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MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
2
SECTION PAGE NO.
1. Table of Content 2
2. Minister’s Foreword 3
3. Permanent Secretary’s Statement 4
4. Introduction 5
5. Ministry of Youth and Sports Profile 7
6. Organizational Structure 10
7. Linkage of the Roadmap for Democracy and Sustainable
Socio-Economic Development [RDSSED] 2012-2014 and
Ministry Outputs
11
8. Annual Corporate Plan 13
9. Ministry’s Performance 14
10. Annual Budget 16
11. Administraion Section 20
12. Financial Procedures 29
13. Ministry’s Annual Achievements
Poverty Reduction
Education and Training
Children and Youth
Sports Development
31
32
42
52
64
14. Appendices 78
TABLE OF CONTENTS
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
3
The Ministry of Youth and Sports role is fundamental in
addressing issues affecting young people. I am delighted to
be given this opportunity to provide the foreword to the
2012 annual report of the Ministry of Youth and Sports. I
would like to commend and acknowledge the commitment,
expertise and dedication of important stakeholders from
government, civil society organisations and National Youth
Council in representing all the member organisations and
the myriad of young people involved in those organisations.
This report bears also a testament to the hard work, endeavour, and commitment by a
great number of people.
Our youth constituting over 36% of the population necessitates the need for their
effective mainstreaming and assuming centre of focus to drive socio-economic change
and national development. This argument is based on youth being the bigger cohort of
the population as well as the bedrock on which sustainable development has to be
anchored. Similarly, it is proven that the importance of sports in national development
cannot be overemphasized because it also reinforces youth development and socio-
cultural upliftment and unity.
We are living through times of immense change, internally and globally. The futures of
our young people are being shaped decisively by the economic and social change taking
place at present. It behoves us all in these challenging times to work together with even
more determination to steadily improve the services that support the changing needs of
young people. It is imperative that we continue to provide a range of creative and
innovative opportunities for our young people so that they can continue to develop,
grow and realise their potential.
As Minister for Youth and Sports, I believe that, with a shared vision and collaboration,
we can bring about positive and meaningful change in the lives of our young people by
helping them to develop and utilise lasting skills that will open up new opportunities and
life experiences for them. With this in mind my Ministry has led a number of initiatives
that will result in an improvement in good practice and will, to an even greater extent,
assist youth organisations and services in addressing the developmental needs of young
people.
I wish to acknowledge the vital contribution made by officers from my own Ministry for
the valuable work and commitment and I look forward to us working in collaboration to
ensure that the future is positive and bright for all of our young people.
MINISTER’S FOREWORD
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
4
It is with great pleasure that as the Permanent Secretary for
Youth and Sports to introduce you to the Ministry’s Annual
Report for 2012. It has been yet another year in which the
youth Ministry has been tasked with doing more, with less
resources than before at its disposal. Despite this, however, it
has been encouraging to see Ministry of Youth and Sports,
responding positively to this challenge through innovation and
collaboration, as evidenced by the breadth and scope of the
work highlighted in this report.
Not only the youth work sector, but society as a whole finds itself in a time of challenges
and uncertainty. And young people have been among those impacted upon the most. In
an environment where the percentage of so-called ‘NEETs’ or those young people not in
education, employment or training is on the rise, it is clear that youth work is important
now more than ever to address the need and support those who would otherwise be
overlooked and to empower those struggling to improve the communities around them.
In this regard, I believe the Situation Analysis Report provides the baseline in our effort
to ensure improvement to the youth populace. The first of its kind, this research will
benefit all of us, enabling us to demonstrate with hard facts what issues are challenging
youth.
2012 is the first year of our current strategic plan, and we have refined our focus this
year on implementing systems for measuring the impact of the programmes offered to
the youths. These were tagged to the Annual Corporate level through the indicators to
ensure achievement of the envisaged Ministry’s deliverables. The 91.2% SFCCO
achievement ratings becomes the hallmark of the Ministry’s decisive effort equating to
the output achieved. Interestingly, the extensive range of activities outlined in this
annual report reflects not only the commitment and collaboration between Ministry and
the stakeholders but also understanding the need for all of the Ministry’s work to be
outcomes focused, and a commitment to meeting the needs of young people.
At this juncture, it would be appropriate to thank the officers of the Ministry who have
pitched their skills and expertise to work for the improvement of our services to our
youths. In my view this report demonstrates the passion, commitment and hard work of
the staff, youth workers, leaders, and everyone connected with the Ministry. We are
proud of the work done in 2012, which you will enjoy reading about in the pages that
follow, and we look to the challenges of 2013 with energy and optimism.
PERMANENT SECRETARY’S STATEMENT
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
5
This is the first Annual Report for the Ministry of Youth and Sports after being officially declared a Ministry in 22 February 2012. With the toil to be in par with other longstanding organized Ministries, the Ministry of Youth and Sports had planned to organize and reach set objectives with confidence as laid out for 2012. A major task was to uplift the image of the Ministry to reflect the importance of this establishment. Work was done on the logo design, mission and vision statements, policies, new initiatives and also the overall structure of the Ministry. The Ministry of Youth and Sports places great emphasis on Seven Star Performance on our logo that also reflect the values that we believe are important values of great success and these are: Passion, Perseverance, Focus, Integrity, Ambition, Drive and Positive Attitude. This Annual Report 2012 reflects the Ministry’s response to the great challenge of its scope of duties where it’s trying to do more with less resource at its disposal. Scroll through the pages and find all that were planned and achieved. 2012 would always be a significant year for the Ministry of Youth and Sports.
INTRODUCTION
Young People attending Seeds of Success Training
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
6
THE DIFFERENCE WE MAKE: REASONS FOR OUR SUCCESS!
We:
Support young people to become successful learners, confident individuals, effective contributors and responsible citizens in their youth groups and communities
Deliver more choices and opportunities for young people by up skilling those who work with them
Improve the life chances of young people by sustaining strong community based youth work
Open doors for young people by developing innovative partnerships and dynamic services
Our services are accessible and provide real choices We target our resources where they are most needed Young people are at the centre of our service design and delivery
We respond quickly to the changing needs of young people and communities Provide assistance and support to National Sporting Organizations Support hosting of Local, Regional and International Event in Fiji Develop sports field Provide opportunity for greater participation in sporting activities through Sports
Outreach and Inter Ministry Sports programmes
Who we work with: young people between the ages of 15-35 years 36% of Fiji’s Population i.e. 312,616 [Fiji’s Population 868,406] 2011. FBOS Youths in School 54403 13 Youth Coordinators
42 youth workers 1,147 youth groups
Youth Groups registered from 2010 to 2012
Divisions 2010
[NYSS]
2011
[Dept]
2012
Central 169 65 107
Eastern
Western 148 60 230
Northern 128 25 215
Total 445 150 552
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
7
ORGANIZATIONAL PROFILE The overall role of the Ministry of Youth and Sports is to facilitate and ensure the full
development of young people’s potential through the provision of strategic supportive
networks and initiatives for character development, entrepreneurial activities, sports and
community based civic initiatives. The Ministry formulates and implements policies on
youth development as well as promotes and facilitates sports development within the
framework of existing national policies and priorities.
The Ministry’s activities are classified into two main offerings as follows:
Youth Development: The programme provides assistance to youths through advisory,
empowerment and capacity building including specific skills training.
Sports Development: The programme assists in the development of sports and its
infrastructure nationwide through the provision of grants to National Sporting
Organizations, provision of basic sports equipment, conduct of outreach programmes,
and the development of rural playing fields.
To ensure young people are groomed and prepared positively to meet the challenges of
their generation, the delivery of life skills programme, empowerment and capacity
building programme, specific skills programs such as agriculture, carpentry, multi skills
and music training continue to be the focus areas of the Ministry. The Duke of
Edinburgh Award continues to recognize and harness the development of young
people’s potential.
Our Purpose
Facilitate and ensure the full development of young people’s potential through the
provision of strategic supportive networks and initiatives for character, skills and sports
development
MINISTRY OF YOUTH & SPORTS PROFILE
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
8
Our Vision DYNAMIC YOUTH, LIVE BETTER THROUGH SPORTS
Organizational Goals In delivering its core business, the Ministry of Youth and Sports is committed to
upholding the following VALUES and principles as illustrated in the SEVEN STARS as part
of the Ministry’s LOGO which symbolizes SEVEN STAR performance and the following
SEVEN elements of success:
1. Passion
2. Perseverance
3. Focus
4. Integrity
5. Ambition
6. Drive and
7. Positive Attitude
Our Mission EMPOWERING YOUTH & FOSTERING A CULTURE OF SPORTING EXCELLENCE
Ministry of Youth and Sport’s Logo and What it represents?
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
9
MINISTRY OF YOUTH AND SPORT’S OFFICES
Head Quarters: (Nasoqo House)
The Minister, Permanent Secretary (PS), Director and Administration Section.
Research, Training and Development (RTD) and Sports at level two.
The Central and Eastern Division is serviced from ground floor of Nasoqo House. A Principal Youth Officer [SS01], 2 Senior Youth Officers [SS02] and 4 Youth Officers [SS03] are charged with delivering programs for youth throughout the Division together with Accounts Section.
Northern Division The Northern Division is serviced from Ro Qomate House, Labasa where a Principal Youth Officer, 1 Senior Youth Officer and 2 Youth Officers operate to deliver youth programs throughout the three Provinces in the North.
Western Division The Western Division is served by a Principal Youth Officer, and 4 Youth Officers. The office is located at Tavaiqia House and serves the three provinces in the West. Training Centers There are 5 training centers that provide empowerment and skills training to build the capacity of youth with the means to their livelihood.
Yavitu Training Centre Kadavu
Naleba Training Centre
Macuata
Naqere Training Centre
Savusavu
National Youth Band
Valelevu
National Youth Training Centre Nasau, Sigatoka
5 Training Centres
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
11
As part of the mandate of the Government, the Ministry is responsible for the formulation and implementation of policies and programs targeted at Empowering youths and promotion and development of sports and its infrastructure throughout Fiji all within the framework of the RDSSED.
