Minutes 2016 Tech Council Planning Retreat Final · • IEEE Std. C37.122.6- IEEE Recommended Practice for the Interface of New Gas-Insulated Equipment in Existing Gas-Insulated Substations

IEEE‐PES TECHNICAL COUNCIL

2016 PLANNING RETREAT MINUTES Charlotte, NC

November 3&4, 2016 Thursday, November 3

Introductions were initiated by Chairman Sanders starting at 8:00 AM. For a list of the attendees, please see attachment A.

1. Discussion on Purpose & Expected Outcome

This biennial meeting was started in 2008 to act as a venue for establishing the needs and priorities for growth and outreach of the technical committees. In 2012, a survey was conducted and a facilitator was brought in to record the action items with action plans to help spur this process. Since then we have continued with the process due to its success. Each meeting the previous priorities are reviewed. Some are removed due to adequate completion or due to no longer being a priority. These are priorities as established by your previous leadership. These are not priorities pushed down from ExCom. The priorities are taken up to Board of Governors via the Long Range Planning Committee for help in execution in some instances – such as those that need funding or other outside assistance.

One very important overall goal from the 2012 and 2014 meetings was the reorganization of the technical committees. This is complete as of July 2016 with many new committees meeting for the first time at the 2016 GM or the 2017 JTCM. A special thank you to Doug Houseman for his leadership in establishing the guidelines for the reorganization and to all the committee chairs for their diligent work on this endeavor.

Our goal is to no longer keep the technical committees the best kept secret of PES!

2. 2014 Planning Retreat Priorities - Overview and Progress to Date

a. Cooperation with other groups (Update from Pat Ryan)

Pat was unable to participate due to illness, therefore no report was provided. It was noted that PES has agreed to Memorandum of Understanding with the US Department of Energy and Federal Energy Regulatory Commission. In both instances the goal is to improve communication and cooperation with both groups and encourage their participation in PES activities (Conferences, Webinars, and Technical Committees).

b. Resource Center (Update from Jeff Nelson)

The resource center is a place to showcase our great works. It is a marketplace where PES members have access for free webinars, papers, etc. All PES Technical Committees are requested to contribute their work to the Resource Center. To date there are over 1,000 products available. Currently PES is working to get the 30 or so publications from the Power Systems Relaying and Control committee formatted to publish on the Resource Center. http://resourcecenter.ieee-pes.org/

c. Global Outreach and Activities

IEEE PES is not just a North America organization but most of our technical committee meetings, if not 100% are in the US. We need to find a way to have contributions from outside the US in order to make our standards and technical

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November 3&4, 2016

papers more relative to today’s industry. Several goals were established to that end: Fast Track of Tutorials – currently we have or are working on developing

seven standards into tutorials. Several have already been presented at global conferences. (ISGT Europe, Latin America T&D).

Poster session to be presented at global meetings. Measuring International Involvement: Survey response was non-

conclusive. After some discussion, with experience from PSDP’s Claudio Canizares, it was determined it was difficult to track due to complexity of some committees. Some committees do not track every attendee and WG membership. It was decided that a common format for committee exchange of information and attendees is needed. This became one of the priorities from this meeting. Please see item 15 later on in these minutes.

d. Ext. Coordination: Technical support task force (IEEE USA, SA) Point of contact from each committee

e. Leadership/Member Training report given by Ron Hotchkiss, see attachment B.

f. PES Branding: i. Webinars – One was conducted several years ago on the Power Systems

Relaying Committee. All PES Technical Committees & Subcommittees are encouraged to develop & present a webinar. Assistance is available via the PES Educational Team (Sue Koval – [email protected]). The goal of the webinar is to give a summary of what your committee works on to solicit new members and promote the benefits of the getting involved.

ii. Poster Session Tech Committee Posters – Vice Chair Rahmatian will develop a template by the 2017 JTCM. These posters may pertain to the whole Technical Committee, or a working group concentrating on an exciting technology. These will be presented at the GM, as well as global conferences as determined by the officers. Printing can be facilitated by our PES Marketing (Maureen Dalton).

3. Global Outreach Initiative - Fast track Tutorial Preparations. At the July 2017 PES Board of Governors meeting there was funding approved for developing and presenting tutorials on standards. To date, the following has been approved:

• IEEE Std. C62.2- Surge Protection of Power Systems according to IEEE C62.22

• IEEE Std. 1547 - Standard for Interconnecting Distributed Resources

• IEEE Std. 998 – Guide for Direct Lightning Stroke Shielding of Substations

• IEEE Std. C122.4 Guide for Application and User Guide for Gas-Insulated Transmission Lines (GIL), Rated 72.5 kV and Above

• IEEE Std. C37.238 IEEE Standard Profile for Use of IEEE 1588 Precision Time Protocol in Power System Applications

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• IEEE Std. C37.122.6- IEEE Recommended Practice for the Interface of New Gas-Insulated Equipment in Existing Gas-Insulated Substations Rated above 52 kV

• IEEE Std. C37.242 Guide for Synchronization, Calibration, Testing, and installation of (PMU) for power system protection and control

4. Chinese Society of Electrical Engineering - Erin Spiewak, IEEE Standards Association, introduced the subject of the CSEE’s standards and the adoption or revision of these standards as PES standards. The listings of these standards are in attachment C. An initial review of the standards indicates possible Technical Committee involvement. Erin will obtain English copies of the standards for review by the technical committee. The questions to be answered are:

Is this subject within your scope? Is there a similar or overlapping IEEE document currently?

