Mill St Hwy Barn Debt Exclusion Vote – Sept 7th

Tim RoughanChairman - Capital Planning Improvement CommitteeCPIC Member - Facilities Development CommitteeAugust 2004

Facilities Development History

A few years ago the town looked into putting all services in the center of town Re-hab the Town Hall More space for all departments New library

Estimate was more than $7,000,000 Too expensive for town Additional land needed

Facilities Development History

What have we done? Repaired Library roof and replaced furnace Began needed electrical work at Town Hall Approved Town Hall roof repairs

Recently, we looked into moving all departments down to Mill St property Estimate was over $5,000,000

Too expensive

Another thought was to add bays to existing highway barn

At least $200,000 and would only be a temporary solution (less than 5 years)

Part of Five Year Capital Plan

Re-locate Highway Dept. to new 13,600 sq. ft. facility to be built on the Mill St. site Provide Emergency Squad facility by

re-locating Emergency Services to existing Fire Station

Re-locate Fire Station to existing Highway Barn

Plan benefits

Adequate space for Emergency Squad and other departments for 10-15 yearsBalanced approach to long-term costs Use anticipated reductions in notes on

Elementary and High Schools to fund improvements

Adequate space for all Departments

Existing Ambulance Barn

Existing building is falling down

No room to service Ambulance inside

Fire Station

Highway Barn

5-7 pieces of equipment are stored outside. Need indoor storage as well, can not freeze. Less susceptible to vandalism and equipment lasts longer when stored inside.

Town Population * Hwy barn

size in sq ft barn sq ft

per personmiles of

roadbarn sq ft per mile Sq mi

barn sq ft per sq mi Comments of Hwy Dept Personnel

Brookfield 3050 5850 1.9 40 146.25 16 365.625 Very crowded

Brimfield 3339 7200 2.2 44 164 13 554 Plows and fork trucks outside

Rutland 6350 18000 2.8 94 191 35 514 2 yr old, too small, pd $1.4m

E. Brook 2097 7100 3.4 27 263 10 710 Small

Wales 1800 6480 3.6 29 223 16 405 1/2 of salt shed used for trucks

Holland 2407 7200 3.0 37 195 12 600 4 Hwy trucks and equipment outside

Warren 4500 14000 3.1 75 187 27 519 Proposed $700k (5-7% cost will be eng)

Sturbridge 7837 13514 1.7 118 115 37 3652 trucks, 2 pieces of equipment outside, 2 trucks in salt shed

Oakham 1673 8000 4.8 51 157 21 3815 yrs old, $700k - plows and 2 trucks outside, way too small

Average 3673 9705 2.9 57 182 21 490

* 2000 numbers

Hwy Barn Comparison

For Brookfield using an average of 3 sq ft per person results in a minumum requirement of 9,000 sq ft for needs known in 2004. Need larger size to accommodate future needs.

Space for future Municipal building

Proposed new Mill St Hwy barn

13,600 sq ft

Proposed DPW Facility(Highway Barn)

Proposed Reorganization of ExistingFire Station & Highway Barn toAccept Ambulance/EMS

Mill St project

Develop engineering drawings for bid package, do site prep work, then construct 14,000 sq. ft. facility for no more than $990,000$860,000 paid over a 40 year note (24¢ per thousand) $130,000 from Stabilization

$48 per year for a house valued at $200,000 Limited renovation needed for existing buildings

to accommodate new departments Goal is to move departments by early 2005

Best long term plan In 2-5 years will need to do something anyway

How will this plan help?Lays the groundwork for critical center of Town improvements Will be able to utilize all 4 floors of Town Hall More room for all departments More parking Allows start of modifications required to

make building handicapped accessible – it’s the law

Additional study needed for future facility needs

Proposed layout of Town Hall improvements

The debt exclusion vote will take place on September 7th

Town Hall 7 am to 7 pmA “Yes” vote means a new highway barn will be built

Estimated 24 cents per thousand on tax rate $48 per year for a $200,000 home Less than $1 per week to solve many long-

term departmental needs

A “No” vote means the new DPW/Highway Barn will not be built.Questions: call Tim 508-867-9419