Key Pillars (PCCPP)
TARGETED Outcome (Goal/ Policy
Objectives- RDSSED)
Outcome Performance Indicators or Measures (Key Performance indicators –
RDSSED)
Ministry’s Outputs
3 5 The Accountability Framework Strengthened and transparent democratic and accountability institutions
ACP Quarterly Reporting
Annual Report approved by Cabinet by July
2012
Reduction in Audit queries 10% Annually
Improved compliance with OHS policy
Youth & Sports Officer’s and Sports
Resource Personnel’s registered with the
Teacher Registration Board
5.1: Portfolio Leadership, Policy Advice and Secretariat Support 5.2 Training and Empowerment for Improved Livelihood
4 6 Public Sector Reform Improved public sector efficiency, effectiveness and service delivery
MYS Service Excellence [QCC] Framework
reviewed, implemented and monitored
Service Charter developed, implemented,
monitored and reviewed annually
Workforce plan reviewed and aligned to
PSC guidelines
Implementation of PMS and relevant
practices
6.1: Portfolio Leadership, Policy Advice and Secretariat Support
2 25 National Identity and Social Cohesion A peaceful, non-racial, inclusive and united society
Active Participation in the Fiji Day
celebration annually
National Youth Day celebrated in all
divisions annually
25.1: Youth Advisory and Advocacy
9, 8, 2, 1
29 Education and Training Educating the nation for peace and prosperity 26 Poverty Reduction Reducing Poverty to a negligible level by 2015
Potential young people attend to Specific
Skills training through the National
Training Center programmes
Training and Empowerment through Seeds
of Success training, empowerment capacity
building, specific skills, Duke of Edinburgh
Award Program, youth group mentoring
and SME’s
29.1: Training and Empowerment for Improved Livelihood 29.2 Portfolio Leadership, Policy Advice and Secretariat Support
3 31 Gender Equality and Women in Development Achievement of gender equality and empowerment of women
Increased proportion of women in
leadership positions
Review of post processing policy and
processes
A gender balanced of Young people in youth
and sports development programmes
31.1: Portfolio Leadership, Policy Advice and Secretariat Support 31.2: Youth Advisory and Advocacy
Linkage of the Roadmap for Democracy and Sustainable Socio-Economic Development
(RDSSED) 2012-2014 & Ministry Outputs
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
12
Linkage of the Roadmap for Democracy and Sustainable Socio-Economic
Development (RDSSED) 2012-2014 & Ministry Outputs
[Part B]
Key
Pillars (PCCPP)
TARGETED Outcome
(Goal/ Policy
Objectives- RDSSED)
Outcome Performance Indicators or
Measures (Key Performance indicators –
RDSSED)
Ministry’s Outputs
9,2 32 Children and
Youth
Protection and
development of
children and youth
Review, Implementation, Monitoring and
Evaluation of National Youth Policy
Development and Implementation of
Ministry’s Database
Publication of Situational Analysis Report
through the National Youth Mapping
Exercise
Increased youth participation at national
and regional events
Increased coverage of youth initiatives
32.1: Portfolio Leadership, Policy Advice and
Secretariat Support
32.2 Youth Advisory and Advocacy
9,2 33 Sports
Development
Promoting sports for
healthier lifestyles,
employment
opportunities, peace,
unity and harmony
Review, Implementation, Monitoring and
Evaluation of the National Sports Policy
Increased sports equipment accessible to
sporting bodies
Increased assistance to National Sporting
Organizations
Implementation of Sports Outreach
Program
Increased public participation in sports and
recreational activities
Establishment of National Sports
Commission
33.1: Sports Development
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
13
As part of the mandate of Government, the Ministry of Youth & Sports is responsible for
the formulation and implementation of policies and programs targeted at empowering
youths to create a better future. The Ministry is also responsible for the promotion and
development of sports and its infrastructure throughout Fiji, all within the framework of
the Roadmap for Democracy and Sustainable Socio- Economic Development 2019-2014,
policies and priorities.
A staff Annual Corporate Planning workshop is part of the annual planning cycle and
calendar of the Ministry. In December 2011 as part of the planning cycle, the
organizations 2011 achievements were revisited against the strategic direction and
outcomes. This provided the basis for rethinking, alignment and strategy development
across the then Department.
The mandates of the Ministry of Youth and Sports as a newly established Ministry since
February 2012 was an instruction from the Prime Minister conveyed to all middle-
management and senior management staff in a strategic planning session. The sessions
aimed to include the participation of middle and senior management officers ensured
that the process was participatory in nature to formulate a achievable plan for 2012.
The Annual Corporate Plan is developed to reflect what is set out in the Strategic Plan to
ensure that the long term targets are achieved within the set timeframe.
At the outset the priority given by Government towards the establishment of a Ministry
to look into the interests of its youthful populace and the needs of the sporting
fraternity is indicative of the prominence government accords sports development and
Fiji’s youth as vehicles of socio-economic prosperity.
The Annual Corporate Plan which is the blueprint for all the planning incorporates
strategic objectives. The timetable for achieving goals and objectives varies depending
on the strategies and actions associated with each one. The ACP is further supported
with detailed project plans for each outcome, which include milestone and specifications
for outputs/deliveries.
The ACP is developed to address the strategic challenges, while we try to satisfy our
current core competencies and strategic advantages. More information is stipulated in
the ACP which has the Key Performance Indicator (KPI) and its outputs.
The ACP addresses the challenges and advantages, as well as the need for innovation.
The strategic planning is also designed to show balanced approach to address the need
of our key stakeholders including the government agency, customers, community,
employees and partners.
THE ANNUAL CORPORATE PLAN
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
14
The Ministry’s performance on the Annual Corporate Plan and the progress of all the Capital projects as approved by the Cabinet is assessed and monitored quarterly by the Strategic Framework for Change and Coordination Office and the National Planning Office for all the Capital projects. The Ministry for 2012 was being assessed from Quarter 2 to Quarter 4 after being upgraded to Ministerial Status. The Ministry did not report in the 1st quarter as it was still undergoing changes from being a department to a fully fledged Ministry. However, 1st quarter progress on some activities was incorporated in the 2nd quarter report. The Ministry of Youth and Sports in 2012 had 8 Outcomes namely; (i) Children and Youth, (ii) Education and Training, (iii)Gender Equality and Women in Development, (iv) National Identity and Social Cohesion, (v)Poverty Reduction, (vi)Public Sector Reform, (vii) Sports Development, (viii)Accountability Framework . The major Outputs categorized by the Ministry are namely (i) Portfolio Leadership, Policy Advice & Secretariat Support, (ii) Youth Advisory and Advocacy, (iii) Training and empowerment for improvement livelihood, (iv) Sports Development, (v) Accountability Framework(vi) Poverty Reduction, (vii) Gender Equality and Women in Development and(viii) National Identity and Social Cohesion
Quarterly Achievements Achievement of performance in the 2nd quarter was 70.73% and this
reflected Good rating as most of the activities were past their preparatory phase and being implemented
For Quarter 3, the Ministry of Youth and Sports had an improved
performance of 81.69%, compared to the second quarter, an increasing trend of 10.96%. The contributing factors to the increase are the Sports Development and the major programmes on Children and Youth. The Ministry performance was weighted “Very Good” for 2nd Quarter.
For Quarter 4, the Ministry achieved an “Excellent” rating of 91.27%.This
excellent rating is attributed to the improved performance of all its targeted Outcomes and outputs. The Ministry was commended for its progressive performance throughout the year.
Targets achieved by the Ministry for the year 2012 are; publication of the Situational Analysis of Youths in Fiji report, the implementation of the Ministry's database, the establishment of the National Youth Policy Inter-Agency task Force, the completion of the Seeds of Success Training to encourage Life Skills initiative and the effective enhancement of Youth Group potentials through youth mentoring, benchmarking and civic pride to name a few. The Ministry also received an Achievement Award under the Service Excellence Awards.
MINISTRY’S PERFORMANCE 2012
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
15
2012 Weightings and Ratings by SFCCO
Outcomes Benchmark Achievements [%]
2nd Qtr 3rd Qtr 4th Qtr
Children and Youth 25 22.64 18.01 21.65
Education and Training 14 10.38 11.34 12.55
Gender Equality and Women in Development
3 1.50 3.00 2.90
National Identity and Social Cohesion
3 1.70 3.00 3.00
Poverty Reduction 17 8.46 13.25 15.51
Public Sector Reform 4 3.19 3.99 3.99
Sports Development 27 17.04 22.99 25.56
The Accountability Framework
7 5.82 6.11 6.11
Total 70.73% 81.69% 91.27%
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
16
The Ministry was allocated $3,655,200 in the 2012 Budget Estimate under Head 25. The
budget breakdown in percentage (at program/activity level) is reflected as follows:
Program 1 – Youth
Activity 1 - General Administration - 23%
Activity 2 - Youth Development - 48%
Activity 3 - Research & Development - 4%
TOTAL 75%
Program 2 – Sports
Activity 1 - Sports Development - 25%
TOTAL 25%
Capital
The sum of $150,000 was allocated for the construction of rural Sports Fields. Total
expenditure incurred was 73%
Appropriation Changes
The following appropriation changes were noted:
Cabinet approved the Redeployment of $115,000 from the Capacity Building vote
which is the core youth development program of the Ministry to fund the
unforeseen commitments of Government
The Ministry of Finance approved a Virement request of $18,000 to cover the
over-expenditure in GWE Overtime vote
ANNUAL BUDGET
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
17
Expenditure/Savings
Total costs incurred in 2012 were $3,352,328 or 92% of the total budget with 5% also
recorded as savings.
A significant increase of 14% was noted in the Established Staff vote due to
establishment of the following posts when the Department was elevated to Ministerial
status in March, 2012:
Permanent Secretary
2 Senior Secretaries
1 Driver
Also noted was an expenditure increase of 25% in our GWE vote. This was due to the
establishment of Minister’s Driver with overtime paid for all Ministers engagements
Guidelines & Procedural requirements
In line with the current Finance Management Reform, our Ministry was one of the last 6
pilot Ministries to have fully automated accounting system under the Finance
Management Information System from 01/11/2007.
Under Section 28 of the Finance Management Act 2004, the Ministry has a Finance
Manual in place signed on 21/06/2011. As this is a legislative requirement signed by
the Chief Accounting Officer all government agencies are governed by the Manual for
efficient and effective delivery of services and also to ensure the effective operations of
internal control of funds allocated under each program.
The Electronic Money Transfer or EFT Policy has come into effect from July, 2011 and
was rolled out to Agencies that maintain their bank accounts with ANZ Bank. It was
implemented to our Ministry in July, 2012.
Its purpose is to improve operational efficiency by eliminating the printing of cheques
and directly transferring funds to Vendors Bank accounts. It also aims at reducing bank
fees and charges.
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
19
MINISTRY OF YOUTH AND SPORTS STATEMENT OF RECEIPTS AND EXPENDITURE
FOR THE YEAR ENDED 31 DECEMBER 2012
2012
$ 2011
$
RECEIPTS
State Revenue RBF Revaluation Reserve Account 2 0 Interest-Public Officers and Ministers 0 8 Commission 304 337 OPR in Previous Years 89 1,973 Total State Revenue 395 2,318
Agency Revenue Sales of School Farm Produce Surplus 34,061 48,615 Miscellaneous Revenue 29,847 26,616 Total Agency Revenue 63,908 75,231
TOTAL RECEIPTS 64,303 77,549
EXPENDITURE
Operating Expenditure Established Staff 1,175,879 1,033,351 Un-established Staff 165,387 132,347 Travel and Communications 103,067 75,798 Maintenance & Operations 154,046 169,046 Purchase of Good and Services 561,958 447,849 Operating Grants & Transfers 470,685 387,062 Special Expenditure 428,977 582,942 Total Operating Expenditure 3,059,999 2,828,395
Capital Expenditure Construction 0 0 Purchases 0 0 Grants & Operations 109,324 0 Total Capital Expenditure 109,324 0
Value Added Tax 183,005 194,305
TOTAL EXPENDITURE 3,352,328 3,022,700
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
20
1. ADMINISTRATION AND ACCOUNTS SECTION
The administrative and financial support services to all units of the Ministry are provided through the Administration and Accounts Sections respectively.