Erin’s slides are included in attachment C.

Erin also offered information on JoinMe as a tool for on-line meetings. Join.me is a premium web meeting/conference call service that IEEE-SA is offering to standards development groups at no costs. Features of Join Me Pro include: Unlimited audio, file transfer, recording, share control/screen, one-click scheduling, up to 250 participants, global call in #'s or VOIP.

To request an account, go to: –https://ieee-sa.centraldesktop.com/joinme/FrontPage[ieee-sa.centraldesktop.com]

To view an introductory webinar, go to: –https://ieee-sa.centraldesktop.com/joinme/doc/32297589/[ieee-sa.centraldesktop.com]

5. Priorities for 2017 to 2018. The following items were covered: 1. International Involvement and Presence (5)

a. Engage PES Leadership to present PES Technical Activities at meetings such as the GM, ISGT’s and other global meetings

b. IEEE Smart Cities c. IEEE Smart Grid

2. Tools to Enhance Effectiveness of Technical Committees (11) a. Expand availability and/or advertise availability of remote meeting tools

(webex, etc.) b. Document Management tools

i. IEEE SA Central Desktop ii. Google Docs, Dropbox etc. (May be blocked by some companies)

c. Collaboration Tools d. Motivation to use new tools e. Training for new tools

3. Sharing best practices: (9) a. Meetings b. Systems/Tools c. Method for sharing d. Standard O&P Template e. Involving your professionals

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i. Mentorships f. Knowledge retention g. Knowledge transfer h. Longer Terms for officers i. Redistribution of Responsibility

4. Committee Coordination (13) a. Joint WGs b. Co-sponsored standards/guides c. Joint Papers d. Co-sponsored technical reports e. Joint Panel Sessions

5. External Coordination (8) a. Industry Organizations b. Consortiums c. Regulatory Groups d. Research Groups e. Sister Society/Councils f. Standards Coordinating Committees (i.e. SCC21)

6. Training for PES Leadership/Members (10) a. Training material b. Training Sessions

i. Committee chairs ii. WG Chairs iii. Paper Reviews: iv. Etc.

7. Participate Management systems (12) a. Tracking WG activities b. Tracking by category (utility, manufacturer, consultant, academia, regulatory,

etc.) c. Mailing List d. Sortable

8. Strengthening PES Awareness (16) a. Student Outreach b. Young Professionals c. Executive Outreach (Especially utilities) d. Value to industry (all venues) e. Advertisement of specific areas (segments) f. What things are still relevant? (How do we identify what’s not?) g. Presentation to the world h. Attracting Practical Industry paper submissions i. Organizing practical panel sessions with industry panelist j. Blog on panels sessions soon after the session

9. IEEE/CIGRE/IEC/CIRED/CSEE and others (4) a. Cooperation b. Joint WGs c. Mapping of PES TC”s to committees of these groups d. Concerns e. Threats f. Overlaps

10. Additional Meetings (5)

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a. GM Like b. JTCM c. Conferences/Colloquiums

i. Regional ii. International

11. Publications and Access Issues (2) a. Tech Comm. Relationship to PES Journal Editors b. Limited Association w/specific Tech Committee in Journals

6. PES Marketing Plan (Maureen Dalton)

Suggestions on how to publicize Technical Committee activities was provided by Maureen. Any help you need, please feel free to contact Maureen directly. ([email protected]) See attachment D.

7. Expense Reports Expense reports were requested to be forward to the chair by November 13, 2016 in order to process and receive reimbursements by end of the year. I am pleased to say everyone met this deadline.

8. PES Technical Committee Annual Reports.

Annual reports as always are due no later than January 31, 2017. These reports are used to nominate and award the “PES Committee of the Year” award so it is very important that all Committees complete & provide their annual reports. The report template is available on the PES website

MS Word Format (.docx) MS Word Format (.doc)

9. Adjournment – Day 1 - The meeting was adjourned for the day at approximately 5 PM.

Friday, November 4

10. 2017-2018 Priorities

The first priority of the second day was to vote on Priorities for 2017-2018. Each participate was given 5 stickers in which to voice their opinion. They could use all five on one subject, one of five subjects or any combination thereof. The results are indicated in the numbers in parenthesis in the previous listing from Thursday’s work (Item #5). Of these priorities, we took the four that received the most votes and those are discussed in the breakout sessions with action plans as detailed below.

11. Public Relations/Marketing Task Force

The Technical Council Item on the PR/Marketing Task Force was discussed. This task force would be representatives from each technical committee that would provide marketing assistance as needed. There didn’t seem to be a good response from before. After a short discussion, all committees seemed fine with having the position to default to the TC Chair, unless they had named someone specifically.

12. Breakout sessions for 2017-2018 Priority discussions and leaders were established as follows:

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Strengthening PES Awareness – Hong Chen Committee Coordination – Claudio Canizares Participant Mgt System – Shawn Chandler Sharing Best Practices – Steve Antosz

Each group then met to decide on action plan to move these priorities forward. The following details the plans.

