Ministry of Agricultural Development, PPCR, Agricultural ...documents.worldbank.org/curated/pt/913591468060245095/pdf/836930PROP0P... · 14 Description of Goods & Contract ID w t

Project Name & ID: Nepal Pilot Program for Climate Resilience: Building Resilience to Climate Related Hazards Executing Agency: Ministry of Agricultural Development

Loan/Credit/Grant No.: Grant (P127508) Implementing Agency: MoAD

1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17

15 5 31 24 11 16 60

P NCB GoN 15-Jan-13 30-Jan-13 4-Feb-13 7-Mar-13 31-Mar-13 11-Apr-13 27-Apr-13 26-Jun-13 Center

R NCB GoN 1-Jun-13 NA 5-Jun-13 6-Jul-13 NA NA 11-Jul-13 12-Jul-13 Center

A NCB GoN NA NA 5-Jun-13 7-Jul-13 NA NA 14-Jul-13 14-Aug-13 Center

P NCB GoN 22-Jan-13 NA 27-Jan-13 27-Feb-13 NA NA 15-Mar-13 14-May-13 Center

R NCB GoN 15-Aug-14 NA 20-Aug-14 20-Sep-14 NA NA 6-Oct-14 5-Dec-14 Center

A

P NCB GoN 30-Aug-13 NA 4-Sep-13 5-Oct-13 NA NA 21-Oct-13 20-Dec-13 Center

R NCB GoN NA NA 7-Sep-13 8-Oct-13 NA NA 24-Oct-13 23-Nov-13 Center

A

P NCB GoN 15-Mar-13 NA 20-Mar-13 20-Apr-13 NA NA 6-May-13 5-Jul-13 Center

R NCB GoN NA NA 15-Sep-13 16-Oct-13 NA NA 1-Nov-13 1-Dec-13 Center

A

P Shop WB NA NA 25-Aug-13 1-Sep-13 NA NA 8-Sep-13 15-Sep-13 Center

R

A

P Shop WB NA NA 25-Aug-14 1-Sep-14 NA NA 8-Sep-14 15-Sep-14 Center

R

PP approved by

WB in 2012/13.,

For central level

PP approved by

WB in 2012/13.,

Previously there

were 8

Motorbikes,

one motorbike

was procured in

2012/13 which

is mention ed in

Sl.No 30

Procurement of Motor bikes -10 nos (D.1.4)

[PPCR/MoAD/G/NCB-02]2

2.2

3.1.3,

3.1.7,

4BProcurement of Colouer printer 2 nos

[PPCR/MoAD/G/shop-04 A]

PP approved by

WB in 2012/13.

Procurement of desktop computers,

monitors & UPS’s -9 sets, Laser B/W

printers-9 sets(D1.2.1), color printers-1 no

(For PMU) ((D.1.2.9)

[PPCR/MoAD/G/NCB-04]

Act

ivit

ies

in u

nd

er

F/Y

13

/14

Post

Post

Pri

or/

Po

st R

evi

ew

Ministry of Agricultural Development, PPCR, Agricultural Management Information System, Kathmandu, Nepal

Annual Procurement Plan (PP) for Goods - for FY 2013/2014 15/10/2013

1

Procurement of vehicles (Double cap Pick

up-1 nos) (D.1.4)

[PPCR/MoAD/G/NCB-01]Post

Completed, PP

approved by

WB in 2012/13.

Re

mar

ks

WB

’s N

OL

to B

id

Do

cum

en

t

Bid

In

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of

the

con

trac

t

SNo

. Description of Goods & Contract ID

No.

3

Procurement of Motor bikes -7 nos (C 2.2)


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nt

Post

4A 3.1.7Procurement of printer (multi function) 1

nos [PPCR/MoAD/G/shop-04 A]Post

Previous

mention in

Sl.no. 7

4 Post

Previously in Sl.

No.4

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

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osur

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utho

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Pub

lic D

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utho

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Pub

lic D

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utho

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Pub

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Pub

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utho

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Pub

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utho

rized

Pub

lic D

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utho

rized

Act

ivit

ies

in u

nd

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F/Y

13

/14

Pri

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Re

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WB

’s N

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SNo


No.

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PP

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A

P Shop WB 7-Jan-13 NA 12-Jan-13 12-Feb-13 NA NA 28-Feb-13 29-Apr-13 Center

R Shop WB NA NA 30-Jun-13 15-Jul-13 NA NA 18-Jul-13 19-Jul-13 Center

A Shop WB NA NA 25-Jun-13 4-Jul-13 NA NA 4-Jul-13 5-Jul-13 Center

P NCB GoN 15-Aug-13 NA 20-Aug-13 20-Sep-13 NA NA 6-Oct-13 5-Dec-13 Center

R Shop WB NA NA 25-Sep-13 2-Oct-13 NA NA 17-Oct-13 1-Nov-13 Center

A


R Shop WB NA NA 30-Sep-13 7-Oct-13 NA NA 14-Oct-13 29-Oct-13 Center

A

P NCB GoN 15-Feb-13 NA 20-Feb-13 23-Mar-13 NA NA 8-Apr-13 7-Jun-13 Center


A

P NCB GoN 15-Dec-13 NA 20-Dec-13 20-Jan-14 NA NA 5-Feb-14 6-Apr-14 Center

R NCB GoN 15-Dec-14 NA 20-Dec-14 20-Jan-15 NA NA 5-Feb-15 6-Apr-15 Center

A

P Shop WB NA NA 20-Dec-13 27-Dec-13 NA NA 3-Jan-14 10-Jan-14 Center

R

A

P NCB GoN 15-Mar-13 NA 20-Mar-13 20-Apr-13 NA NA 6-May-13 5-Jul-13 Center


A

P NCB GoN 30-Sep-13 NA 5-Oct-13 5-Nov-13 NA NA 21-Nov-13 20-Jan-14 Center

R NCB GoN 30-Sep-14 NA 5-Oct-14 5-Nov-14 NA NA 21-Nov-14 20-Jan-15 Center

A

9A

10

6

Procurement of photocopy machine-1 nos,

(To start project activities) (D.1.2.8)

[PPCR/MoAD/G/shop-07]

4BProcurement of Colouer printer 2 nos

[PPCR/MoAD/G/shop-04 A]

Post

PP approved by

WB in 2012/13,

Previously there

were 8 Laptops

PP approved by

WB in 2012/13,

6 lap tops are

procured

PP approved by

WB in 2012/13.

PP approved by

WB in 2012/13,

Previously there

were 30 GPS

machines

PP approved by

WB in 2012/13.

Procurement of color scanner-2 nos (A3 &

A4 size), Electronic color digitizer-1 nos,

Plotter-1 nos (D.1.2.8)[PPCR/MoAD/G/NCB-

08)

Procurement of GPS machine-26 nos (for 25

districts & central offices) (D.1.2.8)


Equipment & system upgrade required

including, AMIS internet network system,

fibre optic MoAD and NITC to ensure high

speed access to the RDBMS and web server

(D.1.2.8) [PPCR/MoAD/G/NCB-10]

Post

Post

Post

Post

Post

PP approved by

WB in 2012/13.

Procurement of Laptop-10 nos (To start the

project activities initiallY) (D.1.2.8)

[PPCR/MoAD/G/Shop-05]

5 Post

3.1.1

3.1.2,

Procurement of Laptops-5 nos (For GIS &

Crop medeling purpose it requires high bit

capacity) (D.1.2.8) [PPCR/MoAD/G/Shop-

06]

2.21Procurement of GPS machine-4 nos (for 4

districts) [PPCR/MoAD/G/Shop-09A]Post

11

Desktop computer, UPS and laser color

printer - 130 sets (For DADO, DLSO of 55

districts & AICC, Departements)(D.1.5.1)


8

9

7

Previously in Sl.

