Millennials at HP Inc. Challenge Manual, Fragmented

Millennials at HP Inc. Challenge Manual, Fragmented Processes with SAP S/4HANA

Roopkala SubramanyanBusiness Solution Architect

Rohit BhartiIT Architect

HP Inc.

2 © 2020 ASUG Confidential

AgendaObjectives

❑ HP Inc.’s Digital Transformation journey to replace fragmented processes with seamless automation, standardization and simplification

❑ Business Improvements achieved

❑ Challenges experienced

Contents

❖ Legacy Landscape

❖ End State Objective

❖ Design Principles & Supply Chain Digital Transformation

❖ S4 Hana Design Elements

❖ Lessons Learnt

3

#58 on theFortune 1001

$58.8B

revenue in FY19

Operations in

170 countries

#1 Newsweek America’s Most Responsible Companies2

250,000+channel partners

~55,000employees

#6 Barron’s Most Sustainable Companies3

27,000+patents4

HP TODAY

3

1. HP ranking as of May 2020–please see http://fortune.com/fortune500/hp/2. Reprinted with permission from Newsweek–please see https://www.newsweek.com/americas-most-responsible-companies-20203. Reprinted with permission from Barron’s–please see https://www.barrons.com/articles/the-100-most-sustainable-companies-51581095228?mod=hp_LEAD_14. As of October 31, 2019 HP has more than 27,000 patents globally per our 10-K Filing here: https://s2.q4cdn.com/602190090/files/doc_financials/2019/ar/hp-inc_10-ka-(1).pdf Pg. 6

http://fortune.com/fortune500/hp/

https://www.newsweek.com/americas-most-responsible-companies-2020

https://www.barrons.com/articles/the-100-most-sustainable-companies-51581095228?mod=hp_LEAD_1

https://s2.q4cdn.com/602190090/files/doc_financials/2019/ar/hp-inc_10-ka-(1).pdf


# 15 Most Innovative Companies 2020

# 12Top Supply Chain Companies 2020

2020 Accolades …


Fragmented Business Process and Architecture


Contract Manufacturers, Suppliers

LogisticsCustomers partnersMoving

to digital

Physical supplychain

Digitalvaluechain

Supplychainlayers

BI analytics

Logistics Control Tower

ERP S4

Planning IBP

Plan Source OrderMake DeliverDefine

Digital Customer experience Mobile, RPA, APIs …

Supply Chain Digital Transformation


End State High Level Architecture

7

Customers

Ariba**

IBPPlanning

Direct & Indirect Suppliers

Logistics

Control

Tower

CIG

PI/PO

Order Status system

ODW/BW /4 HANA

Master Data Customer Master

Material Master

PIR ,Costing

Mini HR

Config /Price /Quote

Order Capture Manufacturing Partners

EDI Orchestration 6020

850/860/856/810

EDI Orchestration 6020

940/945/856 LSP‘s/DC

Carriers

IC & Trade Procurement IC and Trade

Order Management

Logistics Accounts Payable & Accounts Receivable

Trade Invoicing RAR

Returns and Repairs EWM

z

Engineering Assets/ RPA / Manual

▪ Cloud Applications▪ External Partners ▪ S/4 HANA

**Forecast , Indirect, Direct Procurement Collaboration

PS4

SAP GTSGT, Customs &

Compliance

ILMData retentionInvoicing / etc.

SAP GRCNfe / User security /

etc.

Solution mgr.Central SAP mgmt.

System Status Messages

SOM ./ BRIM

One source

CS


Use “Out-of-the-Box” Functionality

Adopt the pre-configured solution. Significant business justification and executive approval required for something other than “out-of-the-box, pre-configured functionality.”

Standardize and Simplify Global Processes

Drive solution design from leading practices, not legacy constraints. Optimize for global success, not local needs – design for the common good through standardized processes.

Do Not Replicate The PastThis is a business transformation effort with a strong focus on efficient new capabilities. Get to why things are done, not just how. All processes & applications are subject to reassessment.Nothing is sacred.

Change is Hard; Focus on Adoption Daily

Be prepared for significant change – success does not come without a cost and many business processes and systems will be impacted. Adoption will require each team member to commit daily – through words and actions – to helping our colleagues change.

Build a Scalable, Holistic SolutionFocus on the entire end-to-end business process and achieving processes and systems that work together to meet our current and future business needs.

Prioritize Timeline over Scope Once established, program milestone dates should not be compromised. An overall commitment to program timing must be established to deliver business value. without compromising on Minimum Viable product

Design Principles

“This is a change management effort not an IT system upgrade…


Key Integration➢ Order Capture integration –EDI, Portals➢ Pricing➢ Flexible rule-based plant determination➢ GTS Compliance check ➢ Credit and Collection Check ➢ Tax calculation using One Source

Master Data:❑ Intercompany Customer & Vendor Record❑ Intercompany Pricing❑ Automated creation of documents

Sales Order to Purchase Order

Key Integration:➢ Partner Collaboration – EDI or Ariba➢ HR Mini Master➢ Key requirements – e.g. ship date, special

labels, priority ➢ IBP integration➢ Spend Management➢ Royalties and Rebates ➢ Flexible workflows for PO approval ➢ BI Reporting

Master Data:❑ Business Partner/Vendor Master❑ Trade Purchasing Information Record for

source of supply and vendor pricing❑ Quotas

Master Data:❑ Delivery Plant from Material Master❑ Business Rule Framework Plus (BRF+) Rules

for plant determination ❑ Automated Compliance, Credit and other

checks

Key Integration➢ Automated creation of documents

S4 Design Elements


Key Integration ➢ Dropship ( Direct Ship model ) –EDI, Ariba➢ Replenishment –EDI, EWM, IM or Ariba➢ Consignment ➢ Serial Number Management , Country of Origin ➢ Customs Requirement GTS Integration➢ Shipment visibility, shipment ownership ➢ Financial inventory booking

Master Data❑ Vendor master❑ Payment terms

Factory Ship to Customer Receipt

Master Data:❑ Business Partner – Customer Master

Physical Shipment

S4 Design Elements

Master Data:❑ Route Determination❑ Shipping point and Loading group❑ Serial Number profile

Key Integration➢ Vendor Invoice – EDI, OCR, Ariba, Self Billing/ERS➢ BRF+ enabled AP Workflow for approvals➢ Rebate & Spend Management➢ BI Reporting ➢ HR Mini Master

Key Integration ➢ Rule based customer invoicing

based on proof of delivery➢ Revenue Accounting &

Reporting (RAR)➢ E-Invoicing, Customer EDI


Global Standardization

Adoption of Centralized Master Data Management

Business Process

Adoption Management

of Change

Fallout Management

Lessons Learnt


What Worked Well For Us


13

55+ DC/LSP partners, ~70 Manufacturing and ~150 3PO/AMO partners newly onboarded or new

capabilities deployed

>90K User Acceptance and System Integration Test Steps, and >4.8K

individual cutover steps

6.3K+ users trained and

securely set-up

>240 interfaces built or updated between S4 and Legacy assets and ~900 Legacy asset development requirements, BI reporting development

14+ Global and localization design sprints, ~600 Development Objects and associated unit tests and >100K

development hours

Shipments delivered toall 50 US states ,13

Canadian territories, 19 Latin American

countries and EMEA countries

Where Are We In The Transformation Journey….

Questions?


For questions after this session, contact us at [email protected] and [email protected]

Thank you.


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Millennials at HP Inc. Challenge Manual, Fragmented