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MINUTES
of the ORDINARY MEETING of the STONNINGTON CITY COUNCIL
held in the COUNCIL CHAMBER, STONNINGTON CITY CENTRE(CORNER GLENFERRIE ROAD & HIGH STREET, MALVERN)
on
6 July 2015
COUNCIL MINUTES
MONDAY 6 JULY 2015
0
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COUNCIL MINUTES
MONDAY 6 JULY 2015
A. READING OF THE RECONCILIATION STATEMENT AND PRAYER
B. APOLOGIES
C. ADOPTION AND CONFIRMATION OF MINUTES OF PREVIOUS MEETING(S) IN ACCORDANCE WITH SECTION 63 OF THE ACT AND CLAUSE 423 OF GENERAL LOCAL LAW 2008 (NO 1)
1. MINUTES OF THE COUNCIL MEETING HELD ON 22 JUNE 2015.........................5
D. DISCLOSURE BY COUNCILLORS OF ANY CONFLICTS OF INTEREST IN ACCORDANCE WITH SECTION 79 OF THE ACT1
E. QUESTIONS TO COUNCIL FROM MEMBERS OF THE PUBLIC
F. CORRESPONDENCE – (ONLY IF RELATED TO COUNCIL BUSINESS)
G. QUESTIONS TO COUNCIL OFFICERS FROM COUNCILLORS
H. TABLING OF PETITIONS AND JOINT LETTERS
I. NOTICES OF MOTION
J. REPORTS OF SPECIAL AND OTHER COMMITTEES
K. REPORTS BY DELEGATES
L. GENERAL BUSINESS
1. PLANNING PERMIT APPLICATION 0437/14 – 2 MAROORA STREET, MALVERN EAST – CONSTRUCTION OF THREE DWELLINGS ON A LOT.................10
2. PLANNING PERMIT APPLICATION 0893/14 - 55 COMMERCIAL ROAD, SOUTH YARRA - EXTENSION OF AN EXISTING BUILDING TO ALLOW FOR A MIXED USE DEVELOPMENT OF FOUR STOREYS COMPRISING AN OFFICE AT GROUND FLOOR LEVEL AND FIVE APARTMENTS ABOVE..............................13
3. HERITAGE STRATEGY ACTION PLAN..............................................................164. 2015/16 – 2019/20 STRATEGIC INTERNAL AUDIT PROGRAM AND
2015/16 ANNUAL INTERNAL AUDIT PLAN......................................................165. CHAPEL STREET TAXI ZONES - SUMMARY REPORT AND
RECOMMENDATIONS......................................................................................166. CHAPEL STREET - SOUTH YARRA - PROPOSED ILLUMINATED TAXI
ZONES - COMO AND OLSEN HOTELS.............................................................167. ASHLEIGH ROAD/OSMENT STREET ENVIRONS, ARMADALE - TRAFFIC
STUDY.........................................................................................................17
M. OTHER GENERAL BUSINESS
N. URGENT BUSINESS
O. CONFIDENTIAL BUSINESS
1 Note that s.79(1)(a) of the Act requires Councillors to disclose the nature of a conflict of interest immediately before the relevant consideration or discussion.
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COUNCIL MINUTES
MONDAY 6 JULY 2015
PRESENT : CR MELINA SEHR, MAYOR
: CR ERIN DAVIE
: CR JAMI KLISARIS
: CR JOHN MCMORROW
: CR CLAUDE ULLIN
COUNCIL OFFICERS PRESENT
: WARREN ROBERTS, CEO
: GEOFF COCKRAM
: SIMON THOMAS
: CONNIE GIBBONS
: KAREN WATSON
: STUART DRAFFIN
: ALEX KASTANIOTIS
: FABIENNE THEWLIS
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COUNCIL MINUTES
MONDAY 6 JULY 2015
A. Reading Of The Reconciliation Statement And PrayerFabienne Thewlis, Manager Governance & Corporate Support, read the following reconciliation statement: We acknowledge that we are meeting on the traditional land of the Boonwurrung and Wurundjeri people and offer our respects to the elders past and present. We recognise and respect the cultural heritage of this land.
The meeting began with a prayer at 7.04pm.
The Mayor (Cr Sehr) introduced Councillors and the CEO, Warren Roberts, to the meeting. The CEO introduced Council Officers. Cr Sehr noted that a number of Councillors were absent, having been granted Leave of Absence at a previous Council Meeting.
B. Apologies Nil
C. Adoption And Confirmation Of Minutes Of Previous Meeting(S) In Accordance With Section 63 Of The Act And Clause 423 Of General Local Law 2008 (No 1)
1. Council Meeting - 22 June 2015
MOTION: MOVED CR MCMORROW SECONDED CR DAVIE That the Council confirms the Minutes of the Council Meeting of the Stonnington City Council held on 22 June 2015 and the Confidential Minutes of the Council Meeting of the Stonnington City Council held on 22 June 2015 as an accurate record of the proceedings.
Carried
D. Disclosure by Councillors of any conflicts of interest in accordance with Section 79 of the Act
Nil
E. Questions to Council from Members of the PublicThe Mayor Cr Sehr, read the following statement:
During Council’s previous Ordinary Meeting no set of questions to Council was received from members of the public.
For tonight’s Ordinary Meeting of Council no set of Questions to Council has been received for response.