No.4

PP approved by

WB in 2012/13,

For RAD, RLSD,

AICC,DADO,

DLSO, Micro

soft

professional is

taken out

Post

Act

ivit

ies

in u

nd

er

F/Y

13

/14

Pri

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Pro

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of

the

con

trac

t

SNo


No.

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& A

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PP

Sta

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nt

P NCB GoN 30-Oct-13 NA 30-Oct-13 30-Nov-13 NA NA 16-Dec-13 14-Feb-14 Center

R NCB GoN 30-Oct-14 NA 30-Oct-14 30-Nov-14 NA NA 16-Dec-14 14-Feb-15 Center

A

P NCB GoN 30-Jan-14 NA 4-Feb-14 7-Mar-14 NA NA 23-Mar-14 22-May-14 Center

R NCB GoN 30-Aug-14 NA 4-Sep-14 5-Oct-14 NA NA 21-Oct-14 20-Dec-14 Center

A


R

A

P Shop WB 30-Jan-14 NA 4-Feb-14 7-Mar-14 NA NA 23-Mar-14 22-May-14 Center

R Shop WB 30-Jan-15 NA 4-Feb-15 7-Mar-15 NA NA 23-Mar-15 22-May-15 Center

A

P DC WB 30-Jan-14 NA 4-Feb-14 7-Mar-14 NA NA 23-Mar-14 22-May-14 District

R DC WB 30-Jan-15 NA 4-Feb-15 7-Mar-15 NA NA 23-Mar-15 22-May-15 District

A

P NCB GoN 30-Jan-14 NA 4-Feb-14 7-Mar-14 NA NA 23-Mar-14 22-May-14 District

R NCB GoN 30-Jan-15 NA 4-Feb-15 7-Mar-15 NA NA 23-Mar-15 22-May-15 District

A


R

Post

Post

For establishing

4 agro-info call

center

PP approved in

2012/13,

Previously it

was for 25

distrcts

Procurement of furniture (Computer table

1, Simple table -1,Wooden Chairs-4, Carpet-

15m2)-21 nos (For pilot districts) (D.1.5.2)


16

16A 3.1.9

Procurement of furniture, (chair 2, table 1

computer table 1 soft and haerd board 1,

sign board 1 to each district) (For 4 pilot

districts) (3.1.9) [PPCR/MoAD/G/Shop-

16A]

Post

Post

PP approved by

WB in 2012/13.,

Previously there

were 25 sets

PP approved by

WB in 2012/13.

PP approved by

WB in 2012/13.

14

Computer, Powerful backup system, laser

color printer-21 sets (For agri-info call

center) (D.1.5.2) [PPCR/MoAD/G/NCB-13]

Phone set, Digital display board -25 sets

(D.1.5.2) [PPCR/MoAD/G/Shop-14]

13A 3.1.9

Computer, Powerful backup system, laser

color printer-4 sets, Phone set, Digital

display board -4 sets, Phone number and

other accessories-4 (For agri-info call

center) (3.1.9) [PPCR/MoAD/G/Shop-13A]

For establishing

4 agro-info call

center, Phone

set, Digital

display board is

added from Sl

No 14

Laptops, Microsoft office professional 10

and laser color printer - 40 sets (For 20

mountain & remote hill districts) (D.1.5.1)


12

13 Post

Post

15**Phone number and other accessories-25

(D.1.5.2) [PPCR/MoAD/G/DC-15]

PP approved by

WB in 2012/13.,

For RAD, RLSD,

AICC,DADO,

DLSO

Post

Act

ivit

ies

in u

nd

er

F/Y

13

/14

Pri

or/

Po

st R

evi

ew

Re

mar

ks

WB

’s N

OL

to B

id

Do

cum

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Bid

In

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t

SNo


No.

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A

P NCB GoN 15-Aug-13 NA 20-Aug-13 20-Sep-13 NA NA 6-Oct-13 5-Dec-13 Center RDBMS transffered to SN 19.

R NCB GoN NA NA 15-Jan-14 14-Feb-14 NA NA 31-Mar-14 30-Apr-14 Center

A



A

P Shop WB 15-Mar-13 NA 20-Mar-13 20-Apr-13 NA NA 6-May-13 5-Jul-13 Center

R Shop WB NA NA 20-Dec-13 27-Dec-13 NA NA 3-Jan-14 10-Jan-14 Center

A

P DC WB 15-Aug-13 NA 20-Aug-13 20-Sep-13 NA NA 6-Oct-13 5-Dec-13 Center

R DC WB 15-Aug-14 NA 20-Aug-14 20-Sep-14 NA NA 6-Oct-14 5-Dec-14 Center

A



A


R NCB GoN 15-Sep-14 NA 20-Sep-14 21-Oct-14 NA NA 6-Nov-14 5-Jan-15 Center

A


R

A Shop WB NA 17-Jun-13 18-Jun-13 NA NA 19-Jun-13 8-Jul-13 Center

21

23

Post22Satellite image-22 districts (D.2.2.4)


Post

Retrofit GIS office space (Proc. of office

furniture: computer cum office table-6 nos,

arm chairs-6 nos, tea table-3 nos, Book rack-

2 nos, cupboard-2 nos, Filing cabinet-1 nos,

Rounding table-1 nos, Revolving chairs-15

nos, Carpeting) (D.1.3)


17

Post

3.1.8

For establishing

4 agro-info call

center

20

PostWeb server/Data server-1 nos (3.1.8),


Post

18 Post

Procurement of softwares:

ArcGIS 10 -9nos , ArcView 10-9 nos, ArcGIS

Spatial Analyst-4 nos, ERDAS-2nos (D.1.2.2)


19 4.1,

16A 3.1.9

Procurement of furniture, (chair 2, table 1

computer table 1 soft and haerd board 1,

sign board 1 to each district) (For 4 pilot

districts) (3.1.9) [PPCR/MoAD/G/Shop-

16A]

Post

Procurement of softwares:

Microsoft office professional 10 nos and

Database softwares (RDBMS) - 1 nos

(D.1.2.3), [PPCR/MoAD/G/Shop-19]

PP approved by

WB in 2012/13.,

RDBMS is taken

out and re-

arranged

PP approved by

WB in 2012/13.

PP approved by

WB in 2012/13.

PP approved by

WB in 2012/13.

Completed

PP approved by

WB in 2012/13.

PP approved by

WB in 2012/13.

PP approved in

2012/13

*Digital spatial data-15 districts (D.2.2.4)

[PPCR/MoAD/G/DC-20]

Satellite image-3 districts (D.2.2.4)


Act

ivit

ies

in u

nd

er

F/Y

13

/14

Pri

or/

Po

st R

evi

ew

Re

mar

ks

WB

’s N

OL

to B

id

Do

cum

en

t

Bid

In

vita

tio

n

Pu

bli

c O

pe

nin

g o

f

Bid

s

WB

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OL

to

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ard

Re

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me

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atio

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Pro

cure

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nt

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cen

ter

or

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act

sign

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mp

leti

on

of

the

con

trac

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SNo


No.