The Administration Section is responsible for the overall human resource management, staff recruitment, development, performance, observance of regulations of the Ministry. These key human resource activities involves additional activities that cover job analysis, human resource planning, recruitment and selection, performance appraisal and human resource development, compensation and benefits, employee relations and effective health and safety programs.
The Accounts Section oversees and maintains the Ministry’s budgetary allocations for all payment of goods & services. It monitors the Ministry’s spending and ensures it is within the annual approved provision. It also provides advisory role and discharges financial responsibilities of the Ministry in accordance with government financial and procurement regulations. The Section maintains financial records and undertakes reconciliations to reflect correct expenditure.
The two Sections are headed by the Senior Administrative Officer [SAS] with nine [9] staff and Accounts officer [AO] with six [6] staff respectively.
Ministry’s Staff Establishment as at 31st December 2012 Position/Title Grade App.
Est. Vacant Filled Gender
M F
Minister 1 1 1
Permanent Secretary US 01 1 1 1
Director US 04 1 1 1
Senior Administrative Officer
SS 02 1 1 1
Administrative Officer SS 03 1 1 1
Senior Secretary SS 03 2 2 2
Executive Officer SS 04 1 1 1
Secretary SS 04 1 1 1
Clerical Officer SS 05 9 1 8 2 6
Typist SS 05 9 3 6 6
Accounts Officer AC 03 1 1 1
Assistant Accounts Officer AC 04 2 2 2
Principal Youth Officer SS 01 3 2 1 1
Senior Youth Officer SS 02 6 2 4 3 1
Youth Officer SS 03 14 14 9 5
Administrative Officer [IT] SS 03 1 1 1
Principal Sports Officer SS 01 1 1 1
Sports Officer SS 03 3 3 3
Store man SK 05 1 1 1
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
21
Ministry’s General Wage Earners Establishment as at 31st December 2012 Position/Title App.
Est. Vacant Filled Gender
M F
Driver 4 4 4
Messenger II 1 1 1
Recorder III 1 1 1
Cleaner/Gardner 1 1 1
Messenger /Cleaner 1 1 1
Messenger / Driver 2 2
Stockman IV 1 1 1
Labourer 1 1 1
Storeman 1 1 1
Cleaner 1 1 1
Divisional Staff as at 31st December 2012 Division Established GWE
M F M F
Administration Section 10 3 1
Accounts 1 5
Research Training & Development
4 2 1
Sports Section 2 2 1
Central/Eastern Division 3 3 1
Northern Division 2 4 2
Western Division 5 2 1
National Youth Training Centre
3 1 3
[NB – Divisional Staff Establishment includes acting and TR appointments also]
Recruitment and Selection Process, Staff Board The Ministry adheres to the policies put in place by the Public Service Commission on Recruitment and Selection processes. Vacant positions are advertised and filled through the normal process as and when vacancies arise. The Ministry’s Staff Board comprised of the following officers: i) Mr. William Naisara, Director of Youth and Sports as Chairperson; ii) Mrs Amele Navunicagi, Principal Youth Officer as Member; iii) Mrs Verenaisi Rokovada, Senior Administrative Officer as Members; iv) Mr. Patrick Morgam, Principal Youth Officer as Member from January to
November prior to his resignation v) Ms Elesi Ketedromo, Principal Sports Officer as Member; and vi) Ms Prem Lata, Administrative Officer as Secretary.
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
22
The Staff Board had met 5 times in 2012 and had deliberated on 12 vacancies. While appointments were finalized for nine vacancies out of the twelve, three vacancies could not be filled as no suitable candidates were identified for the positions.
New Appointments as at 31st December 2012
Division Post Grade Gender
M F
ESU Minister 1
Permanent Secretary US 01 1
Director US 04 1
Accounts Section Assistant Accounts Officer AC 04 2
Administration Section Senior Secretary SS 03 1
Secretary SS 04 1
Northern Division Youth Officer SS 03 1
Sports Section Typist SS 05 1
Acting and TR Appointments as at 31st December 2012
Division/Unit Post Grade Gender
M F
Western Division Principal Youth Officer SS 01 1
Research Training & Development
Senior Youth Officer SS 02 1
Youth Officer SS 03 1
Clerical Officer SS 05 1
Central/Eastern Division Senior Youth Officer SS 02 1
Clerical Officer SS 05 1
Human Resource Policies/Plans In terms of HR Policies, the Ministry adheres to standard HR policies as stipulated by the Public Service Commission. The Ministry also has in place a Strategic Workforce Plan, Succession Plan and the Learning and Development Plan. However, these documents are to be reviewed.
The Ministry’s Strategic Workforce plan allows a systematic, proactive approach to identifying how Ministry’s staff and people-management activities are aligned with and support achievement of the organization’s mission, strategic goals and performance expectations through:
forecasting mission critical talent needs; and developing, implementing and evaluating strategies to close existing gaps.
In short, it’s the guiding document that ensures the Ministry has the right people with the right skills in the right job at the right time. The Succession Plan is a process whereby organizations ensure that employees are recruited and/or developed to fill each key role within the organization.
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
23
The Ministry had put in place a Succession Plan to ensure that the organization continues to operate effectively when individuals occupying critical positions depart. The Learning and Development Plan outlines the way forward to develop the current workforce to fill the gaps that are identified through the Strategic Workforce and Succession Plan. The Ministry has also put in place a short term Staff Training Plan for 2012.
Staffing Status
Engagement Status Division/Units Gender
M F
Volunteers [Locals] Central Division [2] Western Division [2] Northern Division [2] Research Training &
Development [3]
Sports Section [3] Accounts Section [2] National Youth Training Centre
[2]
8 8
Volunteers [International] Research, Training & Development [1]
Western Division [1]
1 1
Retirements Sports Section Western Division
1 1
Suspension Northern Division 1
Resignation Management [1] Central Division [1] Western Division [1] Northern Division[1]
3 1
Deemed to have Resigned Research, Training & Development 1
Terminations N/A
Deaths N/A
Postings and Transfers – Inward
Research Training & Development 1
Postings and Transfers – Outward
Accounts Section 1
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
24
Staff Development
Post Grade Service Exams Institutes
Youth Officer [5] SS 03 H 1 PSC Training Division
Youth Officer [1] SS 03 H 2
Storeman [1] SK 05
Typist [2] SS 05
Messenger/Cleaner [1] GWE
Youth Officer [1] SS 03 S
Clerical Officer [1] SS 05
Typist [1] SS 05
Senior Secretary [1] SS 03 E
Executive Officer [1] SS 04
Clerical Officer [2] SS 05
Typist [1] SS 05
Leave Management
Leave Types Divisions/Units
Admin Acc RTD Sports C/E W N NYTC NYB
A/L 111 70 35 77 43 20 27 40 41
SLWSS 45 7 12 10 17 7 16 16 8
SLWOSS 20 2 4 4 1 3 7 - -
B/L 13 4 4 4 1 1 2 - 7
M/L 1 - - - - - - - -
Long Service Leave
1 - - - - - - 1 -
Study Leave - - - - - - - - -
Sporting Tour Leave
- - - - - - - - -
Overseas Training Tours
- - 1 3 3 - - - -
Leave Without Pay
2 - 2 - - - - - -
Overseas Leave
1 - 2 - - - - - -
Time off 23 15 14 7 4 - 12 - 41
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
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Secretariat Support Services to Management
The Administration Section provides all required secretariat/administrative support to
Executive Management Level and to all the Sections and Divisions of the Ministry,
Fiji-wide.
There were Weekly briefings conducted by the Permanent Secretary and Quarterly
Management Meetings which were provided the same support by Administration
Section. There are times when the Administration Section was required to provide
logistical support on special occasions during the year.
Ministry of Youth and Sports Standard Operating Procedures
The Ministry’s Standard Operating Procedures had been reviewed and revised due to
changes in programmes and Ministry’s structures. The SOP is important to ensure
transfer of knowledge is conducted on new appointments through orientation or
coaching after periodic assessments.
Assets Management [vehicles/properties]; Board of Survey
The 2012 Annual Board of Survey was conducted in 4th Quarter for 12 different
sections/ divisions/units. Special Board of Surveys was also conducted during the
year as and when there was a need.
Completed Board of Survey reports were forwarded to Ministry of Finance for
approval.
In terms of assets of the Ministry, a Fixed Assets Register is in place to properly
account for the assets. Each Division and Section maintains their own Inventory
records.
The Ministry’s properties for the Training Centers are managed by respective
Divisions.
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
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The 2012 vehicle fleet for the Ministry is outlined below.
No. Vehicle
Registration Number
Vehicle Make Division Section
1 GP 093 Pajero Minister
2 GP 260 Pajero Permanent Secretary
3 GN 929 Sedan Car Director & Admin
4 GM 659 Sedan Car Admin Pool for Accounts Section, Research Training & Development & Sports Section
5 GN 264 Mini Pajero
6 GM 968 Pajero
7 GP 131 Twin Cab Central/Eastern Division
8 GP 130 Twin Cab Western Division
9 GP 073 Twin Cab Northern Division
10 GM 914 Twin Cab
11 GN 524 Twin Cab National Youth Training
Centre
Occupational Health and Safety
The OHS Committee in HQ was in place and was chaired by Senior Youth Officer-
Central Division. There were four workers’ representatives and one management
representative.
The National Youth Training Centre [NYTC] in Nasau, Sigatoka had its own OHS
Committee whilst the Northern and Western Divisional Offices had their
representatives to their Building OHS Committee. They also reported to Secretariat
in HQ in terms of urgent OHS matters.
All premises in HQ, NYTC, National Youth Band [NYB], & Naleba Training Centre
were registered and certified OHS compliant premises with the number of part-time
and full time employees available at the time of registration.
The Divisional Youth Offices in Labasa and Lautoka, including Naqere Training
Centre had only their employees registered.
The fund available for OHS was $5,000
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
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Service Excellence Award and Quality Control Circle
The Service Excellence Awards [SEA] for the Ministry of Youth and Sports was a
challenge since it first begun, some years ago. It was not until last year when the
Ministry was awarded an Achievement Award. As from last year also the Ministry
had put in place a system whereby most opportunities for improvements were taken
care of.
Director Youth and Sports, Mr. William Naisara Receives 2012 Service Excellence Achievement Award
from the Hon. Prime Minister The Quality Circle Committee [QCC] was formed in all Sections and Divisions of the
Ministry and representatives were appointed as members of the Ministry QCC. They
were scheduled meetings in HQ on Quarterly basis to discuss on the progress of QCC
in their various Divisions and Sections. Otherwise the Committee would generate
discussions through email to implement decisions accordingly. They were also
responsible to spearheading improvements in the Ministry’s SEA opportunities for
improvements [OFIs]
The fund available in the budget for 2012 was $50,000.
