Minute Manager 2 - Tweed Shire · Manager-Office of the General Manager), ... PRAYER The meeting opened ... Conducts the Flag Raising Ceremony at the Tweed Heads Civic Centre on

TWEED SHIRE COUNCIL MEETING HELD WEDNESDAY 15 JUNE 2005 COMMENCING AT 3.00PM

IN ATTENDANCE

Administrators Mr Garry Payne (Director General, Department of Local Government) Chairman, Ms Lucy Turnbull, Mr Max Boyd. Also present were Dr John Griffin (General Manager), Mr Reg Norvill (Executive Manager-Office of the General Manager), Mr Mike Rayner (Director Engineering and Operations), Mr Noel Hodges (Director Planning & Environment), Mr Neil Baldwin (Governance Officer/Public Officer) and Mrs Kerrie McConnell (Minutes Secretary)

PRAYER

The meeting opened with a Prayer by Council's Chaplain, Father Harry Reuss: "Heavenly Father, we thank you for the rain that you have sent to replenish and nourish the earth. We pray that you will guide the Administrators of the Tweed Shire Council as they meet together today; that they may think calmly and carefully, decide wisely and prayerfully and may their decisions be in accordance with your will and for the welfare of your people in the Tweed community through Jesus Christ our Lord. Amen"

CONFIRMATION OF MINUTES

Minutes of the Ordinary Meeting of Council held on Wednesday 1 June 2005

443 COUNCIL DECISION:

Administrator Boyd Administrator Turnbull

RESOLVED that the Minutes of the Ordinary Meeting of Council held Wednesday 1 June 2005 be adopted as a true and accurate record of proceedings of that meeting, with the following amendment to Item a19 (Minute No. 410): Delete reference to the Finance, Property & Assets Committee and replace with Operations Committee.

FOR VOTE - Unanimous

THIS IS PAGE NO 1 OF THE MINUTES OF THE TWEED SHIRE COUNCIL MEETING HELD WEDNESDAY 15 JUNE 2005


Minutes of the Confidential Meeting of Council held on Wednesday 1 June 2005



RESOLVED that the Minutes of the Confidential Meeting of Council held Wednesday 1 June 2005 be adopted as a true and accurate record of proceedings of that meeting.


APOLOGIES

Nil.

DISCLOSURE OF INTEREST

Nil.

ITEMS TO BE MOVED FROM ORDINARY TO CONFIDENTIAL - CONFIDENTIAL TO ORDINARY

Nil.

SCHEDULE OF OUTSTANDING RESOLUTIONS

Schedule of Outstanding Resolutions


Administrator Turnbull Administrator Boyd

RESOLVED that this report be received and noted. FOR VOTE - Unanimous

ADMINISTRATOR'S MINUTE

Administrators Minute Submitted by Administrator Boyd




Administrator Boyd

RESOLVED that the Administrator's Minute as tabled by Administrator Boyd be adopted.


ITEMS DEFERRED

1 [ID] [OGM] Management Plan 2005/2008 and Budget 2005/2006


Administrator Payne Administrator Boyd

RESOLVED that:- 1. Council’s 2005/2008 Management Plan and 2005/2006 Budget be adopted. 2. A special rate variation for 2005/2006 not be sought, but the Council

commences work immediately on developing a long term program to support a structured rate variation in accordance with Section 508 A.

3. Council adopts the Water Supply and Sewerage Developer Servicing Plans

and the associated developer charges incorporated in Council’s Revenue Policy and Fees and Charges.

4. The development servicing plans be forwarded to Department of Energies,

Utilities and Sustainability for registration.



Administrator Payne Administrator Turnbull

RESOLVED that the 2005/2006 Management Plan be amended to provide an urgent priority to review and reassess planning controls and making them more consistent and comprehensible. Part of this review shall include the introduction of new Locality Plans within particular precincts of the Shire.