13. Strengthening PES Awareness - Hong Student Outreach Young Professional Executive Outreach (especially Utilities) Value to Industry (all venues) Advertisement of Specific areas (segments) What things are still relevant? (How do we identify what’s not) Presentation to the world Attracting practical industry paper submissions Organizing practical panel sessions w/Industry Panelists Blog on Panel sessions soon after the session

Action items: 1. Each technical committee was asked to develop flyer with information about their

committee activities. a. Bring flyer to GM, Monday poster, student faculty lunch and young prof event,

international meetings 2. IEEE PES – existing flyers updated and student membership flyer needs updating 3. Each Technical Committee to develop webinar on committee structure/history (30 to

45 minutes) during 2017 with a goal of having it completed by - July 1, 2017 4. Each Technical Committee to give webinar (45 min) on one or more specific tech

subjects (paper/standards) 5. Prior to 2017 JTCM send email to TCPCs to give strong preference for practical

industry papers. (TCPC may have to make an executive decision to include) 6. Panels – at technical sessions give preference to industry focused panels for 2017

panels, and for 2018 panels request each technical committee to propose more industry focused panels.

7. Get Technical Committee members engaged in Scholarship Plus (looking at applications) and mentoring program.

a. D. Toland to provide information to the Technical Committee Chairs/Members. 8. PES to socialize (blog etc.) panel sessions, do it for super session as a pilot next GM.

14. Committee Coordination – Claudio

Joint WG Co-sponsorship standards/Guides Joint Papers Co-sponsored Technical Reports Joint Panel Sessions

Action Items: 1. Joint working groups and report

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a. VC of TC – look at activities of the Technical Committees (WG, TF), to suggest merging or joining the working groups. Start ASAP

2. Joint papers and panel sessions a. TCPCs to look at what other committees are doing and coordinate. Email

prior to JTCM. Do this for the GM2017. Another meeting post GM2017 prior to Nov. paper sub deadline, to discuss proposals to coordinate before final submission of sessions.

3. Co-sponsored standards and guides a. At the Standards Coordination Committee during GM or online to engage

the Committee standards liaisons. Make it important – contact Ted Burse

15. Participant Management System - Shawn Tracking WG activity by subjects Tracking by Category Tracking by participant location Mailing lists Sortable

Action items: 1. Needs assessment 2. Investigate if 123signup can be used across the tech comm

Talk with Greg Anderson with Trans. Committee to give presentation at JTCM. Investigate the pricing/customization benefits.

3. Other options: Regonline.

16. Sharing Best Practices - Steve Meetings System/Tools Method for sharing Standard O&P Template – deferred for now. Involving Young Professionals

Mentorship Knowledge Retention Knowledge Transfer Longer Officer Terms Redistribution of Responsibility

Action Items: 1. Develop a series of surveys (first one before JTCM) to collect data on what

everyone’s doing. (Erin to help develop it) 2. What do we do with that? Training and posting of information. 3. Have an agenda item at JTCM.

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November 3&4, 2016

17. Feedback on Technical Council Planning Retreat

Prior to adjournment, each participant was asked to provide input on what was good about this meeting, what could be done to improve it and if it is worthwhile. The general response is that was a good forum to get together to discuss the direction we want to head, to hear concerns from other committees and share their methods and solutions, and to meet everyone in an open discussion. It was suggested that this event be held every 18 months.

18. Adjournment - The meeting was adjourned around 11:30 AM and those that were still around enjoyed lunch at the hotel prior to dispersing.

Action Items:

Update of the PES promotional slide, send to IEEE PES Marketing – MPSanders due ASAP

Template for Tech Committee posters – FRahmatian due at JTCM Link of web page template on PES TC webpage – Dan Toland ASAP Update Annual report to include international data on leadership positions of the Main

Committees and Subcommittees. In the future we may include working groups and task force data.

Obtain English version of SCEE’s standards for review – Erin Spiewak – as soon as practical

Communicate to TCs who from Board of Governors will be attending meetings – MPSanders

Technical Committee Officer updates to Vijay Vittal – Technical Committee officers by December 31, 2016

Meeting Schedule updates to Vijay Vittal - Technical Committee officers by December 31, 2016

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ATTACHMENT A

Attendees

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ATTACHMENT B

PES Leader Training

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1

PES Technical Council Taskforce

Ron Hotchkiss (chair), Paula Traynor, DamirNovosel,

Jeff Nelson, Dan Nordell, Mick Maytum

PES Leader Training

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2

Meeting Report from Tech Council Retreat November 2016

The slides included here are an updated outline of the work

If you have material that can be used for any particular category, please provide it via email to [email protected] and copy the administration of the technical council.

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3

Scope (from November 2012 Retreat)

How to manage conference calls and webinars [webmeetings]

How to run a meeting

Develop procedural guides that document the rules and practices for the various committees, subgroups, task forces, etc.

Educate on the standards development process

Training on technical committee operations and expectations

The relationship between technical committees and coordinating committees

Define the existing PES processes are

Define the differences and relationships between IEEE and PES and between PES, CIGRE and IEC

Define what the Technical Council does and how it works

Provide structured skills and PES technical committee process training to incoming committee leaders

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4

How to manage conference calls and web meetings

PES offers a conference call service for work related to the PES activities– Check with PES staff or Technical Council Admin as to availability and access

IEEE-SA provides this function through Join.me which is available to all working group chairs that are writing standards– Each chair has unique login for meetings

Ask a volunteer - many volunteers have access to company sponsored conference call services (bridge) or web meeting services such as GoToMeeting or WebEx

