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Minutes and Proceedings of the Upsilon State Executive Board Meeting Holiday Inn Airport-Des Moines

September 16, 2017

The Upsilon State Executive Board meeting was held at the Holiday Inn Airport in Des Moines, Iowa. President Karen Dole, Xi, called the meeting to order at 10:10 a.m. with the gavel given to Upsilon State by Theta Chapter in memory of Past President Delight Killinger. As we all stood, Immediate Past President Pam Wittkamp, Alpha Iota, led the Pledge of Allegiance. Pam Wittkamp presented President Karen Dole with her state president's pin since it wasn't done at the State Convention in Mason City. Karen thanked us for her pin. Introduction of Head Table--First Vice President Laurie Marple, Alpha; introduced the head table President Karen Dole; Parliamentarian Jan Sowers, Beta Omicron; Second Vice President Kristin Merkle, Tau; Immediate Past President Pam Wittkamp; Treasurer Sandy Aronson, Alpha Omega; and Secretary Rae Jean Nuehring, Alpha Omega. Rules of Order--Parliamentarian Jan Sowers presented the Rules of Order. With no objections, President Dole declared the Rules adopted. (See Rules of Order following the minutes.) Roll Call--Secretary Rae Jean Nuehring called the roll. Thirty chapter presidents or their representatives, twelve past presidents, five Upsilon State officers, the parliamentarian, and nine area coordinators responded to roll call, establishing a quorum. First Timers-Fall Executive Board Meeting--Second Vice President Kristin Merkle recognized five first-time attendees Lori Graves, Beta Rho; Barb Sabin, Xi; Leslie Stewart, Alpha Omega; Gerry Harnish, Alpha Rho; and Marlene Harkness, Zeta to the Fall Executive Board meeting and presented them with gifts. Minutes and Proceedings of the September 2016 Fall Executive Board Meeting--Secretary Rae Jean Nuehring reported that the minutes of the 2016 Fall Executive Board Meeting were approved by the Executive Board at the 2017 State Convention. Copies of the minutes were provided through the president’s newsletter and each Executive Board member received a copy. Committee to Read the Minutes--President Karen Dole appointed a committee to examine, correct and approve the minutes and proceedings of the 2017 Fall Executive Board meeting. Members of the committee are President Karen Dole, First Vice President Laurie Marple, Second Vice President Kristin Merkle, Parliamentarian Jan Sowers, Immediate Past President Pam Wittkamp, Beta Theta Chapter President Sara Kadolph, Alpha Chapter President Mary Tofilon, and Xi Chapter President Paula Warren. Correspondence--Secretary Rae Jean Nuehring read four pieces of correspondence. Connie Hoag, Mu, thanked Upsilon State sisters for their kind expressions of sympathy remembering her husband, Don. Deadra Stanton, the inspirational speaker at the 2017 State Convention, sent a note of thanks with hopes of working together in the future. Darlene Cook, US Forum Northwest Regional Representative, thanked Iowa for support at the US Forum session with hope to see Iowa members at the National Legislative Seminar in March and International Convention next summer. An email was received from Cookee Johnson of DKG Texas who is coordinating efforts to help teachers and their destroyed