RESOLVED that the Tweed Respite Centre $495,000, Tweed River Art Gallery $350,000 and Coastline Management Plan $250,000 be funded through loan borrowings within the 2005/2006 Budget.


REPORTS THROUGH THE GENERAL MANAGER

REPORTS FROM DIRECTOR PLANNING & ENVIRONMENT

Nil.

REPORTS FROM EXECUTIVE MANAGER-OFFICE OF THE GENERAL MANAGER

1 [OGM] Code of Practice - Policies and Procedures of Committees



RESOLVED that the draft 'Policies and Procedures of Committees' as follows be adopted:- POLICIES AND PROCEDURES OF COMMITTEES

(a) The structure and functions of Committees is standing policy of Council.

(b) All correspondence from, or to, all Committees, and Sub-

Committees, shall be handled through normal Council processes.



Correspondence to any Committee/Sub-Committee shall be tabled at the Committee meeting and placed on the relevant file.

The contents of any outward correspondence, purporting to state the views of a Committee/Sub-Committee shall conform with existing Council policy.

(c) All Committees and Sub-Committees shall be advisory to

Council and have no independent role, except where specific authorities are delegated to them by Council.

(d) The quorum for each Committee shall be half of the members

except where otherwise specified in this policy.

(e) Matters dealt with in Committee shall be submitted to Council without recommendation only when the chairperson so determines.

(f) The chairpersons of Standing Committees and Sub-

Committees shall have a casting vote in the event of an equality of voting.

(g) In the event of an equality of votes at a Committee or Sub-

Committee, the matter shall be submitted to Council without recommendation.

Addressing Committees (1) Members of the public may address meetings of Committees on

items that are on the Committee agendas, subject to the approval of the relevant Committee.

(2) The Committee Chairperson may ask members of the public to

restrict their addresses to no more than five minutes. (3) The Committee Chairperson may suggest that if a satisfactory

resolution to the matter on the agenda is being considered there may be no need for members of the public to address the Committee.

(4) A member of the public who wishes to address a Committee

meeting on a motion that the meeting be closed to the public for discussion on a confidential item may address the Committee for up to five minutes.




2 [OGM] Monthly Investment Report for Period Ending 31 May 2005



RESOLVED that this report be received and noted. FOR VOTE - Unanimous

REPORTS FROM DIRECTOR ENGINEERING & OPERATIONS

3 [EO] Regional Road Block Grant 2005/2006



RESOLVED that Council:- 1. Accepts the Regional Road Block Grant for $1,927,000 under the terms of

the "Arrangements with Councils for Road Management" and authorises the General Manager to sign the documents.

2. Votes the expenditure.


REPORTS FROM DIRECTOR ENVIRONMENT & COMMUNITY SERVICES

a3 [EC] Flag Raising Ceremony - 25 June 2005


Administrator Boyd Administrator Payne

RESOLVED that, with regard to the Flag Raising Ceremony, Council:-



1. Confirms its decision at Minute Number 427 of the meeting held 1 June 2005 being:-

"That in view of Council's recent decision to fly both the Aboriginal and Torres Strait Islander flags daily, that it is the wish of the Aboriginal Community to have a formal flag raising ceremony. It is recommended that the ceremony be undertaken on a weekend (Saturday) as soon as possible. The ceremony shall incorporate a morning tea and invitations extended to the Administrators, Justine Elliott and Elders to attend."

2. Conducts the Flag Raising Ceremony at the Tweed Heads Civic Centre on

Saturday, 25 June 2005. 3. Agrees to an additional request from the Aboriginal Advisory Committee

held 10 June 2005 that the prescribed hiring fee of $219.40 for the use of the Tweed Heads Civic Centre Foyer area be waived.

4. Advises the Aboriginal Advisory Committee that it agrees that the

Committee be given leave to invite two children, representing both the Indigenous Aboriginal and non-indigenous Aboriginal Community from Tweed Heads Schools.