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
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Registry Management
Registry serves as the heart or brain of any organization. The Ministry of Youth and
Sports Registry also serves a very important role in storing and safe keeping
information that is received on a daily basis.
In 2012, the Registry received approximately 2,140 inward mails and processed
1030 outward mails.
The Registry also plays an important role in processing leave applications. The leave
applications processed are reflected above under Leave Management.
The Registry also has been processing Youth Club Registrations for the
Central/Eastern Division. A total of 104 Youth Club registrations were processed in
2012.
Members of the National
Youth Band performing
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
29
2. FINANCIAL PROCEDURES AND ACCOUNTS The Ministry in 2012 was allocated $3,655,220 for implementation of Youth and Sports
development programmes.
The financial activities of the Ministry are governed by the Financial Manual signed by
the Permanent Secretary and is also aligned to the Procurement regulations 2010.
A key measure in place is the automation of accounting processes through various
modules in the Financial Management Information system under the Finance
Management Reform. This has improved the timely and efficient delivery of our services.
The financial reports generated from the automated system are compiled and printed on
a timely basis and the accuracy of such reports are available on-line for timely and
effective decision making at MANAGEMENT LEVEL. For information, certain key
processes in the modules have been systematically improved every year since its
inception.
The financial reports are prepared on a monthly basis and tabled in monthly
Management meetings. Management is made aware of the financial status for further
decisions and directions on program implementation.
Adherence to these guidelines sets in place strategic key measures in the financial
performance of the Ministry and effective operation of its internal controls. One of which
is delegation of authority over utilization of funds which enable Divisional Heads to
access funds with timelines indicated.
Financial Management Approach
The cash flow control in the system assist in monitoring and tracking results in the
delivery of our
Outputs as this clearly mapped out in the Sections Business plan and all
officers are made aware and ensure programs/projects are implemented
according to the cash flow requirement
In order to progress towards realizing the Ministry’s objectives our cash
flow projection has been revised forward so that programs are
implemented in 2nd and 3rd quarter with monitoring activities done at
the same time
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
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In the Ministry’s Annual Corporate Plan the following Outputs were delivered with
corresponding budgets in the 2012 Budget Estimate
Output Description Amount %
1 Portfolio Leadership, Policy &
Secretarial Support
760,200 21%
2 Training & Empowerment for
Improved livelihood
1,717,800 47%
3 Youth Advisory & Advocacy 232,300 6%
4 Sports Development 349,737 26
Savings
We anticipate achieving targets set out in the corporate plan with the current level at
hand by end of the financial year although the redeployment of $100,000 from Output 2
in May towards floods victims in the Western Division had an unfavorable impact.
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
31
3. MINISTRY’S ANNUAL ACHIEVEMENT
The Ministry’s Annual Corporate Plan set the framework that defined the Ministry’s
directions and deliverables for the 2012 Financial Year. The plan intended to realize
through its budgetary allocations.
The provision of a conducive environment for young people’s empowerment to
participate in decision making processes was a major policy focus to prepare young
people to make informed decisions about their development and their communities.
Equal attention was also focused on Sports Development assistance to National Sporting
Organizations that have been the basis for developing both elite sports participation and
sports development.
Apart from the Ministry’s core functional contributions to Children and Youth and Sports
Development, the plan contributed to the RDSSED that are; Accountability Framework,
Poverty Reduction, Education & Training, National Identity and Social Cohesion and
Gender Equality. The 2012 work programme was aligned to the Peoples Charter for
Change, Peace & Progress and Governance vision of Building a Better Fiji for All.
MINISTRY’S ANNUAL ACHIEVEMENT
Inter-Ministry Sports Day for Civil Servants
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
32
3.1 OUTCOME: POVERTY REDUCTION Empowering communities through liberation education programmes for self-sufficiency, self-reliance and self esteem
a. Youth Group Mentors
Young people have proven to respond very well to their peers. It is this natural reaction that needs to be harnessed in a positive way through structured mentoring programmes. Sharing their successes, youths/groups are able to provide a mentoring role to interested youth groups who wish to participate and experience similar successes that have the potential to provide direction, motivation and skills for improved livelihood. This initiative is based on concepts of experiential learning that allows young people individually or in organized groups to positively strive for to be successful. In 2012 against the target of 11 mentors to be established, 12 were successful established of which 25 livelihood projects were established.
Division 2012
Target
Actual
Achieved
Number of
Livelihood Projects
Established
Central/Eastern 5 5 5
Western 4 4 4
North 2 2 16
Seeds of Success Course Participants with the
Permanent Secretary for Youth and Sports
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
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b. Mobile Skills Training
The Mobile Skills Training provided an opportunity for young people to attend to
trainings that were delivered to them at their villages and settlements. The programme
initiated from Northern Division, due to the geographically situated youths and groups
that were unable to access Ministry’s programmes. The programme intended to deliver
the training within the young people’s surrounding to enable them to participate and
take the ownership of what they acquire through the programme.
The programme delivered Life Skills Training to youths and groups for the betterment of
their livelihood and as being positive contributors to their community.
In 2012, the Ministry had an overall target of training 100 young people under the
Mobile Skills Training and through the 2 divisional office, Central and Northern Division
was able to train 72 young people, of which 32 were males and 40 females that
benefited from the training.
Division Training Gender Total
M F
North Basic Baking and
Catering
2 10 12
Central Multi-Skills 30 30 60
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
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c. MINISTRY’S TRAINING CENTERS
There are 5 training centers that provide empowerment and skills training to build the
capacity of youth with the means to improve their livelihood.
The training centers in 2012 conducted various skills training to prepare young people
for self help project and paid employment. The Training Centre Programmes are as
Follows:
C. [1]. National Youth Training Center, Nasau Sigatoka.
The National Youth Training Centre [NYTC] is the Ministry of Youth and Sports Institute
facility for youth empowerment and skills training. The centre is situated at Nasau
Sigatoka, approximately six kilometers from Sigatoka Town up the Valley Road.
The Centre mainly focuses on developing market oriented non formal education courses
for unemployed young and rural based youths.
The courses offered in 2012 were:
Carpenter General [FNU Class III Trade Level], 10 months
General Agriculture in partnership with OISCA Fiji, 6 months of 2 batches
of training; 15 trainees per batch
Multi Skills Training, Young Women’s Programme, 6 weeks of 4 batches
in a year; 15 trainees per year
Seeds of Success, Youth Empowerment Programme
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
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The NYTC in 2012 completed the following trainings as illustrated below in different
programmes, against its Annual target to train 150 youths, the center was able to only
recruit and train 116 youths in the centre training.
Training Types Gender Total
Males Females
Carpentry General 22 - 22
Agriculture [Batch-1] 17 3 20
Agriculture [Batch-2] 13 4 17
Advance Agriculture [Batch-1] 3 1 4
Advance Agriculture [Batch-2] 2 1 3
Multi Skills [Batch-1] 5 11 16
Multi Skills [Batch-2] 2 8 10
Multi Skills [Batch-3] 4 12 16
Multi Skills [Batch-4] 1 7 8
Total Trained @ NYTC 116
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
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C. [2]. National Youth Band, Valelevu. Nasinu.
The National Youth Band Program was set up by the Ministry of Youth, Employment
Opportunities and Sports in 1995 to provide a “second chance opportunity” to those
students who have dropped out of the formal education system but have musical
interests and talents. The aim of the program is to provide theoretical and practical
training in music so that they can better their chances of finding employment in the
music industry. Since its inception, the success rating of the program has been
commendable with the majority of students who had graduated have been able to find
employment in the Fiji Military Forces Band, Fiji Police Force and Band, in the Fiji Prison
Services, Secondary Schools as Physical Education, Art & Craft and Music Teachers, in
the British Army and in hotels and other tourist destinations around the country.
The main areas of study in the programme are:
Musical Theories;
Practical Musical applications;
Physical Education and Sports;
Culture and Customs;
Cultural entertainment
National Youth Band
Trainees
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
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Against the target of 30 for 2012, total of 33 young people benefited from a two year
training programme. The table below provides an illustration on type of training
completed:
Training Types Gender Total
Males Females
Brass Meke 18 6 24
Dance Band [Demo; Practices] 8 1 9
Total Trained @ NYB 33
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
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C. [3]. Yavitu Youth Training Centre, Kadavu
The Yavitu Youth Training Centre is located in the district of Naceva in Kadavu. The
centre is only accessed by passenger boat from Suva to Vunisea Wharf and traveled by
small boats to Yavitu.
The Centre in 2012 provided training in Basic Carpentry, General Agriculture and Small
Engine Repair for youths in Kadavu.
Against the set target of 50, the centre trained 41 males in skills training as illustrated in
the table below:
Training Types Gender Total
Males Females
Basic Carpentry & Agriculture 19 - 19
Small Engine Repairs 22 - 22
Total 41
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
39
C. [4]. Naleba and Naqere Youth Training Centre, Northern
Division The Northern Division oversees two training centers for the provision of youth skills training. The centre provides training in General Agriculture, Carpentry and Joinery [Cabinet and Furniture], to train youths in specific skills for sustainable livelihood development and self employment. The Naqere Youth Training Centre provided day scholar programmes targeted to train 30 young people in 2012. Mainly the youths of Cakaudrove and Bua attended to the training. The Naleba Youth Training Centre provided boarding facilities with training programme in Basic Agriculture with the target of 50 youths to be trained. The centre mainly caters for youths of Macuata and Bua, however the youths of Cakaudrove were not exempted from benefiting from centre programmes. The table below illustrates the training provided at the two centers with 100% achievement.
Centre Programme Gender Total
M F
Naqere Cabinet Marking 15 - 15
Basic Furniture Making
15 - 15
Naleba General Agriculture [Batch-01]
18 - 18
General Agriculture [Batch-02]
33 - 33
Total 81
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
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2012 Training Centre Achievement’s
Training Centre
Programme Gender Total Against the Target M F
NYTC Agriculture 35 9 44 116/150
Carpentry 22 - 22
Multi-Skills 12 38 50
NYB Brass Meke 18 6 24 33/30
Dance Band [Demo; Practical] 8 1 9
Yavitu Basic Carpentry & Agriculture 19 - 19 41/50
Small Engine Repairs 22 - 22
Naqere Cabinet Marking 15 - 15 30/30
Basic Furniture Making 15 - 15
Naleba General Agriculture [2 Batches] 51 - 51 51/50
Total 217 54 271 271/310
87%
1922
0 00
10
20
30
M F
Yavitu Training Centre
Achievements
Bas ic Carpentry & AgricultureSmal l Engine Repairs
51
0
0
100
M F
Naleba Training
Centre Achievements
Genera l Agriculture [2 Batches]
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
42
3.2 OUTCOME: EDUCATION AND TRAINING Educating the nation for peace and prosperity
[A]. Seeds of Success The Seeds of Success is an empowerment training that grew out of the Positive Mental Attitude [PMA] programme adopted by the Ministry of Youth than in 1995. The foundation of Seeds of Success is “knowing one’s self” using the SMEPS framework; Spiritual; Mental; Economical; Physical; and Social aspects. It begins with knowing and developing the inner self, then moves to outer aspect of one’s life, to setting goals and taking action. The values that underlie the programme are universal and can be found in the world’s great religions as well as among any of the world’s great thinkers.