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classrooms and schools. Hurricane Harvey Plan of Action asks states, chapters, or members as they are able to assist Texas to rebuild and restock classrooms in the area affected by Harvey. President Dole stated any action on this request for Hurricane Harvey Plan of Action will be taken up during other business this afternoon. Treasurer’s Report--State Treasurer Sandy Aronson reviewed the report distributed to those in attendance. Column H was the actual expenses for 2016-2017 ending June 30, 2017. Sandy thanked members as she noted that Upsilon State members are very generous in monetary contributions. The Gold Bag donations were collected for mini-grants to continue. Gifts from chapters President Pam Wittkamp visited and the silent auction baskets' funds were collected in the amount of $1,588 for Neva Barnhart Seminar. Seventeen chapters awarded twenty-eight grants-in-aid totaling $20,702 to non-members going into the field of education. For World Fellowship, chapters have collected and sent money in the pursuit of Katrina. As of July 1, 2017, chapters sent $676 for World Fellowship. With no questions, President Dole stated the report would be filed for review. Financial Review Committee Report--Carol Iverson, Xi, introduced her committee: Roxanne Tjaden, Sigma; and Sandy Heerdt, Chi. She reported that the committee met on July 28, 2017, at the home of Treasurer Sandy Aronson and found the books to be in excellent order, balanced, and as up-to-date as possible. She moved for the adoption of this report. Motion carried. Northwest Regional Report--This report by Carolyn Rants was postponed until later in the meeting. Creative Arts Retreat Report--Jan Sowers reported that there were eleven participants from Iowa, Illinois, and Indiana at the retreat June 23-25, 2017, and shared the several craft items that were made. Next year the retreat will take place June 22-24, 2018, at the Quilted Steeple near Algona, Iowa. Additional details will be given at later dates. Recognition of Iowans with International Duties--President Karen Dole introduced the Iowa members serving at the International level. Mary Zirkelbach, Tau, is serving on the Communications and Publicity Committee. Connie Hoag, Mu, and Carolyn Rants, Mu, are serving as Co-liaisons for the Educational Foundation. Carolyn Gould, Alpha Phi, serves as Liaison for the Fine Arts Gallery. Reports President Karen Dole stated that ordinarily Reports of Standing Committees would be taken up at this time; however, since committees have not yet had the opportunity to meet, we will proceed with other reports. Other Reports Report on Society International Educational Foundation--Connie Hoag and Carolyn Rants distributed a shiny new penny to each in attendance asking us to rub that penny to remind us of four Foundation connections and challenging us to share the Foundation work. The four challenges are 1) I will become more familiar with the good work of the Foundation. For the 2014-2016 biennium alone the Foundation Arm of DKG gave $194,399.63 to educators for projects. Go to the Foundation Website and to the Iowa website for updates and specifics.

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2) I will share the work of the Foundation with my chapter members. 3) I will urge members and non-members to apply for Foundation projects and Lucile Cornetet Awards. 4) I will consider donating to the Foundation to support education around the world. Since the Foundation began, the Foundation has awarded $3.8 million dollars. Report on Society International Fine Arts Gallery--Carolyn Goold explained the DKG online exhibit, Arts and Humanities Gallery, the navigation to that exhibit with the current Spring 2017 Gallery being posted and where to submit work with a rubric for submission criteria. Susan Carlson has photographs in that show. Carolyn read two literary works from the Spring 2017 Gallery. New Business Selection of International Representative for 2018 Upsilon State Convention--President Dole stated that we need to request an International Representative for the 2018 State Convention by October 15. A list of the Administrative Board and Headquarters professional staff was sent to the Executive Board members. Recommendations were Interim Executive Director Dr. Judith Merz recommended by Janet Hayes, Tau; Member-at-Large June M. Bowers, former Northwest Regional Director, recommended by Carolyn Rants; and Second Vice President Becky Sadowski, who was the chair of the convention in Nashville, TN, recommended by Connie Hoag. No further recommendations were given. Based on the Executive Board vote, President Dole will request June Bower as first choice, Becky Sadowski as second choice, and Dr. Judith Merz as the third choice. President Karen Dole recessed the business meeting at 10:55 a.m. First Vice President Laurie Marple shared information about the area meetings, brunch, and workshops. The meeting was reconvened by President Dole at 2:57 p.m. With technical difficulties solved, the afternoon began with the Virtual Tour of Headquarters in Austin, Texas. Connie Hoag and Odelia Schrunk encouraged us to attend the DKG International Convention July 16-20, 2018, and tour the Headquarters in Austin, Texas, while there.