5. Provides morning tea (tea, coffee, biscuits) at Council's expense.


PLANNING COMMITTEE

Nil.

OPERATIONS COMMITTEE

Nil.

ITEMS OF INFORMATION AND INTEREST

Nil.

ORDERS OF THE DAY

Nil.



QUESTION TIME

Nil.


Administrator Payne Administrator Boyd

RESOLVED that Council resolves itself into a Confidential Committee of the Whole.

FOR VOTE - Unanimous The General Manager reported that the Confidential Committee of the Whole had excluded the press and public from the whole of the Committee Meeting because, in the opinion of the Committee, publicity of the proceedings of the Committee would be prejudicial to the public interest, by reason of the confidential nature of the business to be transacted, and made the following recommendations to Council:-

CONFIDENTIAL MATTERS

REPORTS THROUGH THE GENERAL MANAGER IN COMMITTEE

REPORTS FROM DIRECTOR ENGINEERING & OPERATIONS IN COMMITTEE

1 [EO] EC2005-100 Supply of Ready Mixed Concrete REASON FOR CONFIDENTIALITY:

This report is CONFIDENTIAL in accordance with Section 10A(2)(d) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(d) commercial information of a confidential nature that would, if disclosed: (i) prejudice the commercial position of the person who supplied it, or (ii) confer a commercial advantage on a competitor of the council, or (iii) reveal a trade secret

C 93 COUNCIL DECISION:

That Contract EC2005-100 for the Supply and Delivery of Ready Mixed Concrete from the 1 July 2005 until the 20 June 2006 be awarded as follows:-



1. Areas 1 and 2 be awarded to Hymix Concrete. 2. Areas, 3, 4 and 5 be awarded to Brims.


2 [EO] EC2005-046 Contract Plant Hire REASON FOR CONFIDENTIALITY:




That the following tenderers be offered contracts for the next two years.

Rate/hr A. Front End Loaders

1. KJ & KJ Porter $72 2. Smith Plant (Lismore) $75 3. Smith Plant (Lismore) $80 4. Smith Plant (Lismore) $98 5. Smith Plant (Lismore) $105

B. Backhoes 1. Cabarita Backhoe Hire $65.89 2. Hamers Hoe Hire $66 3. Barry Gresham Backhoe Hire $78 4. Hardy’s Excavations $88

C. Excavators 0-2 tonne

1. Strong Bobcat Hire $50 2. Hedges Micro Bobcat $59 Excavators 3-5 tonne 1. Road Tech & Environmental Services $49 2. LJ & SJ Hall Pty Ltd $53.50 3. Road Tech & Environmental Services $54 4. EK Sanderson $55



5. Gary Marshall $58 6. G & K Neilson $59 7. KJ & KJ Porter $62 8. G & K Neilson $64 9. Murnane Earthmoving Pty Ltd x 2 $64 10. Banora Excavations $65 11. Maca’s Crane & Borer Hire $66 12. Hole Hog Excavations $66 13. Colin Singh $66 14. Tony Smith Bobcat Hire $66 15. MA & JJ Piper $75 16. Maca’s Crane & Borer Hire $77

Excavators 6-11 tonne 1. Hardy’s Excavations Pty Ltd $88 2. Roland Otte x 2 $95 3. Roland Otte $104.50 Excavators 12-19 tonne 1. DK & ML Porter $63 2. RB & LJ Turner $66 3. EK Sanderson $70 4. O’Keefe Earthmoving $80 5. Ian Tagget Earthmoving $85 6. Maca’s Crane & Borer Hire $93.50 7. V & S Flemming $93.50 Excavators 12-19 tonne – Dry Hire 1. DK & ML Porter $39.50 2. RB & LJ Turner $44 3. Hardy’s Excavations $55 Excavators 20-29 tonne 1. Doug Quinn Earthmoving $77 2. EK Sanderson $77 3. CM & SM Fraser Pty Ltd $79.90 4. O’Keefe Earthmoving $80 5. Murnane Earthmoving Pty Ltd $82 6. O’Keefe Earthmoving $85 7. RB & LJ Turner $88 8. CM & SM Fraser Pty Ltd $89.90 9. Ian Tagget Earthmoving $90 10. O’Keefe Earthmoving $90 11. Byrnesy’s A1 Excavations Pty Ltd x 4 $95 12. O’Keeffe Quarries x 2 $99 13. Walsh Excavations $99 14. Ian Tagget Earthmoving x 3 $100 15. Hardy’s Excavations Pty Ltd $110



