Minutes for School Board Meeting, August 21, 2019 · Shannon Neveaux District Supervisor-School Nutrition Services Charles Vakos District Supervisor-School Nutrition Services

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Minutes for School Board Meeting, August 21, 2019

Call to Order: (Certification of Meeting confirmed Gabriel/Tanner) The School Board Workshop was held on Wednesday, August 21, 2019, in the School Admin. Bldg., Supt.

Conference room. It began at 4:08 p.m. and was presided over by Vice Chair

Attendees Absent: Gabriel, Campsen` Present: Clanton, Bhasin, Jordan, Martin, Smith (Smith: Joined at 5:15 p.m.) Attorney: Bernard Pishko and Derek Mungo

Workshop: Motion to Enter into Closed Session—Time: 4:11 p.m. “Move that the members of the School Board go into a

closed session for the purposes which are set out in subsection (A) of section 2.2-3711 of the Virginia Freedom of Information Act, as amended for: (a)Discussion or consideration of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific officers, appointees, or employees of the Norfolk Public Schools, pursuant to subsection (1) of the above -cited Code section. The subjects of this portion of the session are consideration of the personnel docket of this date. b) Discussion or consideration of disciplinary and any other matters concerning students in Norfolk Public Schools that would involve the disclosure of information contained in a scholastic record pursuant to subsection (2) of the above-cited Code section.

Motion: Bhasin, 2nd: Martin, 4:11 p.m.— YES, vote passes: Clanton, Bhasin, Jordan, Martin (YES: 4)

Resolution (Return from Closed Session) --Time: 5:55 p.m. Smith joined the meeting at 5:00 p.m. (Motion:

Smith, 2nd: Martin—YES, vote passes: Clanton, Bhasin, Jordan, Martin, Smith

Business Meeting: Call to Order 7:00 p.m. Clanton Pledge of Allegiance: School Board Student Representative Charity Warren.

Superintendent’s Report: Presented by Acting Superintendent Dr. Sharon Byrdsong: Ch. 47 video on Summer programs throughout NPS (Jr. University/Camp Einstein/Summer Leadership Institute, etc.)

Clerk’s Report was presented by Karen Tanner. Recognized new administrators: Dr. Laura Baez-Akbik Principal-Bay View Elementary Shenay Lewis Smith Assistant Principal-Academy for Discovery at Lakewood Jennifer McMullen Muller Assistant Principal-Ghent School Jennifer Murphey Assistant Principal-Bay View Elementary Dr. Lakisha Ireland Assistant Principal-Coleman Place Elementary Michael James Assistant Principal-Ingleside Elementary Dennis Fifer Executive Director of Elementary Schools Dr. Valerie Walton Executive Director of Elementary Schools Shannon Neveaux District Supervisor-School Nutrition Services Charles Vakos District Supervisor-School Nutrition Services Hector Vazquez Buyer/Contract Manager Dr. Michael Cataldo Acting, Deputy Superintendent of Academic Affairs John Hazelette Acting Deputy Superintendent of Operations Bruce Brady Acting Executive Director of Curriculum and Instruction

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Approval of Minutes: Clanton moved minutes from 5.04 and placed it under Consent Agenda

for discussion and updates per Rodney Jordan. Correction to minutes brought forth by Rodney Jordan for the July 17, 2019 meeting (Matters of the Board, 13 minutes of discussion he desires to capture); Jordan/Bhasin addressed desire to include comments from other board members should be reflected in the minutes. Bhasin also noted discussion around the policies should be included; and Clanton stated meetings are video recorded and the minutes should record “actions” as he will comply with the “Will” of the board to add comments in addition to video recording (Referring to Swagit video services through Ch. 47). Jordan addressed the minutes from the July 24, 2019 School Board meeting, Agenda Item 2, RFP discussion, the wording gives impression that the Attorney was driving the decision; Bhasin shared one correction under Agenda Item #2, Item C, review former RFQ and make School Board edits. Bhasin/Jordan wanted to add more of his remarks to the minutes and requested more board member comments included. Clanton asked for the changes requested in the minutes be brought back for the Consent Agenda for Sept. 18 meeting for approval.

Citizen Comments on Agenda Items: Cecile Myrick, Booker T. Washington advocate (Discussed BTW as a

School of the Arts program with no equipment/staff)

Consent Agenda Votes: 3.06: Motion: Approve Consent agenda with noted modifications minus minutes: Moved by Jordan, seconded

by Bhasin.