Northwest Regional Report--Postponed from earlier, Carolyn Rants shared a brief report on the 2017 Northwest Regional Conference in Spearfish, South Dakota, including a power point of picture highlights of the conference and the message of Simplify, Simplify, Simplify from DKG International President Carolyn Pittman. Butterflies were a symbol throughout the Conference with a theme of "Connection" and how the Butterfly Effect can impact our organization. Carolyn Rants provided information about the International Ad Hoc Election Process Committee which she chairs. The committee is proposing an amendment to the Constitution whereby convention attendees will vote for international officers. Executive Director Sandra Smith Bull was bid farewell; and Dr. Judith Merz was welcomed as the DKG Interim Executive Director.

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GoAhead Tour Announcement--Carolyn Rants shared information about the DKG GoAhead Tour, an Alaskan Glacier Cruise. Brochures were available. 2019 Northwest Regional Conference--The 2019 Northwest Regional Conference will be held in Des Moines July 9-12, 2019, at the Embassy Suites Hotel. All chapters will need to work together for the success of the conference. Reports of Standing Committees Society Business Communications Committee--In the absence of chair Susan Schaefer, Alpha Nu, committee member Sherrie Moore, Iota, gave the report and introduced the committee members Toy Waterman, Epsilon; Yvonne Fielder, Tau; Editor Nancy Middaugh, Beta; and Webmaster Mary Zirkelbach, Tau. The committee met by email to discuss goals for 2017-2019. Goals

• Improve communication between members and groups (state or chapter committees, officers, or membership)

• Encourage all state members to update their contact information on the Society website

• Inform members of the availability of a two-sided business card template with DKG information for professional distribution

• Inform members of the availability of electronic press releases for chapters to use before and after special events and activities

• Offer workshops concerning the use of technology in communication for Upsilon State members at the Fall Executive Board meetings and/or state conventions

State Editor--Nancy Middaugh reported that the deadline for the winter edition of The Upsilon State News Bulletin is October 1. Continue to send newsletters and news items to Nancy for inclusion in The Bulletin. There will not be printed Bulletins as a cost saving measure. Mary and Nancy are looking to coordinate a deadline of November 15 for The Bulletin's release on the website for the winter months. Webmaster--Liz Poock, Psi, reported for Mary Zirkelbach. Goals

• Keep the State website current and accurate

• Provide training for chapters interested in beginning or working on a website

• Support state officers and chairs in using the State Wiki

• Share information from International Communications and Publicity Committee

Recommendations

• Remind chapters NOT to use copyrighted images or text in any publications or printing

• Only the DKG logos may be used from the dkg.org website

• Have written permission from owner before using anything copyrighted

• Send the webmaster, Mary Zirkelbach, newsletters and parts of news will be added to the state website

Mary Zirkelbach, State Webmaster

• mezirk@gmail.com

• http://iowadkg.weebly.com/

• http://upsilonstate.pbworks.com

• http://www.dkg.org/

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Expansion Committee--Chair Pam Wittkamp introduced the area coordinators who make up the committee: Area 1-Pat Yates, Iota; Area 2-Pam Wittkamp; Area 3-Chris Fink, Beta; Area 4-Dianna Davis, Alpha Rho; Area 5-Nancy Jones, Alpha; Area 6-Karen Tussey, Beta Kappa; Area 7-Jonelle Kann, Beta Alpha; Area 8-Rae Jean Nuehring; Area 9-Sheila Adamson, Tau; Area 10-Michelle Anderson, Theta; Area 11-Janice Ruetter, Eta; Area 12-Yettee Girard, Alpha Phi; Area 13-No coordinator at this time; and Membership Chair Judy O'Brien, Beta, Ex-officio. Goals

• Coordinate with ad hoc committee to determine ways to strengthen chapters

• Work with Membership Committee to maintain and increase membership

• Area Coordinators will visit each chapter at least once each biennium

• Update Health of Chapter Form Finance Committee--Committee member Laurie Marple introduced members of the committee Chair Karen Dole, Pam Wittkamp, Chapter Treasurer Leslie Stewart, Alpha Omega; At-Large-Member Peg Roemig, Alpha Nu; and Sandy Aronson, Ex-Officio.