Excavators 20-29 tonne – Dry Hire 1. RB & LJ Turner $55 2. CM & SM Fraser Pty Ltd $59.90 Excavators 30 tonne 1. CM & SM Fraser Pty Ltd $98.90 2. Ian Tagget Earthmoving $112 3. Byrnesy’s A1 Excavations x 2 $121 Excavators 30 tonne – Dry Hire 1. CM & SM Fraser Pty Ltd $78.90 Excavator with Mulcher Attachment 1. V & S Flemming $132 Spider Excavator 1. Spider Contracting $187

D. Rubber Tyred Tractors 1. Graeme Farrell x 2 $45 2. D & K Colleton $50.60 3. D & K Colleton $51.70 4. Murnane Earthmoving Pty Ltd x 2 $58

E. Skid Steer Loaders

1. Alphabets Bobcat & Tipper Hire $44 2. GSM Bobcat & Tipper Hire $44.40 3. Peter Lawler $47 4. Dean Rayner $48.40 5. Road Tech & Environmental Services $49 6. CM & SM Fraser Pty Ltd $49.40 7. Darren Perandis Bobcat Hire $49.50 8. B & SL Birkett $49.50 9. M & M Excavations $52 10. Darren Perandis Bobcat Hire $52.25 11. Road Tech & Environmental Services $54 12. Colin McCoy $54 13. EK Sanderson $55 14. Peter Lawler $56 15. Hivo’s Enterprise Pty Ltd $57 16. Hedges Micro Bobcat $59 17. Maca’s Crane & Borer Hire $60

F. Low Loader/Float

1. Maca’s Crane & Borer Hire $71.50 2. Ian Tagget Earthmoving $110 3. EK Sanderson x 2 $110



G. Water Trucks Single Axle 1. J & L Wise $44 2. MA & JJ Piper $52

3. Tweed Valley Water Supplies x 2 $55 4. Peter Lawler $55 5. C & P Reeve Roadworks $55 Dual Axle 1. CM & SM Fraser Pty Ltd Pty Ltd $49.50 2. Brims Coaches Pty Ltd $51.70 3. MA & JJ Piper $56 4. Peter Lawler $56.40 5. C & P Reeve Roadworks $58 6. Wollumbin Water Supply & Tipper Hire $58

H. Tilt Tray Trucks 1. Maca’s Crane & Borer Hire $55 2. Hedges Micro Bobcat $59 3. G & K Neilson $72 4. Murwillumbah Truck Centre $77 5. Cam Towing $77

I. Profilers (Skid Steer Mounted)

1. Maca’s Crane & Borer Hire $99 2. W.D. Enterprises Pty Ltd x 2 $105.58 3. Byrnesy’s A1 Excavations Pty Ltd $137.50

J. Flail Mowers 1. East Coast Slope Mowers & Slashers $59.76 2. PLJ Contracting Pty Ltd $88

K. One Tonne Utes 1. Network Rentals $38.50/day 2. Murwillumbah Truck Centre $49.50/day

L. Tree Mulching (Machine + 2 Chainsaw Operators) 1. Road Tech & Environmental Services $126

2. Murwillumbah Tree Service $162.50 3. Vic Bianchetti $132.50

M. Pipe Cleaning Equipment & Cameras CCTV Inspections 1. Barry Bros Specialised Services Pty Ltd $187 2. Transpacific Industrial Solutions Pty Ltd $190.24 Vacuum/Jet Combination Unit 1. Transpacific Industrial Solutions Pty Ltd $186.04 2. Barry Bros Specialised Services Pty Ltd $198



