of “Poon Choi

Feast for the Elderly”



paper was to ask Members to endorse the allocation of $120,000 to fund Ha Tsuen Rural

Committee to organise “Poon Choi Feast for the Elderly”. The relevant application had been


57. The Chairman said that according to the record of the Secretariat, there were no FC

Members who held positions in Ha Tsuen Rural Committee. If Members were aware of any

direct personal or monetary interests, they should make appropriate declaration of interests.


that Members unanimously endorsed the allocation of $120,000 to fund Ha Tsuen Rural

Committee to organise the “Poon Choi Feast for the Elderly”.

Item 9: Funding applications for the activities in celebration of the 69th anniversary of

the founding of the People’s Republic of China in Yuen Long District



paper was to ask Members to endorse the allocation of $800,000 to fund the Coordinating

Committee for the Celebration of the National Day of the People’s Republic of China in Yuen

Long District to organise the activities in celebration of the 69th anniversary of the founding of

the People’s Republic of China in Yuen Long District.

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60. The Chairman welcomed Ms CHEUNG Hiu-hung, Amy, Liaison Officer (Rural 4)

of Yuen Long District Office to the meeting and asked Ms CHEUNG to introduce the paper.


those FC Members who were concurrently members of the “Coordinating Committee for the

Celebration of the National Day of the People’s Republic of China in Yuen Long District” had

already been included in the document tabled by the Secretariat. These Members included:

(i) Mr SHUM Ho-kit as the Honorary President;

(ii) Mr WONG Wai-shun as the Honorary Vice-president; and

(iii) Ms CHIU Sau-han, Ms LAU Kwai-yung, Mr LEUNG Ming-kin, Ms MA

Shuk-yin, Ms WONG Wai-ling, Mr TANG Cheuk-him, Mr TANG Yung-yiu,

Ronnie, Mr SIU Long-ming and Mr LEE Yuet-man as the Executive Members.


incorrect. Since the activity was implemented by a committee under Yuen Long District

Office, Members did not need to declare their interests unless they were aware of any direct

personal or monetary interests.


that Members endorsed the allocation of $800,000 to fund the Coordinating Committee for the

Celebration of the National Day of the People’s Republic of China in Yuen Long District to

organise the activities in celebration of the 69th anniversary of the founding of the People’s

Republic of China in Yuen Long District.

Item 10: Funding application for “Festive Lighting in Yuen Long District in 2018-2019”



paper was to ask Members to endorse the allocation of $2,500,000 to fund “Festive Lighting in

Yuen Long District in 2018-2019” from Christmas to New Year and during Lunar New Year in

Yuen Long District to enhance the festive atmosphere in the district.

65. The Chairman welcomed Miss TANG Chung Yi, Junney, Liaison Officer (Town 4)

3 of Yuen Long District Office to the meeting and asked Miss TANG to introduce the paper.


those FC Members who were concurrently members of the Coordinating Committee of

“Festive Lighting in Yuen Long District in 2018-2019” had already been included in the

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document tabled by the Secretariat. These Members included Ms CHEUNG Muk-lam, Mr

SIU Long-ming, Mr YIU Kwok-wai and Ms CHIU Sau-han as Committee Members.

Members did not need to declare their interests again unless the information was incorrect.

Since the activity was implemented by a committee under Yuen Long District Office, Members

did not need to declare their interests unless they were aware of any direct personal or

monetary interests.


that Members unanimously endorsed the allocation of $2,500,000 to fund the “Festive Lighting

in Yuen Long District in 2018-2019” activity to be held in Yuen Long District from Christmas

to New Year and during Lunar New Year to enhance the festive atmosphere in the district.

Item 11: Funding application for “Colourful Life @ Yuen Long” Community Building

Programme



paper was to ask Members to endorse the allocation of $500,000 to fund “Colourful Life @

Yuen Long” Community Building Programme in 2018-19.

69. The Chairman welcomed Ms LI Yeuk Hei, Samantha, Liaison Officer (Town 3)2 of

Yuen Long District Office to the meeting and asked Ms LI to introduce the paper.

70. The Chairman said that since the activity was implemented by HAD staff, Members

did not need to declare their interests unless they were aware of any direct personal or

monetary interests.


that Members unanimously endorsed the allocation of $500,000 to fund “Colourful Life @

Yuen Long” Community Building Programme in 2018-19.