What Do We Mean by Success? The key elements of the definitions are:
A change in mindset toward becoming more self reliant, honest, trustworthy, open-minded, law abiding, respectful of others, understanding the purpose of life, feeling that they can be somebody, whether or not they have an advanced education.
Realizing one’s inner potential and putting it to use, setting goals, taking initiative, making positive changes, putting skills to use including using money well
A change in life situation, achieving goals, generating correct output, getting employed and becoming a qualified trades or skills person
Becoming productive member of the society and Being successful at whatever they do
In 2012, there was a target of 13 Seeds of Success Training to be conducted for the Ministry by the divisional office and including NYTC. Against the target, the Ministry was able to achieve 25 successful training completed training in total of 509 young people. The table below illustrates the trainings achieved.
Divisional Office No. of Seeds Training Number of
Participants
Central Eastern Division 8 211
Western Division 11 130
Northern Division 6 168
Total 25 509
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2012 ANNUAL REPORT
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[B]. Youth Empowerment Capacity Building Training
The Ministry of Youth and Sports in its efforts to increase awareness and keep youth
informed on key issues has been conducting empowerment trainings in all provinces
through the divisional offices.
The objectives of these empowerment trainings included:
Youth empowerment and knowledge on issues concerning young people.
Youth development issues, Youth Group registration and guidelines
Strengthening partnerships with Youth development partners and
stakeholders on issues affecting the progress of the young people and as
well partnering with stakeholders for SME establishment and financial
literacy
The training also provided opportunity to work closely with the Provincial and district
office and the Youth Workers in identifying the eligible groups for the training.
Empowerment and Capacity
Building Training 2012
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2012 ANNUAL REPORT
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The Ministry’s achievement of the Empowerment training is as in the table below,
against the target of 10, the Ministry conducted 7 empowerment trainings.
Divisions No. of Training No. of
Participants
Central and
Eastern Division
- -
Western Division 4 234
Northern Division 3 89
Total 7 323
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
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[C]. 25th Ship of the World Youth Programme
The Ship for World Youth [SWY] Programme is a unique International cultural exchange
programme organized by the Government of Japan.
Over a two-month period, 288 Youths from 12 participating nations are involved in a
wide range of activities aimed at fostering cultural sensitivity, understanding and
friendship. Most of the program is conducted onboard the cruise liner [Fuji Maru] with
some of the activities scheduled in Japan and others in a number of seaports that are
visited in the course of the voyage.
Commencing in 1989, the program is organized on an annual basis. Each year a
different mix of nations is invited to participate and different ports of call are
incorporated into the itinerary.
In 2012 its 25th year [SWY 25], a Fiji delegation consisting of nine youths and a National
Leader were invited by the Government of Japan to participate in the program for 2013.
A cabinet submission was made and the sum of $30,000.00 was approved to prepare Fiji
Delegation participants to attend to the programme.
A 10 Member delegation including the National Leader underwent 5 weeks training in Fiji
with the Ministry of Youth and Sports and as well with the Fiji SWY Alumnae.
Activities in Japan
The programme upon arriving starts with an orientation and allocation of delegations to
various prefectures and for Fiji it was Kumamoto. Fiji Delegation accompanied by the
UAE delegation, spent three days and two nights with a host family. This enabled Fiji
Delegation to experience life in a Japanese home and understand the differences in
culture.
The home stay was an integral part of the program as it enlightened on the Japanese
culture and traditions. After the home stay program all delegations met at National
Olympics Memorial Youth Centre (NYC) where for the first time all delegations met the
Japanese participating youths (JPYs). This provided an opportunity to develop new
friendships and understand each other before getting on board. Letter Groups were
formed and Course discussions held their first introductory sessions.
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
47
ON-Board Activities [Fuji Maru] The onboard activities in letter groups for all the delegations included:
The Course Discussion
PY seminars and Voluntary activities
National Presentations
Ports of Call Activities
The SWY25 was an educational program that benefited participating countries for the
past 25 years. Although the program has been shortened it still has its momentum
impacting the lives of participants as a life changing experience.
It has promoted friendship, deepened understanding of other countries, broadened
global views and strengthened our spirit of international cooperation and practical skills
for international collaboration. Moreover many youths have learned to exercise their
leadership skills and have plans that would contribute to their societies as they return
home.
Fiji Delegation for the SWY25 Programme
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
48
[D]. Voluntary Youth Organization Training Grant
Youth development in Fiji has over the years been characterized by a partnership
between Government and civil society organizations, all taking an active interest in
playing their part to develop young people. Government recognizes this partnership with
civil society organizations and supports their efforts to complement governments youth
development policies. This recognition by Government is affected through various ways,
of equal importance is through the provision of a Voluntary Youth Organization
Training Grant to support civil society initiatives in the area of youth development.
Various civil society organizations such as the Uniform groups consisting of the; Fiji Girl
Guides, Fiji Scouts Association, St John Ambulance brigade, etc, as well as Religious and
Faith Based Organizations’ with vibrant youth wings have been active players in
developing programmes for youth. Provincial Youth Councils in turn have evolved out of
efforts by the Provincial administrations to accommodate and address the issues
affecting youth in the provinces. Other Non-Government Youth Organizations’ such as
the YWCA and YMCA have also developed a presence in Fiji.
The Objective of the Grant is:
Support stakeholders/ registered youth groups and faith base youth
groups in the areas of youth training, capacity building and youth projects
including small micro-enterprises.
Strengthen networking and partnerships between civil society
organizations and the Ministry of Youth and Sports
Elevate and strengthen youth development works in Fiji
In 2012 the Ministry had a 100% achievement in providing assistance to 20 groups.
Division No. of Groups
Assisted
Amount
$
Central Eastern Division 12 23,000
Western Division 8 10,000
Northern Division 8 9,000
Total 20 42,000.00
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
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[E]. Youth Group Registration & Reporting
The mobilization of Young people into organized groups through a formal registration system provides young people with a platform to not only effectively participate in socio-economic development of their communities bit to also improve their leadership and organizational skills. The eligible group members are to be within the prescribed age of 15-35 to be registered and adhered to the set guidelines that is provided by the Ministry. The Ministry also encourages for registration of defunct groups. All groups registered or registered are required to submit to the Ministry through their Divisional Office the monthly progress of the activities and projects that they undertake. Through the reporting the youth officer’s are able to assess and make ground visitations in partner with youth workers to make further inspection and provide the groups with technical expertise or recommendations for trainings and assistance. All reports received are always acknowledged. In 2012, the Ministry had a set target to register 120 new youth groups and receive 550 youth group reports from the registered and active groups.
Divisions No. of Groups registered
No. of Reports Received and
Acknowledged
Central Eastern Division 107 560
Western Division 47 230
Northern Division 37 215
Total 191 1005
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
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[F]. Duke of Edinburgh Award Programme The Duke of Edinburgh’s Award is an exciting dare programme for young people all over the world. It aims to challenge the lives if young people through their participation in a series of activities that will change their lives forever. The Award programme has three levels as:
1. Bronze 2. Silver 3. Gold
Each of the above levels has four activities; Skills, Service, Physical Recreation and Adventurous Journey. The Gold level however also has an additional activity, Residential Project. The challenge is open to all those between the ages of 14 to 25 years of age. Besides the fun and many new things that will be learnt, participants also contribute to the development of self, their community, country and the world at large. The awardees upon successful completion are acknowledged for their efforts, a prestigious certificate awaits participation on completion of their program, which will add to their achievements and the opportunities for job search. The award programme allows participants to design their own program, be selecting activities that interest them, setting and achieving their goals.
His Excellency, the President Awarding Gold Award to a
Duke of Edinburgh Awardee
Total No of Active
Participants:
No. of Operating Authorities [schools]
Total Participation
Total No of Awards Gained
Bronze: 30
343 145
Silver: 14 25
Gold: 2 5
Totals: 359 175
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
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Duke Participants Accomplishing the Physical Recreation Level
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
52
3.3 OUTCOME: CHILDREN AND YOUTH
Protection and development of children and youth
I. Situational Analysis Report for Youths in Fiji
The Situational Analysis Report for Youths in Fiji published earlier this year was the
outcome of consultations and sharing of information between line ministries and civil
society organizations in 2012.
The report provides information of cross cutting youth issues such as youth employment
and unemployment, youth and crime, school dropout, teenage pregnancies,
volunteerism, youth leadership and sports to name a few.
Consultations and focus group discussion were conducted with 25 line ministries and
civil society organizations for the compilation of the report.
The objectives of the report were to:
To provide an overview of cross-cutting Youth Issues young people are facing
today.
To develop a Database for Strategic Planning on Youth Issues.
To provide a platform for working in partnership with concerned stakeholders in
creating or providing the environment that enhances Youth and Sports
Development in Fiji.
Some of the initial findings of the report were:
Based on comparative data from 2006 to 2010, the number of teenage
pregnancies although remains high continue to decease over the years.
The number of offenders between the ages of 17-24 has been continually
decreasing from 2000 to 2010, but a notable increasing trend of re-offenders
and by 2009 re-offenders has outnumbered new admissions.
Marijuana continues to be the main cause of admission to outpatient in St. Giles
hospital.
Youths comprises of the majority of HIV cases in 2009, it was found that
knowledge of HIV and AIDS does not translate into behavioral change for most
young people.
Young people are relatively conscious of environment sustainability and are
proactively involved in youth initiatives that promote environmental sustainability
however more youth related activities are needed towards youth and
environmental protection.
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
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The report was distributed to all the stakeholders that participation in the consultation, the Ministry of Youth and Sports sincerely thank the following stakeholders for their contribution in the compilation of the report.
Citizens Constitutional Forum Department of Environment Dialogue FIJI Ecumenical Center for Education, Research and Advocacy – Youth Peace and Development Programme FASANOC Fiji Council of Social Services Fiji Correctional Services Fiji Disables Peoples Association Fiji Paralympics Association Fiji Muslim League Fiji Muslim Youth Council Fiji Netball Association Homes of Hope FIJI
National Trust of FIJI National Youth Council of Fiji National Center for Communicable Diseases-Ministry of Health National Substance Abuse Advisory Council Reproductive Family Health FIJI STI Clinic Suva – Ministry of Health St, Giles Hospital – Ministry of Health Wild Life International – FIJI Youth Champs for Mental Health Ministry of Education Fiji Police Force ECONESIA Society
Stakeholder meeting on National Youth Policy
Multi Sector Coordination Committee
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
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II. MYS Database The Ministry of Youth and Sports Database is tailored to capture systems and processes that the Ministry currently uses and the new business enhancements implemented during the user consultation meetings. There are 21 distinct areas of business operations that the database encompasses
1. Youth Club Registration 2. Youth Workers and Coordinators 3. Youth Empowerment and capacity training 4. Seeds of Success Training A.k.a (Skills for life training) 5. DEAP – Duke of Edinburgh Program 6. VYOTG – Voluntary Youth Organization Training Grants 7. Training Centers 8. Sports Grants 9. Sports Outreach 10. Sports Field Construction 11. Sports Equipment Donation 12. Financials - Built into the modules where applicable.