F. Correspondence – (only if related to council business)Cr Sehr tabled the following correspondence:
A list of those who sent condolence messages in relation to the late Cr Adrian Stubbs:The President, Executive and Members of the Chapel Street Precinct AssociationGlenferrie Road Malvern Business AssociationAdrienne JamesSally Davis and Ken DavisRay Jasper & Philip Munslow, Victorian State Emergency Service, Malvern Branch
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COUNCIL MINUTES
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Janet ColemanPeter McBride, Melbourne Rugby Union Football ClubDoug LordingPhilip Dalidakis MLC, Member for Southern Metropolitan RegionSue Pennicuik MLC, Member for Southern Metropolitan RegionToorak Road South Yarra Business AssociationLynette StewartSuperintendent Peter Lardner Divisional Commander, Victoria Police, Southern Metro RegionPip Grummet, General Manager, Stonnington SymphonyNigel Maxwell, President, Chadstone Bowls ClubDenis DowtyCr Jim Magee, Mayor, Glen Eira City CouncilBrendan Watson OAM, Chief Commissioner Scouts Victoria on behalf of all Scouts in VictoriaCr Coral Ross, Mayor, City of BoroondaraPaul Donoghue, Regional Development Manager, Chadstone Shopping CentreAnthony Rafaniello, General Manager - Chadstone, Chadstone Shopping CentreRichard Bennetts, Principal and Executive Officer, Malvern Primary School CouncilRobyn TaftEva de Jong-Duldig, Duldig StudioBrig. Geoff J Christopherson AM KSJ (Retired), from the Anzac Committee Garry Thompson, Y2 Architecture, from the Anzac CommitteeRhys Thomas, Senior Governance Adviser, Yarra City Council Records Solutions Management and staffRuth McIntosh and Sue Stott – A1AdminSister Margaret Noone, Dr Sarah Hosking, CEO, Very Special KidsJoan and Ian SimpsonCr Meghan Hooper, Mayor, Moreland City Council
Cr Ullin tabled the following correspondence:
Correspondence in relation to a proposed development at 74-76 Wattletree Road, Armadale: An email (29.6.15) from a resident of Egerton Road objecting on the grounds of: excessive
building footprint on a small parcel of land; exacerbation of existing parking issues; and streetscape issues.
An email (28.6.15) with an attached multi-signatured letter (21.6.15) from four residents of Egerton Road opposing the development on the grounds of: limited on-street parking; excessive density of development; inadequate car parking provision; the cumulative impact of nearby developments; residential amenity and neighbourhood character impacts; and heritage considerations.
An email (25.6.15) with an attached objection (25.6.15) from a resident of Egerton Road objecting on the grounds of: exacerbation of existing parking problems; residential amenity impacts; the cumulative effect of developments in the immediate area; problems with parking during construction; inadequate parking evaluation; and loss of local heritage.
An email (2.7.15) from a neighbouring resident with an attached objection objecting on the grounds of: neighbourhood amenity issues; unacceptable height and bulk; loss of privacy; lack of compliance with ResCode; worsening of existing car parking issues; traffic issues in the rear laneway; and inadequate setbacks, causing overshadowing and excessive bulk, especially on the eastern side.
Correspondence in relation to a proposed development at 6 Chilcote Avenue, Malvern: An email (29.6.15) from a resident of Sorrett Avenue, Malvern, objecting on the grounds of
destruction of neighbourhood character; increased traffic and parking; pedestrian safety for school children; waste management issues; overshadowing; and noise issues.
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An email (29.6.15) objecting to the development on the grounds of: excessive mass causing neighbourhood character issues; pedestrian safety issues, especially for school children; waste management issues; and problems caused by vehicles during two-year building period.
A letter (26.6.15) from a resident of Chilcote Avenue objecting on the grounds of: excessive bulk; overshadowing; neighbourhood character issues; parking and traffic problems; and overdevelopment in a small cul-de-sac.
An email (30.6.15) with an attached multi-signatured letter signed by 46 concerned residents objecting on the grounds of: inappropriate site for development; insufficient parking provision; overshadowing; significant amenity and safety issues in a heritage-listed street; and safety issues for pedestrian and traffic resulting from proposed waste management.
Cr McMorrow tabled the following correspondence:
A letter (25.6.15) from the applicants for Planning Application 1058/14 – 74 Macgregor Street, Malvern East, giving personal background to their application, noting their long-term residence at this location and desire to remain there; their concern to make preserving the existing home and streetscape a priority; support for the development from residents; and their ongoing commitment to and engagement with the local community.
An email (2.7.15) from a neighbour expressing concerns about the development site at 1663-1665 Malvern Road, Glen Iris, including: lack of a safety fence; damage to existing trees; rubbish; lack of signage about who to contact; and a large hole left in a footpath in King Street posing a serious pedestrian hazard, especially to local children.
An email (5.7.15) from residents of King Street, Glen Iris, listing concerns raised at the consultative meeting in relation to a proposed development at 1655-1659 Malvern Road and asking why amended plans were not submitted for discussion at another consultative meeting, rather than being sent directly to Council. The email also asks a series of questions about potential parking problems in King Street as a result of the Burke Road level crossing removal and associated works, and suggests solutions to the issue.