Item 12: Funding application by Yuen Long District Fire Safety Committee




Fire Safety Committee to organise seven fire safety promotion activities.

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73. The Chairman welcomed Mr LEE Ho Yin, Brian, Liaison Officer (Rural 2) of Yuen

Long District Office to the meeting and asked Mr LEE to introduce the paper.


those FC Members who were concurrently members of the Yuen Long District Fire Safety

Committee had already been included in the document tabled by the Secretariat. These

Members included Mr YIU Kwok-wai, Ms MA Shuk-yin and Mr LEUNG Ming-kin as

Committee Members. Members did not need to declare their interests again unless the

information was incorrect. Since the activity was implemented by a committee under HAD,

Members did not need to declare their interests unless they were aware of any direct personal

or monetary interests.


that Members unanimously endorsed the allocation of $192,402 to fund the Yuen Long District

Fire Safety Committee to organise seven fire safety promotion activities.

Item 13: Funding application by Yuen Long District Fight Crime Committee




Fight Crime Committee to organise 18 fight crime promotion activities.

77. The Chairman welcomed Ms CHAN Wing-yee, Winnie, Liaison Officer (Town 1)1

of Yuen Long District Office to the meeting and asked Ms CHAN to introduce the paper.


those FC Members who were concurrently members of the Yuen Long District Fight Crime


Members included Mr CHAN Sze-ching, Mr KWOK Keung, Ms LAU Kwai-yung, Mr

LEUNG Ming-kin, Ms MA Shuk-yin, Mr MAN Kwong-ming, Mr TANG Cheuk-him, Ms

YUEN Man-yee and Ms CHIU Sau-han as Committee Members. Members did not need to

declare their interests again unless the information was incorrect. Since the activity was

implemented by a committee under HAD, Members did not need to declare their interests

unless they were aware of any direct personal or monetary interests.



Fight Crime Committee to organise 18 fight crime promotion activities.

19

Item 14: Funding application by Yuen Long District Civil Education Committee




Civil Education Committee to organise six civil education activities.

81. The Chairman welcomed Miss YEUNG Ching -yui, Aston, Liaison Officer (Town

3)1 of Yuen Long District Office to the meeting and asked Miss YEUNG to introduce the

paper.


those FC Members who were concurrently members of the Yuen Long District Civil Education


Members included Ms LAU Kwai-yung, Ms MA Shuk-yin, Mr SIU Long-ming, Mr TO Ka-lun

and Mr WONG Wai-shun as Committee Members. Members did not need to declare their

interests again unless the information was incorrect. Since the activity was implemented by a

committee under YUEN LONG DISTRICT OFFICE, Members did not need to declare their

interests unless they were aware of any direct personal or monetary interests.



Civil Education Committee to organise six civil education activities.

Item 15: Funding application by Tin Shui Wai South Area Committee



paper was to ask Members to endorse the allocation of $120,000 to fund Tin Shui Wai South

Area Committee to organise the carnival activities in 2018-2019.

85. The Chairman welcomed Miss SO Man-yi, Jasmine, Liaison Officer (Town 3)3 of

Yuen Long District Office to the meeting and asked Miss SO to introduce the paper.


those FC Members who were concurrently members of the Tin Shui Wai South Area


20

Members included Ms WONG Wai-ling as the Vice-Chairman, Mr CHAN Sze-ching, Mr

CHOW Wing-kan, Mr KWOK Keung, Mr LEE Yuet-man and Ms MA Shuk-yin as Committee

Members. Members did not need to declare their interests again unless the information was

incorrect. Since the activity was implemented by a committee under HAD, Members did not

need to declare their interests unless they were aware of any direct personal or monetary

interests.


that Members unanimously endorsed the allocation of $120,000 to fund the Tin Shui Wai South

Area Committee to organise the carnival activities in 2018-19.

Item 16: Funding application by Tin Shui Wai North Area Committee



paper was to ask Members to endorse the allocation of $120,000 to fund Tin Shui Wai North

Area Committee to organise four activities.

