Minutes- Oct. 15

8/3/2019 Minutes- Oct. 15

1/5

:

CI Regular Meeting

October 15, 2011

11:00 AM 1:30 PM

Attendance: Danelle Baroja, Kathlyn Talapian, Adrian Farrales, Jared Esguerra and Abe Recile

Joash Mencias and Zeph Fernandez (via FB Chat)

Pastor Ces Granadosin and Pastor Reuel Talapian

Devotion - Pastor Reuel

Opening Prayer - Adrian Farrales

I. Finance Committee

a.) Current Balance Report

(As of 10/18) prepared by Kathlyn and Adrian

Income:

St. Johns Reg. Fee 1810.00

Epworth Reg. Fee 540.00

Ballroom Tickets+ Shirt Sales 625.00

TOTAL $2975.00

Receivable:

Pre-Registration 2160.00

(24 people)

Cosmo Food 50.00

Tickets 20.00

-May Basa

-Lea Reniva

TOTAL $2230.00

Expenses:

Food 79.02

DJ 150.00

Venue 50.00Dcor 55.00

Drinks 13.44

Utensils 48.35

Shirts (partial) 810.00

TOTAL $1205.81

b.) Ballroom Evaluation*Kathlyn gave all staff and pastors present in the ballroom event a SWOT form to complete.

*Finance must separate the ticket and shirt sales to be able to determine the total gross profit

of the ballroom. This is important in the evaluation of the event.

*Pastor Reuel pointed out that future fundraisers that will incur less expense include:

- Hosting a Raffle Event

- Holding a Pre-CI service with offering

*Pastor Ces emphasized the need for clear goals for the future events. The Ballroom event did

not have clear goals. Finance only talked about raising $800.

c.) CI Shirts Distribution Plan

*Finance will assign and coordinate with a representative per church, including groups in other

states. The representative will be in charge of promoting the shirt in the church and takingorders.

*Each church/representative will receive a sample shirt by next week (Oct. 23rd) to be used for

promotion.

*Each church/representative must sell at least 10 shirts by Thanksgiving.

*St. Johns Youth will reimburse Ate Danelle for costs of shipping shirts to churches outside IL.

*Finance must try to reach out to other churches with Filipino groups and ask support through

buying shirts.


2/5

:

Representatives:

Ohio Pastor Arman Iowa Zeph

Virginia Ate Olma Tennessee Kiyah

Illinois:

Epworth Aaron Elston Pastor Noah

City Temple Audie St. Johns Kath and Adrian

Edison Danelle Cosmopolitan Kuya Michael

Calvary Li

d.) Grants Update

*Danelle appointed Adrian as the person in charge for the grants.

*Adrian must work with Tito Pong.

- United Methodist Foundation in NIC

*Pastor Cerna has been in touch with the grant committee, who has asked for more details

about the grant application.

- RELC and AALM (Deadline: April 15th)

*Email DS Preston this week

*Schedule an appointment for consultation in January*NAFAUM and Conference endorsements are required in the application

-NCJ Grant

* Tito Pong is the treasurer of NCJ FAA so Adrian must ask him the requirements for a grant

for CI. Did we get any for this year? Can we secure one for next year?

e.) Loucon Payment (Deadline: October 26th)

*Deposit needed is $2,000.

*Payment must be sent on Saturday, October 22nd, along with the Reservation Form that Zeph

will send to Danelle.

*We hope to receive the registration fees of the people who has preregistered to pay Loucon.

f.) Notes

*Each committee must submit their budget requests next meeting*We must allocate money for food for the next meeting

*Finance will allocate money as well for the Ocular visit.

*Pastor Ces suggested that for next year, finance must consider asking parents/adults for CI

sponsorship. As parents invest on the delegates, they will become interested and connected to

the event.