An email (4.7.15) in relation to the planting of a memorial tree for the late John Bolt. In September 2014, Council Officers agreed to plant a tree adjacent to the oval at Waverley Park in April-May 2015. This has not yet occurred and a family memorial gathering has been postponed. The email asks for assistance in this matter.
Cr Sehr tabled the following correspondence:
Two letters already tabled in relation to a proposed development at 74-76 Wattletree Road, Armadale.
A letter from a resident of Gardiner Lodge, Glen Iris, a retirement village, objecting to the proposed development at 1542 High Street, Glen Iris, on the grounds of its impact on residents of Gardiner Lodge, including: an estimated 120 additional vehicle movements a day in the narrow laneway frequently crossed by elderly residents; and increased noise from traffic and garbage truck, impacting residents living close to the laneway.
Two pieces of correspondence already tabled in relation to 6 Chilcote Avenue, Malvern.
An email (3.7.15) from the Executive Officer, Chapel Street Precinct Association Inc. (CSPA) asking Council to defer consideration of Item 5 - Chapel Street Taxi Zones - Summary Report and Recommendations to enable the CSPA to review relevant data and a report.
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G. Questions to Council Officers from Councillors
A MEMORIAL TREE RECOGNISING THE LATE JOHN BOLT
Cr McMorrow read from the letter tabled under Correspondence in relation to a memorial tree recognising the late John Bolt. He asked that Council Officers follow up this matter.
B PROPOSED DEVELOPMENT AT 1655-1659 MALVERN ROAD
Cr McMorrow referred to an item tabled under Correspondence in relation to a proposed development at 1655-1659 Malvern Road, asking for a response from Council Officers in relation to the matters raised.
In respect to the question on the planning process, the General Manager, Planning and Development, Stuart Draffin, said that the planning process allowed for consideration of amended plans, whether or not a change adds to the detriment to objectors. Objectors would be notified of changes. He said he would respond.
C RESIDENT-ONLY PARKING IN KING STREET Cr John McMorrow referred to an item tabled under Correspondence which asked for resident-only parking in King Street during the Burke Road grade separation. He asked Council Officers to consider this request.
The CEO, Warren Roberts, said that a report would be prepared in relation to the resident-only parking request.
D DAMAGE TO A FOOTPATH IN KING STREET
Cr John McMorrow referred to an email from a resident of King Street about damage to a footpath in King Street caused by a development. He asked if the footpath could be repaired.
E STORMWATER BEHIND A PROPERTY
Cr Erin Davie said she had received a request from a resident about stormwater behind his property. She will forward the correspondence to Council Officers, asking for a response.
H. Tabling of Petitions and Joint LettersNil
I. Notices of MotionNil
J. Reports of Special and Other CommitteesThe CEO, Warren Roberts, tabled the following Assembly of Councillors Records: Councillor Briefing Meeting held on 29 June 2015 Economic Development Arts and Tourism Advisory Committee Meeting held on 6 July 2015 Steering Committee for the Feasibility Study for the Future Use of the Prahran Town Hall and
Northbrook Meeting held on 6 July 2015 Summary of Planning Consultative Meetings held in June
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Cr McMorrow reported on a meeting of the Stonnington Cycling Reference Group as follows:
Cycling Strategy: Cr McMorrow thanked the General Manager City Works, Simon Thomas, and staff for their brilliant work on the Cycling Strategy.
Further Information: Examples were given of tangible results and the encouragement of cycling in the City of Stonnington. Cr McMorrow said that the cycling culture in the city was changing.
K. Reports of DelegatesThe Mayor, Cr Sehr, tabled the Mayoral Report for June:
1 June Weekly meeting with CEO Pre-meet to discuss pending meeting with The Minister for Planning Council Meeting
3 June Meeting with the Hon Richard Wynne MP, Minister for Planning Planning Information Session for SCC Councillors
9 June Weekly meeting with CEO Steering Committee for the Feasibility Study for the Future Use of Prahran
Town Hall and Northbrook Councillor Briefing
10 June Special Needs Playgroup Funding Presentation with the Hon. Scott Morrison MP, Minister for Social Services CWA Informal Luncheon – CWA 70th birthday celebration Malvern Central School Birthday Celebrations Citizen of the Year Selection Panel meeting
11 June Stonnington Community Strengthening Forum12 June ISMMF Group Forum14 June Australian Local Government National Conference, Canberra (ALGA)15 June ALGA Conference
Luncheon at Parliament House, guest of The Hon Kelly O’Dwyer MP16/17 June ALGA Conference18 June Men of Malvern Gala22 June Weekly meeting with CEO29 June Funeral Service for the late Cr Adrian Stubbs
Weekly meeting with CEO Councillor Briefing
Cr Davie noted that she had attended the launch of The Lancet Commissions’ Report on Climate Change and Health on 23 June. The impact of climate change on health was the area most relevant to the City of Stonnington. Given Council’s role in looking after the community during heatwaves, the information given was very interesting.
Cr Ullin said that Australian jazz drummer and composer, Allan Browne, had passed away on 13 June 2015. He said Allan was a magnificent drummer who was a long-time resident of Stonnington. He was very supportive of jazz, especially with young people, and was involved in the youth jazz group. Mr Browne had done a lot for the City of Stonnington in a voluntary capacity. Cr Ullin said he wanted to record his passing at only 71 years of age. He has left a great legend for the jazz community and is a great loss. He asked the Mayor, Cr Sehr, to send a letter of condolence to Mr Browne’s wife.