Goals

• Explore ways to reduce the budget because of reduced income due to declining membership

• Encourage chapters to actively recruit new members to alleviate the loss of revenue with members dropping their membership

• Discover new forms of non-dues revenue

• Investigate getting a debit card for state use

• Explore fundraising opportunities for helping to offset expenses for the 2019 Northwest Regional Conference

• Prepare and distribute a budget for 2018-2019

Leadership Development--Committee member Kristin Merkle introduced the committee members Chair Karen Dole, Laurie Marple, Rae Jean Nuehring, Pam Wittkamp, state committee members Judy O'Brien and Cindy Garlock, Theta. The committee met at the Summer Planning Meeting and via email to plan the Executive Board Meeting workshops. Goals

• Encourage chapter members to accept leadership roles within their chapters by providing support and suggestions from the state organization

• Encourage frequent communication between state and respective chapter officers and committee chairs

• Encourage members to apply for the 2018 Leadership Management Seminar in Austin, Texas

• Plan and arrange training workshops for the 2018-2020 chapter presidents, secretaries, treasurers, program/educational excellence chairs, and membership chairs at the 2018 Convention in West Des Moines

• Plan and arrange training workshops for all other 2018-2020 chapter committee chairs at the 2018 Fall Executive Board meeting

• Encourage all members to attend state, regional, and international meetings and conventions

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Membership Committee--In the absence of chair Judy O'Brien, committee member Connie Gillaspie, Alpha Rho, introduced other committee members Mary Hellige, Alpha Epsilon; and Sherry Craig, Mu. Goals

• Communicate, educate, and promote the use of the DKG Membership Recruitment plan to all Iowa chapters. This includes increased communication about the plan with chapter membership chairs as well as area coordinators. Training in the plan will be presented by the Membership Committee at the 2018 State Convention

• Develop digital membership files for chapters

• Use technology to communicate, share, and review training information for those unable to attend training

• Honor and recognize membership at the chapter and state level including ○ continuing the Ceremony of Remembrance ○ continuing the recognition of 50-year membership in Delta Kappa Gamma at the state convention ○ sending new initiate postcards from the State Membership Committee ○ encourage chapters to find ways to recognize and honor their membership at the local chapter level

Nominations Committee--In the absence of chair Yettee Girard member Cathy Clark, Nu Alpha Gamma, gave the report and introduced the other committee members Yvonne Fielder; Lori Bruzek, Theta; and Mary Pieper, Beta Theta. Goals

• To generate a slate of officers and nomination committee members for the upcoming biennium by January 2019

• To actively encourage chapters and area coordinators to solicit recommendations for state officers and committee members

• To encourage Upsilon State members to seek international positions and assist in the application process

• To be visible at state meetings, and conventions to help identify and encourage potential leaders to attend Neva Barnhart Leadership Seminar

Rules Committee--In the absence of chair Linda Podhajsky, Alpha Pi, committee member Donna Niday, Eta, introduced the members Mary Pieper; Suzanne Bartels, Mu; and Parliamentarian Jan Sowers, Ex-officio. Proposals for state bylaw changes need to be sent to the Rules Committee by December 1. The form is available on the website. Goals:

• To encourage local chapter Rules Committees to do the following: o Review their rules for simplification o Separate policies from rules o Implement changes approved at the 2018 International Convention o Submit digitally the updated version of the rules to the State Rules Committee chair for the committee’s approval

• To compose an article for the President’s News explaining to the chapters how to separate rules and policies

• To notify chapters of the changes approved at the 2018 International Convention that would affect chapter rules

• To provide training for chapter rules' chairs at the 2018 Fall Executive Board meeting

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• To keep the State Bylaws and State Rules up to date, to simplify the Bylaws, and to implement changes approved at the 2018 International Convention

Strategic Action Plan Committee--Chair Sara Kadolph reported that the committee consisted of President Karen Dole, First Vice President Laurie Marple, Second Vice President Kristin Merkle, Immediate Past President Pam Wittkamp, and Iota Chapter President Cinde Haskins.

