MinistryofLong-TermCare

PandemicPayImplementationGuidelinesStakeholderInformationSessionJune12,2020

Agenda

1. WelcomeandIntroductions2. Eligibility3. FundingApproach4. RedeploymentandThirdPartyAgencies5. ReportingTimelines6. Reconciliation7. Implementation8. QuestionsandAnswers

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Purpose:Toprovideanoverviewofhowtemporarypandemicpaymentswillbeimplementedacrossthelong-termcaresector.

Introduction

• OnApril25th,2020,thegovernmentannouncedtemporaryPandemicPaymeasuresinresponsetotheongoingCOVID-19outbreak.

• Thegoalsofthistemporarypayistoprovideadditionalsupportandrelieftofrontlineworkers,encouragestafftocontinueworking,attractprospectiveemployeesandhelpmaintainsafestaffinglevelsandtheoperationofcriticalfrontlineservices.

• Thetemporarypaymeasuresconsistof:

1. Hourlypayofanadditional$4perhourforallhoursworked;and

2. Lumpsumpaymentsof$250,conditionalon100hoursormoreworkedduringadesignated4-

weekperiod,foratotalofupto$1,000over16weeks.

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Eligibility

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ü Allnon-managementstaffwhoareworkingon-siteinanlong-termcare(LTC)home,includingclinicalcarestaffandsupportstaff(full-time,part-timeandcasualworkers).

• Individualsemployedinamanagementcapacityarenoteligiblefortemporarypay.Thisincludesindividualsemployedinamanagementcapacityandredeployedtoanotherwiseeligibleposition.

ü Third-partyagencystafforothercontractedstaffwhoarehiredbyorotherwiseworkforaLTChomeandareworkingon-siteinaLTChome,butwhoarenotadirectemployeeofthehome

ü Staffwhoarepaidthroughprovincialfunding.• However,temporarypandemicpayisnotpayableforanyhoursworkedtoprovidecare

servicesthatwereprivatelypurchased.

WhoiseligiblefortemporaryPandemicPay?

FundingApproachAlleligiblestaffwillretroactivelyreceive:

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• Hourlyincreaseof$4perhourworkedfromApril24,2020uptoandincludingAugust13,2020.Thispayisprovidedinadditiontotheirexistinghourlywages,regardlessofhowmuchthatpersonispaid;and

• Lumpsumpaymentsof$250for100hoursormoreworkedduringeachofthefollowingdesignated4-weekperiods:

LumpSumPaymentPeriod FundingAmount

CumulativeFunding

Totalnumberofweeks

April24,2020toMay21,2020 $250 $250 4May22,2020toJune18,2020 $250 $500 8June19,2020toJuly16,2020 $250 $750 12July17,2020toAugust13,2020 $250 $1,000 16

FundingApproach:LumpSumPaymentsWhopaysforlumpsumpaymentsifastaffmemberworksformultipleemployers?

• Eligiblestaffmayworktheir100hoursormorewithasingleeligibleemployerorcumulativelywithmultipleeligibleemployers.

• Whereanindividualworksformultipleeligibleemployersforacombinedtotalof100hoursormoreduringadesignated4-weekperiod,theindividualmustcompletetheTemporaryPandemicPayAttestation:MultipleEmployersform, whichwillbemadeavailableinthepolicydocument.

• Theindividualshouldsubmittheformtotheemployerwheretheyhaveworkedthemost hoursduringthedesignated4-weekperiod.

• Anemployeemaybeeligibletoreceivealumpsumpaymentforonedesignated4-weekperiodifhavingworked100hours,whiletheymaynotbeeligibleforthesubsequent4-weekperiodifhavingworkedlessthan100hours.

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FundingApproachContinuedStatutoryEntitlementsandBenefits• TheMinistryofLong-TermCarewillfundtheLTChomelicensee’sshareofstatutoryentitlementsand

contributions.Theyapplyasfollows:• PandemicHourlyPayandLumpSumPayments:

• Statutoryentitlementssuchas:vacationpay;publicholidaypay;overtime• Employercontributionssuchas:CanadaPensionPlan(CPP);EmploymentInsurance(EI);

EmployerHealthTax(EHT)• Increasesinanemployer’sWSIBinsurableearningsduetotemporarypay

• Salary-relatedbenefits– suchaslifeinsurancecoverageandlong-termincomeprotection– willnotbeimpactedbythetemporarypandemicpay.

• Thetemporarypaydoesnotimpactpension(withtheexceptionofCPP),benefits,orbasesalaries.• Thetemporarypaywillnotbeprovidedforthetimeemployeeswerenotintheworkplaceforany

reason,including:• Vacation• Anyauthorizedpaidleave,includingsickleave• TimeandbenefitsawardedundertheWorkplaceSafetyandInsuranceAct,1997

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Howwilllong-termcarehomelicenseesreceivethefunds?