L. General Business
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1 PLANNING PERMIT APPLICATION 0437/14 – 2 MAROORA STREET, MALVERN EAST – CONSTRUCTION OF THREE DWELLINGS ON A LOT
MOTION: MOVED CR DAVIE SECONDED CR MCMORROW
That a Notice of Decision to Grant a Planning Permit No: 0437/14 for the land located at 2 Maroora Street, Malvern East be issued under the Stonnington Planning Scheme for the construction of three dwellings on a lot in a Neighbourhood Residential Zone subject to the following conditions:
1. Before the commencement of the development, three (3) copies of plans drawn to scale and fully dimensioned, must be submitted to and approved by the Responsible Authority. The plans must be generally in accordance with the application plans Council date stamped 1 September 2014 but modified to show:
a) Changes as detailed in ‘discussion plans’ Council date stamped 29 April 2015 which include the following changes:- Increase in the setback to Maroora Street to a minimum of 8m at
ground and between 9m and 9.5m at first floor;- Increase in the setbacks along the west boundary to between 1m
and 1.5m at ground level and between 1.5m and 2.3m at first floor;b) The finished floor level of dwelling one (including the garage) raised by
100mm, of dwelling two (including the carport) by approximately 150mm, the carport to dwelling three by approximately 200mm and dwelling three by 250mm;
c) Elevation plans generally in accordance with the application plans but updated to accord with the ‘discussion plans’ Council date stamped 29 April 2015;
d) Provision of bollard lighting within the subject site along the western boundary adjacent to the right of way each 6m between Maroora Street and the entry to dwelling three to improve safety and visibility of the entry points. These lights must provide consistent lighting during night periods;
e) Details, including dimensions, of all materials used to control overlooking and details including sections (where relevant) of all overlooking screens in accordance with Standard B22 Clause 55.04-6 of the Stonnington Planning Scheme;
f) The proposed crossover to dwelling one be detailed on the plans at 3.0m in width at the edge of the title boundary, plus a 1.3m splay on the west side in accordance with Council’s standard crossover design;
g) Carport floors to be noted as having a minimum gradient of 1 in 200 as per AS2890:1;
h) A detailed Materials Schedule, including samples where relevant. The proposed material schedule must provide for a range of materials as depicted within the supporting documentation, and include appropriate annotations on elevation plans;
i) All references to works and landscaping shown on the road reserve adjoining the west boundary and immediately south of the road reserve to be deleted. An annotation must be provided on the floor plans and landscaping plans to this effect;
j) Annotations added to all relevant plans that at no time is access to the road reserve adjoining the west boundary to be restricted by any means, including gates, bollards or landscaping;
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k) Sustainable Design Assessment (SDA) including reports and/or plans as relevant, addressing Council’s SDAPP policy;
l) A water sensitive urban design response in accordance with condition 3;
m) Any changes required by the landscape plan in accordance with condition 5;
n) A detailed Construction and Drainage Design for the right of way in accordance with condition 6.
2. The layout of the site and the size, levels, design and location of buildings and works shown on the endorsed plans must not be modified for any reason (unless the Stonnington Planning Scheme specifies that a permit is not required) without the prior written consent of the Responsible Authority.
3. Concurrent with the endorsement of any plans pursuant to Condition 1, the applicant must provide a Water Sensitive Urban Design Response addressing the Application Requirements of the Water Sensitive Urban Design Policy at Clause 22.18 to the satisfaction of the Responsible Authority. The WSUD Response must detail all impermeable areas on the site, how each will be treated, and include corresponding annotations on all relevant plans.
4. The project must incorporate the Water Sensitive Urban Design initiatives detailed in the endorsed site plan and/or stormwater management report.
5. Concurrent with the endorsement of plans pursuant to Condition 1, a landscape plan to be prepared by a landscape architect or suitably qualified or experienced landscape designer, must be submitted to and approved by the Responsible Authority. When approved, the landscape plan will be endorsed and will then form part of the permit. The landscape plan must be in accordance with the landscape plan Council date stamped 29 August 2014, but modified to show:
a) Changes detailed in ‘discussion plans’ Council dated stamped 29 April 2015;
b) Any consequential changes resulting from revisions in accordance with condition 1;
c) A detailed list of all proposed plantings including species and quantities;
d) Details of the surface finishes of all surfaces across the site; ande) Notes that all trees must be installed at a minimum 45L pot size / 2.5m in
height.
Before the occupation of the development, the landscaping works as shown on the endorsed plans must be carried out and completed to the satisfaction of the Responsible Authority. Landscaping must then be maintained to the satisfaction of the Responsible Authority, including that any dead, diseased or damaged plants are to be replaced.
6. Concurrent with the endorsement of plans pursuant to Condition 1, the owner must, at their cost provide a plan to the Responsible Authority, prepared by a suitably qualified Engineer, detailing the construction of the right of way and associated drainage.
7. Before the occupation of the development, the owner must at their cost, and under the supervision of the Responsible Authority, construct the road and
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associated drainage in accordance with the approved plan.
8. The road adjoining to west boundary of the lot must always be available for access to the public. At no time can access to the road be restricted by any means, including gates, bollards or landscaping to the satisfaction of the Responsible Authority.