89. The Chairman welcomed Miss NG Yuen-yung, Iris, Liaison Officer (Town 4)2 of

Yuen Long District Office to the meeting and asked Miss NG to introduce the paper.


those FC Members who were concurrently members of the Tin Shui Wai North Area


Members included Mr TANG Cheuk-him as the Chairman, Mr KWOK Hing-ping, Ms LAU

Kwai-yung, Mr YIU Kwok-wai and herself as Committee Members. Members did not need

to declare their interests again unless the information was incorrect. Since the activity was

implemented by a committee under HAD, Members did not need to declare their interests

unless they were aware of any direct personal or monetary interests.


that Members unanimously endorsed the allocation of $120,000 to fund the Tin Shui Wai North

Area Committee to organise four activities.

Item 17: Funding application by Yuen Long Town Area Committee


21


paper was to ask Members to endorse the allocation of $120,000 to fund Yuen Long Town Area

Committee to organise Carnival of Happy Sharing Caring Community.

93. The Chairman welcomed Ms TSE Chi-mei, Tammy, Liaison Officer (Town 1)2 of

Yuen Long District Office to the meeting and asked Ms TSE to introduce the paper.


those FC Members who were concurrently members of the Yuen Long Town Area Committee


included Mr SIU Long-ming as the Chairman; Mr MAK Ip-sing, Mr WONG Wai-shun and Ms

YUEN Man-yee as Committee Members. Members did not need to declare their interests

again unless the information was incorrect. Since the activity was implemented by a

committee under HAD, Members did not need to declare their interests unless they were aware

of any direct personal or monetary interests.


that Members unanimously endorsed the allocation of $120,000 to fund the Yuen Long Town

Area Committee to organise Carnival of Happy Sharing Caring Community.

Item 18: Funding application for YLDC funding scheme to further strengthen support

for DC in promoting arts and cultural activities in the district



paper was to ask Members to endorse the allocation of $1,377,503.6 to fund local organisations

to organise eight community involvement activities to promote arts and culture in the district.

Meanwhile, Members were asked to endorse the funding applications of Pok Oi Hospital Wai

Yin Association Youth City and Hong Kong Federation of Youth Groups - Jockey Club Tin

Yuet Youth S.P.O.T. as reserved activities. The relevant applications had been


97. The Chairman asked the Secretary to briefly introduce the paper.


those FC Members who were concurrently members of the eight organisations had already

been included in the document tabled by the Secretariat. These Members included:

22

(i) Mr TANG Yung-yiu, Ronnie as the Chairman of Pat Heung North Environment

Attention Group;

(ii) Mr MAK Ip-sing as the Chairman of Highise Yuen Long Service CTR;

(iii) Ms MA Shuk-yin as the Vice-Chairman of Tin Shui Wai Women Association

Limited;

(iv) Ms CHIU Sau-han as the President of Tin Shui Wai Women Association

Limited;

(v) Mr SHUM Ho-kit as the Chairman of New Youth Dynamic Alliance; and

(vi) Mr LEUNG Ming-kin as the Vice-Chairman of New Youth Dynamic Alliance.




100. The Chairman declared that she was the President of Tin Shui Wai Women

Association Limited. With reference to the good practice on declaration of interests

suggested by HAD, she decided to declare interest and be absent during discussion. Hence,

the Vice-Chairman presided over the meeting.

101. The Vice-Chairman declared that he was a member of the Hong Kong Federation of

Trade Unions, but did not hold any position in Federation of Trade Unions Employment

Development Service Limited.

102. A Member opined that although the Vice-Chairman did not hold any position in

FTU Employment Development Service Limited, the Vice-Chairman’s political affiliation was

the Hong Kong Federation of Trade Unions, and therefore opined that it was not appropriate

for the Vice-Chairman to preside over the meeting.

103. The Secretary supplemented that the good practice on declaration of interests is

suggested by HAD in response to the Audit Commission’s recommendations to the 18 DCs.

Among the recommendations, it was pointed out that if a Member held a substantive position

in the applicant organisation that Member must remain silent in the relevant discussion and

should not participate in the resolution or voting of the funding application concerned.

However, the Audit Commission did not specifically make recommendations to the HAD of

the arrangement for the declaration of interest in respect of the political affiliations of

Members.

