1

MINUTES FOR ANNUAL BOARD OF TRUSTEES MEETING THURSDAY, October 20, 2016 – 6:30 PM

FORMAL ACTION WILL BE TAKEN

I. CALL TO ORDER – Open Public Meetings Act 7:21pm

The New Jersey Open Public Meetings Act was enacted to ensure the right of the public to have

advance notice of and to attend the meetings of public bodies at which business affecting their

interests is discussed or acted upon. In accordance with the provisions of this act, the Paulo Freire

Charter School Board of Trustees has caused notice of the date, time, and place of this meeting to

be published in the September 9, 2016 Star Ledger newspaper.

II. BOARD MEMBERSHIP TERM EXPIRES PRESENT ABSENT

Mario Lewis, Trustee 8/19/2019 ___X__ ______ Liza Woodard, Trustee 8/19/2019 ___X__ ______ Jason Grove, Trustee 8/19/2020 ___X__ ______ Kevin Moulton, Trustee 8/19/2020 ______ ___X__ Al-Fuquan Hardy, Trustee 8/19/2020 ___X__ ______ SUPPORT PERSONNEL

Tauheedah Baker, ED, Chief Academic Officer ___X__ ______ Demond Jones, Chief Operations Officer ___X__ ______ Gil Berrios, Business Administrator/Board Secretary ___X__ ______ Shavon Chambers, Principal ______ ___X__ James Bond, Treasurer ______ ___X__ David Edwards, Dir. of College Placement ___X__ ______

III. APPROVAL OF AGENDA

Be it Resolved that the Board approve the meeting agenda for the October 20, 2016 meeting

Motion: Mario Lewis Second: Liza Woodard Vote: 4-1

Trustee Yes No Absent Abstain

2

Mario Lewis X

Jason Grove X

Liza Woodard X

Kevin Moultin X

Al-Fuquan Hardy X

IV. APPROVAL OF MINUTES

A. Be it Resolved that the Board approve the regular minutes from the May 20, 2016 meeting

Motion: Mario Lewis Second: Jason Grove Vote: 4-1

Trustee Yes No Absent Abstain

Mario Lewis X

Jason Grove X

Liza Woodard X

Kevin Moultin X

Al-Fuquan Hardy X

B. Be it Resolved that the Board approve the regular minutes from the September 16, 2016 meeting. Motion: Mario Lewis Second: Al-Fuquan Hardy Vote: 4-1

Trustee Yes No Absent Abstain

Mario Lewis X

Jason Grove X

Liza Woodard X

Kevin Moultin X

Al-Fuquan Hardy X

V. SCHOOL LEADER REPORT ON ACADEMICS-Mrs.Baker

3

A. State Probation Visit: October 20-21, 2016 B. John Doe, Grade 12 Update C. Parent Board Members D. Conference Committee Selection Sheet E. ASSA: The School Superintendents Association Cuba Delegation

VI. RECOMMENDATIONS OF THE CHIEF SCHOOL ADMINISTRATOR

Be it Resolved, upon the recommendation of the Chief Academic Officer, that the Board of Trustees approves the following resolutions:

101. Motion to approve the purchase of Board President & Executive Leadership signature stamps

from Vista Print, at a cost not to exceed $150

102. Motion to approve contracting Abington Speech Therapy to provide Speech Pathology

Services for 8 students for the 2016-2017 school year, at 1 hour per week.

103. Motion to approve renewing contracted partnership with Project USE for the school Boat

Making Program for the 2016-2017 academic year, in an amount not to exceed $2,000

104. Motion to approve contracting Herff Jones to publish the 2016-2017 PFCS Yearbook, at a cost

of $3,824.80

105. Motion to approve renewing contract with Essex Regional Educational Commission to

provide home instruction and child study team services for the 2016-2017 academic year.