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5

Join.Me Tutorial

Insert Join.Me tutorials from www.pes-spdc.org or link

Check IEEE-SA site for additional tutorials

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6

• PES Role and Structure• Tech Council Role and Structure• Technical Committee Structure• Responsibilities of Officers• Governing Documents

– Non‐Standards Organization and Procedures Manual

– Standards Development Policies and Procedures

– Working Group Policies and Procedures• Financial Reporting• Conference Planning• Paper Reviews• Paper Presentations

– IEEE Xplore – What is it? Access?• Relationship between Technical

Committees and Coordinating Committees (of the PES)

• Relationship between PES, IEC and CIGRE

• IEEE Standards Association Role and Structure

• IEEE Standards Board– NesCom, RevCom, AudCom, ProCom,

PatCom, ICCom, Standards Coordinating Committees

– Bylaws and Operation Manual– Society Liaisons– Staff Liaisons

• MyBallot Process– PAR, form the working group, write the

standard (template), form the balloting group, MEC process, copyright permissions, draft review checklist, initiate the ballot, comment resolution, recirculation, gaining RevCom approval (RevCom guidelines), publication, standards life cycle

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• Governing Documents– Non‐Standards Operating Procedures

• Committee Structure and Scope• Subcommittee and Working Group Scopes• Administrative Subcommittee• Standards Coordinator Roles and Responsibilities

• Liaison Representatives• Evaluation and Presentation of Technical Papers

– Transactions Papers– Conference Papers– Tutorials– Panel Sessions

• Reporting of membership (check template)

• Governing Documents– Policies and Procedures for Standards Development

• Follow the IEEE‐SA Template• Reviewed by AudCom and Approved by the Standards Board

• Organization of the Committee and Hieracrchy

• Responsibilities of the Committee• Standards Sponsorship• Appointment, Progression and Removal of Officers

• Officers – Role, Responsibilities, Term– Chair, Vice Chair, Secretary, Treasurer,

Standards Coordinator• Membership

– Qualification, Application, Voting Status, Review, Roster Management

• Subgroups– Individual, Entity, Study Groups

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8

• Governing Documents– Policies and Procedures for Standards Development (continued)

• Meetings– Quorum– Conduct– Executive Session– Fees– Minutes

» Minimum requirements» Guidelines

• Voting Process and Requirements– Actions that require a majority vote– Actions that require a two‐thirds vote– Moving a draft to ballot– Proxy voting– Electronic ballot

» Requirements and Best Practices

• Governing Documents– Policies and Procedures for Standards Development (continued)

• Communications– Formal Internal Communication– External– Public Statements– Informal– Promotion of Standards

• Interpretations• Appeals

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• Governing Documents– Policies and Procedures for Working Groups

• Structure and Hierarchy• Fundamental principles of operation• Working Group responsibilities• Officers

– Election or appointment of officers – Temporary appointments to vacancies– Removal of officers– Responsibilities of Working Group Officers

» Chair, Vice Chair, Secretary, Treasurer

• Working Group membership– Status, Review, Roster, Public List

• Subgroups of Working Groups• Meetings

– Quorum, Conduct, Executive Session, Fees, Minutes

• Governing Documents– Policies and Procedures for Working Groups

• Voting Process and Requirements– Actions that require a majority vote– Actions that require a two‐thirds vote– Electronic ballot

» Requirements and Best Practices

• Communication• Appeals

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• Senior Membership• Fellow nominations• How to use the IEEE‐SA Template

• How to make Join.Me Work• Obtaining a Join.Me account from IEEE‐SA

• 123signup• Meeting planning• Registration system and tracking

• General Meeting and T&D Committee/Subcommittee/Working Group Poster Session

• Agenda– Timing– Requirements– Best Practices

• Minutes– Timing– Requirements– Best Practices

• Subgroup Formation– Scope– Membership– Authority– Duration

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• PES Resource Center– Only versions in the PES resource template are under copyright control of IEEE/PES

– The original versions are still under the copyright control of contributor

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12

IEEE-SA Standards Style Guide

https://development.standards.ieee.org/myproject/Public/mytools/draft/styleman.pdf

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IEEE-SA Standards Template

http://www.pes-spdc.org/content/using-ieee-sa-standards-microsoft-word-template

https://development.standards.ieee.org/myproject/Public/mytools/draft/wordtemp.zip

Videos– https://www.youtube.com/watch?v=-ubE4pWeF-I&feature=youtu.be

– https://www.youtube.com/watch?v=Yz2MhBUSOO4&feature=youtu.be

– https://www.youtube.com/watch?v=CVJY37j1iXQ&feature=youtu.be

– https://www.youtube.com/watch?v=5YtKql_Jk6U&feature=youtu.be

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Mandatory Editorial Coordination – IEEE-SA

https://standards.ieee.org/develop/mecform.html

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Standards Development Guide:

http://www.pes-spdc.org/sites/default/files/standards_development_guide_for_wgs_spdc_10-2014.pdf

Public Review Process:

http://www.pes-spdc.org/sites/default/files/public_review_presentation_psr_may_2015final.pptx

Standards Development Process Tips:

http://www.pes-spdc.org/sites/default/files/standards_overview_tips_pe-spdc.pdf

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Introduction to IEEE Standards Association and IEEE Conformity Assessment Program (ICAP)

http://www.pes-spdc.org/sites/default/files/icap_overiew_spdc_v1.pdf

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Important Links:– IEEE: http://www.ieee.org/index.html