The database has been fully functional since the design was done through consultation of all the staff and going through the process of data verification and secondly checking the source document during the data entry and lastly there was lot of test verification conducted to see the data entered are accurate and useful. Also the database system architecture ensures that proper updating of related link in the framework is adhered. The database entry will ensure the timely submission of information or reports to management. The database is design within the ITC govnet policy therefore the database is fully secured and with user privileges and it’s available to all the youth staff. The database has been design by Data Vision Ltd after providing the Scope of work and the total amount was $45,000.
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
55
III. National Youth Council [NYC]
The National Youth Council, in Fiji’s case, dates back to the 1970s, when it was known
as the Fiji National Youth Council or FNYC. Since its inception in 1975, the FNYC has had
a history checkered with revivals and downfalls, characterized by changes in
government and differing priority levels placed on youth by various leaderships. After a
period of sporadic activity involving periods of changes in government and wavering
priority placed on youth, the National Youth Council fell into inactivity.
Cabinet decided in 2004 to establish a National Youth Advisory Board (NYAB) that would
act in place of a Youth Council, consisting of 12 youth representatives from the 2
umbrella bodies of the Youth Assembly and Provincial Youth Forum, who would be the
highest consultative forum for youth issues with a direct link to the Minister and
Permanent Secretary for Youth and Sports, highlighting youth concerns and suggesting
appropriate actions. This was fully funded by the Ministry of Youth, Employment
Opportunities and Sport. The year 2007 brought another development, when the
Ministry of Youth was downgraded to a Department, coming under the Ministry of
Education, National Heritage, Culture and Arts, Youth and Sports, Labour, Industrial
Relations and Employment.
Currently with the UNDP sponsored project Strengthening Youth Participation in the
transition to Democracy as Ministry of Youth the implementing partner working closely
with NYCF in this has enabled NYCF to have an office space and a full time staff in
office. Thus NYCF is working towards registering itself as a charitable trust.
Membership/Affiliates The NYCF members are the very members of the groups affiliated to NYCF through the
two operational arms - Provincial Youth Forum of the Fiji Islands (PYFFI) and Youth
Assembly of the Fiji Islands (YAFI).
PYFFI consists of the 14 provinces of Fiji and Rotuma with Rabi and Kioa inclusive. YAFI
on the other hand include the NGO’s, Uniform Groups (e.g. Red Cross, Scouts…), Alumni
Associations, faith base and others that does not fall under PYFFI. As it is now, the
Ministry of Youth and Sports is the parent body for NYCF since we are not registered as
Independent body. Thus youth groups that are members/affiliates of the ministry are
also NYCF members to serve.
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VISION, MISSION AND VALUES of NYC The vision of the NYCFI is towards a valued and capable youth in a prosperous and
sustainable Fiji. The mission of NYCFI is to promote and assist in the development of
youths in Fiji.
The values of NYCFI through it’s constitution shall be:
I) Equality and Justice
II) Good Governance (Transparency and Accountability)
III) Inclusiveness and Diversity
IV) Peace Building
GENERAL OBJECTIVES AND GUIDELINES The general objectives of the NYCFI will be to:
Act as a consultative and coordinating organization for its members
Advocate and represent the overall needs, issues and concerns of youth to
government and non-government authorities and relevant organizations.
Assist in the sustainable development and implementation of youth activities
nationwide.
Network through partnerships and affiliations with national affiliates, regional and
international organizations.
The general objectives will be achieved according to the following guidelines
whereby the NYCFI will:
Formulate policy and guidelines for consultation and implementation by YAFI, PYFFI
and its member organizations.
Assist youths in capacity building for the benefit of their organizations and the
community in which they reside.
Cooperate with Government and Non-Government Agencies for the promotion of
youth development equally in Fiji.
Promote the economic advancement of interested youth organizations in the
resource mobilization functions.
Monitor approved youth projects and where applicable to make arrangements for
necessary funding through appropriate donor agencies whenever possible.
Act without limiting the autonomy of its member organizations
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IV. Youth Coordinators and Workers
The Ministry employs Youth Coordinators and Youth Workers at the Provincial levels to
be primarily responsible for the co-ordination of youth activities in the Provinces in
accordance with Youth Development plans and within the Provincial Administration
systems.
The table below summarizes the number of Youth Coordinators and Youth workers that
serve in the various provinces, settlements and city boundaries in Fiji and Rotuma
together with total allowances payable.
To assist transportation and other minor requirements by Youth Coordinators and
Workers, MYS pays them with a quarterly allowance. This is after submission of
quarterly reports and vetting by responsible Youth Officers.
Youth Coordinators receive a quarterly allowance of $400.00 and $250.00 for Youth
Workers. In total a sum of approximately $62,800 was paid through these allowances.
No Province
Youth Coordinator
Youth Worker
1 Naitasiri 1 4
2 Namosi 1 3
3 Tailevu 1 4
4 Rewa 1 3
5 Serua 1 3
6 Nasinu 1 1
7 Lomaiviti 1 2
8 Kadavu 1 3
9 Lau 1 3
10 Rotuma 1 -
11 Nadi - 1
12 Yasawa - 1
13 Nadroga/Navosa 1 4
14 Ra 1 5
15 Ba 1 5
Total 13 42
Total Allowances Paid $400 X 4 X 13 = $20,800.00
$250 X 4 X 42 = $42,000.00
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Roles and Responsibilities The roles and responsibilities of the Youth Worker’s and Coordinator’s is monitored and
through the quarterly reports that is submitted through the provincial office to the
Ministry for assessment before the allowances is released to respective youth workers.
The table below illustrates the different responsibilities that the both positions have
towards the youth development.
Youth Coordinator Youth Worker
1. To Co-ordinate youth activities in the
Province in accordance with youth
development plans and within the
Provincial Administration systems.
2. To identify training needs and organize
and facilitate training’s
3. To liaise and co-ordinate youth activities
with other departments and servicing
agencies
4. To participate in Provincial / Council
meetings
5. To assist in collection of Data’s for
development of Project proposals and
programmes
6. To follow-up through Departments and
report monthly to the Ministry on all youth
activities (new and on-going) within the
Province
7. To advise and record the registration of all
youth clubs in the Province
8. Attend to correspondence
9. Accountable through the Provincial Youth
Office to the Youth Development Section in
the Department of Youth and Sports on all
youth activities
10. To attend to any other task requested by
the Provincial Youth Council and the
Ministry of Youth Employment
Opportunities and Sports
1. Assist young people (individual and
groups) within the community to develop
their understanding of youth needs, their
skills and abilities and the gathering of
resources to meet those needs and
promote their ability in the youth planning.
2. To co-ordinate youth programmes and
activities of the club by making regular
visits and assisting them in their
programme planning.
3. Liaise with relevant bodies on the
acquisition of youth plans.
4. To assist the youth clubs in preparing
project proposals for the agricultural and
other economic projects for the approval of
the Youth Councils.
5. To ensure adequate information flow
between youth and youth clubs in the area
on the activities and planning for youth.
6. To develop knowledge on youth services
for advocating of youth needs and
planning for future youth needs.
7. To prepare and submit monthly report of
youth activities in the area to the youth
council.
8. To annually evaluate the objectives and
action stages of the council’s youth plan
through consultation with the community.
9. To assist in the general administration of
the youth council.
10. Any other task that is required from time
to time or assigned
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V. National Youth Policy and Inter Agency Taskforce The cabinet in June 2012 approved the National Youth Policy with a recommendation to establish a Multi Sector Coordination Committee [MSCC] to coordinate implementation of the National Youth Policy targeted for youths to improve their livelihood. The Ministry of Youth and Sports explores opportunities and formulates policies to benefit and empower youth’s through Capacity Building to improve their livelihood and have a better future. Youths are disadvantage in the society, as employment, drug abuse and others are big issues that we have and share in common amongst implementing agencies. The establishment of the Stakeholder Coordination Committee and having strategies in the National Youth Policy to seek contributions from stakeholders to come-up with strategies that the Ministry may not have to implement in the policies provides an opportunity for the Ministry to review its plans and come up with new initiatives to address issues affecting our young people. The first Multi-Sector Coordination Committee [MSCC] meeting was held on the 26th September 2012, chaired by the Permanent Secretary for Youth and Sports and attended by youth development partners. The outcome of the meeting accomplished the following:
1. Endorsement of MSCC Terms of Reference [designed as a guiding framework to operationalize the work of the MSCC to address cross cutting methods confronting young people and MSCC is to provide Secretariat roles to MYS]
2. Circulation of National Youth Policy to the MSCC members [The document is for the information of the committee and introduced to the members the eight [8] NYP Policy Objectives]
3. National Youth Policy Plan of Action [NYP POA separates the eight [8] of the NYP objectives and divides into strategies, agencies and success indicators that MYS targets]
4. Appointment of the Sub-Committee [as per the NYP 8 Policy Objectives]
5. Reporting Template [designed and circulated to the committee for reporting in the next meeting against the policy objectives of individual agency achievements on their programmes]
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VI. Ministry’s Newsletters
Ministry of Youth and Sports E-Newsletter is a regularly distributed publication generally
about Ministries activities and performance or particularly of any upcoming events that
pops up in MYS calendar. Additionally, MYS newsletters delivered electronically
via email (e-Newsletters) after vetting done by the senior staffs from the newsletter that
are received from the division before it is ready to be sent back to the division for
circulation
The following are the E Newsletter Produced from the Division per Quarter:
QUARTER CENTRAL/EASTERN NORTHERN WESTERN SPORTS
1 2 2 2 1
2 2 2 2 2
3 2 3 3 2
TOTAL 6 7 7 5
The total of 25 E Newsletters was produced from the 48 target which was set for
2012.Nearly 52% of E Newsletter was published from the Divisions. The least number of
e newsletter was published by Sports whereas highest were from the Northern and
Western Divisions
Some of the benefits of the e-newsletters produced by the Divisions are:
establish a regular link between Divisional Offices and young people unable to
access MYS Website
add value to MYS campaigns on programmes to be conducted and achieved
keeping young people and stakeholders abreast of any new organizational
developments
Saves time and money in keeping the youth development partners informed of MYS
programmes and achievements
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VII. Ministry’s Website The Ministry’s website is designed to be the first point of contact between Ministry of Youth and Sports and its stakeholders, Contains up to date information with regards to the functions of the Ministry and Avail important documents, media releases and forms for applications. The website has been revamped by Government’s ITC Department at free of charge and regular updates to website is done by the RPPI section. The new look of the website provides:
increase communication with youth customers and stakeholders source of leads for customers or stakeholders you can say so much more on a website than you can in a print advertisement or
brochures showcase lots of photos at a limited cost add credibility for a new youth initiatives provide an easy way for customers and stakeholders to contact us
Ministry’s Website Homepage
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VIII. FIJI DAY AND THE NATIONAL YOUTH DAY CELEBRATION
Fiji Day Celebrations Fiji Independence Day celebration was held on the Wednesday 10th October, 2012 and the Ministry took part in a Friendship March which was organized to commence from the Flea market to Albert Park. Fourteen staff from the Ministry took part in the March including the Permanent Secretary and Director. Also there was a booth display on our services and programmes at Albert Park.