N. Small Plant 4 and 6 Inch Pumps 1. Coates Hire $127 2. Shorco Sykes $159 2-4 tonne Rollers (Dry Hire per day) 1. RB & LJ Turner $165 2. Twin City Hire $198 3. Coates Hire $204 Concrete Cutting & Drilling 1. A Grade Concrete Cutting & Drilling Unit Rates 2. Cut’n Concrete Unit Rates 3. Arrow Concrete Sawing Unit Rates Concrete Pumps 1. Coastcrete Concrete Pumping Unit Rates General Equipment 1. Coates Hire Unit Rates 2. Twin City Hire Unit Rates


3 [EO] EC2005-097 Supply and Delivery of Bitumen Emulsion REASON FOR CONFIDENTIALITY:




That Pioneer Road Services be awarded the contract for the supply and delivery of bitumen emulsion with the alternate price of $0.55 per litre linked to price variations in the General Market Price (GMP) for bitumen currently at $505 per tonne ex Brisbane. The contract period will be from 1 July 2005 until 30 June 2007.




4 [EO] EC2005-098 Supply of Chemicals for Water Treatment Plants and Pools

REASON FOR CONFIDENTIALITY:




That:- 1. The contract for the supply of Liquid Aluminium Sulphate be awarded to

Omega Chemicals. 2. The contract for the supply of Liquid Sodium Hypochlorite be awarded to

Elite Chemicals. 3. The contract for the supply of Liquid Sodium Hydroxide be awarded to

Omega Chemicals. 4. The contract for the supply of Sodium Silicofluoride be awarded to

Consolidated Chemicals 5. The contract period to be from 1 July 2005 until 30 June 2007.


5 [EO] EC2005-048 Construction of Water Pumping Station No. 3 at Terrace Street, Chinderah







That:- 1. Council awards the contract EC2005-048 - Construction of Water Pumping

Station WPS No. 3 at Terrace Street, Chinderah to Telfer & Co Pty Ltd for the lump sum price of $1,176,886.00 excluding GST.

2. The Director Engineering and Operations be given delegated authority to

approve variations up to $100,000 above the initial contract price. 3. All necessary documentation be executed under the Common Seal of

Council.


6 [EO] EC2005-035 Contract - Frances Street, Tweed Heads - Stormwater Drainage Upgrade





That:- 1. Contract EC2005-035 - Frances Street Stormwater Drainage Upgrade be

awarded to MJ & SL Seery Excavations Pty Ltd for the submitted Lump Sum Tendered Price of $288,270.91 (Excl. GST).


approve variations up to 20% of the initial contract price.




7 [EO] EC2005-052 Contract for Road Reconstruction of Walsh Street, Chinderah, Bawden Street, Tumbulgum, Reserve Creek Road, Murwillumbah and Quarry Road, Murwillumbah





That:- 1. Council awards Separable Portion A - Walsh Street Chinderah

Reconstruction for the amount of $185,970.91 (Excl. GST) and Separable Portion B - Bawden Street Tumbulgum Reconstruction for the amount of $225,588.18 (Excl. GST) to Turner Civil Works Pty Ltd.

2. Council awards Separable Portion C - Reserve Creek Road Murwillumbah

Reconstruction for the amount of $129,138.94 (Excl. GST) and Separable Portion D - Quarry Road Murwillumbah Reconstruction for the amount of $151,033.95 (Excl. GST ) to Brims Earthmoving Pty Ltd.


approve variations up to 20% of the initial contract price for each awarded contract.