II. Technical

a.) Equipments and Facilities (Loucon contact person: Bridgette)

5 Microphones Sound System Piano/Organ

Altar Stage WiFi (Mess Hall)

b.) Code of Conduct

*See attached Code of Conduct by Zeph

*Revisions and Additions:

- include weapons in the prohibited items

- curfew is 12 am

- no ID will be punished

- electrical devices will be confiscated once caught used during lectures

- leaving campgrounds, notify the camp dean


3/5

:

- health concerns: inform nurses

- visitors must register

- dress code

- boys and girls must stay in their designated cabin areas

d.) Ocular Visit

Date: Friday, December 9th

Driver: Audie

Budget: $230

Gas 175

Food 55

TOTAL $230

e.) Notes

*Technical Committee must create a security group /marshals that will check cabins before and

after CI. They will also make sure everyone is in their cabins at 12 AM.

*Couples will be assigned in the same cabin.

III. Secretariat

a.) Registration Update*As of 10/15 (12 PM):

St. Johns - 11 (paid)

Epworth - 9

Ohio - 1

Virginia - 2

TOTAL - 23 delegates

b.) Inventory Update

*We have utensils left from the Ballroom Event that we can use in the future.

IV. Program

a.) SpeakersOpening Worship Pastor Romir

Closing Worship & Communion Pastor Noah

Childrens ProgramAte Olma, Tita Bhebhe and Pastors Wives

Day 2 Day 3 Day 4

Devotion Kuya NJ Pastor Dan Tito Pong

SLEs Pastor Ces Pastor Steve Mrs. Nancy

Collective Lecture Pastor Nancy Hunter Pastor Reuel Pastor Samson

Youth Lecture Ate Lea Shalom Ate Daphne

Special Event Pastor Hong

(Prayer Walk)

Pastor Arellano

(Commitment Night)

b.) Interest Groups Facilitators

- Society Issues: Mrs. Nancy Vidad

- Social Principles: Pastor Romir

- Mission initiatives: Pastor Noah

- Book of Discipline: Pastor Hong

- NAFAUM & NFAAUM: Tito Pong


4/5

:

- 4 Areas of Focus: Pastor Arellano

- Bible 101: Ate Olma

- Church Anatomy: Pastor Samson

c.) Pre-Events

*Prayer Calendar Kath will prepare a prayer calendar 31 days before CI that the staff will

collectively promote and do.

*Leadership Training All staff must attend this.

OTHER MATTERS

*Next meetings (10:30 AM at St. Johns and Facebook Chat)

November 12th everything will be finalized especially program

Bible study materials and devotions are due

December 10th Leadership Training

CI Run Through

*Program must and will have a separate meeting before the general meeting on Nov.

*Food will be provided.

Closing Prayer Pastor Ces

Prepared by:

Danelle Baroja

Kathlyn Talapian


5/5

:

CODE of CONDUCT

North Central-Southeastern Jurisdiction, Christmas Institute 2011

All delegates, leaders, staff, and visitors must abide to these guidelines throughout Christmas Institute.

These codes of conduct must be followed to keep a safe place for everyone, as well as to make the most

of our camp.

GOLDEN RULE: treat others the way ysou want to be treated.

PARTICIPATE IN THE ACTIVITIES: everyone is expected to attend activities on time

and participate accordingly. Notify CI staff or leaders if unable to do so. Dont forget to

bring your Bible.

RESPECT PROPERTY AND SPACE: keep away from other delegates belongings and

personal space; be mindful of your belongings, camp is not responsible for any loss items.

NO DANGEROUS/ILLEGAL ITEMS ALLOWED: there is a no drug; no smoking policy

and alcohol products are prohibited on site at all times. Firearms are not allowed on camp at

any time.

OBSERVE QUIET HOURS AND LIGHTS OUT: everyone is to be in his or her assigned

cabin at designated time. Please be respectful of those already resting and keep noise level

down.

CABIN CHECKS AT THE END OF CAMP: respect Loucon Training and Retreat Center:

its facilities, furnishings and grounds. Cost for any repairs for damage will be charged to

respective delegates responsible. Keep facilities and grounds clean: pick up trash and replace

all furniture to its original position.

Keep Calm and Carry onthe LOVE of God: Keep an Open Mind, most importantly,

Open Heart.

Documents

Minutes- Oct. 15