104. A Member proposed Mr MAN Kwong-ming to serve as the Temporary Chairman.

23

105. The Chairman said that since Members had different opinions on the

Vice-Chairman presiding over the meeting, in order to let the meeting proceed smoothly, Mr

MAN Kwong-ming was invited to serve as the Temporary Chairman which was agreed by

Members.

(The Temporary Chairman presided over the meeting.)

106. The Temporary Chairman said that Mr WONG Wai-yin, Zachary had applied before

the meeting to attend this meeting and was approved by the Chairman. However, since Mr

WONG Wai-yin, Zachary was the Chairman of one of the applicant organisations (Yuen Long

District End Child Sexual Abuse Committee), although the funding application of Yuen Long

District End Child Sexual Abuse Committee had not been recommended by the CRCS&HC,

the funding application of the activity was still pending the approval of the FC. With

reference to the good practice on declaration of interests suggested by HAD, the post of

chairman was a substantive position, Mr WONG Wai-yin, Zachary was required to declare his

interest and should remain silent in the relevant discussion and should not participate in the

resolution or voting of that funding application.

107. Members and the Member in attendance’ views and enquiries were summarised as

follows:

(i) A Member said that Yuen Long District End Child Sexual Abuse Committee

was not mentioned in the paper and opined that the DC Member in attendance

could participate in the discussion and pointed out that the funding application

of Yuen Long District End Child Sexual Abuse Committee was not

recommended by the CRCS&HC and opined that the DC Member in attendance

should have the right to speak;

(ii) Enquired which Members could speak in this agenda item;

(iii) Suggested the Secretariat enquire with HAD about the appropriate arrangement

for declaration of interests;

(iv) Pointed out that Members and the Member in attendance should strictly adhere

to the procedures in the declaration of interests and have the responsibility to

make appropriate declaration of interests on their own. It was opined that Mr

WONG as the Chairman of the applicant organisation (Yuen Long District End

Child Sexual Abuse Committee) should declare his interests and remain silent

during the discussion;

(v) New Territories People’s Association had sent a letter to the Secretariat

regarding the funding application of “I Have a Date with Spring Film Show and

Sharing Session”. The letter mentioned that Mr WONG questioned the

effectiveness of the activity through the media. Although DC Members had

24

the responsibility to monitor the activity and its effectiveness, they were also

required to follow the mechanism on declaration of interests. DC Members

could route through the Secretariat to enquire the organization about the

situation of the activity;

(vi) A member pointed out that the letterhead of the letter submitted by New

Territories People’s Association was that of New Territories People’s

Association, but the official chop on the letter was that of Tin Wah Estate

Residents Association. Hence, the identity of the sender was not clear;

(vii) With regards to the funding application of “I Have a Date with Spring Film

Show and Sharing Session”, a Member was concerned about the “the expected

benefits/ contributions/ achievements on promoting the culture, art, and customs

of Yuen Long District by the proposed activities” listed by the applicant

organisation on the application form. In the application form, it was stated that

“at least 400 audiences indicated that they were satisfied with the performance

in the questionnaire after the event and residents of the district had increased

their interests in film art through the activity.” A Member opined that the

expected number of participants of the activity was 6 000, but the organisation

only expected more than 400 audiences expressing satisfaction with the

performance, hence the effectiveness was unreasonable. There was also

concern about the effectiveness of other activities including Cantonese opera

and carnival activities. It was opined that DC had the responsibility to ensure

DC funds were well spent. In addition, a Member pointed out that “allowing

residents in the district to increase their interests in film art” in the application

form was unquantifiable effectiveness. A Member opined that if there was

doubt about the benefit indicators of the activity, it should be raised at the

meeting of the CRCS&HC before recommending the funding application; and

(viii) A Member pointed out that although the copyright fee of “I Have a Date with

Spring Film Show and Sharing Session” accounted for a quarter of the budget,

there were ten film shows, with a copyright fee of $5,000 for each show, which

was considered reasonable.