BER

& A

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Pro

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PP

Sta

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R NCB GoN NA NA 6-Jan-14 6-Feb-14 NA NA 22-Feb-14 23-Apr-14 Center

A

P NCB GoN 15-Apr-14 NA 20-Apr-14 21-May-14 NA NA 6-Jun-14 5-Aug-14 Center


A


R NCB GoN NA NA 20-Dec-13 20-Jan-14 NA NA 5-Feb-14 7-Mar-14 Center

A

P DC WB 20-Oct-13 NA 25-Oct-13 25-Nov-13 NA NA 11-Dec-13 9-Feb-14 Center

R DC WB NA NA 20-Dec-13 27-Dec-13 NA NA 12-Jan-14 19-Jan-14 Center

A

P NCB GoN 15-Apr-14 NA 20-Apr-14 21-May-14 NA NA 6-Jun-14 5-Aug-14 Center

R NCB GoN 15-Sep-14 NA 20-Sep-14 21-Oct-14 NA NA 6-Nov-14 5-Jan-15 Center

A

P DC WB 15-Apr-14 NA 20-Apr-14 21-May-14 NA NA 6-Jun-14 5-Aug-14 Center

R DC WB 15-Sep-14 NA 20-Sep-14 21-Oct-14 NA NA 6-Nov-14 5-Jan-15 Center

A

P Shop WB 15-Jun-13 NA 18-Jun-13 25-Jun-13 30-Jun-13 7-Jul-13 Center

R

A Shop WB NA NA 1-Jul-13 8-Jul-13 NA NA 8-Jul-13 9-Jul-13 Center

P Shop WB NA NA 7-Jan-14 14-Jan-14 NA NA 21-Jan-14 28-Jan-14 Center

R

A

P Shop WB NA NA 15-Oct-13 22-Oct-13 NA NA 6-Nov-13 21-Nov-13 Center

29 Post

24 2.22

2.18

2.20

28 Post

Proc. of Rainguage, Thermometer-1000 set)

(D.4.3) [PPCR/MoAD/G/NCB-25]25 Post

Procurement of Mobile phones for farmer

representative and extension workers (3G

Mobile sets -1000 (D.3.1.1)

nos[PPCR/MoAD/G/NCB-28]

**Procurement of sim card--192

nos(D.3.1.1) [PPCR/MoAD/G/DC-27]

**Procurement of sim card-1000

nos(D.3.1.1) [PPCR/MoAD/G/DC-29]

Post

Post

Procurement of Rainguage, Thermometer-

192 set) (D.4.3) [PPCR/MoAD/G/NCB-24]

27

26

Procurement of Mobile phones for farmer

representative and extension workers (3G

Mobile sets --192 nos (D.3.1.1)


30

Procurement of Motor bikes -1 nos (D.1.4)

[PPCR/MoAD/G/Shop-30]Post

PP approved by

WB in 2012/13.,

Completed, For

central level

31 1.2

Procurement of furniture-( sofa set-1,

revolving chair 10, stools 5, table 4) (1.2)


Post

PP approved by

WB in 2012/13.,

Previously it

was 200 sets

PP approved by

WB in 2012/13.,

Previously it

was 200 sim

cards

PP approved in

2012/13

PP approved by

WB in 2012/13.

PP approved by

WB in 2012/13.,

Previously it

was 200 sets

PP approved by

WB in 2012/13.

32 3.1.4

Procurement of Lead Monitor -1 nos

[PPCR/MoAD/G/Shop-32] Post

Post

Act

ivit

ies

in u

nd

er

F/Y

13

/14

Pri

or/

Po

st R

evi

ew

Re

mar

ks

WB

’s N

OL

to B

id

Do

cum

en

t

Bid

In

vita

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Pu

bli

c O

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g o

f

Bid

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WB

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OL

to

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ard

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Pro

cure

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nt

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cen

ter

or

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tric

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Co

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act

sign

ing

Co

mp

leti

on

of

the

con

trac

t

SNo


No.

BER

& A

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B

Pro

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do

cum

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WB

PP

Sta

tus

Me

tho

d o

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Pro

cure

me

nt

R

A

P Shop WB NA NA 30-Sep-13 7-Oct-13 NA NA 22-Oct-13 6-Nov-13 Center

R

A

P Shop WB NA NA 15-Sep-13 22-Sep-13 NA NA 7-Oct-13 22-Oct-13 Center

R

A

P Shop GoN NA NA 15-Jan-14 22-Jan-14 NA NA 6-Feb-14 21-Feb-14 Center

R

A

P Shop GoN 25-Aug-13 NA 30-Aug-13 30-Sep-13 NA NA 16-Oct-13 15-Dec-13 Center

R

A

1

2. General Notes:

a.

b.

c.

d. In case of procurement under ICB, column for the publication of “GPN” should also be added to the PP format.

3

4 PP of Goods and Works: Similar format, but separate sheets should be used for preparing PP of Goods and Works.

5

6

7 Steps in Preparing PP & Method of Calculating Deadlines (Dates):

(i)

(ii) Col-5, Cost estimate: Preparation of cost estimate & approval by Procuring Entity (PE) ( … days). If the activity is divided into slices, separate cost estimate for each slice needs to be prepared.

(iii) Col-6, Method of Procurement: Select an appropriate proc. method based on estimated amount, FA, applicable procurement procedure and capability of contractors/ suppliers available in market.

(iv)

32 3.1.4

Procurement of Lead Monitor -1 nos


33 3.1.5

Procurement of Digital Camera -2 nos,

Viedo Camera 1 no. and other Electronic

Devices


Post

34 3.1.6

Procurement of Wi-Fi Equipments (3.1.6)


35 1.4, 1.6

Printing of publications of trimesterly, half

yearly and yearly report and printing of

calander (1.4, 1.6) [PPCR/MoAD/G/Shop-

35]

Post

36 1.7, 1.8

Printing of publications - Printing of leaflet,

Brochures (1.7,1.8) [PPCR/MoAD/G/Shop-

36]

Post For central level

Col-2, Description of Goods/ Works & Contract ID No: Give appropriate name to the procurement activity and formulate a simple, short & scientific Contract ID No. as mentioned in para-3 above.

Col-7, Proc. Procedure: GoN/WB: Based on the provisions of FA, identify the applicable procurement procedure and mention it on the PP, i.e. either proc. procedure is as per WB proc. GLs or GoN rules (PPA/PPR).

*Department of survey is sole agent for supply of digital spatial data. Hence, digital spatial data will be procured from Department of survey through Direct Contract Method

**Nepal Telecom (NTC) is sole agent for supply and delivery of phone number and sim card. Hence phone number and sim card will be procured from NTC through Direct Contract procurement method.

Abbreviations: FA = Financing Agreement, PAD = Project Appraisal Document, P = Planned, R = Revised, A = Actual, BER = Bid Evaluation Report, NOL = No Objection Letter, NA = Not Applicable, BEC = Bid Evaluation Committee.

This format of PP has been prepared for NCB method with post-qualification and prior review requirement and contains 17 columns which is a minimum requirement. In case of post review and/ or other methods of procurement, some columns may become fully or partly not

applicable. Likewise, some column heads may require different interpretation. For example, in case of “shopping method”, Col-8 may be interpreted as “preparation of quotation/ shopping document and its approval”. Thus, all column heads needs to be interpreted as required This format does not contain traditionally included columns, like “name of contractor”, “contract price”, “currency of contract price”, “some reference nos.”, etc, since these are reporting requirement but not the planning one.

In case of procurement procedure involving “Pre-qualification”, this format of PP needs to be expanded by adding a few more columns. It would be better to prepare PP of such activities in separate sheets to avoid too many columns for simpler activities.

Formula for defining Contract ID No.: Project Name/ category of procurement (G/W)/ selection Method – No. of Procurement under Goods or Works category in ascending order from the first year to the last year of the Project. i. e. “IWRMP/G/ICB-1”, “RAIDP/W/NCB/bara-9”,

etc. Bidding for Procurement Activity under Slicing Arrangement: (i) One Bid Doc for all slices, but BOQ/ Schedule of Prices, Technical Specifications, Qualification Criteria, Contract Completion Period, etc may be made slice specific & put in the same Bid Doc, (ii) Single Notice for

bid invitation for all slices. It reduces cost of bidding, time and other administrative burdens. However, this may be different under e-bidding process and, therefore should be adopted as required.

Use of Software in Preparing PP: It is highly recommended to use readily available, in the market, planning software (eg. MS Project) to prepare PP. Advantages are not comparable to that of manually prepared PPs. Software based PP are very user-friendly, easy and quicker to

revise/ update and tracking the status of procurement.