Goals

• To provide for a continuous review of identified action steps in the Upsilon State Strategic Action Plan (SAP)

• To meet on a periodic basis, electronically or in person, to review, monitor, and revisit the SAP

• To inform membership of the status of the major areas of focus, objectives, and activities at the Upsilon State Convention

Current Committee Activity: The Strategic Action Plan Committee is meeting periodically by email to review, monitor, and revise the Strategic Action Plan (SAP) and will present an update for review at the 2018 Upsilon State Convention. Society Mission and Purposes Achievement Award Committee--Chair Chris Leichsenring, Beta Theta, introduced the committee Lorraine Sewick, Alpha; Julie Derby, Beta Kappa; and Natalie Passow, Alpha Omega. Goals

• To receive four nominations for the Achievement Award

• To prepare a biography form to be distributed to all chapter presidents to be completed by all members to assist in determining who is eligible for the Achievement Award

• To remind all chapter presidents of Achievement Award nomination deadline Accomplishments

• Received two worthy nominations Recommendations

• Continue to encourage chapters to resubmit applications if applicant has not been selected as well as to submit new applications

Educational Excellence Committee--Chair Liz Poock introduced members Legislative Representative Cindy Garlock; Laurie Marple; Mary Tofilon; Susan Carlson, Alpha Omega; Roseann Robe, Alpha; Roxy Schwartz, Nu Alpha Gamma; and Mary Hoffman, Iota. Goals

• Implement the state 2017-2019 Legislative Focus

• Organize the Mini-Grant process: application, grant categories, evaluation and awards

• Mini-grant categories will be Support Early Career Educators Embrace Your Environment Legislative Focus Human Trafficking

Liz Poock read the Upsilon State DKG Educational Excellence Committee Legislative Focus 2017-2019 Biennium.

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Liz Poock, on behalf of the Educational Excellence Committee, moved the approval of the Legislative Focus for 2017-2019. Motion carried. Scholarship Committee--Chair Judith Olson, Chi, introduced the other committee members Diane Burgmaier, Beta Kappa; Candyce Carlson, Alpha Omega; and Carol Crane, Epsilon. Goals

• Revise the scholarship application forms

• Update the scholarship portion of the wiki page

• Continue to notify local chapters electronically of scholarship opportunities

• Continue to encourage members to apply for scholarships

• Increase awareness of scholarship opportunities by continuing to distribute scholarship brochures at the state convention

World Fellowship Committee--Chair Linda Pierce, Zeta, introduced the committee Maria Anderson, Mu; Bonnie Downes, Alpha Iota; Dena Higgenbotham, Beta.

Goals • To provide support for the Upsilon State International Student Grant recipients for the

2017-2018 academic year • To enhance communication among state and local chapter World Fellowship Committee

chairs • To organize materials and send communication to International Student Advisors at

Iowa colleges and universities • To select quality recipients who will return to their homeland to work in some field of

education and encourage those recipients to send in transcripts of completed semesters to receive the grant

• To provide a training workshop to promote World Fellowship at the 2018 State Executive Board Meeting

• To create a poster to be sent to college advisors for the purpose of promoting applications for the World Fellowship Grant

Recommendations • Send a list of responsibilities to Chapter World Fellowship Chairs • E-mail students monthly or send card created at meetings • Meet students at universities and take them out for dinner • Send a care package