– IEEE Membership: http://www.ieee.org/membership_services/membership/join/index.html

– IEEE Standards and Publications: http://www.ieee.org/publications_standards/index.html

– IEEE Xplore: http://ieeexplore.ieee.org/Xplore/guesthome.jsp

– IEEE Power and Energy Society: http://www.ieee-pes.org/

– IEEE PES Membership: http://pes-spdc.org/pes_membership

– IEEE PES Resource Center: http://resourcecenter.ieee-pes.org/

– IEEE PES Technical Activities: http://www.ieee-pes.org/technical-activities

– IEEE Standards Association Home Page: http://standards.ieee.org/

– IEEE-SA Standards Development: http://standards.ieee.org/develop/

– IEEE Account Creation: https://www.ieee.org/profile/public/createwebaccount/showRegister.html

– IEEE-SA MyProject: https://development.standards.ieee.org/my-site

– IEEE-SA MyProject User Guide: https://mentor.ieee.org/etools_documentation/dcn/11/etools_documentation-11-0014-MYPR-myproject-user-guide.pdf

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Important Links:– IEEE PES Membership Benefits: http://www.ieee-pes.org/about-pes/member-benefits

– IEEE PES Staff Contacts: http://www.ieee-pes.org/about-pes/pes-staff

– IEEE PES Volunteer Resources: http://www.ieee-pes.org/about-pes/volunteer-resources

– IEEE-SA Conversion to PDF with Embedded Fonts: https://standards.ieee.org/develop/embeddedfonts.pdf

– IEEE PES Distinguished Lecturer Program: http://www.ieee-pes.org/pes-communities/chapters/distinguished-lecturer-programhttp://www.ieee-pes.org/pes-communities/chapters/distinguished-lecturer-program

– IEEE PES Annual Report Reports: http://www.ieee-pes.org/technical-activities/committees

– IEEE PES Annual Report Template: http://www.ieee-pes.org/images/files/doc/tech-council/Annual_Report_Template_2016.docx

– IEEE PES Technical Report Template: http://ieee-pes.org/images/files/doc/tech-council/PES-Technical-Report-Template_Jan_2016.docx

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Important Links:– IEEE PES Website Resources Guide: http://www.ieee-pes.org/about-pes/webmaster-

resources

– IEEE PES WordPress Getting Started Guide: http://www.ieee-pes.org/images/files/web/PES-WordPress-Theme-Instructions-and-Tutorial.pdf

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How to post material to the IEEE WordPress website? Tutorials on how to use the IEEE storage tools.

Best practices on organizing a committee and meeting

Awards– IEEE, PES, Your committee, IEEE-SA

Involve your local chapters in meetings– http://www.ieee.org/societies_communities/geo_activities/index.html

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Minutes Template

Define action items, assignees, and dates

Best practices on minutes

Recording votes between meetings in minutes

TF creation, definition, members, authority, scope, time frame

Attendance list

Recording of motions

How to make a motion

Call for Patents

Presiding officers

Reporting attendance

(See P&P)

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PES Marketing Presentation (see slideset from Tech Council Retreat Nov 2016)

PES Scope

Population

Growth

Benefits of participation

PES website guide: http://www.ieee-pes.org/about-pes/webmaster-resources

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Insert Awards Webinar from PES

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ATTACHMENT C

CSEE 2016 Approved Standard Project

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IEEE-SA Update: CSEE Proposals

PES Technical Countil Retreat

November 3, 2016

Erin Spiewak

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PES & CSEE

CSEE – Chinese Society for Electrical Engineering

Background–IEEE-SA met with CSEE representatives at the PES GM, July 2016CSEE would like PES to review a set of their documents for potential adoption/revision– Two standards were provided for initial review PE/TR & PE/SPD reviewed & provided feedback

– A list of approximately 70 standards were provided PES leadership reviewed the list and identified

approximately 50 documents for PES to review

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PES Review Process

Intent/Messaging of initial review:– Are these within the scope of PES? If yes, identify which Technical Committee they would fall

under

– Are there similar/overlapping standards? If yes, identify what standards

Discussion points may include:• How to socialize the project? Should the submitter attend

a meeting?• Does the Technical Committee have suggestions on the

scope?• Who are the experts?

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Discussion & Next Steps

Once the documents are received:– Review/Comment period for identified Technical

Committee Possibly create a task force to ballot/comment

– Timely review period: 1 -2 months?– Comment spreadsheet

– Send comments and decision back to CSEE– Additional dialogue if needed Entity vs Individual

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CSEE 2016 Approved Standard Projects (1st Batch)

Standard Name Sponsored by PES Tech Comm

Guidelines for cylindrical rotor synchronous generator start test

Electric Power Research Institute, State Grid Hubei Electric Power Company

EM

Guidelines for large compensator manufacture supervision and factory test


N/A

Detection and diagnosis method for large and medium-sized motor stator winding insulation status and its influencing factors, which has been renamed as “Test method for large and medium-sized motor stator winding insulation performance”

Harbin Institute of Large Electrical Machinery

EMIndustry Society

Technical guidelines for sulfur hexafluoride experiment gas recycling

Electric Power Research Institute, State Grid Hunan Electric Power Company

N/A (Substations) Substations

Technical specifications for wind turbine tubular tower coating corrosion protection

Zhongneng Power Tech Development Co.,Ltd.

N/A

Specifications for wind turbine blade pneumatic accessories installation

Anhui Longyuan Wind Power Co., Ltd.