Act

ivit

ies

in u

nd

er

F/Y

13

/14

Pri

or/

Po

st R

evi

ew

Re

mar

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WB

’s N

OL

to B

id

Do

cum

en

t

Bid

In

vita

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n

Pu

bli

c O

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nin

g o

f

Bid

s

WB

’s N

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to

Aw

ard

Re

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at

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ter

or

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of

the

con

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SNo


No.

BER

& A

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WB

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Bid

do

cum

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WB

PP

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Me

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Pro

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(v) Col-8, Bid Document to WB: Prep. of bid doc & approval by PE (… days) + sending to WB for NOL, if any (… days required in drafting a letter & to get signed).

(vi) Col-9, WB’s NOL to Bid Doc: Await NOL from WB (2 to 4 weeks depending upon size and complexity of the procurement job).

(vii) Col-10, Bid Invitation: Publish notice of invitation for bidding (IFB) (… days) + Await for bids (approx. 30/NCB or 45/ICB days or else).

(viii) Col-11, Public Opening of Bids (fixed date): Fix an appropriate date for public bid opening considering to avoid weekends, holidays, absence of key official, etc.

(ix) Col-12, BER to WB: Evaluation of bids by BEC (… days). + approval by PE (… days). + sending of BER to WB for NOL (… days in drafting letter & getting signed by the authorized official of PE).

(x) Col-13, WB’s NOL to Award Recommendation: Await NOL to Award recommendation from WB (2 to 4 weeks depending upon size and complexity of the proc. job).

(xi)

(xii)

Final Notes:

a. Good arrangement of slicing and packaging is the key of good procurement planning.

Col-14, Award Notification and Contract signing: Issuance of notification of award (… days) + awaiting response (2 to 4 weeks) from the successful bidder + Preparation/ finalization of contract document (done simultaneously) + contract negotiation (… days) + contract signing

(… days).Col-15, Completion Date of the Contract: Based on size and complexity of the contract, seasonal effect, availability of working labors, remoteness of construction sites (in case of works) a realistic time period for contract execution should be worked out and accordingly

completion date should be fixed. In case of proc. of goods such a time period should be determined based on time required for manufacturing/ assembling/ packing, clearing for export, multi-modal transportation, custom clearance, if any, and so on. Experience of past

b. Adopt competitive methods of procurement as far as possible, i.e. ICB and NCB. Non-competitive methods like Direct Contracting and Shopping should be used as minimum as possible. While adopting such non-competitive methods, strong justifications should be

attached along with the PP for Bank’s review and clearance.

RDBMS transffered to SN 19.


Loan/Credit/Grant No.: Grant (P127508) Implementing Agency: Ministry of Agricultural Development

1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

15 31 5 3 31 15 6 15 15 10 5 5 150

P CQS WB 20-Jan-13 20-Feb-13 25-Feb-13 28-Feb-13 31-Mar-13 15-Apr-13 21-Apr-13 1-May-13 6-May-13 11-May-13 8-Oct-13 center

2.4 R CQS WB 15-Nov-13 5-Dec-13 10-Dec-13 13-Dec-13 13-Jan-14 28-Jan-14 7-Feb-14 22-Feb-14 1-Mar-14 8-Mar-14 13-Mar-14 28-Mar-14 26-Jul-14 center

A

P QCBS WB 15-Feb-13 18-Mar-13 28-Mar-13 31-Mar-13 1-May-13 16-May-13 1-Jun-13 16-Jun-13 1-Jul-13 11-Jul-13 16-Jul-13 21-Jul-13 19-Sep-13 center

2.2 R CQS WB 15-Jan-14 15-Jan-14 14-Feb-14 17-Feb-14 4-Mar-14 4-Mar-14 14-Mar-14 29-Mar-14 5-Apr-14 12-Apr-14 12-Apr-14 27-Apr-14 25-Aug-14 center

A

P QCBS WB 5-Nov-13 6-Dec-13 16-Dec-13 19-Dec-13 19-Jan-14 3-Feb-14 19-Feb-14 19-Feb-14 19-Feb-14 1-Mar-14 6-Mar-14 11-Mar-14 25-Apr-14 center

2.3 R CQS WB 1-Mar-14 16-Mar-14 19-Mar-14 22-Mar-14 22-Apr-14 29-Apr-14 6-May-14 16-May-14 23-May-14 24-May-14 27-May-14 3-Jun-14 1-Sep-14 center

A

P QCBS WB 5-Mar-14 5-Apr-14 15-Apr-14 18-Apr-14 19-May-14 3-Jun-14 19-Jun-14 19-Jun-14 19-Jun-14 29-Jun-14 4-Jul-14 9-Jul-14 23-Aug-14 center

R QCBS WB 5-Sep-14 6-Oct-14 16-Oct-14 19-Oct-14 19-Nov-14 4-Dec-14 20-Dec-14 4-Jan-15 19-Jan-15 29-Jan-15 3-Feb-15 8-Feb-15 25-Mar-15 center

A

P IND WB 5-Feb-13 8-Mar-13 13-Mar-13 16-Mar-13 16-Apr-13 1-May-13 7-May-13 17-May-13 22-May-13 27-May-13 27-May-14 center

R IND WB 5-Dec-13 5-Jan-14 8-Jan-14 23-Jan-14 22-Feb-14 21-Aug-14 center

A

P CQS WB 15-Aug-13 15-Sep-13 20-Sep-13 23-Sep-13 24-Oct-13 8-Nov-13 14-Nov-13 24-Nov-13 29-Nov-13 4-Dec-13 18-Jan-14 center

R CQS WB 15-Aug-14 15-Sep-14 20-Sep-14 23-Sep-14 24-Oct-14 8-Nov-14 14-Nov-14 24-Nov-14 29-Nov-14 4-Dec-14 18-Jan-15 center

PP approved

by WB in

2012/13

PP approved

by WB in

2012/13

PP approved

by WB in

2012/13

PP approved

by WB in

2012/13

PP approved

by WB in

2012/13

PP approved

by WB in

2012/13

Ministry of Agricultural Development, PPCR, Agricultural Management Information System, Kathmandu, NepalAnnual Procurement Plan (PP) for Consulting Services for FY - 2013/2014 15/10/2013

WB

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Pro

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2

PP

Sta

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Consulting services for

development of AMIS web,

its upgrade & Purchase space

(D.1.1.3)

[PPCR/MoAD/CS/CQS-03]

3

Pu

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nin

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FP

Co

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Sign

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P

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for

info

.

WB

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Pro

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RFP

Issu

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Description of Consulting

Services & Contract ID

No.

Prior

Pro

po

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Sub

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sio

n

Ne

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d

Co

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act

to W

B

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,

Sho

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to

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Act

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in u

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F/Y

13

/14

2.15 Post

4

Post

Pri

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Po

st

Re

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w

Consulting services for initial

assessment on information

requirements to frame AMIS

portal to include its

requirements and

methodology needed to

deliver and obtain feedback

for AMIS-portal

products(D.1.1.1)

[PPCR/MoAD/S/CQS-01]

1

5

6

Consulting services to

develop Software for mobile

and other information

dissemination (D.1.1.5)


Hiring an individual expert of

ICT for 12 months (D.1.1.4)

[PPCR/MoAD/CS/IND-05]

Consulting services for data

uploading mechanism, open

sourcing, accessing and

sharing (D.1.1.4)

[PPCR/MoAD/CS/QCBS-04]

Post

Post

Post


develop the content and

FAQs for AMIS portal

(D.1.1.2) [PPCR/MoAD/S/CQS-

02]

1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

WB

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to

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Pro

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PP

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Pu

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Co

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Sign

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P

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FER

& A

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Re

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B

for

info

.

WB

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to S

L &

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Pro

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N o

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RFP

Issu

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No. Pro

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Sub

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Ne

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d

Co

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B

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Sho

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RFP

to

WB

Ad

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isin

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Me

tho

d o

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Sele

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TP E

val.