World Fellowship Recipients Luyuan Wan - China - Psychology @ University of Iowa 201 Hawks Ridge Drive 2205 Iowa City, IA 52246 luyuan-wan@iuiowa.edu Injung Lee - South Korea - Counselor Education @ The University of Iowa 203.5 6th St. Apt. 11 Coralville, IA 52241 injung-lee@uiowa.edu Anilisa Biswas - India - Molecular Cellular & Developmental Biology @ Iowa State University 2613 Bristol Dr. Unit 110 Ames, IA 50010 anilisa@iastate.edu Sneha Bhansali - India - Mathematics Education @ University of Iowa 622 Orchard Ct., Unit B Iowa City, IA 52246

Fellowship and Grant Recipients:

Fifteen chapters contributed to either International World Fellowship or Iowa

International Student Grant Fund or both funds. Linda Pierce announced the Katrina

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contribution results as tabulated by Sandy Aronson. 5th, Zeta, $6.45; 4th Alpha

Omega, $8.25; 3rd Eta, $9.67; 2nd Gamma, $10.00; 1st Tau, $17.43 per person.

Ad Hoc Committee--Chair Dena Higginbotham introduced committee members Janet Hayes, Connie Hoag, Peg Roemig, Lorraine Sewick, and Pam Wittkamp. At the 2017 State Convention, an Ad Hoc Committee was appointed. This committee has been charged over the next two years to study the structure of the state organization, with the goal of formulating a plan to first strengthen chapters and second to reduce the need for dissolutions. The committee generated a list of considerations that might help establish some parameters and perhaps some solutions. The committee will meet October 20, 2017, and review the considerations, create a survey, and distribute it to chapters so every member can have input.

Area 9 Invitation for 2018 State Convention--2018 Convention Co-chair Sheila Adamson, Tau, issued an invitation from Area 9 chapters of Delta, Epsilon, and Tau to join in the exploration of Des Moines to focus on the Three R's - Refresh, Renew, and Revitalize. 2022 State Convention Update--Linda Pierce updated the location of the State Convention in 2022. Linda Pierce moved that the 2022 Upsilon State Convention be held in Newton, Iowa pending the conference center and lodging facility are still in operation. Motion carried. Hurricane Harvey Plan of Action Discussion--President Dole asked Donna Niday to start the discussion on the action pertaining to the correspondence request from Cookie Johnson of Texas. There are three choices of action. Give to the DKG Emergency Fund, give to Hurricane Action Plan discussed during correspondence this morning, or do nothing. If we give to the Emergency Fund this could be done as an individual, chapter, or state. For tax deductions write checks to DKG Emergency Fund rather than give cash. Odelia Schrunk moved we recommend members contribute on an individual basis to the DKG Emergency Fund. Further discussion stressed wanting to have Iowa recognized as a state organization sending money. Odelia rescinded her motion. After the discussion, Carolyn Rants moved that $500 from line 56 be given to the DKG Emergency Fund. Motion carried. Door Prizes—Kristin Merkle announced two different prize drawings. One was a Halloween Basket from Yvonne Fielder of Area 9 and the 2018 Convention committee to keep the buzz going about the 2018 Convention with Nancy Jones winning the basket. Suzanne Bartels, Leslie Stewart, and Amy Jacobsen Alpha Nu, won the other door prizes. Announcements--Kristin Merkle announced today’s attendance, as reported by Lorraine Sewick, was seven-seven registered members with one cancellation for a total attendance of seventy-six. A first timer was overlooked. Mary Hoffman is a first timer and received a gift. There is a new non-dues revenue project. It will be a silent auction of baskets at the 2018 State Convention in Des Moines. Laurie Marple, Kristin Merkle, and Liz Poock will spearhead the project to help defray hostess costs for the 2019 Northwest Regional Conference to be held in Des Moines, Iowa. Each chapter will be responsible for a $25 silent auction basket which could be a chapter project.