106. Motion to amend the contractual hours of the following personnel as follows:

4

Staff Member Position Day of Week Time Rationale

Goldsberry, Justin English

Teacher

Wednesday 4:00 pm

Early Leave

To Attend NJDOE

Mandated Alternate

Route Certification

Classes

Maynard, Kirk Art Teacher Wednesday 4:00 pm

Early Leave

To Attend Master’s

Degree Class

Almonte-Delgado,

Griselda

Science Lead

Teacher

Thursday 4:30 pm

Early Leave

To Attend Doctorate

Degree Class

107. Motion to approve the following field trips:

Title of Trip Destination Number of

Students/

Grade Level(s)

Number of

Chaperones

Date(s) of

Trip

Cost(s)

Malcolm Bernard

HBCU College Trip

Essex County College Newark, NJ

60 Grades 12

6 11/17/2016 $0

White House Step

Team Exhibition

Washington, DC

19 2 11/3/16 to

11/5/16

$0

5

108. Motion to approve/accept the following applications of School Business/Professional Development

Requests:

Name Position Conference/PD &

Location

Dates Cost(s) Funded By

Baker,

Tauheedah

Chief School

Administrator

Association for

Supervision and

Curriculum

Development

Educational Leadership

Conference

National Harbor, MD

11/3/2016

through

11/6/2016

Not to

exceed

$1,750

NCLB Grant

Chambers,

Shavon

Principal Association for

Supervision and

Curriculum

Development

Educational Leadership

Conference

National Harbor, MD

11/3/2016

through

11/6/2016

Not to

exceed

$1,750

NCLB Grant

Baker,

Tauheedah

Chief School

Administrator

ASSA, The School

Superintendent

Association Cuba

4/17/2016

through

4/25/2016

Not to

exceed

$7,500

Local & NCLB

Grant

6

Delegation Visit

Havana, Cuba

Frederick,

Tyra

English

Department

Lead Teacher

2016 8th Annual

Standards Solutions,

Train the Trainer

Professional

Development

Workshops: The 6-Step

Process for Writing

LATs and RSTs

East Windsor, NJ

11/3/2016 Not to

exceed

$300

NCLB Grant

Williams,

Syreena

Mathematics

Department

Lead Teacher

2016 8th Annual

Standards Solutions,

Train the Trainer

Professional

Development

Workshops: Using

Math Manipulatives in

the Secondary

Classroom for HS

East Windsor, NJ

11/4/2016 Not to

exceed

$300

NCLB Grant

109. Correction of Approval 9/15/16 Motion # 114 to increase the renewing the contracted partnership

with React to Film Program for the 2016-2017 academic year, from an amount not to exceed $1,500 to an

amount not to exceed $2,000

7

Motion: Mario Lewis Second: Jason Grove Vote: 3-2

Trustee Yes No Absent Abstain

Mario Lewis X

Jason Grove X

Liza Woodard X

Kevin Moultin X

Al-Fuquan Hardy X

VII. SCHOOL LEADER REPORT ON OPERATIONS

a. General Report on Operations

i. Enrollment

ii. Facilities

iii. Food Services

iv. NJOEM

v. HIB Self-Assessment

vi. School Safety Plan

vii. Memorandum of Understanding between Law Enforcement and PFCS

VIII. RECOMMENDATIONS OF THE CHIEF OPERATIONS OFFICER- Mr. Jones

201. Motion to Approve Preffered Meals_______________, Food Services Vendor for the 2016-

2017 School Year with a two year renewal.

202. Motion to Approve Memorandum of Understanding with New Jersey Office of Emergency

Management.

203. Motion to Approve Harassment Intimidation and Bullying Self-Assessment, SY2015-2016.

204. Motion to Approve School Safety Plan, SY 2016-2017.

8

205. Motion to Approve Memorandum of Understanding between Law Enforcement and PFCS.

Motion: Mario Lewis Second: Al-Fuquan Hardy Vote: 3-2

Trustee Yes No Absent Abstain

Mario Lewis X

Jason Grove X

Liza Woodard X

Kevin Moultin X

Al-Fuquan Hardy X

IX. BUSINESS ADMINISTRATOR REPORTS- Mr. Berrios

Reminders:

Required Board Training

Fingerprints

301 Motion to Approve by the Board of Trustees the Treasurer’s Report for September 30,

2016. 302 Motion to Approve by the Board of Trustees the Board Secretary’s Report for September

30, 2016. Pursuant to N.J.A.C. 6A:23A-16.10(c)3, I certify that as of the date of this report no budgetary line item account has encumbrances and expenditures which in total exceed the line item appropriation in violation of 6A:23A-16.10(a).