N/A

Technical guidelines for onshore wind farm equipment selection

Xi'an Thermal Power Research Institute Co., Ltd.

N/A

Method for measuring trace organics in water


N/A

Technical guidelines for offshore wind power engineering equipment supervision


N/A

Technical guidelines for hydraulic turbine flow-parts erosion damage repair and spraying protection


N/A

Technical guidelines for assessing thermal power plant chimney operating status

Huadian Electric Power Research Institute

N/A

Guidelines for assessing transmission line steel tower corrosion safety

Electric Power Research Institute, State Grid Shandong Electric Power Company

N/A

Guidelines for transmission line corrosion protection material selection in heavy polluted areas-galvanized steel tower

Electric Power Research Institute, State Grid Shandong Electric Power Company

N/A

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Technical guidelines for generators primary frequency control operating parameter setting


EM

Technical standards for Circulating fluidized bed generator analog control system disturbance test

Inner Mongolia Electric Power Research Institute

N/A

Technical specifications for insulated tubular bus field transfer and operation monitoring


PSOPE (and perhaps Substations)

Technical specifications for prefabricated substation design

Northeast Electric Power Design Institute Co., Ltd.

Substations

Guidelines for ± 800kV and above HVDC converter station fire protection design

State Power Economic Research Institute

T&D

Substation equipment seismic design Tongji University

Substations (IEEE Std. 693)

Specifications for smart isolation breaker test


Switchgear

Specifications for transmission and transformation equipment charged maintenance robot test


T&D

Guidelines for application of partial discharge charged test and defect location technology of gas insulated metal-enclosed switchgears

Electric Power Research Institute, State Grid Hunan Electric Power Company

Switchgear & Substation

Technical specifications for 220kV and 500kV substation intelligent component ground potential rise protection and laboratory test

China Electric Power Research Institute

Substations

Distribution system relay protection product dynamic simulation test

Electric Power Research Institute, State Grid Shanghai Electric Power Company

PSRC

Guidelines for electric vehicle charging facilities network planning

Beijing Power Economic Research Institute, Beijing Huashang Sanyou New Energy Technology Co., Ltd., Beijing Electric Vehicle Service Co., Ltd.

SBCLS

Technical specifications for distribution network grid method planning

Beijing Power Economic Research Institute, Beijing Jingdian Power Engineering Design Co., Ltd., Economic Research Institute of State Grid Henan Electric Power Company

PSOPE

Method for measuring 66kV and above high voltage cable oscillation partial discharge

Electric Power Research Institute, Guangzhou Electric Power Supply

T&D or IC (Insulated Conductors)

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Bureau

Proposed standards for electric torque wrench used in UHV transmission lines, which has been renamed as “Technical requirements for electric torque wrench used in transmission and transformation engineering”

State Grid AC Construction Company

N/A

Hydraulic winch used in transmission and transformation engineering

State Grid AC Construction Company

N/A

Specifications for 1000kV substation seismic design


Subs (IEEE 693)

Deepening design for power communication equipment rooms

Information and Communications Branch, State Grid Anhui Electric Power Company

Subs and PSCC

Specifications for Optical Transport Network (OTN) project acceptance

Information and Communications Branch, SGCC

PSCC

Technical specifications for communications of wind and PV power integrated power system

nformation and Communications Branch, State Grid Ningxia Electric Power Company

PSCC

Specifications for nuclear power plant turbonator spring vibration isolation foundation design

China Nuclear Power Engineering Co., Ltd.

NPE

Specifications for thermal power plant turbonator base isolation design

North China Power Engineering Co., Ltd., CPECC

ED&PG or EM

Technical specifications for source network coordination and adjustment of large generator excitation limit function


EM

Technical guidelines for voltage and reactive power of large-scale new energy high-voltage AC and DC transmission system


PSDP or PSRC or PSOPE

Technical specifications for power system auto HF cut generators


EM

Guidelines for calculating leading phase capacity of synchronous generator leading phase test


EM

Specifications for geological survey AVC system operation and maintenance

State Grid Jiangxi Electric Power Research Institute

N/A

Guiding principles for assessing distribution


N/A (PSOPE or T&D-Dist-Subcommittee)

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automation construction effectiveness

Technical specifications for distribution line fault location devices

China Electric Power Research Institute, State Grid Electric Power Research Institute, Electric Power Research Institute, State Grid Hunan Electric Power Company

PSRC and T&D-Distribution-Subcommittee

Technical specifications for multi-table-in-one data transmission based on energy information collection system

Shenzhen Guodian Technology & Communications Co., Ltd.

AMPS

Technical specifications for power enterprise private cloud architecture infrastructure

Beijing Zhongdian Puhua Information Technology Co., Ltd.

PSCCC

Technical specifications for power industrial control system information security monitoring


PSCCC

Specifications for home energy efficiency management system functions for distributed power

Beijing Guodiantong Network Technology Co., Ltd.

SBCLS

Specifications for GIS service platform graphics sharing and exchange

State Grid Jibei Electric Power Company

N/A or PSOPE

Specifications for GIS service platform terminology

State Grid Jibei Electric Power Company

N/A or PSOPE

General provisions for GIS service platform

Xiamen Yili Ji'ao Information Science & Technology Co., Ltd.