108. The Temporary Chairman replied that Members who could participate in the

discussion of this agenda item include Mr CHAN Sze-ching, Mr CHOW Wing-kan, Mr

KWOK Keung, myself (Mr MAN Kwong-ming), Mr SIU Long-ming, Ms WONG Wai -ling,

Ms YUEN Man-yee, Ms CHEUNG Muk-lam, Mr KWOK Hing-ping, Ms LAU Kwai-yung, Mr

TANG Cheuk-him, Mr TO Ka-lun and Mr YIU Kwok-wai. He also pointed out that if the FC

refused to accept the funding applications of eight applicant organisations recommended by the

CRCS&HC, other funding applications not recommended by the CRCS&HC might still be

reconsidered, so Members and the Member in attendance of the 24 applicant organisations

were required to assess the nature of their titles to make appropriate declaration of interests.

25

109. The Secretary’s reply was summarised as follows:

(i) It had been stated in the paper that the Secretariat had received a total of 24

eligible funding applications, of which eight funding applications were

recommended by the CRCS&HC. Although other funding applications were

not recommended by the CRCS&HC, the review results of the entire funding

scheme including those unsuccessful applications were pending the endorsement

of the FC. Further, although the information of all funding applications was

not listed in the paper, all relevant application information was detailed in the

meeting documents of the CRCS&HC, which Members could refer to; and

(ii) With regards to the opinion of Members on the letter submitted by New

Territories People’s Association, the Secretariat would withdraw the letter and

enquire with the organisation to understand the situation after the meeting.

110. The Temporary Chairman concluded that Members endorsed the allocation of

$1,377,503.6 to fund eight local organisations to organise community involvement projects

recommended by the CRCS&HC to promote arts and culture in the district. In addition, the

funding applications of Pok Oi Hospital Wai Yin Association Youth City and Hong Kong

Federation of Youth Groups - Jockey Club Tin Yuet Youth S.P.O.T. were endorsed as reserved

activities. With regards to the funding application of “I Have a Date with Spring Film Show

and Sharing Session”, a Member was concerned about “the expected

benefits/contributions/results to advance/promote the culture, art, and customs of Yuen Long

District by the proposed activities” listed by the applicant organisation on the application form.

After discussion, Members suggested the Secretariat write to the organisation requesting to

further quantify and list out the details.

(Post-meeting note: The Secretariat had sent a letter to New Territories People’s Association on

27 July 2018 (see Annex I), and the reply from New Territories People’s Association was at in

Annex II.)

(The Chairman resumed to preside over the meeting.)

Item 19: Funding application for YLDC funding scheme to implement major sports

promotion activities



paper was to ask Members to endorse the allocation of $1,327,532.8 to fund eight local

26

organisations to organise community involvement projects in the major sports promotion

activities scheme. Meanwhile, Members were asked to endorse the funding applications of

Yuen Long Livelihood Serving Agency and Resident Friends of New territory as reserved

activities. The relevant applications had been recommended by CRCS&HC.

112. The Chairman asked the Secretary to briefly introduce the paper.


those FC Members who were concurrently members of the eight organisations had already

been included in the document tabled by the Secretariat. These Members included:

(i) Mr SHUM Ho-kit as the Chairman of Yuen Long Youth of Basketball

Association Limited;

(ii) Mr LEUNG Ming-kin as the Director of Yuen Long Youth of Basketball

Association Limited;

(iii) Mr SHUM Ho-kit as the Vice-Chairman of Yuen Long Sports Association

Limited;

(iv) Mr SIU Long-ming, Mr WONG Wai-shun and Ms YUEN Man-yee as the

Executive Directors of Yuen Long Sports Association Limited;

(v) Mr LEUNG Ming-kin and Mr MAN Kwong-ming as the Directors of Yuen

Long Sports Association Limited;

(vi) Mr LEUNG Ming-kin as the Vice-Chairman of Ecopark Association; and

(vii) Mr MAK Ip-sing as the Chairman of Highise Yuen Long Service CTR.




115. Members and the Member in attendance’s views and enquiries were summarised as

follows :

(i) Since the budget of Yuen Long New “Camp” Site 2018 included the expenditure

item of “Camping Sites and Camp Facilities”, there was concern whether the

organisation had any connection in Yuen Long Tai Tong Organic EcoPark;

(ii) It was suggested to endorse the funding application of Yuen Long New “Camp”

Site 2018 first, and then write to the organisation requesting to provide further

information on its relationship with Yuen Long Tai Tong Organic EcoPark; and

(iii) Since some of the expenses for Yuen Long New “Camp” Site 2018 would be

borne by the organisation itself, there was concern that the organisation might

27

eventually cancel the activity as it might not be able to afford too much of the

expenditures.