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FundingApproachContinued

• EachLTChomelicenseewillreceiveanestimatedallocationofupto$996.29perbedforeach4-weekperiodtosupportthetemporarypayforeligiblestaff.Thisincludespandemichourlypay,pandemiclumpsumpaymentandstatutoryentitlementsandcontributions.

• ForeachLTChomewith96bedsorfewer,LTChomelicenseeswillreceiveanadditionalallocationofupto$10,000foreach4-weekperiod.

• PaymentstoLTChomelicenseeswillbeprovidedintwoinstallments:• June2020:Thefirstestimatedinstallmentwillequal75%oftheLTChome’stotal16-week

allocationandwillbeprovidedasanunscheduledpayment.• July2020:Thesecondestimatedinstallmentwillbeprovidedinthescheduledmonthlypayment

andwillequaltheremainingbalance(or25%oftheLTChome’stotal16-weekallocation).

FundingAllocationScenarios:

Long-TermCareHomeSize

FundingAllocationper4weeks TotalfundingAllocation(16weeks)

Small(96beds)$996.29× 96+$10,000smallhometopup

=$105,644$105,644× 4=$422,576

Medium(135beds) $996.29× 135=$134,499 $134,499× 4=$537,997

Large(210beds) $996.29× 210=$209,221 $209,221× 4=$836,884

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EachLTChomelicenseewillreceiveanestimatedallocationofupto$996.29perbedforeach4-weekperiodtosupportthetemporarypayforeligiblestaff.Thisincludespandemichourlypay,pandemiclumpsumpaymentandapplicableemployerstatutoryentitlementsandcontributions.

ThirdPartyAgencies• WhereLTChomelicenseesengageathird-partyserviceproviderthatemployseligiblestafftoworkfortheLTChome:

• TheprovincewillprovidetemporarypandemicpayfundstotheLTChomelicensee.

• TheLTClicenseeswillthendisbursethefundstothethird-partyserviceproviderunderanagreementthatrequiresthethird-partyserviceproviderto:

• Paytemporarypandemicpaytoeligiblestaffaccordingtothepaycalculations;

• Usetemporarypandemicpayfundsonlyforthepurposesofpayingeligiblestaff;

• Notusetemporarypayfundsforadministrativecosts,etc.;and

• Commitinwritingthatthecontractedstaffisreceivingtheappropriatetemporarypayamounts.

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RedeployedStaff

• Redeployedfromaneligibleworkplace(e.g.hospitalsorotherBroaderPublicSectororganization)toworkon-siteinanLTChome:• Eligiblefortemporarypandemicpay.• Temporarypaypaidby theirhomeemployer.

• Redeployedfromanineligibleworkplacetoworkon-siteinanLTChome:• Eligiblefortemporarypandemicpay.• TemporarypaypaidbytheirhomeemployerthroughanarrangementwiththeLTChome.

• Inbothscenarios,managementstaffareineligible.

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Howwillredeployedstaffbepaid?

RedeploymentScenariosStaffredeployedfromoneeligibleworkplacetoanLTChome:

• E.g.,Apersonalsupportworker(PSW)isredeployedfromahospitaltoworkinanLTChome• E.g.,AphysiotherapistisredeployedfromahospitaltoworkinanLTChome

• Thehospital(thehomeemployer)willpaythestaffpandemicpay• Thehospital(thehomeemployer)willchargetheministryforpandemicpaythroughitsexistingtransferpaymentagreement(TPA)

Staffredeployedfromschoolboard/university/otherBPSsectortoanLTChome:• E.g.,AjanitorisredeployedfromtheschoolboardtoworkinanLTChome.

• Theschoolboard/university/BPS(thehomeemployer)willpaythestaffpandemicpay• Theschoolboard/university/BPS(thehomeemployer)willbereimbursedfrombytheMinistryofEducationforpandemicpay

StaffredeployedfromanineligibleemployertoanLTChome:• E.g.,AdieticianredeployedfromaFamilyHealthOrganization(FHO)– primarycaresettingtoanLTChome.

• TheFHO(i.e.,thehomeemployer)willpaythestaffpandemicpay(andtheirregularwages)• TheFHOwillbereimbursedbytheLTChomethroughanagreementbetweentheFHOandLTChomewiththepandemicpayfundsprovidedfromMLTC

• Thisissimilartotheagreementwithanexternalthirdpartyagency12

ReportingTimelinesWhatinformationisexpectedfromLTChomelicensees?

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• LTChomelicenseesshallsubmittworeports(Mid-TermandFinalReport)totheMinistryofLong-TermCare.• TheMid-TermReport:Two4-weekperiodsfromApril24,2020uptoandincludingJune18,2020.LTChomeswillbeaskedtosubmitthereportinJuly2020.

• TheFinalreport:Two4-weekperiodsfromJune19,2020uptoandincludingAugust13,2020.LTChomeswillbeaskedtosubmitthereportinSeptember2020.