N/A or PSOPE

Specifications for GIS service platform graphics primitive


N/A or PSOPE

Specifications for GIS service platform and distribution automation application integration


PSCC and PSOPE & T&D-Dist

Technical specifications for gas-insulated enclosed electrical equipment weld inspection

China Electric Power Research Institute, Electric Power Research Institute, State Grid Jiangsu Electric Power Company

(Switch-gear) & Substations

Guidelines for field application of antenna array-based partial discharge charged detection and location technology


PSIM or Subs

General technical requirements for multi-level short intermittent arcing lightning protection device used in medium voltage distribution lines


SPD

General technical requirements for large synchronous NR Electric Co Ltd.

PSRC

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compensator control and protection system General technical requirements for distributed PV integrated control and protection devices, which has been renamed as “Technical specifications for grid-connected distributed PV integrated control and protection devices”

NR Electric Co Ltd.

PSRC and T&D-Dist

Proposed specifications for low current grounding selector design and test, which has been split into “Specifications for low current grounding selector test” and “Specifications for low current grounding selector operation”

State Grid Jiangxi Electric Power Research Institute

Subs

Technical guidelines for mountain fire mapping of power system


N/A

Specifications for transmission and transformation engineering foundation detection


N/A

Technical guidelines for transmission and transformation engineering geological disaster prevention and control


N/A

Specifications for grid dancing area grading and distribution mapping


Guidelines for application of transmission and transformation engineering digital design (Part 2)- transmission line engineering


T&D

Technical specifications for power demand response interface

State Grid Information & Telecommunication Group Co., Ltd.

PSOPE

Specifications for load forecasting management

State Grid Energy Research Institute

PSOPE

Smart grid grounding integrated protection device

Wuhan NARI Limited Liability Company, State Grid Electric Power Research Institute

SPD

Technical guidelines for distribution network user side voltage source converter


T&D

Technical guidelines for DC distribution network control and protection equipment

Electric Power Research Institute, CSG

T&D

Specifications for DC distribution network control and protection equipment


PSRC and T&D

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testing

HVDC transmission engineering grounding electrode lead overvoltage risk assessment

Electric Power Research Institute, State Grid Sichuan Electric Power Company

Substations

Coupling transformers used in flexible HVDC transmission


Substations

Real-time simulation model for the study of DC transmission system operation (including flexible DC)


Substations

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ATTACHMENT D

IEEE PES Marketing Presentation

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PES Marketing and Communications

Maureen DaltonSr. Marketing Manager for PES

November 3, 2016

1

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IEEE: World’s Largest Professional Association Advancing Technology for Humanity

420,000+Members

420,000+Members

420,000+Members

1,300+Annual Conferences



190+Countries190+

Countries190+

Countries39

Technical Societies39

Technical Societies39

Technical Societies

160+Top-cited Periodicals



Our Global Reach

Our Technical Breadth

3,600,000+Technical Documents



2

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IEEE PES Mission

To be the leading provider of scientific and engineering information on electric power and energy for the betterment of society, and the preferred professional development source for our members.

Approved by the IEEE PES Governing Board 17 July 2003

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4

Going Forward…• Increase Industry Participation

by increasing & communicating benefits of active participation – Members to Volunteers

• Promote Products & Services• Increase Global Participation

and Leadership• Provide Objective Technical

Leadership for Global Initiatives and Key Regulatory Policies

– Respond to changing industry needs

– Focused standard development

Another Year of Record Membership Growth!

Official PES Membership:

35,406

21,306

22,400

22,057 23,826

25,066 28

,158

29,410

30,479 32,373

33,391 35,406

2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015

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REGION 1017% MEMBERSHIP






REGION 1 THRU 654% MEMBERSHIPREGION 1 THRU 654% MEMBERSHIP



Growth through Membership Depth and Breadth

Benefit from the strength of our diversity and

backgrounds

• Utilities, Municipalities, RTOs• Academics and Research• Equipment Manufacturers,

System Suppliers, Testing Labs, Consulting

• Government and Regulatory• And more

Our strength is in attracting wide, global audiences by creating and implementing

new technical ideas and applying best practices

Global Membership Growth

46% of Members outside of N. America

• Regions 8 growth of 22% in 2015

• Region 10 growth of 34% in 2015

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Benefits of IEEE PES Participation• Learning new skills and technologies and gain information and

insight from others through conferences, committee participation, webinars, etc. – Cost-effective workforce training, e.g. through attending tutorials– Accelerating identification of best practices world-wide for

process improvements• Drive and understand standards and key technical issues

globally: Enhance and protect current and future investments, shape industry practices, gain a voice at the technology table, and influence new developments

• Enabling participants to build a network of professional colleagues for fast access, advice, and problem-solving

• Gain and enhance mentoring, management and speaking skills

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8

237 Chapters: Up from 230 in 2015209 Student Chapters: Up from 160 in 2015 –

Transition Students to Regular Members

Record Number of Professional & Student Chapters

REGION 1039 & 81

REGION 844 & 34

REGION 934 & 55REGION 934 & 55

REGION 1-7120 & 39

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We Would like to CongratulateOur Outstanding PES Chapters

9

Award for Large Chapter San Francisco, Region 6

Chair, Jack Lin (SBC Global Services, Inc.)