9. A report for the legal point of discharge must be obtained from Council and a drainage design for the development must be prepared by a suitably qualified Engineer in accordance with that report prior to a building permit being issued. The drainage must be constructed in accordance with the Engineer’s design.
10. The level of the footpaths, roads or rights of way must not be lowered or altered in any way to facilitate access to the site (unless otherwise approved within the Construction and Drainage Design plan/s approved by Council).
11. Any poles, service pits or other structures/features on the footpath required to be relocated to facilitate the development must be done so at the cost of the applicant and subject to the relevant authority’s consent.
12. Prior to occupation of the building or commencement of use, any existing vehicular crossing made redundant by the building and works hereby permitted must be broken out and re-instated as standard footpath and kerb and channel at the permit holder’s cost to the approval and satisfaction of the Responsible Authority.
13. All utility services to the subject land and buildings approved as part of this permit must be provided underground to the satisfaction of the Responsible Authority by completion of the development.
14. Prior to the occupation of the building, privacy screens designed to limit overlooking as required in accordance with the endorsed plans must be installed to the satisfaction of the Responsible Authority and maintained to the satisfaction of the Responsible Authority thereafter for the life of the building.
15. This permit will expire if one of the following circumstances applies:
a) The development is not started within two years of the date of this permit.
b) The development is not completed within four years of the date of this permit.
In accordance with Section 69 of the Planning and Environment Act 1987, a request may be submitted to the Responsible Authority within the prescribed timeframes for an extension of the periods referred to in this condition.
NOTES:
This permit does not constitute any authority to carry out any building works or occupy the building or part of the building unless all relevant building permits are obtained.
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The crossovers must be constructed to Council’s Standard Vehicle Crossover Guidelines unless otherwise approved by the Responsible Authority.
Nothing in this permit hereby issued shall be construed to allow the removal of, damage to or pruning of a significant tree (including the roots) without the further written approval of Council.
“Significant tree” means a tree:a) with a trunk circumference of 180 centimetres or greater measured at its
base; or b) with a trunk circumference of 140 centimetres or greater measured at 1.5
metres above its base; orc) listed on the Significant Tree Register.
Please contact the Council Arborists on 8290 1333 to ascertain if permission is required for tree removal or pruning or for further information and protection of trees during construction works.
Nothing in the permit hereby issued may be construed to allow the removal of, damage to or pruning of any street tree without the further written consent of the Stonnington City Council. Contact the Council Arborists on 8290 1333 for further information.
The owners and occupiers of the dwelling/s hereby approved are not eligible to receive “Resident Parking Permits”.
At the permit issue date, Section 69 of the Planning and Environment Act 1987 stated that the Responsible Authority may extend the periods referred to if a request is made in writing within the following timeframes:
i. Before or within 6 months after the permit expiry date, where the development allowed by the permit has not yet started; and
ii. Within 12 months after the permit expiry date, where the development allowed by the permit has lawfully started before the permit expires.
Attachments - Locality Plans, Site Plan, Floor Plans, Elevations etc.Carried
2 PLANNING PERMIT APPLICATION 0893/14 - 55 COMMERCIAL ROAD, SOUTH YARRA - EXTENSION OF AN EXISTING BUILDING TO ALLOW FOR A MIXED USE DEVELOPMENT OF FOUR STOREYS COMPRISING AN OFFICE AT GROUND FLOOR LEVEL AND FIVE APARTMENTS ABOVE
MOTION: MOVED CR KLISARIS SECONDED CR ULLIN
That a Notice of Decision to Grant a Planning Permit No: 0893/14 for the land located at 55 Commercial Road, South Yarra be issued under the Stonnington Planning Scheme for part use of the land as an office and extension to the existing building to allow for a multi level mixed use development in a Residential Growth Zone; and a reduction in the car parking requirements subject to the following conditions:
1. Before the commencement of the use and development, one copy of plans drawn to scale and fully dimensioned, must be submitted to and approved by
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the Responsible Authority. The plans must be generally in accordance with the amended re-advertised plans Council date stamped 5 May 2015 but modified to show:
a) External materials and finishes schedule; b) Car parking allocation to individual tenancy/residence to be noted on the
plans; andc) Any changes as required by Condition 3 (Waste Management Plan) and
Condition 5 (Sustainable Design Assessment).
2. The layout of the site and the size, levels, design and location of buildings and works shown on the endorsed plans must not be modified for any reason (unless the Stonnington Planning Scheme specifies that a permit is not required) without the prior written consent of the Responsible Authority.
3. Concurrent with the endorsement of plans, a Waste Management Plan must be submitted to and approved by the Responsible Authority. The Waste Management Plan prepared by Ratio and dated April 2015 must modified so that access to the bin store must be from within the confines of the property boundaries at all times.
When approved, the plan will be endorsed and will then form part of the permit. Waste collection from the development must be in accordance with the plan, to the satisfaction of the Responsible Authority.
4. The collection of wastes and recyclables from the premises (other than normal Stonnington City Council collection) must be in accordance with Council's General Local Laws.
