Minutes of LPC 2nd Meeting

8/8/2019 Minutes of LPC 2nd Meeting

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MINUTES OF THE 2nd MEETINGNovember 22, 2010

Nap Rodriguez Place

AGENDA:

I. Seminars/WorkshopII. SEC RegistrationIII. ID & T-Shirt Acquisition / RequirementsIV. Opening of the LPC own Bank AccountV. On Line Membership

VI. HeadquarterVII. Temporary ReceiptVIII. Other Matters

ATTENDEES:

1. Roberto Fulgham2. Henry Macandog3. Nap Rodriguez4. Enrique Granados5. Mel Francia

6. Mike Torio7. Ryan Sibayan

8. John Carlo Marcelo Bontia9. Arnel Corpuz

The meeting commence at about 8:20 PM with the presence of the 9 members of the club. Roberto Fulghan presided themeeting:

I. SEMINARS/WORKSHOP:a. Basic Photography Workshop:

i. We will conduct a Two-Day Basic Photography Workshop in line with our by-laws that all membersshould have undergone a Basic Photography Seminar.

ii. To be spearheaded (and conducted) by Nap Rodriguez, our Director for Education and Chief RobertoFulgham.

iii. Course outline and modules will be prepared by Chief Roberto and Nap Rodriguez.

iv. All members who have not undergone a Basic Photography Workshop are required to attend. This isvery important in our photography career to learn the basics.

v. Very minimal fee (P300/day, or as agreed upon) to all members to cover for incidental expenses, suchas venue rentals, model/s and make-up artists (MUA) TF (Talent Fee), studio lights rentals, food anddrinks and others. TF for Chief Roberto and Nap are waived by them as long as we keep theirstomach full during the entire duration of the seminar. (thanks to you Chief and Nap)

vi. Can be open to public (or non-members) for a fee so as to generate funds. Seminar fees to be set byNap and Chief Robert.

vii. Can be held together with the ROTARY, San Pedro Chapter, in which our very own Nap Rodriguez isone of the lecturers, for the Rotarians youth at the Pacita Astrodome.

viii. Details (schedules and venues) will be posted in our FB and Multiply web page. So always visit ourpage:http://www.facebook.com/#!/home.php?sk=group_160400590663202 andhttp://lagunaphotographclub.multiply.com/

b. Other Seminars/Workshopi. Our club will hold at least a ONCE-A-MONTH Seminar Workshop.ii. Will include Photography concepts such as Landscape, Bodyscape, Travel, Food & Product

Photography and a lot more.

iii. The seminar / workshop are open to all members with discounted price tags as stated in our By-Laws.This will also be the determining factor in our rank or grade promotions.


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iv. Will be open to non-members for a fee to generate club fund.

II. SEC Registration:

a. The Group brainstormed on the pros and cons of registering the club to the Securities and ExchangeCommission (SEC) and they agreed that it was for the benefit of the Club to be registered with SEC.

b. Some of the benefits of being SEC registered are:

i. We can easily solicit funds for our programs if we are registered since most donors arelooking for SEC registration, to verify that we are really an existing, authentic and aregistered Club.

ii. Our name, Laguna Photography Club, can no longer be used by other organization.iii. We can easily seek endorsement with Cities and Municipalities in Laguna, with or without

connection, to support our endeavor.

c. Mr. Fulgham, informed the group that the cost of processing is PHP 5,000.00, which includes theregistration fee itself, documentations, photocopying of documents (registration requires six copies of alldocuments to be submitted), and the processing fee of the one who will undertake the registration.

d. The five (5) incorporators, (as required in the registration) are as follows: (They are required to presenttheir TIN and residence address)

i. Roberto Fulgham Chief Executive Director

ii. Arnel Corpuz Executive Directoriii. Maria Veronica Vern Arnuco Secretaryiv. Jonathan Paul M. Vital - Finance Directorv. Henry Macandog Treasurer

III. Identification Cards (IDs):

a. Chief Roberto will be the designer of the ID and any inputs will be entertained until Friday Nov.26, 2010.

b. The size is just like a standard ATM size ID.