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Individuals could also bring baskets for the auction. See the flier chapter presidents received for more details. The 2017 Upsilon State Fall Executive Board meeting was adjourned at 3:50 p.m. Angela Pratt led the group in singing “The Delta Kappa Gamma Song.”

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Proceedings of the 2018 Fall Executive Board Meeting Holiday Inn Airport-Des Moines

September 16, 2017

Registration was held from 8:30-9:00 a.m. at the Holiday Inn Airport in Des Moines on September 16, 2017. In Ballroom South, from 9:00-9:45 a.m. Ruth I. E. Buckels presented "Human Trafficking: It is Here and Thriving in Iowa". Connie Hoag and Odelia Schrunk orally explained the DKG Headquarters virtual tour since technological problems prevented viewing the scheduled video. The business meeting was held from 10:00-10:55 a.m. in the Ballroom South. Area Groups met in various rooms with an agenda for Area Coordinators to remind chapters to whom yearbooks are to be sent, to select three date choices for the President's Visit to their area in the 2017-2019 biennium, and to share one exciting thing their chapter has planned and highlights or concerns in the upcoming year. Lunch was served in Ballroom Central from 11:30-12:00 p.m. Committees met from 12:10-1:10 p.m. Workshops were held from 1:15-2:00 p.m. Workshop 1-chapter presidents met with President Karen Dole; Workshop 2-Area Coordinators met with Expansion Chair Pam Wittkamp; Workshop 3 -"Legislative Issues and How Members Can Advocate" with Margaret Buckton, Iowa School Finance Information Services, to learn about important education issues, the legislative process, and how to advocate with legislators; and Workshop 4-"Make and Take" Hands on Art with Creative Arts Retreat Planner Jan Sowers. The business meeting continued in Ballroom South from 2:57 to 3:50 p.m. At the close of the business meeting "The Delta Kappa Gamma Song" was sung. Upsilon State Secretary Rae Jean Nuehring, Alpha Omega

______________________ ________________________ Karen Dole, President Rae Jean Nuehring, Secretary These minutes were read and approved by the committee to examine, correct, and approve the minutes and proceedings: President Karen Dole, First Vice President Laurie Marple; Second Vice President Kristin Merkle, Parliamentarian Jan Sowers, Immediate Past President Pam Wittkamp, Beta Theta Chapter President Sara Kadolph, Alpha Chapter President Mary Tofilon, and Xi Chapter President Paula Warren.

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Upsilon State Executive Board Rules of Order September 16, 2017

Each of the Rules afforded for the day, September 16, 2017, Upsilon State Executive Board

1. All voting members for Upsilon State Executive Board meeting may make and second motions and

vote for any votes required for Executive Board Approval. The voting members of the Upsilon State Executive Board include elected officers, past state presidents, and chapter presidents. The treasurer, parliamentarian, and area coordinators are ex-officio members without vote. A chapter president who is unable to attend the meeting may appoint an official representative who shall have the full privileges of participation.

2. The red card handed out to voters at registration is the official voting card and is to be used to vote for or against an executive board motion.

3. A quorum of the executive board shall be a majority of the voting members of the board. 4. All main motions for the executive board shall be written on an official motion form. The form is a

three part form with copies for the presiding officer, the secretary and the parliamentarian. The motion form must contain the name of the member presenting the motion as well as her chapter. The motion shall not be discussed until the presiding officer has a copy.

5. A member who wishes to make a motion or speak in a debate shall move to the microphone and be recognized by the presiding officer and identify herself by name and chapter. Debate will be limited to two minutes for each speaker. No person may speak to the same question twice until all who wish to speak have been heard. Pro and con opinions shall be alternated. Debate shall be limited to ten minutes on any one topic. These times may be changed by vote of the members. Officers and committee chairs shall adhere to the time limits set by the president.

6. The president shall appoint a committee to approve the minutes of the Executive Board. 7. Cell phones should be silenced or turned off during the meeting.

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