5. Concurrent with the endorsement of any plans pursuant to Condition 1 a Sustainable Design Assessment (SDA) must be submitted to and approved by the Responsible Authority. Upon approval the SDA will be endorsed as part of the planning permit and the development must incorporate the sustainable design initiatives outlined in the SDA to the satisfaction of the Responsible Authority. Amendments to the SDA must be incorporated into plan changes required under Condition 1. The SDA must be generally in accordance with the SDA Report dated 29 April 2015 but modified to include:
a) Provide indicative energy efficiency assessment score for unitsb) Increase energy efficiency target for units to be more in-line with
Council’s SDAPP best practice requirementsc) Update STORM tool and Water Sensitive Urban Design (WSUD) approach
to ensure compliance with Council’s WSUD policy
All works must be undertaken in accordance with the endorsed Sustainable Design Assessment to the satisfaction of the Responsible Authority. No alterations to the Sustainable Design Assessment may occur without written consent of the Responsible Authority.
6. The level of the footpaths and/or laneways must not be lowered or altered in any way to facilitate access to the site.
7. Any poles, service pits or other structures/features on the footpath required to be relocated to facilitate the development must be done so at the cost of the applicant and subject to the relevant authority’s consent.
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8. Prior to occupation, access for persons with disabilities must be provided in compliance with the Disability Discrimination Act 1992 and such access must be maintained at all times the building is occupied or in use.
9. Prior to the occupation of the building/ commencement of use, the walls on the boundary of the adjoining properties must be cleaned and finished to the satisfaction of the Responsible Authority.
10. The project must incorporate the Water Sensitive Urban Design initiatives detailed in the endorsed site plan and/or stormwater management report.
11. Adequate provision must be made for the storage and collection of wastes and recyclables within the site prior to the commencement of use or occupation of the building. This area must be appropriately graded, drained and screened from public view to the satisfaction of the Responsible Authority
12. Any external lighting must be designed, baffled and located so as to prevent any adverse effect on adjoining land to the satisfaction of the Responsible Authority.
13. All plant and equipment (including air-conditioning units) shall be located or screened so as not to be visible from any of the surrounding footpaths and adjoining properties (including from above) and shall be baffled so as to minimise the emission of unreasonable noise to the environment in accordance with Section 48A of the Environment Protection Act 1970 to the satisfaction of the Responsible Authority.
14. This permit will expire if one of the following circumstances applies:
a) The development is not started within two years of the date of this permit. b) The development is not completed within four years of the date of this
permit. c) The use is not commenced within five years of the date of this permit.d) The use is discontinued for a period of two years or more.
In accordance with Section 69 of the Planning and Environment Act 1987, a request may be submitted to the Responsible Authority within the prescribed timeframes for an extension of the periods referred to in this condition.
NOTES:
The owners and occupiers of the dwelling/s hereby approved are not eligible to receive “Resident Parking Permits”.
This permit does not constitute any authority to carry out any building works or occupy the building or part of the building unless all relevant building permits are obtained.
At the permit issue date, Section 69 of the Planning and Environment Act 1987 stated that the Responsible Authority may extend the periods referred to if a request is made in writing within the following timeframes:
i. Before or within 6 months after the permit expiry date, where the development allowed by the permit has not yet started; and
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ii. Within 12 months after the permit expiry date, where the development allowed by the permit has lawfully started before the permit expires.
Carried
3 HERITAGE STRATEGY ACTION PLAN
MOTION: MOVED CR DAVIE SECONDED CR MCMORROW That Council:
1. Note this progress report on the implementation of the Heritage Strategy Action Plan.
2. Note that Council Officers will commence a further review of the Heritage Strategy and Action Plan in 2016.
Carried
4 2015/16 – 2019/20 STRATEGIC INTERNAL AUDIT PROGRAM AND 2015/16 ANNUAL INTERNAL AUDIT PLAN
MOTION: MOVED CR MCMORROW SECONDED CR DAVIE That Council notes the Strategic Audit Program 2015/16 – 2019/20 and the 2015/16 Annual Internal Audit Plan developed by Internal Auditors Pitcher Partners in consultation with Management.
Carried
5 CHAPEL STREET TAXI ZONES - SUMMARY REPORT AND RECOMMENDATIONS
MOTION: MOVED CR KLISARIS SECONDED CR MCMORROW
That Council:
1. Defer consideration of the Chapel Street Taxi Zones – Summary Report and Recommendations for two cycles to allow the Chapel Street Precinct Association and the Stonnington Liquor Accord to provide to Council, in writing, a detailed alternative proposal for the provision of Taxi Zones facilities in Chapel Street that meet or improve the community safety outcomes currently being achieved by the existing Taxi Zones arrangements; and
2. Write to the Chapel Street Precinct Association and the Stonnington Liquor Accord accordingly.
Carried
6 CHAPEL STREET - SOUTH YARRA - PROPOSED ILLUMINATED TAXI ZONES - COMO AND OLSEN
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MONDAY 6 JULY 2015
HOTELS
MOTION: MOVED CR KLISARIS SECONDED CR ULLIN That Council:1. Approve the installation of “Taxi Zone, 11pm-5am” restrictions with an
illuminated taxi zone outside the Olsen Hotel, on the west side of Chapel Street, commencing 10m north of Daly Street and extending north for 22.2m
2. Approve the installation of illuminated taxi zone signage in the existing Taxi Zone on the east side of Chapel Street outside the Como Hotel.
