Minnesota State Arts Board

2015 Folk and Traditional Arts ProgramInformation Session

1

Program officer: Kathee ForanKathee.foran@arts.state.mn.us

(651) 215-1626 (800) 866-2787

Arts Tour Minnesota purpose

To support the artistic traditions and customs practiced within community and/or cultural groups by identifying, documenting, preserving, presenting, and honoring Minnesota’s folk and traditional arts.

2

Purpose

Program outcomes

• The variety and number of folk and traditional arts activities in which Minnesotans can participate increases.

• The number of Minnesotans who participate in folk and traditional arts activities increases.

• The number of Minnesotans who teach or learn folk and traditional arts forms increases.

3

Grant amount

$5,000 - $75,000

Up to 75 percent of cash expenses from

Arts Board + Regional Arts Council(s)

25 percent of the cash expenses

must come from other sources.

4

Use of grant funds

• Fund apprenticeships, classes, workshops and community events• Present folk and traditional art forms featuring Minnesota folk and

traditional artists • Plan and evaluate folk and traditional arts events • Adequately compensate artists, folklorists, or cultural specialists• Conduct field research to identify and professionally document the

work of Minnesota folk and traditional artists • Bring in non-Minnesota experts in a folk and/or traditional art form

as long as Minnesota artists/arts organizations are also involved

Use of grant fundsNot allowed • Support of more than 75 percent of the project’s total cash expenses

• Scholarly research

• Parades or magic shows, or cash prizes related to competitions, contests, or talent showcases

• Reenactments or recreations of the past

• Presentation or performance of work by individuals who have not learned the traditional skills through a process taught by traditional artists

• Support salaries or overhead of public or private schools

• Support academic credit producing activities or events which are primarily oriented to post-secondary students and the academic community

• Activities that take place outside of the project period

Who can apply?

• Any Minnesota folk or traditional artist • Minnesota nonprofit arts organizations• Minnesota nonprofit presenting organizations

and presenting affiliates • Minnesota community groups • Minnesota public agencies, and state, local,

and tribal governments

7

Review criteria

1.Quality of the arts experience

2.Commitment to and from the community

3.Project administration

4.Evaluation and assessment

8

New for FY 2015

• 25 percent cash match requirement • Financial records and reconciliation

9

WebGrants grants management system

• Use WebGrants system to apply

www.arts.state.mn.us

• Registration is required before beginning an application.

• Eligibility questionnaire should be completed first, and will indicate whether an applicant meets the basic program requirements.

10

Application components

• Fiscal year 2015 application forms – Fill out in WebGrants

• Financial documentation – Attach to WebGrants application

• Artist qualification materials – Attach to WebGrants application and upload videos to Vimeo

• Fiscal agent information– If using a fiscal agent, attach these materials in WebGrants

11

How to start an application

• Log into WebGrants• Select: Funding opportunities• Select: FY 2015 Folk and Traditional Arts• Select: Start a new application

General information form

• Primary contact• Additional contacts• Project title• Organization (official applicant name)

13

Project outcomes form

• Organizational information• Project dates• Publicity statement• Applicant’s project outcomes• Outcome evaluation• Arts Board program outcomes

14

Artist and participant estimate form

• Number of artists working on the project

• Number of youth and adults in the audience or participants

• Show broadcast and electronic audiences as “0”, unless project content is delivered this way

15

Narrative form

• Applicant background• Project description

16

Addressing the review criteria

1.Quality of the arts experience

2.Commitment to and from the community

3.Project administration

4.Evaluation and assessment

Financial information formproject revenue

• Request $5,000 - $75,000• 25 percent cash match required • In-kind revenue does not count toward match• Income must equal expenses

18

Financial information form project expenses

• Artist compensation• Promotion and marketing• Planning and evaluation• Equipment (must be less than $5,000 in total)• Administration

19

Financial support materials formSubmit one of the following based on the organization’s total revenue.

20

Applicant FY 2012 annual revenue FY 2012 Financial document to submit

$750,000 and above Certified audit for fiscal year 2012

$50,000 – $749,999 IRS form 990 or 990-EZ for fiscal year 2012 or certified audit if available

Less than $50,000 Board approved financial statements or the equivalent for fiscal year 2012

Organizations that did not exist or had no financial activity in fiscal year 2012. (These organizations may only request the minimum grant amount of $5,000.)

Board approved financial statements or the equivalent for the next available completed fiscal year.

If the organization is exempt from taxation under section 501(c)(3) of the Internal Revenue Service Code, attach a copy of the IRS 501(c)(3) letter of determination.

Collaborator list form

• Collaborators - List contact information for individuals, organizations, or venues involved with the project.

21

Artist qualification form(s)

Provide a complete set of materials for up to five artists involved with this project.

Materials required for each artist include:•artist resume or artist statement•work sample•work sample description

22

Work samples

• All work samples submitted electronically. • Videos must be uploaded to www.vimeo.com.

23

Project information form

• Artistic discipline(s)• Project characteristics• Project descriptors

24

Demographic information form

• Applicant type• Gender• Ethnicity• Other characteristics• Permanent resident

25

Fiscal agent information form

Required of • Informal groups that do not have 501(c)(3)

tax-exempt status must apply with a fiscal agent

• Individuals requesting $25,000 or more

26

Certifications and signatures

• Certification statements• Electronic signature

27

FY 2015 Folk and Traditional Arts

Application deadline: May 2, 2014 before 4:30 p.m.

Panel review: August 4-5, 2014

Board approval: September 2014

Project dates: November 1, 2014 – October 31, 2015

28

Tips

• Review proposals previously submitted. • Read instructions thoroughly. • Contact the program officer with questions. • Relate your answers to the review criteria. • Prepare work samples early and test them for

functionality.• Ask someone unfamiliar with your project to read the

proposal for clarity and understanding.

29

For questions or help

For questions about the content of the application forms or narrative, please contact:

Kathee Foran, program officer

Kathee.foran@arts.state.mn.us .............................................(651) 215 -1626

For questions about financial forms or required financial documents, please contact:

Dave White, director, finance and grants administration

david.white@arts.state.mn.us..................................................(651) 215-1622

For questions about the technical aspects of the application forms, or questions about

electronic submission, please e-mail the Arts Board at: apply@arts.state.mn.us

Tom Miller, project manager .................................................. (651) 215-1611

30