• DetailsofthereportingprocessanddateswillbecommunicatedtoLTChomesatalaterdate.Licenseeswillsubmitreportsandattestationsthroughtheministry’sHSIMIportal.

• LTChomelicenseesshallcreateandmaintainrecordsthatdocument:• Numberofworkerhourseligibleforhourlytemporarypay,trackedpermid-termandfinalreportingperiods;

• Grossamountofhourlytemporarypaypaidouttoeligibleworkers;• Grossamountoftemporarypaylumpsumpaidouttoeligibleworkers;• Amountofstatutorycontributionspaidbyemployersduetopandemicpaytoeligibleworkers;• Amountpaidbythelicenseetoaddressstatutoryorcollectiveagreemententitlementsasaresultofprovidingpandemicpay;and

• Completedattestationsforlumpsumpayments.

Reconciliation

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• Ifnecessary,theministrywillreconcile,adjustand/orrecovertheestimatedallocationpayments(includingstatutoryentitlementsanddeductions),basedontheLTChome’sMid-termandFinalReports.

• TheministrywilladjustthepaymentsaftertheFinalReporthasbeensubmittedandreviewed.

• AllfundingprovidedtoLTChomelicenseesfortemporarypandemicpaywillbereconciledthroughaseparatelineinSectionIPartAoftheLTCHAnnualReconciliationReport(ARR)attheendoftheapplicableyear.

ImplementingPandemicPay:CriticalPath

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ConfirmEligibility• Provideclarifiedeligibilitylist

DevelopFundingPackage• Obtaininternalministryapprovals

DistributeFundingLetters• IssueMinisterandADMlettersandcorrespondingTemporaryPandemicPayFundingPolicy

PaymentsandReporting• Fundingflowstolong-termcarehomelicensees

• IssueMidtermandFinalReports

FundingReconciliation• FinalReportsubmittedtotheministry

• Ministryreconcilescostsandsubmitsreportstofederalgovt.

May LateMay/EarlyJune EarlyJune June-August Summer/Fall

QsandAs

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1. Istemporarypandemicpayapplicabletoovertimehours?

Thiswilldependonthecollectiveagreement.HourlypandemicpaywillbecalculatedinaccordancewiththeEmploymentStandardsActand/ortheapplicablecollectiveagreement.Eachovertimehourworkedmayhaveanextracostontopofthe$4perhourdependingonthecollectiveagreement.

Ingeneral,overtimeisnotcalculatedonalumpsumamount,howeverlocalcollectiveagreemententitlementsmayvary.

Allhoursworkedbyeligibleworkersinaneligibleworkplacecounttowardsthecalculationofthe100hours.Fordeterminingeligibilityintermsofhoursworkedforthepandemiclumpsumpayment,allhours(includingovertimehours)arecalculatedasstraighttime.

2.Willpandemicpayimpactanyexistingbenefits?Salaryrelatedbenefitssuchaslifeinsurancecoverageandlong-termincomeprotectionwillnotbeimpactedbythetemporarypay.

Thetemporarypaydoesnotimpactpension(withtheexceptionofCPPcontributions),benefitplanspaidbyemployers,orbasesalaries.

3.Doespandemicpayapplytovacationtimeandotherpaidleave?Thetemporarypaydoesnotapplytotimewheneligiblestaffarenotintheworkplaceforanyreason.Thisincludesvacation,anyauthorizedpaidleave(includingsickleave),andtimeandbenefitsawardedundertheWorkplaceSafetyandInsuranceAct,1997.

4.Arethereplanstoexpandeligibilityforpandemicpay?Thereisalimittotheamountoffundingprovidedbythefederalgovernmentthroughoursharedagreementandaftercarefulconsideration,thegovernmentwillnotbeexpandingthepandemicpayprogrambeyondthosealreadydeemedeligible.17

QsandAsContinued

5.Whyhasthistakensolongsincepandemicpaywasannounced?Pandemicpayisasignificant,complexinitiativethatwillreachover375,000employeesacross2,000employers.ThisprogramisthelargestofitskindinCanadaanditisunprecedentedinourprovince’shistory.

6.Doesthiscompensationincreaseapplytonon-unionizedemployees?Eligibleworkerswillreceivetemporarypandemicpayregardlessofwhetherthestaffaremembersofaunionoroftheirincome.

7.Someemployershavealreadybegunofferingadditionalcompensationinordertoaddressrecruitmentandretentionandtomaintainservicedelivery.Wouldemployeesreceivepandemicpayontopofthis?Eligibleemployeeswillreceivetemporarypandemicpayregardlessoftheirincome.Asaprovince,wehavelistenedandareinstitutingacommon,temporaryhourlypandemicpayforeligiblefrontlineworkers,aswellasmonthlylumpsumpaymentsforthoseworkingatleast100hoursinadesignated4-weekperiod.

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QsandAsContinued