National Youth Day Celebrations The National Youth Day celebrations have been an annual event of the Ministry of Youth and Sports since 1996. The event contributes to Pillar 2 of the People’s Charter for Change Peace and Progress and also contributes to Objective 25 of the RDSSED 2012-2014 on National Identity and Social Cohesion. It is further stated as one of the MYS outputs under Youth Advisory and Advocacy. Each year the 3 Divisional Offices are tasked to organize the NYD Celebrations in their respective divisions in line with the designated theme of the year and for 2012 the theme was; “My Identity, My Talent, My Tomorrow – Youths as Agents of Positive Change.”
Northern Division This is a Government funded event and Divisions were provided a budgetary allocation. For the North, there was a provision of $14,000.00. In addition to this, there were sponsors who donated in cash and kind to ensure a successful celebration was staged.
Celebration in North was @ 4 venues on different dates.
Dates Venue
29th August Savusavu Foreshore
30th August Subrail Park, Labasa and Nadavaci, Tunuloa,
Cakaudrove
31st August Nabouwalu Provincial Ground, Bua
The Chief Guest in all the 3 venues of celebration was the Minister for Youth and Sports
– Commander Viliame Naupoto.
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Western Division Celebration in the Western Division was centralized at Churchill Park on Thursday 30th August, 2012. Approximately over 900 youths throughout the division converged at the venue to participate in the event. Participants came as far as Ra and Tavua to celebrate the event.
There was a provision of approximately $5000.00 that was allocated for this celebration and the Chief Guest was the Permanent Secretary for Youth and Sports Mr. Josefa Sania.
Central and Eastern Division The 2 Divisions celebrated the National Youth Day Celebration at different venues in 2012. The Central Division had the celebration at Rt. Sir Lala Sukuna Memorial School Grounds on the 30th August and the Eastern Division celebrated the event at Rotuma High School, Malah’a on the 7th of September.
Approximately 1500 youths attended the celebration in both divisions. A budget of approximately $15,000.00 was allocated to the 2 divisions for this celebration. The Chief Guest for the Central Divisions celebration was Mr. Ligairi, Deputy Police Commissioner and as for the Eastern Division celebration at Rotuma, the District Officer Rotuma, Mr. Etika Taukave officiated the day’s programme.
Activities In all these NYD Celebrations in the respective Divisions there was similarity in the activities that took place some of which were:
Exhibition from various Government and Non-government agencies Talent/fashion show Sports – V/ball Meke competition Singing competition Traditional Sports
It was great to see youths revealing their talents in the various activities they participate in and it was a great challenge for the Judges to select the best person/group for the awards.
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3.4 OUTCOME: SPORTS DEVELOPMENT
a) National Sporting Organization Grants
Grants provided by Government are distributed into the different Sports Grants Allocations:
A. SHORT TERM EXPERTS
Grants are allocated to assist National Sporting Organizations [NSOs] to acquire
overseas Coaches and Administrators to come and help local athletes and teams.
Getting our people overseas would be more expensive than for them to come to
Fiji and the change of environment could adversely affect the athlete’s progress.
B. SPORTS SCHOLARSHIPS:
Grants are allocated to assist the NSOs to send their elite athletes overseas or to
a regional center for high level training and coaching. Referees, umpires and
administrators’ overseas training attachment are also catered for from this
allocation.
C. HOSTING OF INTERNATIONAL TOURNAMENTS:
Grants are allocated to assist the NSOs in preparing for international sports
competitions that they are hosting. It is for the interest of the nation that their
preparations are done properly because a lot of benefits can be gained through
such encounters.
D. OVERSEAS SPORTS TOURS:
The Grant is allocated to assist NSOs to send their individual athletes or teams
overseas to compete at competitions which are not available locally. These
opportunities allow the NSOs and the athletes to appropriately gauge their
development progress.
The main objectives of providing cash grants to sports organisations are to:
a) Support improvement in the technical development and general effectiveness
of sports associations.
b) Encourage increasing standards of achievements in Fiji.
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In addition, the Ministry closely examines an organisation’s use of previous funding and
its general efficiency and assess the intrinsic worth of programs which is submitted.
The Ministry is concerned to ensure full and adequate accountability of funds, spent in
all areas of Sports activity. In particular, the Ministry seeks from sporting body’s
development plans which place their application for assistance in the context, of long –
term priorities and plans.
While this provides a general guide for grant deliberation, the gap between funds
required to support legitimate requests for assistance and funds available requires
priorities to be set and many difficult decisions to be made.
The Ministry is keen on encouraging self-help by sporting organizations and monitors
the effectiveness of past funding.
Sports Outreach Programme
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NSOs Allocation 2012
No NSOs NSOs Amount used
1 Short Term Expert: Weightlifting Fiji Fiji National Rugby League Fiji Surfing Association Cricket Fiji
$80,000.00 $78,074.05
2 Sports Scholarship: Weightlifting Fiji Athletics Fiji Basketball Fiji Fiji Table Tennis Association Fiji Swimming Association Fiji Badminton Association
$100,000.00 $99,108.00
3 Overseas Sporting Tours: Shooting Association of Fiji Fiji Disabled Association Cricket Fiji Fiji Bowling Association Fiji Women's Bowling Association Fiji Judo Association Fiji Paralympic Committee Fiji Swimming Association Athletics Fiji Fiji Chess Federation Fiji Powerlifting Federation Tennis Fiji National Golf Association of Fiji Fiji Karate Federation Fiji Men's Bowling Fiji Hockey Federation
$100,000.00 $100,000.00
4 Hosting of tournaments: Fiji Table Tennis (4 HOT) Fiji Surfing Association (2 HOT) National Golf Association of Fiji Fiji Yachting Association Cricket Fiji Tennis Fiji
$80,000.00 $105,000.00
Total $360,000.00 $382,182.05
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b) Hosting of International Tournaments 1. No. of Tournaments hosted in 2012: 10
Sporting Body Date Amount
Fiji Table Tennis 11/1/12 $24,000.00
Fiji Surfing Association 19/4/12 $8,000.00
Fiji Table Tennis Association 19/4/12 $10,000.00
National Golf Association of Fiji 1/5/12 $10,000.00
Fiji Table Tennis Association 7/6/12 26,000.00
Fiji Yachting Association 21/6/12 $6,000.00
Cricket Fiji 6/8/12 $10,000.00
Tennis Fiji 29/6/12 $2,000.00
Fiji Table Tennis Association 20/12/12 $5,000.00
Fiji Surfing Association 28/12/12 $4,000.00
Total $105,000.00
Donation of
Sports Equipment
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c) National Sports Commission [NSC] As part of the new direction to improve the delivery of sport in the country the Fiji National Sports Commission was established to oversee and coordinate sporting development throughout the country. Considering the vital role that sports play in community development and nation building, the Fiji National Sports Commission is tasked to enhance sports development through timely provision of grants to National Sporting Organizations, support for National Teams participating in the International organized tournament, sports outreach programme, and sound administration of sports for all Fijians.
1. Objective The objectives of the Fiji National Sports Commission are to:
(a) institute a clear and manageable framework to guide and enhance the delivery of sports programmes in Fiji through a coordinated and partnership approach at all levels of participation;
(b) provide coordination, direction and support the for development of sports in Fiji;
(c) establish higher standards of excellence in all sports delivery; (d) improve participation in structured physical activity at all levels of
participation; and (e) support and encourage excellence in the performance of athletes and
coaches by developing sports science and encouraging research in high performance athletics.
2. Functions The Functions of the Fiji National Sports Commission are to:
(a) advise the Minister on all matters relating to the development of sports; (b) co-ordinate and promote activities for the development of sports; (c) administer money appropriated by the Government or raised by the
Commission for the purposes of the Commission; (d) encourage and give opportunities for every citizen to actively participate
in sports or physical activity in order to improve general health; (e) initiate, encourage, facilitate research and development in sports; (f) promote the utilization of sporting and recreational facilities in urban and
rural areas; (g) encourage and support regular competition in all sports at all levels; (h) provide in partnership with national sporting organizations, coaching and
training personnel to deliver specialized sports programmes; (i) develop and implement programmes specifically aimed at persons who
excel in sport or who have the potential to achieve high standards of excellence, inclusive of athletes, coaches, umpires, referees or officials essential to the conduct of sport;
(j) assist in funding for athletes to compete in overseas international competition;
(k) provide support and financial assistance to national federations, in the development of their sport and of their high performance athletes;
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(l) assist with the organization and funding of community sports development programmes;
(m) organize and provide research, professional, and technical services in the areas of sports science, sports medicine and sports management;
(n) establish standards for delivery at all levels of sports development; (o) assist the Ministry of Education in programmes for physical activities and
sport in schools; (p) promote sports opportunities, provision of relevant equipment,
programmes and personnel for the training of people with disabilities; (q) provide funding to encourage a greater participation in sports for people
with disabilities and the availability of regular and higher level competition;
(r) ensure greater accountability of all sporting bodies and help eliminate conflict of interest;
(s) regulate all matters relating to sports in Fiji to ensure that all sports and elected officials comply with their constitutions, regulations and guidelines;
(t) intervene and solve disagreement within sports bodies; (u) support national sporting organisations and other related organisations in
their planning, administration and development; (v) co-operate with national and international sporting organisations in
aiming to foster a sporting environment that is free from the unsanctioned use of performance enhancing drugs and doping methods;
(w) affiliate bodies such schools, districts to national sporting organisations; and
(x) administer tax incentive rebates.
3. Government’s Support [Cabinet Decisions]
Cabinet had approved the establishment of the Fiji National Sports Commission and
the Prime Minister during the 2013 Budget Address announced government’s
assistance of $1million for its establishment.
4. Ministry’s Roles
a) Assist in the establishment of the Commission
b) Liaise with the government central agencies on behalf of the Commission in
terms of sporting grants and progress
c) Monitor the implementation of the Commission’s function
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d) Sports Field Development
The Rural Sports field Development Program is one of the assistance provided by the Ministry of Youth and Sports for ensuring development and promotion of sports at all levels. This involves the provision of proper sports fields for schools and communities in rural areas to offer opportunities and encourage more active participation of all citizens.
Benefits National Sporting Organization are able to facilitate development program in
rural areas
Youths are able to organize sports competition in rural areas instead of going to urban centers
Income generated from the use of the sports field can assist in community projects
Availability of grounds in rural areas and the organization of sports competitions help to entice unemployed youths in urban centers back to their villages
Identification of potentials and talents through participation during organized sporting tournaments
Proper Physical Education and sports classes are able to be taught by teachers with access to proper sports fields
School children are taught the basic skills of sports and games with the availability and accessibility of these facilities
Sports Coaching
Construction of Rural Sports Field
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Criteria Short listing of grounds to be developed. This is from written requests
received. Site visits by the Sports Officials to determine the need to construct sports
field. Reports on the visit compiled and submitted to PSYS for endorsement and
confirmation of the number of Rural Sports Field (RSF) developed.