Re

po

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WB

Act

ivit

ies

in u

nd

er

F/Y

13

/14

Pri

or/

Po

st

Re

vie

w

A

P QCBS WB 25-May-14 25-Jun-14 30-Jun-14 3-Jul-14 3-Aug-14 18-Aug-14 24-Aug-14 3-Sep-14 8-Sep-14 13-Sep-14 28-Oct-14 center

R QCBS WB 25-Aug-14 25-Sep-14 30-Sep-14 3-Oct-14 3-Nov-14 18-Nov-14 24-Nov-14 4-Dec-14 9-Dec-14 14-Dec-14 28-Jan-15 center

A

P QCBS WB 25-Oct-13 25-Nov-13 30-Nov-13 3-Dec-13 3-Jan-14 18-Jan-14 24-Jan-14 3-Feb-14 8-Feb-14 13-Feb-14 14-May-14 center

R QCBS WB 15-Jan-14 15-Feb-14 20-Feb-14 23-Feb-14 26-Mar-14 10-Apr-14 16-Apr-14 26-Apr-14 1-May-14 6-May-14 4-Aug-14 center

A

P QCBS WB 25-Jun-13 26-Jul-13 31-Jul-13 3-Aug-13 3-Sep-13 18-Sep-13 24-Sep-13 4-Oct-13 9-Oct-13 14-Oct-13 13-Mar-14 center

R QCBS WB 25-Aug-14 25-Sep-14 30-Sep-14 3-Oct-14 3-Nov-14 18-Nov-14 24-Nov-14 4-Dec-14 9-Dec-14 14-Dec-14 13-May-15 center

A

P IND WB 5-Mar-13 5-Apr-13 10-Apr-13 13-Apr-13 14-May-13 29-May-13 4-Jun-13 14-Jun-13 19-Jun-13 24-Jun-13 24-Jun-14 center

R IND WB 15-Nov-13 30-Nov-13 15-Dec-13 14-Jan-14 10-Nov-14 center

A

P IND WB 5-Mar-13 5-Apr-13 10-Apr-13 13-Apr-13 14-May-13 29-May-13 4-Jun-13 14-Jun-13 19-Jun-13 24-Jun-13 24-Jun-14 center

2.11 R IND WB 5-Feb-14 20-Feb-14 22-Mar-14 21-May-14 center

A

P QCBS WB 5-Aug-14 5-Sep-14 10-Sep-14 13-Sep-14 14-Oct-14 29-Oct-14 4-Nov-14 14-Nov-14 19-Nov-14 24-Nov-14 23-Jan-15 center

R

A

P IND WB 15-Aug-12 3-Sep-12 9-Sep-12 15-Dec-12 14-Dec-13 center

PP approved

by WB in

2012/13

PP approved

by WB in

2012/13

PP approved

by WB in

2012/13

PP approved

by WB in

2012/13,

Completed

PP approved

by WB in

2012/13

PP approved

by WB in

2012/13

PP approved

by WB in

2012/13

PP approved

by WB in

2012/13

2.5

2.10

6



and other information

dissemination (D.1.1.5)


11

Consulting service for

Weather & Climate informed

agriculture crop map

(D.2.2.2)


8

9

*Hiring a individual

consultant of crop modelling

for 12 months (D.2.2.2)


Consulting services for web

networking, LAN wired and

wireless (D.1.2.10), LAN for

pilot districts (D.1.2.11)



digitizing historical crop

production, crop disease,

livestock production data

and information, etc.

(D.2.1.1)


Post

Post

Prior

*Hiring a individual

consultant of

agrometeorology for 12

months (D.2.2.2)


7

12

14

Consulting services to assess

effectiveness of ongoing

dissemination mechanism &

recommend information

requirements and

methodology needed to

deliver and obtain feedback

of AMIS-portal products

(D.2.2.5)


**Hiring of procurement

consultant for 12 months

(D.5.2) [PPCR/MoAD/CS/IND-

14]

Post

Post

10 Post

Post

Prior

1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

WB

’s N

OL

to

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SNo

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leti

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the

co

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act

Pro

cure

me

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at

Ce

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r/ D

istr

ict

PP

Sta

tus

Pu

bli

c O

pe

nin

g o

f

FP

Co

ntr

act

Sign

ing

WB

’s N

OL

to T

P

EVal

. Re

po

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FER

& A

war

d

Re

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m. t

o W

B

for

info

.

WB

’s N

OL

to S

L &

RFP

Pro

. P

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du

re:

Go

N o

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B?

RFP

Issu

ed



No. Pro

po

sals

Sub

mis

sio

n

Ne

goti

ate

d

Co

ntr

act

to W

B

Co

st E

stim

ate

,

Sho

rt li

st &

RFP

to

WB

Ad

vert

isin

g fo

r

EOI

Me

tho

d o

f

Sele

ctio

n

TP E

val.

Re

po

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o

WB

Act

ivit

ies

in u

nd

er

F/Y

13

/14

Pri

or/

Po

st

Re

vie

w

2.16 R

A IND WB 14-Aug-12 28-Apr-13 3-May-13 8-May-13 17-May-13 22-May-13 21-Nov-13 center

P SSS WB 25-Feb-13 28-Mar-13 2-Apr-13 5-Apr-13 6-May-13 21-May-13 27-May-13 6-Jun-13 11-Jun-13 16-Jun-13 14-Sep-13 Center

R SSS WB N/A 15-Jul-13 20-Aug-13 27-Aug-13 26-Sep-13 1-Jul-14 center

A

P QCBS WB 5-Nov-13 6-Dec-13 11-Dec-13 14-Dec-13 14-Jan-14 29-Jan-14 4-Feb-14 14-Feb-14 19-Feb-14 24-Feb-14 25-Aug-14 center

R QCBS WB 5-Nov-14 6-Dec-14 11-Dec-14 14-Dec-14 14-Jan-15 29-Jan-15 4-Feb-15 14-Feb-15 19-Feb-15 24-Feb-15 25-Aug-15 center

A

P CQS WB 15-Aug-13 15-Sep-13 20-Sep-13 23-Sep-13 24-Oct-13 8-Nov-13 14-Nov-13 24-Nov-13 29-Nov-13 4-Dec-13 15-Jul-14 center

R CQS WB 15-Aug-14 15-Sep-14 20-Sep-14 23-Sep-14 24-Oct-14 8-Nov-14 14-Nov-14 24-Nov-14 29-Nov-14 4-Dec-14 15-Jul-14 center

A

P QCBS WB 5-May-13 5-Jun-13 10-Jun-13 13-Jun-13 14-Jul-13 29-Jul-13 4-Aug-13 14-Aug-13 19-Aug-13 24-Aug-13 22-Feb-14 center

R QCBS WB 8-May-14 8-Jun-14 13-Jun-14 16-Jun-14 17-Jul-14 1-Aug-14 7-Aug-14 17-Aug-14 22-Aug-14 27-Aug-14 25-Feb-15 center

A

P QCBS WB 5-Aug-13 5-Sep-13 10-Sep-13 13-Sep-13 14-Oct-13 29-Oct-13 4-Nov-13 14-Nov-13 19-Nov-13 24-Nov-13 14-Jul-14 center

R QCBS WB 5-Aug-14 5-Sep-14 10-Sep-14 13-Sep-14 14-Oct-14 29-Oct-14 4-Nov-14 14-Nov-14 19-Nov-14 24-Nov-14 14-Jul-15 center

A

P IND WB 5-Sep-13 6-Oct-13 11-Oct-13 14-Oct-13 14-Nov-13 29-Nov-13 5-Dec-13 15-Dec-13 20-Dec-13 25-Dec-13 25-Jun-15 center

R IND WB 5-Nov-13 20-Nov-13 10-Dec-13 8-Jun-14 center

PP approved

by WB in

2012/13,

Completed

PP approved

by WB in

2012/13

PP approved

in 2012/13

PP approved

in 2012/13

PP approved

by WB in

2012/13

PP approved

by WB in

2012/13, For

research

acitivity fund

will transfer

to NARC

through

MoAD

2.1

PP approved

by WB in

2012/13

16

14

17


research component of AMIS

infrastructure ($520k)