c. The material should be made of high quality PVC just like a standard ATM.

d. All members are encouraged to look for the lowest price, quality producer of our ID and the

deadline is set on Friday Nov. 26, 2010.

e. Our ID will no longer include the signature.

f. For your ID photos, it must be on a white background, 2x2 inches, 300 DPI. The photos shouldbe emailed to: [email protected] to:[email protected]. Deadline is on Nov. 26, 2010.

g. Color coded (about a half centimeter thin vertical bar below the ID, or as the designer maydeemed appropriate) as follows:

i. RED = Founding Member (but not an incumbent officer, who are Blue color coded).ii. GREEN = all New Members. They can be BLUE but they can never be a RED colored.iii. BLUE = Incumbent Officer, not necessarily a Founding Member. If you are a Club Officer,

this color is your color even if you are a founding member. Blue is your priority color.

h. ID sequence numbering will be as follows: 1011-000001, with the first two digits as the year of

membership, the next two as the month and the last six as the sequence number of themember. This number is the permanent member ID number.

i. The Club secretary will keep a record of ID number of members.

IV. T-SHIRTa. This is the official uniform of our club that (and together with our ID) must be worn with

confidence by all members especially during any Club activities.

b. The t-shirt is black-colored with the logo at left breast or as may deemed necessary by thedesigner/printer of the t-shirt.


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c. Together with the ID, the deadline for submission of T-Shirts sizes is set on Nov. 26, 2010,

Please send it via email (see III-f above).

d. Additional charges may apply to size XXL and above and this can be arranged separatelywith the supplier as agreed upon during our first meeting.

e. Additional t-shirts could be ordered directly to the supplier. (Supplier details will be posted

in our web page)

V. BANK ACCOUNT.

a. We will open our own bank account on Wed. Nov 24, 2010.

b. Due to non-availability of one of our Treasurer (Mr. Mike Torio) during that day, it wasagreed that Chief Roberto Fulgham and our other Treasurer Engr. Henry Macandog be theone to go ahead with this undertaking.

c. It will be an AND/OR account.

d. As stated in our by-laws, The Chief Finance Director will be responsible for our financialaudit reports. The two treasurer will be at his disposal.

e. Financial status reports should be kept transparent and accessible to all members at alltimes.

VI. MONTHLY PHOTOCONTEST:

a. All members are encouraged to join the Monthly Photo contest. This month theme isanything RED.

b. Deadline for submission is Dec. 18, 2010.

c. Rules are posted in our FB and Multiply web page site.

d. A photo gallery will be maintained in our Multiply site and.

e. A seven points voting system to determine the top three photographs. (Details of thisseven-point voting system will posted at the multiply photo contest gallery.

f. Winners will receive a prizes or tokens of appreciation (if we can solicit or if someone willsponsor for this undertaking)

g. These contests will also be the basis of your membership rank promotions whenevernecessary.

VII. LPC HEADQUARTER:

a. Chief RF, will have a coordination meeting with the property owner of our prospective HQlocated at San Pedro, Laguna. (exact location address will be posted in our web pagesoon)

b. It is 11x10 meters (110 sq meters floor area) L-shape suitable for our ownseminar/workshop venue, studio and office.

c. The proposed rental per month is only PHP 2,000.00.

VIII. WEBSITE:

a. All members are encouraged to help us build our own website. Those with a workingknowledge to design and develop a website please get in touch with Chief RF.

b. Our website should be up and running on January 2011.

c. Estimated cost of webmaster developers fee is Php 8,000.00

d. The website should include a forum and photo gallery page.


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IX. OTHER MATTERS:

a. Christmas Party. Will be discussed in our FB page

b. Temporary receipt will be discussed next meeting.

The meeting was adjourned at 10:40 pm. Next meeting will be on December 12, 2010 at 2:00 pm to be held at LosBanos, Laguna and to be sponsored by Los Banos Chapter.

Minutes of the Meeting

Prepared by:

ARNEL CORPUZExecutive DirectorLaguna Photography Club

Noted by:

ROBERTO FULGHAMChief Executive DirectorLaguna Photography Club

Documents

Minutes of LPC 2nd Meeting