Award for Small Chapter Thailand, Region 10

Chair, Boonmarg Smitthileela (Electricity Generating Authority

of Thailand)

7%7%

11%

8%

10%

11%5%

15%

9%

17% R1R2R3R4R5R6R7R8R9R10

Chapters arefueling regional growth

and realization ofPES benefits

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10

Continue a Tradition of Hosting First Class Conferences and Events Worldwide

2016 IEEE PESGeneral Meeting Largest GM Ever!July 18 – 21 | Boston, MA• 3,400+ Attendees

2016 IEEE PES T&D Conference and ExpositionMay 2-5, 2016 | Dallas, TX • 13,500+ Attendees

2016 IEEE PES PowerAfrica June 28 – July 2 | Zambia• 170+ Attendees

1. Financially Sponsored Global Conferences

2. Partnering for Technically Co-sponsored Conf.

3. International and Regional Scopes

4. Emerging Topics

5. Expand Industry Focused Conf., with Global Chapters

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And More Global Events Coming in 2017…

PES conferences outside North America have drawnover 3,000 attendees in the past 2 years!

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Les Salons de l’Hôtel des Arts & Métiers in Paris, FranceFor more information, visit: ieeesg4sc.org

IEEE Smart Grid’sFirst Financially-Sponsored Conference

Collaborate with other IEEE societies and local chapters to organize additional meetings together

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“More Power to the Future” Initiative:Invest and Engage with Our Global Community

• Help organize and promote industry-focused conferences and workshops to increase our reach

• Promote T&D type conferences

• Collaborate with other IEEE societies and local chapters to organize more international events

We invite our chapter leaders to suggest topics and serve on the local organizing committees.

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PES disseminates the latest knowledge through its two award-winning magazines, P&E Magazine now offered in Spanish, Transactions, and open-access journal.

Publications14

Additionally, latest PES updates shared in monthly eNews, bi-weekly PES eBulletin and other email announcements

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40%+ IEEE Standards are from PES

561 out of 1,261, or 44%, of all published IEEE

Standards are from PES

232 out of 552, or 42% of all active IEEE standards

projects are from PES

Developing Tutorialson Selected Standards

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17 Technical and 3 Coordinating Committees• Analytic Methods for Power Systems

• Electric Machinery

• Energy Development and Power Generation

• Energy Storage and Stationary Battery(NEW)

• Insulated Conductors

• Nuclear Power Engineering

• Power System Communications and Cybersecurity (NEW)

• Power System Dynamic Performance

• Power System Instrumentation and Measurements

• Power System Operations, Planning and Economics (NEW)

COORDINATING COMMITTEES 1.Intelligent Grid & Emerging

Technologies2.Marine Systems 3.Wind and Solar Power

• Power System Planning and Implementation

• Power System Relaying and Control

• Smart Buildings, Loads and Customer Systems (NEW)

• Substations Committee

• Surge Protective Devices

• Switchgear

• Transformers

• Transmission and Distribution

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IEEE PES Resource Center

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• Better serve industry by creating more value

• Easy Access to Information‒ Help engineers and students with their jobs

and learning‒ Share best practices‒ “How to” education‒ Identify industry trends‒ Business models for project justifications

• Benefits research segment• Adopted by IEEE - 12 OUs signed up

and being set up

E-Commerce –Enabled: But ALWAYS Most Items free for

PES Members

Over 1,000 Products Available

40,000+ Visitors in the Past 12 Months from 158 Countries

Visit resourcecenter.

ieee-pes.org

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Websites/ Webmasters

• Creating an effective website.– Go to the PES website to start http://www.ieee-

pes.org/about-pes/webmaster-resources

• Best Practices for your website:– Current information, you should update information

on a regular basis.– Pictures, images and visuals add interest. The

website should not be all copy or all links.

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• Best Practices for your website:– Have multi content contributors to your website

(not just one voice).– Instead of one webmaster, have a web team so the

burden of updating the site does not rest with one person.

– Promote your website on: Twitter, Facebook, Linkedin and other places that expand your reach.

19

Websites/ Webmasters

continued

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Promoting Output /Products• There are a number of things we could put

in place to help promote/ communicate your projects.– We could create a quarterly newsletter for the

committees by the committees.– Upload final products to the Resource Center.

The Resource Center is the place where people are going to be able to use and download material. This is a value add for PES members but another outlet to showcase great work.

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Sharing/Social Media• Create content your audience wants and if they

like it, they will share it.• Obviously, the content must be share-worthy. But

beyond that, you must actively, systematically, and continuously work to build an audience who has a propensity to share your content. That is not a quick or easy thing to do.

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Total Likes:

24,137IEEE PES June 2016

1,297IEEE SMART

GRID June 2016

Total Followers:

7,374@ieee_pesJune 2016

14,318@ieeesmartgrid

June 2016

Total Members:

15,322IEEE PES Group

June 2016

33,476IEEE Smart Grid

GroupJune 2016

We’re Connecting on Social Media So Like Us…Follow Us….Join Us!

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smartgrid.ieee.org

A Growing, Global Community of over 100,000+ Members

LinkedIn Members 33,000+

Twitter Followers 14,000+

Facebook Likes 1,300+

Newsletter Subs 18,000+

TC Members 9,400+

Webinar Attendees 11,000+

Flipboard Viewers 14,500+

Collabratec Members 775+

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WEBINARS

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• Create /share content through webinars with PES members.

• Webinars build longevity for your content that can be viewed in the future.

• Gain additional exposure for your project/content.

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THANK YOU Any questions?

CONTACT INFORMATION:[email protected] phone: 732-465-6662

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ATTACHMENT E

Priorities

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