(D.1.6), Digitizing historical

data ($160k) (D.2.1), Daily

Weather & Climate

Agriculture Advisor bulletin

($100k) (D.2.2.1), Optimal

crop production advisory

package ($250k) (D.2.2.3),

Exploratory research on

agriculture insurance ($480k)

(D.2.3) [PPCR/MoAD/CS/SSS-

15]

**Hiring of procurement



14]

2.13


publications (D.3.6)


15


mobile phone information

dissemination, data

collection and their tariff of

phone in AMIS (D.3.1.2 and

D.3.1.3)


Prior

Prior

Post

Prior

19

18 POST

Hiring social &

communication expert


20]


advertisements (information

dissemination) (D.3.4)


Post

20 Post

Consulting services for GIS

crop land monitoring system

(D.2.2.4)


1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

WB

’s N

OL

to

Ne

go. C

on

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leti

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the

co

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Pro

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me

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at

Ce

nte

r/ D

istr

ict

PP

Sta

tus

Pu

bli

c O

pe

nin

g o

f

FP

Co

ntr

act

Sign

ing

WB

’s N

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to T

P

EVal

. Re

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FER

& A

war

d

Re

com

m. t

o W

B

for

info

.

WB

’s N

OL

to S

L &

RFP

Pro

. P

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du

re:

Go

N o

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B?

RFP

Issu

ed



No. Pro

po

sals

Sub

mis

sio

n

Ne

goti

ate

d

Co

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act

to W

B

Co

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ate

,

Sho

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RFP

to

WB

Ad

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isin

g fo

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EOI

Me

tho

d o

f

Sele

ctio

n

TP E

val.

Re

po

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WB

Act

ivit

ies

in u

nd

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F/Y

13

/14

Pri

or/

Po

st

Re

vie

w

A

Post P IND WB 5-Sep-13 6-Oct-13 11-Oct-13 14-Oct-13 14-Nov-13 29-Nov-13 5-Dec-13 15-Dec-13 20-Dec-13 25-Dec-13 25-Jun-15

A IND WB 5-Oct-13 20-Oct-13 9-Nov-13 9-Nov-14 center

P CQS WB 5-Feb-14 8-Mar-14 13-Mar-14 16-Mar-14 16-Apr-14 1-May-14 7-May-14 17-May-14 22-May-14 27-May-14 25-Nov-15 center

R CQS WB 5-Dec-14 5-Jan-15 10-Jan-15 13-Jan-15 13-Feb-15 28-Feb-15 6-Mar-15 16-Mar-15 21-Mar-15 26-Mar-15 23-Sep-16 center

A

P IND WB 5-Jun-13 20-Jun-13 5-Jul-13 4-Aug-13 3-Oct-13 center

R

A IND WB 10-Jun-13 12-Jun-13 30-Jun-13 1-Sep-13

P CQS WB 2-Oct-13 17-Oct-13 19-Oct-13 22-Oct-13 6-Nov-13 6-Dec-13 4-Feb-14 center

R CQS WB 15-Dec-13 30-Dec-13 1-Jan-14 4-Jan-14 19-Jan-14 18-Feb-14 19-Apr-14 center

A

P CQS WB 5-Nov-13 20-Nov-13 22-Nov-13 25-Nov-13 10-Dec-13 9-Jan-14 8-Feb-14 center

R CQS WB 30-Dec-13 14-Jan-14 16-Jan-14 19-Jan-14 3-Feb-14 5-Mar-14 4-Apr-14 center

A

P CQS WB 25-Oct-13 9-Nov-13 11-Nov-13 14-Nov-13 29-Nov-13 29-Dec-13 28-Jan-14 center

R CQS WB 25-Jan-14 9-Feb-14 11-Feb-14 14-Feb-14 1-Mar-14 31-Mar-14 30-Apr-14 center

A

P IND WB 5-Feb-14 8-Mar-14 16-Mar-14 31-Mar-14 11-May-13 10-Jul-13 center

R

A

P IND WB 15-Oct-13 15-Oct-13 23-Oct-13 7-Nov-13 7-Dec-13 7-Mar-14 center

R

A

* Information communication consultant (Computer Engineer), Agro meteorologist, Crop modeler (Agronomist) will be hired for first 12 months of project @Rs 1.5 lakh per month for each post, **Procurement consultant

will be hired for 12 months input in 18 months period @ Rs 1.5 lakh per month

2.6

Climate vulnerable area

study and mapping of one

district


Post

25 2.7

consulting service on survey

on alternatvely crop

management to minimise the

impact of climate change


Post

28 2.12

Hiring of GIS/Remote sensing

expert [PPCR/MoAD/CS/IND-

28]

Post

29 2.17



applications


Post

26 2.8

Consulting service for the

preparation of GIS/GPS

manual for climate

vulnerable area mapping


Post

24

PP approved

by WB in

2012/13

PP approved

by WB in

2012/13

PP approved

by WB in

2012/13


Monitoring & Evaluation

studies (Impact study) (D.5.4)


22 Post

2.13

2.14

* Information communication consultant (Computer Engineer), Agro meteorologist, Crop modeler (Agronomist) will be hired for first 12 months of project @Rs 1.5 lakh per month for each post, **Procurement consultant will be hired for 12 months input in 18 months period

@ Rs 1.5 lakh per month

23 2.9

Hiring of individual ICT



Post

PP approved

by WB in

2012/13.

Completed

21

Hiring monitoring &

evaluation expert for 1 year


21]

Hiring social &

communication expert


20]

20 Post

1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

WB

’s N

OL

to

Ne

go. C

on

trac

t

SNo

Re

mar

ks

Co

mp

leti

on

dat

e

of

the

co

ntr

act

Pro

cure

me

nt

at

Ce

nte

r/ D

istr

ict

PP

Sta

tus

Pu

bli

c O

pe

nin

g o

f

FP

Co

ntr

act

Sign

ing

WB

’s N

OL

to T

P

EVal

. Re

po

rt

FER

& A

war

d

Re

com

m. t

o W

B

for

info

.

WB

’s N

OL

to S

L &

RFP

Pro

. P

roce

du

re:

Go

N o

r W

B?

RFP

Issu

ed



No. Pro

po

sals

Sub

mis

sio

n

Ne

goti

ate

d

Co

ntr

act

to W

B

Co

st E

stim

ate

,

Sho

rt li

st &

RFP

to

WB

Ad

vert

isin

g fo

r

EOI

Me

tho

d o

f

Sele

ctio

n

TP E

val.

Re

po

rt t

o

WB

Act

ivit

ies

in u

nd

er

F/Y

13

/14

Pri

or/

Po

st

Re

vie

w

1

2 General Notes:

3

4

5

Note: Please refer PP of Works/ Goods for guiding notes not covered here.

Abbreviations: FA = Financing Agreement, PAD = Project Appraisal Document, P = Planned, R = Revised, A = Actual, NOL = No Objection Letter, NA = Not Applicable, EOI = Expression of Interest, CE = Cost Estimate, SL = Short List, RFP = Request for

Proposals, TP = Technical Proposal, FP = Financial Proposal, FER = Final Evaluation Report, BEC = Bid Evaluation Committee.

This format of PP has been prepared for QCBS method with prior review requirement and contains 21 columns which is a minimum requirement. In case of post review and/ or other methods of procurement, some columns may become fully or

partly not applicable. Likewise, some column heads may require different interpretation. For example, in case of hiring “individual consultant”, one of the interpretations of Col-7 may be “issuance of invitation letters to pre-identified individual

consultants to submit proposals”. Thus, all column heads needs to be interpreted as required by the context based on selection method and prior/ post review requirement.