3. Advise all directly affected property occupiers of the decision.Carried
7 ASHLEIGH ROAD/OSMENT STREET ENVIRONS, ARMADALE - TRAFFIC STUDY
MOTION: MOVED CR ULLIN SECONDED CR DAVIE That Council:1. Notes the traffic survey results.2. Reviews the traffic conditions in the Ashleigh Road/Osment Street area no
sooner than 12 months after the completion of the development for the properties at 590 Orrong Road, 875 - 877 & 881 High Street and 19 & 21 Osment Street, Armadale and that the results be reported to Council, including further analysis of any potential improvements.
Carried
M. Other General BusinessCr Davie noted that this week was NAIDOC Week. She regretted that she was unable to attend the celebration to be held on Friday 10 July. She asked when the next update on the Reconciliation Action Plan was due to come to Council.
The General Manager Sustainable Future, Karen Watson, said that Council Officers were working on an update at present. It was due to come to Council in a couple of months.
N. Urgent Business
Nil
O. Confidential Business
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COUNCIL MINUTES
MONDAY 6 JULY 2015
PROCEDURAL MOTION: MOVED CR MCMORROW SECONDED CR DAVIE That the meeting be closed to the public to consider the following matters that are confidential in accordance with Section 89 (2) of the Local Government Act 1989 for the reasons specified(7.37pm)
Confidential Matter Reason for Confidentiality
1. Citizen of the Year Awards 2015 89 (2)(h) a matter which the Council or special committee considers would prejudice the Council or any person
2. National Competition Policy Compliance – Long Day Care Centres
89 (2)(f) legal advice
3. Glow Winter Arts Festival 89 (2)(c) industrial matters89 (2)(h) a matter which the Council or special committee considers would prejudice the Council or any person
4. Christmas Decorations 2015-19 89 (2)(c) industrial mattersCarried
PROCEDURAL MOTION: MOVED CR MCMORROW SECONDED CR DAVIE
That the meeting be opened to the public and that the policy in relation to Confidential Item 2 - National Competition Policy Compliance – Long Day Care Centres, be read into the public minutes as follows: (7.46pm)“Council is committed to the ongoing ownership and operation of its three long day care centres (Princes Street Childcare Centre, Grosvenor Street Childcare Centre and Hornbrook Childcare Centre) as it is in the public interest to do so. Through the operation of the three long day centres, Council commits to achieving the following policy objectives: To provide a range of affordable, high quality childcare options to meet needs of
parents who live, work or study in the City of Stonnington.
To provide 'High Quality' care as defined by Federal Government standards.
To provide a program that is culturally sensitive and developmentally appropriate and based on the individual needs of children and the diversity of families.
To provide practical support to families in their child-rearing role and to encourage and support parents as contributors to the program.
To provide a safe, happy, stimulating and aesthetically pleasing environment.
To manage the service so that it is cohesive, efficient and financially viable while meeting both regulatory requirements and funding guidelines.”
Carried
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COUNCIL MINUTES
MONDAY 6 JULY 2015
There being no further business the meeting closed at 7.46pm.
Confirmed on Monday 20 July 2015
...................................................................................CR MELINA SEHR, MAYOR
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COUNCIL MINUTES
MONDAY 6 JULY 2015
ASSEMBLY OF COUNCILLORS RECORD
This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer
ASSEMBLY DETAILS
Date: Monday 29 June 2015 Councillor Briefing
Time: 6.05pm
Assembly Location: Council Chamber, Stonnington City Centre Malvern
IN ATTENDANCE
Councillors:Cr Sehr (Mayor) Cr Ullin Cr DavieCr Klisaris Cr Chandler (apology) Cr McMorrowCr Koce (apology) Cr Athanasopoulos
Council Officers:Warren Roberts (CEO) Connie Gibbons Simon ThomasKaren Watson Stuart Draffin Geoff CockramFabienne Thewlis Alexandra Kastaniotis Susan PriceFrancesca Valmorbida Tony Oulton Cath HarrodKelly Martini Dianne Panjari Peter Angwin
Matter/s Discussed:1. HERITAGE STRATEGY ACTION PLAN2. PENPRAZE PARK - REQUEST TO USE COUNCIL LAND3. ASHLEIGH ROAD/OSMENT STREET ENVIRONS, ARMADALE - TRAFFIC STUDY4. CHAPEL STREET TAXI ZONES - SUMMARY REPORT AND RECOMMENDATIONS5. PUBLIC ACQUISITION OVERLAY GLEN IRIS AND HAROLD HOLT MASTERPLAN - PROGRESS6. 2015/16 – 2019/20 STRATEGIC INTERNAL AUDIT PROGRAM AND 2015/16 ANNUAL INTERNAL
AUDIT PLAN7. PLANNING PERMIT APPLICATION 0437/14 – 2 MAROORA STREET, MALVERN EAST – CONSTRUCTION
OF THREE DWELLINGS ON A LOT8. PLANNING APPLICATION 0893/14 - 55 COMMERCIAL ROAD, SOUTH YARRA - EXTENSION OF AN
EXISTING BUILDING TO ALLOW FOR A MIXED USE DEVELOPMENT OF FOUR STOREYS COMPRISING AN OFFICE AT GROUND FLOOR LEVEL AND FIVE APARTMENTS ABOVE