116. The Secretary replied that according to the budget of Yuen Long New “Camp” Site

2018, the estimated expenditure for “Camping Sites and Camp Facilities” was $50,000, of

which DC funds accounted for $30,000, while the amount borne by the organisation/participant

fee accounted for $20,000. To further understand why the organisation selected that camping

site, the Secretariat would write to the organisation requesting for further information after the

meeting.

117. The Chairman concluded that Members endorsed the allocation of $1,327,532.8 to

fund eight local organisations to organise community involvement projects recommended by

the CRCS&HC in the major sports promotion activities scheme. In addition, the funding

applications of Yuen Long Livelihood Serving Agency and Friends Club of New Territories

Residents were endorsed as reserved activities. With regards to the funding application of

Yuen Long New “Camp” Site 2018, since its budget included the expenditure item of

“Camping Sites and Camp Facilities”, Members were concerned about the organisation

choosing to hold the activity at Yuen Long Tai Tong Organic EcoPark. In addition, Members

were concerned whether the organisation had any connection with Yuen Long Tai Tong

Organic EcoPark. After discussion, Members suggested that the Secretariat write to the

organisation requesting to provide further information on its relationship with Yuen Long Tai

Tong Organic EcoPark.

(Post-meeting note: The Secretariat had sent a letter to Ecopark Association on 27 July 2018

(see Annex III). The reply of Ecopark Association was at Annex IV.)

Item 21: Matter arising: Discussion on the proposed amendments to “Manual on the Use

of District Council Funds for YLDC”



paper was to discuss the matters arising and to ask Members to endorse the proposed

amendments to the Manual. The FC had endorsed several proposed amendments at its

meeting on 29 May 2018 and the remaining proposed amendments were detailed in the paper.

119. The Chairman asked the Assistant Secretary to briefly introduce the paper.

120. Members’ views on the proposed amendments were summarised as follows:

28

(1) Amendment of the Notes of Clause (K) of the Appendix B2: Addition of subsidy for

performers of activities for elderly and disabled persons (excluding elderly home visits, trips,

residential camps and day camps for elderly and disabled persons)

121. Members unanimously endorsed the relevant amendment.

(2) Amendment of Clause (E) of the Appendix B1: New requirement for applicant

organisations organising activities other than cultural activities, recreation and sports

activities, and social services activities to provide information of three responsible persons to

be submitted in the related documentary proof


(i) Enquired whether a limited company registered under the Inland Revenue

Ordinance could submit information of one responsible person only; and

(ii) It was pointed out that a company registered under the Inland Revenue

Ordinance must have a chairman, a secretary and a treasurer and hence should

be able to provide information of three responsible persons.

123. The Secretary replied that whenever the funding applications were received, the

Secretariat would check the registration documents. The list of responsible persons of a

limited company registered under the Inland Revenue Ordinance would depend on the

organisational structure of the individual company. Therefore, spaces would be provided on

the application form for the applicant organisations to fill in the information of one to three

responsible persons at their own discretion.


(3) Amendment of Clause (l) of the Appendix C: New requirement that publicity materials

(including notices, leaflets, game vouchers and pamphlets) shall display the name of DC and

as far as practicable, the logo of the DC (specifications to enquire with the Secretariat) and

state that the activities are funded by the DC (i.e. stating the words “Subsidised by YLDC”)


(4) Amendment of Clause (o) of the Appendix C: New requirement that publicity materials

(including game vouchers and pamphlets) shall not publish the names of the Legislative

Council and DC Members and the names of their offices, nor the names of any political

parties or political organisations.

29


(5) New requirement for DC Members who participate in the inspection of activities to

declare their interests in the Appendix G: “Declaration of interest: I＿＿＿＿＿＿＿ (the

name of the DC Member) am associated with the organisation of which the inspection of

activities is undergoing. I am the __________ (the relationship with the organisation) of

__________ (the name of the applicant organisation).”

127. A Member pointed out that as at times many Members responsible for the

inspection were invited as guests of the activities under inspection and therefore suggested that

more restrictions be imposed to make the inspections fair.