This format does not contain traditionally included columns, like “name of consultant”, “contract price”, “currency of contract price”, “some reference nos”, etc, since these are reporting requirement but not the planning one.

Formula for defining Contract ID NO.: Project Name/ category of procurement/ selection Method – No. of Procurement under services category in ascending order from the first year to the last year of the Project. i. e. “IWRMP/S/CQS-1”,

“RAIDP/S/QCBS-23”.

Bidding for Procurement Activity under Slicing Arrangement: (i) One RFP for all slices, but TOR, Qualification Criteria, Contract Completion Period, etc may be made slice specific & put in the same RFP, (ii) Single Notice for EOI for all slices. It

reduces cost of bidding, time and other administrative burdens.

Use of software in preparing PP: It is highly recommended to use readily available, in the market, planning software (eg. MS Project) to prepare PP. Advantages are not comparable to that of manually prepared PPs. Software based PP are very

user-friendly, easy and quicker to revise/ update and tracking the status of procurement.


Loan/Credit/Grant No.: Grant (P127508) Implementing Agency: Ministry of Agricultural Development

1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17

P DC GoN 15-Jan-13

R

Staff

recruitm

ent

GoN 1-Jul-13 21-Jul-13 29-Aug-17

A

Staff

recruitm

ent

GoN 23-Jun-13 7-Jul-13 18-Aug-13

P DC GoN 13-Mar-13

R DC GoN 15-Sep-13 5-Oct-13 13-Nov-17

A

P DC GoN 1-May-13

R

Staff

recruitm

ent

GoN 1-Jul-13 21-Jul-13 29-Aug-17

A

Staff

recruitm

ent

GoN 23-Jun-13 7-Jul-13 18-Aug-13

P DC GoN 20-Feb-13 7-Mar-13 17-Mar-13 24-Mar-13 20-Sep-13

R DC GoN 25-Nov-13 15-Dec-13 13-Jun-14

A

P DC GoN 25-May-13 9-Jun-13 19-Jun-13 26-Jun-13 12-Jan-14

R DC GoN 25-Nov-13 15-Dec-13 13-Jun-14

A

P DC GoN 15-Mar-13 30-Mar-13 9-Apr-13 16-Apr-13 2-Nov-13

R

PP approved

by WB in

2012/13,

Completed

PP approved

by WB in

2012/13

PP approved

by WB in

2012/13,

Completed

PP approved

by WB in

2012/13,

Completed,

12

Compl

eted

PP approved

by WB in

2012/13

PP approved

by WB in

2012/13

3.11

4

4

4

3.12

Post

Recruitment of Computer Operator (For 60

months) (D.5.2)

[PPCR/MoAD/NS/DC-02]

Ministry of Agricultural Development, PPCR, Agricultural Management Information System, Kathmandu, NepalAnnual Procurement Plan (PP) for Non-consulting Services - for FY 2013/2014 15/10/2013

Bid

In

vita

tio

n

Bid

do

cum

en

t to

WB

Pri

or/

Po

st R

evi

ew

PP

Sta

tus

Me

tho

d o

f

Pro

cure

me

nt

Pro

c. p

roce

du

re:

Go

N

or

WB

?

WB

’s N

OL

to B

id

Do

cum

en

t

SNo

. Description of Non-consulting Service

& Contract ID No.

Co

ntr

act

sign

ing

Act

ivit

ies

in u

nd

er

F/Y

13

/14

Co

mp

leti

on

of

the

con

trac

t

Pro

cure

me

nt

at

cen

ter

or

dis

tric

t

Re

mar

ks

Pu

blic

Op

en

ing

of

Bid

s

WB

’s N

OL

to

Aw

ard

Re

com

me

nd

atio

n

BER

& A

war

d

Re

com

m. t

o W

B

5

1 Post

Recruitment of office assistant (For 60

months) (D.5.2)

[PPCR/MoAD/NS/Staff-01]

Foreign exposure visit to best practice AMIS

relevant institutions observation tour for 21

participants (D.4.1.3) [PPCR/MoAD/NS/DC-

06]

6

Prior

Participation in international workshops,

seminars, in GIS/RS, Crop modelling, ICT,

Agrometeorology, Data management by 10

offical involved PPCR-AMIS project (D.4.1.3)


Prior

4 Prior

Short term abroad training on GIS/RS, Data

analysis and crop modeling for 10


04]

3

2 Post

Recruitment of Driver (For 60

months) (D.5.2)


1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17

PP approved

by WB in

2012/13,

Completed

4

Bid

In

vita

tio

n

Bid

do

cum

en

t to

WB

Pri

or/

Po

st R

evi

ew

PP

Sta

tus

Me

tho

d o

f

Pro

cure

me

nt

Pro

c. p

roce

du

re:

Go

N

or

WB

?

WB

’s N

OL

to B

id

Do

cum

en

t

SNo


& Contract ID No.

Co

ntr

act

sign

ing

Act

ivit

ies

in u

nd

er

F/Y

13

/14

Co

mp

leti

on

of

the

con

trac

t

Pro

cure

me

nt

at

cen

ter

or

dis

tric

t

Re

mar

ks

Pu

blic

Op

en

ing

of

Bid

s

WB

’s N

OL

to

Aw

ard

Re

com

me

nd

atio

n

BER

& A

war

d

Re

com

m. t

o W

B

1 Post


months) (D.5.2)


A GoN 12-Jul-13 14-Jul-13 20-Jul-13

P DC GoN 7-Jan-14 17-Jan-14 25-Jan-14 2-Feb-14 3-Jan-16

R DC GoN 7-Jan-15 17-Jan-15 25-Jan-15 2-Feb-15 2-Jan-17

A

P DC GoN 15-Feb-13 25-Feb-13 5-Mar-13 13-Mar-13 11-Feb-15

R

A

P DC GoN 1-Nov-13 21-Nov-13 24-Nov-13

R

A

P DC GoN 7-Jan-14 27-Jan-14 30-Jan-14

R

A

P DC GoN 7-Jan-14 27-Jan-14 30-Jan-14

R

A

P shop WB 15-Jan-14 4-Feb-14 7-Feb-14

R

A

P shop WB 7-May-14 27-May-14 30-May-14

R

A

P shop WB 15-Mar-14 4-Apr-14 7-Apr-14

R

A

P shop WB 7-Mar-14 27-Mar-14 30-Mar-14

R

A

Post

14 3.5

Training on Financial Management and

Procurement Management to project

officials-Local Level

[PPCR/MoAD/NS/Shop-14]

12

9 1.3Regional workshop on program formulation

[PPCR/MoAD/NS/DC-09]Post

10 1.9TV. Radio Broadcasting through AICC

[PPCR/MoAD/NS/DC-10] Post

10A1.10,1.

11

TV. Radio Broadcasting [PPCR/MoAD/NS/DC-

10A] Post

13 3.4

Training on climate vulnerable area

mapping-regional level to project

implemaeting districts


Through

AICC

PP approved

by WB in

2012/13,

Completed,

12

PP approved

by WB in

2012/13

PP approved

by WB in

2012/13

Compl

eted

Inception meeting under Management

operations (D.5.5)


8


relevant institutions observation tour for 21


06]

Advance degree in GIS/Remote Sensing,

Agroclimatology extension, Development

communication and crop modeling (D.4.1.1)


7

6

Prior

Post

Prior

Through

Public,

Private and

community

radio

3.2

Training on GIS and remote sensing to

Project officials


Post

11 3.1

Data Analysis and Crop modelling training

for project officials-Local level

[PPCR/MoAD/NS/shop-11]

Post

Post

1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17

PP approved

by WB in

2012/13,

Completed

4

Bid

In

vita

tio

n

Bid

do

cum

en

t to

WB

Pri

or/

Po

st R

evi

ew

PP

Sta

tus

Me

tho

d o

f

Pro

cure

me

nt

Pro

c. p

roce

du

re:

Go

N

or

WB

?