303 Move to approve the Transfer Report for the Month of September 30, 2015 FY2016- 2017.

304 Move that the Board of Trustees approve the State of New Jersey FY2016-2017 NCLB Title

I Grant and Application in the amount of $162,507.00. 305 Move that the Board of Trustees approve the State of New Jersey FY2016-2017 NCLB Title IIA Grant and Application in the amount of $667.00. 306 Move that the Board of Trustees approve the IDEA Grant and Application FY2016-2017 in the amount of $56,343.00. 307 Motion to Approve by the Board of Trustees the Bill’s List from 9/16/16 –10/11/16 in the amount of $508,745.74.

9

9/30/2016 10/11/2016 Fund 10: General $201,958.02 $132,912.33 Fund 20: Special Revenue $ 0.00 $ 5,706.25 Fund 60: Enterprise ($ 1,690.13) $ 4,400.00 Fund 90: Agency $ 58,059.27 $ .00 Fund 91: Net Payroll $ 96,400.00 $ 0.00 Fund 95: Student Activity $ 0.00 $ .00 Total: $365,727.16 $143,018.58 = $ 508,745.74

Motion: Mario Lewis Second: Al-Fuquan Hardy Vote: 3-2

Trustee Yes No Absent Abstain

Mario Lewis X

Jason Grove X

Liza Woodard X

Kevin Moultin X

Al-Fuquan Hardy X

X. PUBLIC SESSION

Members of the public will be given the opportunity to address the board. Comments should be

limited to 3 minutes.

XI. EXECUTIVE SESSION: Prospective Board Member interview

Motion to adjourn into closed session at _______________

Motion to return to open public session at _______________

XII. NEW BOARD MEMBERS

10

Board Candidate: _____NONE_____________

We recommend a motion be made to nominate __________________ as a parent trustee of the

Paulo Freire Charter School.

Motion: Second: Vote:

Trustee Yes No Absent Abstain

Mario Lewis

Jason Grove

Liza Woodard

Kevin Moultin

Al-Fuquan Hardy

XIII. PERSONNEL

401 Motion to Approve Tiffany Robertson as Office Manager Contract SY 2016-17, prorated

amount of $32,458.33.

Staff Member Start Date Prorated Salary Total

Robertson, Tiffany

September 19, 2016 Annual Salary $41K, prorated based on starting date.

$32,458.33

Motion: Mario Lewis Second: Jason Grove Vote: 3-2

Trustee Yes No Absent Abstain

Mario Lewis X

Jason Grove X

Liza Woodard X

11

Kevin Moultin X

Al-Fuquan Hardy X

XIV. MOTION TO APPROVE BY THE BOARD OF TRUSTEES THE NEXT BOARD MEETING DATE, LOCATION,

& TIME

501 Motion to approve by the Board of Trustees the next board meeting at Thursday, November

17, 2016 at 7:30 pm at 28 Burnet Street, Newark, NJ 07102

Motion: Mario Lewis Second: Al-Fuquan Hardy Vote: 3-2

Trustee Yes No Absent Abstain

Mario Lewis X

Jason Grove X

Liza Woodard X

Kevin Moultin X

Al-Fuquan Hardy X

XV. ADJOURNMENT

502 A motion was made to adjourn the meeting by Mario Lewis. The motion was seconded by

Jason Grove and the meeting was adjourned at 8:37pm.

Trustee Yes No Absent Abstain

Mario Lewis X

Jason Grove X

12

Liza Woodard X

Kevin Moultin X

Al-Fuquan Hardy X