9. CITIZEN OF THE YEAR AWARDS 201510. LIQUOR LICENCE FREEZE UPDATE11. GLOW WINTER ARTS FESTIVAL12. CHRISTMAS DECORATIONS 2015-1913. CONSIDERATION OF LEASE - 154 ALEXANDRA AVENUE SOUTH YARRA.14. CHAPEL STREET - SOUTH YARRA - PROPOSED ILLUMINATED TAXI ZONES - COMO AND OLSEN
HOTELS15. NATIONAL COMPETITION POLICY COMPLIANCE – LONG DAY CARE CENTRES16. SOCIAL DEVELOPMENT PROFILE: LIBRARIES17. RECORD OF INCOMING VCAT APPEALS
CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting
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COUNCIL MINUTES
MONDAY 6 JULY 2015
Councillors:Nil
Council Officers: Nil
Form completed by: Fabienne Thewlis
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COUNCIL MINUTES
MONDAY 6 JULY 2015
ASSEMBLY OF COUNCILLORS RECORDThis Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer
ASSEMBLY DETAILS: Date: Monday 6 July 2015Name of Meeting: Economic Development Arts and Tourism Advisory CommitteeTime: 3.00 – 4.00pmAssembly Location: Meeting Room 1, Stonnington City Centre Malvern
IN ATTENDANCE: Councillors:Cr McMorrow, Cr Ullin
Council Officers:Karen Watson, General Manager Sustainable FutureFrancesca Valmorbida, Manager Economic and Cultural DevelopmentRachael Apperley, Special Projects / Executive Assistant - Sustainable Future
Matter/s Discussed:
Item Description1. Spring Fashion Runway and Hall of Fame 20152. SBCN Review deferred3. Special Rates4. Glow5. Roola Boola6. Christmas Decorations7. International Melbourne Festival8. Debriefs
CONFLICT OF INTEREST DISCLOSURES : including time left and returned to meeting
Councillors:Nil
Council Officers: Nil
Form completed by: Karen Watson
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COUNCIL MINUTES
MONDAY 6 JULY 2015
ASSEMBLY OF COUNCILLORS RECORD
This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer
ASSEMBLY DETAILS
STEERING COMMITTEE FOR THE FEASIBILITY STUDY FOR THE FUTURE USE OF THE PRAHRAN TOWN HALL AND NORTHBROOKDate: Monday 6 July, 2015 Time: 4.00pm – 5.00pm
Assembly Location: Meeting Room 1, Stonnington City Centre, Malvern Town Hall
IN ATTENDANCE
Councillors:Cr Ullin Cr McMorrow
Council Officers:Warren Roberts, Chief Executive OfficerKaren Watson, General Manager Sustainable FutureConnie Gibbons, General Manager Social DevelopmentGeoff Cockram, General Manager Corporate ServicesStuart Draffin, General Manager Planning and DevelopmentRachael Apperley, Special Projects / Executive Assistant - Sustainable Future
Matter/s Discussed:
Description1. Update from Project Control Group2. Discussion on Consultants and Brief
CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meetingCouncillors:NilCouncil Officers: Nil
Form completed by: Karen Watson
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COUNCIL MINUTES
MONDAY 6 JULY 2015
ASSEMBLY OF COUNCILLORS REPORT JUNE2015 A planned or scheduled meeting that includes at least half the Councillors and a member of Council staff, and the matter/s
considered are intended or likely to be subject of a future decision of the Council; or subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee;
An Advisory Committee of the Council where one or more Councillors are present – eg:-on-site inspections/meetings; planning or other consultative meetings;
DATE OF MEETING
MEETING NAME WARD COUNCILLORS ATTENDANCE
OFFICERSATTENDANCE
CONFLICT OF INTEREST DISCLOSURESAND IF LEFT MEETING
MATTER/S DISCUSSED
COUNCILLORS OFFICERS
10/6/15 Planning Consultative Meeting
North Cr KoceCr Chandler
Jun Yu Nil Nil Planning Application – 1087/14 – 55 Claremont Street South Yarra
10/6/15 Planning Consultative Meeting
East Cr DavieCr Stubbs
Ben McGeehan Nil Nil Planning Application – 0119/15 – 408 Waverley Road Malvern East
11/6/15 Planning Consultative Meeting
North Cr Chandler Roseanne Massey Nil Nil Planning Application – 0801/14 – 670 Chapel Street South Yarra
16/6/15 Planning Consultative Meeting
North Cr Koce Angela Baxas Nil Nil Planning Application – 0015/15 – 2 Glyndebourne Avenue & 15B Evans Court Toorak
23/6/15 Planning Consultative Meeting
East Cr McMorrow Sheridan Harley Nil Nil Planning Application – 0053/15 – 1655-1659 Malvern Road Glen Iris
24/6/15 Planning Consultative Meeting
East Cr DavieCr McMorrow
Jun Yu Nil Nil Planning Application – 1058/14 – 74 Macgregor Street Malvern East
24/6/15 Planning Consultative Meeting
South Cr Ullin Jun Yu Nil Nil Planning Application – 0121/15 – 6 Chilcote Avenue Malvern
25/6/15 Planning Consultative Meeting
North Cr KoceCr Klisaris
Ben McGeehan Nil Nil Planning Application – 0327/99-1 – 91 Commercial Road South Yarra
25/6/15 Planning Consultative Meeting
North Cr KlisarisCr Koce
Ben McGeehan Nil Nil Planning Application – 0262/14 – 87 Osborne Street South Yarra
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Tabled at Council Meeting
COUNCIL MINUTES
MONDAY 6 JULY 2015
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