8 [EO] EQ2005-095 Supply and Delivery of Selected Materials REASON FOR CONFIDENTIALITY:






That the contracts for Supply of Selected Materials for the period 10 July 2005 until 30 June 2006 be awarded to the following suppliers:- ITEM SUPPLIER Geotextile Material Soil Filters Australia Herbicides (Biactive ,CT ,Duo) Northern Rivers Rural Buying Service Bagged Cement (General Purpose, Premix)

Mills Transport

F82 Reinforcing Mesh Newmann Steel Work Boots – Leather and Rubber Armstrongs Store 90mm PVC Stormwater Pipe JH Williams 100mm Slotted Agricultural Pipe JH Williams 100mm Slotted/ Socked Agricultural Pipe

JH Williams

Long Work Trousers Armstrongs Store Short Work Trousers Armstrongs Store Long Sleeve Work Shirts Armstrongs Store Concrete Products Rocla Pipelines


9 [EO] EQ2005-105 Manufacture, Supply, Delivery & Unloading of DN 600mm Pressure Pipe, fittings and Valves





That:- 1. Crevet Pipelines be awarded the supply contract for the DN 600mm

pressure pipe listed in Schedule A with a GST exclusive price of $65,090.



2. P & L Pipelines be awarded the supply contract for the DN 600mm diameter DICL fitting as listed in Schedule B with a GST exclusive price of $26,350.90.

3. Crevet Pipelines be awarded the supply contract for the DN 600 sluice

valves listed in Schedule C with a GST exclusive price of $53,300. 4. The Director Engineering and Operations be given delegated authority to

approve variations up to 20% of the initial contract price.


10 [EO] Sale of Land to Lindisfarne Anglican School - Lot 1 in DP 840975 - Sullivan Street, Tweed Heads


This report is CONFIDENTIAL in accordance with Section 10A(2)(c) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business


That:- 1. Council resolves to enter into a private treaty agreement to sell Lot 1 in DP

840975 to Lindisfarne Anglican School for the sum of $123,294.50 plus GST; 2. All necessary documentation be executed under the Common Seal of Council.


11 [EO] Acquisition of Crown Land - Tweed Heads REASON FOR CONFIDENTIALITY:

This report is CONFIDENTIAL in accordance with Section 10A(2)(b) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(b) the personal hardship of any resident or ratepayer




That: 1. Council approves the compulsory acquisition of part of Lot 2 in DP 240599,

part of the road reserve of Sunshine Avenue and part of Lot 7067 in DP 1053029 for the purposes of transfer to InvoCare Australia Pty Ltd under the provisions of the Land Acquisition (Just Terms Compensation ) Act 1991;

2. InvoCare pay all legal and survey costs and pay the compensation payable to

the Crown for the acquisition; 3. The acquired land be classified as operational to enable transfer to InvoCare

following acquisition; 4. Council execute all necessary documentation under the Common Seal of

Council.


12 [EO] Naming of Council Reservoir - West Pottsville REASON FOR CONFIDENTIALITY:

This report is CONFIDENTIAL in accordance with Section 10A(2)(b) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: -

(b) the personal hardship of any resident or ratepayer


That:- 1. Council maintains a current practice of identifying reservoirs by locality and 2. Respectfully declines to name the Reservoir at West Pottsville and advises

Mrs Shirley Donnelly and Mrs Pauline Hewitt accordingly.






RESOLVED that the Committee resumes in Open Council. FOR VOTE - Unanimous



RESOLVED that the report and recommendations of the Confidential Committee of the Whole be adopted.

FOR VOTE - Unanimous There being no further business the Meeting terminated at 3.19pm.

Minutes of Meeting Confirmed by Council

at Meeting held ………………………..

I hereby certify that I have authorised the affixing of my electronic signature to the previous pages numbered 1 to 20 of these Minutes

Chairman


TWEED SHIRE COUNCIL MEETING HELD WEDNESDAY 15 JUNE 2005


Documents

Minute Manager 2 - Tweed Shire · Manager-Office of the General Manager), ... PRAYER The meeting opened ... Conducts the Flag Raising Ceremony at the Tweed Heads Civic Centre on