Once endorsed then necessary paper work through the budgetary process for capital projects is undertaken.
Government’s Support Government had ceased the funding of the development of rural sports field in 2009 – 2012 and had recommenced in 2011 and 2012 due to the number of requests received and needs identified.
Programme Approved Budget
Actual Used
Completed
Rural Sports Field Development
200,000.00 109,324.00 2
Challenges
Wet weather Inability of contractor to complete the work required in the scope of work Extra work needed outside scope of work due to unforeseen circumstances
Donation of Sports Equipment
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e) Sports Outreach
This program is coordinated by the Ministry of Youth and Sports to develop sports in the rural community and outlying islands. The program targets the participation of players, coaches and sport administrators in the community. Schools from within the vicinity of the program are also invited to nominate teachers to attend so they can also be part of the coaches’ and trainers education sessions. The program also aims at introducing minor sports that is of interest to the communities selected for the program. This program also sets a pathway to employment for budding coaches and officials.
1. Objectives and aims The program targets the participation of players, coaches, referees, and sports administrators in the sports of Rugby, Netball, Athletics and Volleyball and also facilitates the training of sports teachers on the Principle of Training. The objective of this program is to equip the targeted 100 participants with the basic sporting skills and rules of the sports played in their Districts.
2. Beneficiaries
No Location Province/District No. Attended
1 Tubou,Lakeba Lau 85
2 Vunivesi, Wailevu, Cakaudrove 126
3 Malha’a Rotuma 147
4 Vuniwai, Saqani Cakaudrove 100
Total 458
Inter-Ministry Sports Day
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3. Major Partners
Ministry of Health; Ministry of Education; Fiji Police Force
4. Resource Personnel’s Mr. Jone Koroi - Sports & Coaches Education/Sprints Coach
Mr. Navitalai Taka - - Rugby Coaching
Mr. Akuila Vakaduadua - Rugby Officials Education
Ms. Losalini Nasomia - Netball Coaching/Umpiring
Ms. Saini Soroacagi - Netball Coaching/Umpiring
Mr. Laisenia Seru - Volleyball Coaching/Referring
Mr. James Goulding - Athletic Coach [Throws]
Fiji Rugby Union - IRB Educators
5. Allocation Approved and Actual Used $67,639.70 from the $100,000 allocated under the Sports Outreach allocation. The allocation also caters for Sports Coordinators workshop, Sports Administration course in the two Ministry’s Institutions and the Inter Ministry Sports for All programs.
Sports for All
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f) Inter-Ministry Sports The purpose of this program is to promote fitness and healthy lifestyle in the civil service and in the community. It targets the participation of all people from all walks of life that includes civil servants in all the Government Ministries and Departments, Divisional Offices and also Maritime centers.
The 2012 Inter Ministry Sports for All saw the facilitation of this program in 6 centers:
1. Nausori – Nausori/Vunidawa/Korovou 2. Sigatoka – Sigatoka/Navua/Navosa 3. Lautoka – Lautoka/Ba/Nadi 4. Rakiraki – Ra/Tavua/Nadarivatu 5. Labasa – Labasa/Seaqaqa/Nabouwalu/Savusavu 6. Suva – Suva/Lami
1. Aims and objectives
Promote fitness and healthy lifestyle in the community
Promote fitness and healthy lifestyle within the Civil Service
Encourage inter agency networking for a more productive and efficient
workforce.
2. Participation
All government ministries in the Divisions participated in the program. Where it was not possible to form a team then 2 to 3 government departments were joined to form a team. This was arranged during the meeting held prior to the games. Government statutory bodies were also invited to participate.
g) Donation of Sports Equipment
The purpose of the program is to promote sports amongst youth clubs and assist the teaching of physical education in schools through the provision of sporting equipment.
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1. Eligibility and beneficiaries
Registered Youth Clubs under the Ministry of Youth and Sports
Registered schools.
In accordance with Standard Operating Procedures.
2. Criteria
Written requests are to be witnessed officially i.e. a request signed by the President is to be witnessed by the Vice President, Secretary or Treasurer.
Requests from Schools should be written on school’s letterhead and or stamped with school stamp for verification purpose
Sporting items to be collected by writer or if there is an appointee, he or she should produce a certified letter from the youth group or school on stamped letterhead with production of valid ID.
No request will be accommodate if the period of the first assistance to a school or youth group/club is less than 3 years.
Officials of the club will NOT claim ownership to the assistance and whatever
assistance they obtained for the Club during their term of office will always
remain the properties of the club
3. Allocations
Under the Training Materials and Stores allocation of $50,000 which also includes procurement of stores and other training materials, and for sports equipment $15,150.08 was utilized and 68 organizations, including schools were assisted in 2012.
Sports Assistance to NSO’s & NGO’s
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4. Assistance rendered
Basic sporting equipment including: PE cones Rugby Balls Netball Balls
Soccer Balls Volleyball Net Water Bottles with 1 Rack Kicking Tee Ball Pump Whistle
h) Tai-chi Programme
A Chinese martial arts introduced by a Chinese Instructor in 2010. Chinese government donated tai chi mats in 2012
Tai ichi program included in Ministry of Health’s Walk for Health program in 2012
i) Sports Outreach Programmes
1. Sport Coordinators Workshop The Sports Coordinators workshop also comes under this program whereby participants identified through the outreach are further up-skilled in sports administration skills.
Objective The objective of this workshop is to train youth workers and sport volunteers to facilitate sports administration work for their sporting clubs and likewise sports organization which has been identified as a major area of concern when sports tournaments and events are organized in the rural areas.
Chinese Wu-shu & Tai-chi
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2. Sport Administration Training in the 2 Institutions [NYB & NYTC]
The National Youth Band runs a two weeks Sport Administration course on Sport
Administration as part of the training syllabus for Year 1 and Year 2 trainees while the
National Youth Training Centre runs a one week Sport Administration course as a
component of their six weeks Multi Skills Program.
The course being part of the Institution’s training program is developed to teach
trainees Basic Leadership and Administration Skills that will assist them in managing a
sporting club.
Park Aerobics for Civil Servants
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1. Cabinet Decision
a. National Youth and Sports Policies
b. Fiji National Sports Commission Decree 2012
2. Staff Trainings
APPENDIX
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Appendix 2: Staff Training 1
st Quarter 2012
Srl Name of Officer Division/Section Name of Training/Workshop
Attended
Institution Dates Remarks
1 M. Sauturaga Admin Customer Service Human Resource Development South Pacific
16 – 20/01/12
In House
2 A. Navunicagi North
3 William Naisara C/E
4 Patrick Morgam West
5 Elesi Ketedromo Sports
6 Verenaisi R. Admin
7 Iveri Naba Accounts
8 Valami Nima NYTC
9 George Francis Sports
10 Semi Bilitaki C/E
11 Phillip Frank Hereniko
C/E
12 Eroni Temesia Admin
13 Davendra Vijay NYTC
14 Laini Namuatabu C/E
15 Jeanne Kamoe Accounts
16 Roselyn Kumar Accounts
17 V. Niumataiwalu RTD
18 Litia Nukutubu Admin
19 Suliana Bulai Sports
20 Mr. Saiasi Fuli Sports
21 Francis Tadulala Admin
22 Ioane Soko North
23 M. Wasasala Admin
24 Semaima Lagilagi RTD
25 Peni Wale West
26 Elenora V. North
27 Alifereti Adriu
28 Peni Maisema
29 Aqela Mataitini NYTC
30 Sitiveni Rokoro Sports
31 T. Tuinaceva
32 Josaia Baleinakasi
33 Prem Lata Admin
34 Shamim Bano C/E
35 Pauliasi Nasegai
36 Devina Devi
37 Avila Tarogi
38 Fane Masi RTD
39 Vignesh Naidu
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
82
Srl Name of Officer
40 Manjit Lal
41 Isikeli Sivo
42 Sera Mataele
43 Mere Rokocina
44 Venina Nahimo
45 Viema Niqara
46 Ranjita Maharaj
47 Silivia Rokowasa
48 Menani N.
48 Reshmi Prasad
50 Maova Nalagi
51 Akuila Sovanivalu
52 Mere Ratukonadi
53 Jemesa Delana
54 Samisoni M.
55 Shivagani Lata
56 Jotame Nacewa
57 Mosese Naivalu
58 Iliesa Marawa
59 Setareki Logavatu
60 Eremasi Daugado
61 Jotame Nacewa
62 Saimoni Vidovi
63 Jemesa Delana
64 Akuila Sovanivalu
65 Prem Lata
66 Samisoni M.
67 Saisai Fuli
68 Sitiveni Rokoro
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
83
2
nd Quarter 2012
Srl Name of Officer Division/Section Name of
Training/Works
hop Attended
Institution Dates Remarks
1 Samisoni M. West Bachelor of
Commerce
USP 2012 Part Time
Studies
2 Vignesh N. RTD Youth
Development
Course
JICA, Japan 13 –
30/05/1
2
3 Jemesa Delana West
4 Pauliasi N. C/E
5 Laisa T. Admin Time
Management
MYS 18/04/1
2
In House
[30 mins
presentat
ion]
6 Litia Nukutubu
7 Menani Numileva
8 Ranjita Maharaj
9 Francis S.
10 Devina Devi C/E
11 Roselyn K. Accounts
12 Mere R.
13 Vignesh Naidu RTD
14 Manjit Lal
15 Sera Mataele Accounts
16 S. Prasad RTD Training of
Trainers II
FNU NTPC May
2012
17 Prem Lata Admin Gender
Mainstreaming
Min. of Women 14 –
15/06/1
2
18 Silvia Rokowasa Admin OHS Modules 1
& 2
CTD 19 –
21/06/1
2
19 Emori Yaqona Sports
MINISTRY OF YOUTH AND SPORTS
2012 ANNUAL REPORT
84
3rd
Quarter 2012
Srl Name of Officer Division/Section Name of
Training/Work
shop Attended
Institution Dates Remarks
1 Viema Niqara Admin, HQ Employee
Relations
CTD July
2 Reshmi Prasad Northern H 1 Tutorial CTD August
3 Elenora Vereiloma H2 Tutorial
4 Alifereti Adriu
5 Iliesa Marawa NYTC S Tutorial
6 Maova Nalagi Northern E Tutorial
7 Mateni Mekerusa NYTC
8 Viema Niqara Admin, HQ
4th
Quarter 2012
Srl Name of Officer Division/Section Name of
Training/Work
shop Attended
Institution Dates Remarks
1 Ranjita Maharaj Administration Records
Management
CTD 16 –
17/10/12
2 SS 03 level & above All Divisions
Sections
Strategic
Planning / ACP
Workshop
CATD Nadave 06 –
07/12/12