WB

’s N

OL

to B

id

Do

cum

en

t

SNo


& Contract ID No.

Co

ntr

act

sign

ing

Act

ivit

ies

in u

nd

er

F/Y

13

/14

Co

mp

leti

on

of

the

con

trac

t

Pro

cure

me

nt

at

cen

ter

or

dis

tric

t

Re

mar

ks

Pu

blic

Op

en

ing

of

Bid

s

WB

’s N

OL

to

Aw

ard

Re

com

me

nd

atio

n

BER

& A

war

d

Re

com

m. t

o W

B

1 Post


months) (D.5.2)


P DC GoN 7-Apr-14 27-Apr-14 30-Apr-14

R

A

P DC GoN 7-Sep-13 27-Sep-13 15-May-14

R

A

P DC GoN 7-May-14 27-May-14 30-May-14

R

A

P DC GoN 15-Apr-14 5-May-14 8-May-14

R

A

P DC WB 7-Jan-14 27-Jan-14 27-Apr-14

R

A

P DC WB 2-Oct-13 2-Oct-13 2-Oct-13

R

A

P DC WB 2-Jun-14 2-Jun-14 15-Jul-14

R

A

1

2. General Notes:

a.

b.

c.

* Direct contracting as based on Government rules & regulation.

Abbreviations: FA = Financing Agreement, PAD = Project Appraisal Document, P = Planned, R = Revised, A = Actual, BER = Bid Evaluation Report, NOL = No Objection Letter, NA = Not Applicable, BEC = Bid Evaluation Committee.

This format of PP has been prepared for NCB method with post-qualification and prior review requirement and contains 17 columns which is a minimum requirement. In case of post review and/ or other methods of procurement, some

columns may become fully or partly not applicable. Likewise, some column heads may require different interpretation. For example, in case of “shopping method”, Col-8 may be interpreted as “preparation of quotation/ shopping This format does not contain traditionally included columns, like “name of contractor”, “contract price”, “currency of contract price”, “some reference nos.”, etc, since these are reporting requirement but not the planning one.

In case of procurement procedure involving “Pre-qualification”, this format of PP needs to be expanded by adding a few more columns. It would be better to prepare PP of such activities in separate sheets to avoid too many columns for

simpler activities.

15 3.6

Farmers community climate related hazard -

training on the use of thermameter and rain

gauge


Post

16 3.7

District Level seminers on climate related

hazard


Post

Central Level seminers on climate related

hazard


Post

21 2.19Phone credit service fee

[PPCR/MoAD/NS/DC-21] Prior

17 3.8

Other seminers related with project

[PPCR/MoAD/NS/DC-18] Post18 3.9

20 1.12

Project Launching

Workshop/Oreintation/Implementation

Workshop)


Prior

19 3.10


relevant institutions observation tour (two

events, 5 persons in each event)


Prior

1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17

PP approved

by WB in

2012/13,

Completed

4

Bid

In

vita

tio

n

Bid

do

cum

en

t to

WB

Pri

or/

Po

st R

evi

ew

PP

Sta

tus

Me

tho

d o

f

Pro

cure

me

nt

Pro

c. p

roce

du

re:

Go

N

or

WB

?

WB

’s N

OL

to B

id

Do

cum

en

t

SNo


& Contract ID No.

Co

ntr

act

sign

ing

Act

ivit

ies

in u

nd

er

F/Y

13

/14

Co

mp

leti

on

of

the

con

trac

t

Pro

cure

me

nt

at

cen

ter

or

dis

tric

t

Re

mar

ks

Pu

blic

Op

en

ing

of

Bid

s

WB

’s N

OL

to

Aw

ard

Re

com

me

nd

atio

n

BER

& A

war

d

Re

com

m. t

o W

B

1 Post


months) (D.5.2)


d.In case of procurement under ICB, column for the publication of “GPN” should also be added to the PP format.

3

4 PP of Goods and Works: Similar format, but separate sheets should be used for preparing PP of Goods and Works.

5

6

7Steps in Preparing PP & Method of Calculating Deadlines (Dates):

(i) Col-2, Description of Goods/ Works & Contract ID No: Give appropriate name to the procurement activity and formulate a simple, short & scientific Contract ID No. as mentioned in para-3 above.

(ii) Col-5, Cost estimate: Preparation of cost estimate & approval by Procuring Entity (PE) ( … days). If the activity is divided into slices, separate cost estimate for each slice needs to be prepared.

(iii) Col-6, Method of Procurement: Select an appropriate proc. method based on estimated amount, FA, applicable procurement procedure and capability of contractors/ suppliers available in market.

(iv)

(v) Col-8, Bid Document to WB: Prep. of bid doc & approval by PE (… days) + sending to WB for NOL, if any (… days required in drafting a letter & to get signed).

(vi) Col-9, WB’s NOL to Bid Doc: Await NOL from WB (2 to 4 weeks depending upon size and complexity of the procurement job).

(vii) Col-10, Bid Invitation: Publish notice of invitation for bidding (IFB) (… days) + Await for bids (approx. 30/NCB or 45/ICB days or else).

(viii) Col-11, Public Opening of Bids (fixed date): Fix an appropriate date for public bid opening considering to avoid weekends, holidays, absence of key official, etc.

(ix) Col-12, BER to WB: Evaluation of bids by BEC (… days). + approval by PE (… days). + sending of BER to WB for NOL (… days in drafting letter & getting signed by the authorized official of PE).

(x) Col-13, WB’s NOL to Award Recommendation: Await NOL to Award recommendation from WB (2 to 4 weeks depending upon size and complexity of the proc. job).

(xi)

(xii)

Final Notes:

a.

b.

Good arrangement of slicing and packaging is the key of good procurement planning.Adopt competitive methods of procurement as far as possible, i.e. ICB and NCB. Non-competitive methods like Direct Contracting and Shopping should be used as minimum as possible. While adopting such non-competitive methods,

strong justifications should be attached along with the PP for Bank’s review and clearance.

Formula for defining Contract ID No.: Project Name/ category of procurement (G/W)/ selection Method – No. of Procurement under Goods or Works category in ascending order from the first year to the last year of the Project. i. e.

“IWRMP/G/ICB-1”, “RAIDP/W/NCB/bara-9”, etc.

Bidding for Procurement Activity under Slicing Arrangement: (i) One Bid Doc for all slices, but BOQ/ Schedule of Prices, Technical Specifications, Qualification Criteria, Contract Completion Period, etc may be made slice specific & put in

the same Bid Doc, (ii) Single Notice for bid invitation for all slices. It reduces cost of bidding, time and other administrative burdens. However, this may be different under e-bidding process and, therefore should be adopted as required.

Use of Software in Preparing PP: It is highly recommended to use readily available, in the market, planning software (eg. MS Project) to prepare PP. Advantages are not comparable to that of manually prepared PPs. Software based PP

are very user-friendly, easy and quicker to revise/ update and tracking the status of procurement.

Col-7, Proc. Procedure: GoN/WB: Based on the provisions of FA, identify the applicable procurement procedure and mention it on the PP, i.e. either proc. procedure is as per WB proc. GLs or GoN rules (PPA/PPR).

Col-14, Award Notification and Contract signing: Issuance of notification of award (… days) + awaiting response (2 to 4 weeks) from the successful bidder + Preparation/ finalization of contract document (done simultaneously) + contract

negotiation (… days) + contract signing (… days).Col-15, Completion Date of the Contract: Based on size and complexity of the contract, seasonal effect, availability of working labors, remoteness of construction sites (in case of works) a realistic time period for contract execution

should be worked out and accordingly completion date should be fixed. In case of proc. of goods such a time period should be determined based on time required for manufacturing/ assembling/ packing, clearing for export, multi-modal

Documents

Ministry of Agricultural Development, PPCR, Agricultural ...documents.worldbank.org/curated/pt/913591468060245095/pdf/836930PROP0P... · 14 Description of Goods & Contract ID w t