YES: Bhasin, Clanton, Smith, Martin, Jordan,

5.01 Monthly Financial Reports for June and July 2019: Presented by Rhonda Ingram. No Financial Reports for

June and July 2019. Bhasin inquired about why Information Technology and School Facilities costs exceeds the

last two years. Bhasin asked about the Federal Impact Aid strategies, will they use new strategies, but no uptick

in responses.

5.02 Crisis Plan Certification Presentation: Dr. Harold Lans: School Crisis Plans created and then given to Chief of

Police, City Emergency officials. Dr. Lans follows guidelines no feedback re: concerns that is too much. Bhasin

how do we monitor the drills/active shooter drills and advocate gun legislation. Communication with parents for

offsite pick up.

5.03 Job Description of Clerk of the School Board: Smith/Bhasin presented Job Description for School Board

Clerk.

Main Motions 1. 5.01-Motion: June Monthly Financial Report: Moved by Smith and seconded by Jordan for

acceptance of the June Financial Report. The motion carried with a unanimous vote Yes.

a. YES: Bhasin, Clanton, Jordan, Martin, Smith

2. 5.01-Motion: July Monthly Financial Report: Moved by Smith and seconded by Jordan for

acceptance of the June Financial Report. The motion carried with a unanimous vote Yes.


3. 5.02-Motion: Crisis Plan Certification: Moved by Jordan and seconded by Bhasin for acceptance of

the Crisis Plan Certification. The motion carried with a unanimous vote Yes.

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4. 5.03-Motion: Job Description of Clerk of the School Board: Motion to send it to the Administration

to come back with a final draft on Sept. 11, 2019. Moved by Bhasin and seconded by Smith. Motion

carried with a unanimous vote Yes.


Decision/Discussion Agenda:

Citizen Comments on Non-Agenda Items: John Sommerville (BTW HS ’69 supporter—Wants to see BTW’s

maintenance plan/long term repair plans and make recommendations to be helpful to the SB); Josette Walker (BTW HS ’69, Vice Pres. Concerned Citizens Group/supporter—Shared historical background re: BTW as an art corridor); Carter Melin (Parent of 15 yr. old with Autism—Concerns with the City of Norfolk’s RFP that will close in two days for Private daycare for special needs students with no input from NPS); Dr. Ellen Fitzenrider (Parent

of 8th grader, SEAC Committee member--Attended PT training with the Parent Education Advocacy Center re: rebuilding trust in IEP meetings/teachers, and inform parents/staff of their trainings).

Matters of the Board:

Smith: Presentation on SOL results that show how NPS is going to support schools.

Bhasin: Report on Out of District transfers (# of applicants, zoned schools/receiving schools as it may

impact policy, policy last updated 1997) Martin clarified it should be noted as “Out of Attendance

zone” for clarification.

Bhasin: Update on Specialty Program Task Force and seeking their recommendations/status

update/report to the School Board.

Jordan: Bring Policies up to date as there was a policy change in effect on July 1, 2019. Minutes:

Strategies to get our minutes aligned in Sept. 2019. Citizens Comments period changed, speakers

spoke in wrong sections and want a full board discussion on the change. This may be out of

alignment with policy on Citizen Comments. FOIA and meeting notices--request updated report

about what occurred according to the Pilot’s inquiry, School Board needs to know if anything needs

to be resolved. Request to align efforts with Federal Impact Aid and door to door Census outreach.

VDOE press release re: statewide SOL scores mentioned Reading Specialists as part of the SOQ and

requested board support of the state board’s efforts to put this in the SOQ formula.

Clanton: Will send dates for the Legislator to School Date meeting. Addressed Citizen Comments

belong with Norms/Protocols discussion with the School Board. Reitierated the need for bus drivers.

Byrdsong: Support Our Schools Day, August 22, 2019 (Specialized, individualized professional

development for teachers in their schools) as School Board members are invited to visit.

Motion to Adjourn—Time: 8:12 p.m. Motion: Moved by Jordan. Seconded by Martin---VOTE: YES: Bhasin, , Clanton, Smith, Martin, Jordan (Unanimous)

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Documents

Minutes for School Board Meeting, August 21, 2019 · Shannon Neveaux District Supervisor-School Nutrition Services Charles Vakos District Supervisor-School Nutrition Services