128. The Chairman concluded that Members unanimously endorsed the relevant

amendment and suggested that in the invitation letter it should remind that if the Member was

invited and/or would serve as the guest of the activity under inspection, the Member should

inform the DC Secretariat to arrange for another Member to carry out the inspection.

(6) Addition of Clause 6.5.5: “All grantees should ensure the programmes and activities

subsidised by DC funds are implemented appropriately. Any act which will harm the

reputation and/or image of YLDC is prohibited.”; Addition of Clause 6.5.6: “Grantees of

large-scale activities (i.e. activities with allocation of more than $100,000 DC funds) should

not only follow the terms and conditions in Appendix C, but also bear all the remaining

amount if the approved funding is less than the proposed budget under application.

Grantees should ensure the actual scale of activity is tally with the expected situation as

stated in the application.”; and amendment of Clause 8.5.4: “The DC may issue a warning

letter to those grantees who fail to comply with the terms and/or conditions of this Manual in

implementing the activities. The applications of those applicants will not be considered in

the following quarter after the applicants were issued a warning letter by the DC (including

the quarter before the date of issue of the warning letter, when the application had been

closed and the application was received but had not been approved by the DC.) In the case

of an applicant which had been approved to organise a large-scale activity (i.e. activities with

allocation of more than $100,000 DC funds), the DC may, in addition to issuing a warning

letter to the applicant, at the same time refuse to accept any funding applications of

large-scale activities submitted by that applicant in that financial year and/or the next

financial year (including the year before the date of issue of the warning letter, when the

application had been closed and the application was received but had not been approved by

the DC ).”

30

129. A Member opined that a large-scale activities should be defined as “activities with

with allocation of more than $50,000 DC funds”, but other Member had concern that the

threshold of $50,000 was too low.

130. The Chairman concluded that Members unanimously endorsed the relevant

amendments and defined large-scale activities as “activities with allocation of more than

$80,000 DC funds”.

(7) Amendment of Clause 11.1(j), Clause (k) of the Appendix A, Clause (O) of the Appendix

B2 - Others – Note to beverages: New requirement that the grantees should follow the

principle of environmental protection and comply with the waste reduction guidelines issued

by the Environmental Protection Department from time to time in the purchase of beverages,

light refreshments and light meals.

131. Members unanimously endorsed the relevant amendments.

(8) Extending the participation in the inspection of activities subsidised by DC funds to the

CRCS&HC Members


(i) A Member opined that inspection of the activities subsidised by DC funds

should be the responsibility of the FC Members, and there was no need to invite

other DC Members to participate;

(ii) A Member pointed out that there was insufficient manpower to inspect activities

subsidised by DC funds and opined that the inspection work was an independent

duty and therefore all DC Members should participate; and

(iii) A workshop was suggested to allow Members to discuss and set up standards for

inspection of activities subsidised by DC funds.

133. The Chairman concluded that Members endorsed extending the participation in the

inspection of activities financed by DC funds to all DC Members (except Co-opted Members).

(9) Amendment of the Appendix B2 – Meal Allowance for the Elderly and the disabled

persons: Increasing the funding limit to $76 per person and raising the upper limit to 500

persons.


31

(i) It was opined that the amount of increase for the elderly meal allowance from

$50 per person to $76 per person was too big and suggested that it should be

gradually increased to $60 per person;

(ii) It was opined that setting the upper limit for the elderly meal allowance at 500

persons was too large and suggested to change to 300 persons; and

(iii) It was opined that prices at restaurants were getting more and more expensive

and agreed to increase the elderly meal allowance to $76 per person.

135. The Chairman concluded that Members endorsed to increase the funding limit of

the elderly food allowance to $76 per person and raise the upper limit to 300 persons.

136. The Chairman concluded that Members noted that the newly revised amendments

of the Manual would apply to activities subsidised by DC funds starting from 2019-20 and

would not affect DC funded activities in 2018-19.

Item 22: Any other business

137. There being no other business, the meeting was adjourned at 1:25 p.m.

Yuen Long District Council Secretariat

September 2018

Documents

Minutes of the 4th Meeting of the Finance Committee under Yuen Long District … · 2019-02-12 · Liaison Officer (Town 4)3, Yuen Long District Office Item 11 Ms LI Yeuk Hei, Samantha