Military Requirements for Petty Officers Third and Second Class (NAVEDTRA 14504) CTT1(IDW/SW/AW) RICHARDS 301-669-3005

Military Requirements for Military Requirements for Petty Officers Third and Petty Officers Third and

Second Class Second Class (NAVEDTRA 14504)(NAVEDTRA 14504)

CTT1(IDW/SW/AW) RICHARDSCTT1(IDW/SW/AW) RICHARDS

301-669-3005301-669-3005

MILITARY REQUIREMENTS FOR MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASSPETTY OFFICERS THIRD AND SECOND CLASS

ChaptersChapters1.1. Leadership, Supervision, and TrainingLeadership, Supervision, and Training88. . Military Responsibilities and DutiesMilitary Responsibilities and Duties

NAVEDTRA 14504NAVEDTRA 14504


Chapter 1: Leadership, Supervision, and Chapter 1: Leadership, Supervision, and TrainingTraining

The world has three types of people . . .The world has three types of people . . .

Those who make things happenThose who make things happen Those who watch things happenThose who watch things happen Those who don’t know what’s Those who don’t know what’s

happeninghappening

Focus on the first two, avoid the thirdFocus on the first two, avoid the third

NAVEDTRA 14504NAVEDTRA 14504 Chapter 1Chapter 1


Chapter 1: Leadership, Supervision, Chapter 1: Leadership, Supervision, and Trainingand Training

Purpose: Purpose: To help you build a base for To help you build a base for self-developmentself-development

Section 1: Basics of leadershipSection 1: Basics of leadership Section 2: Relationship between Section 2: Relationship between

leadership and human behaviorleadership and human behavior



Fundamentals of LeadershipFundamentals of Leadership

Learning Objectives:Learning Objectives: Identify the fundamentals of Identify the fundamentals of

leadershipleadership Recall Navy’s policy to provide Recall Navy’s policy to provide

leader development opportunities leader development opportunities and training.and training.

Recognize the relationships Recognize the relationships between leadership and peoplebetween leadership and people




Fundamentals (basic principles) of Fundamentals (basic principles) of leadership is the art by which a leadership is the art by which a leader influences people to work leader influences people to work toward a specific goal.toward a specific goal.

– Reasoning abilityReasoning ability– ExperienceExperience– Personal examplePersonal example




Where do leadership fundamentals Where do leadership fundamentals come from?come from?

– We pattern our leadership behavior We pattern our leadership behavior after people who are successful after people who are successful leadersleaders

– We learn from their successes and We learn from their successes and mistakesmistakes




What governs leadership actions?What governs leadership actions?– U.S. Navy RegulationsU.S. Navy Regulations– Manual for Courts-MartialManual for Courts-Martial– Standard Organization and Regulations of Standard Organization and Regulations of

the U.S. Navythe U.S. Navy

The petty officer’s job is to be sure his or The petty officer’s job is to be sure his or her leadership actions conform to the her leadership actions conform to the rules and regulations governing the rules and regulations governing the chain of command.chain of command.




Which of the following terms is Which of the following terms is interchangeable with interchangeable with fundamentals of fundamentals of leadership?leadership?

1. 1. Total quality leadershipTotal quality leadership 2. 2. Motivational theoryMotivational theory 3. 3. Basic principles of leadershipBasic principles of leadership 4. 4. Principles of supervisionPrinciples of supervision




Leader development is the Leader development is the responsibility of the individual, responsibility of the individual, each Navy command, and the each Navy command, and the Navy training establishment Navy training establishment (everyone in the Navy)(everyone in the Navy)

The Navy has two categories of The Navy has two categories of leadership training:leadership training:

– Leadership training courses andLeadership training courses and– Indoctrination trainingIndoctrination training




Leadership Training CoursesLeadership Training Courses Includes Sailors selected to E-5, E-6, E-Includes Sailors selected to E-5, E-6, E-

7, and Command Master Chief/Chief of 7, and Command Master Chief/Chief of the Boatthe Boat

Foundation of these courses include:Foundation of these courses include:– ValuesValues– Responsibility, authority, and accountability Responsibility, authority, and accountability

of leadershipof leadership– Unity of command, Navy , and servicesUnity of command, Navy , and services– Total quality leadershipTotal quality leadership




Indoctrination TrainingIndoctrination Training Petty Officer Indoctrination Course (E-4 Petty Officer Indoctrination Course (E-4

selectees)selectees) Chief Petty Officer Indoctrination Course (E-7 Chief Petty Officer Indoctrination Course (E-7

selectees)selectees) Command Master Chief Course (4-day seminar Command Master Chief Course (4-day seminar

within first 6 months after assignment)within first 6 months after assignment) Tailored leadership courses as part of the Tailored leadership courses as part of the

training for Recruit Company Commander (RCC) training for Recruit Company Commander (RCC) instructor and Navy recruiting forceinstructor and Navy recruiting force

Navy Command Indoctrination ProgramNavy Command Indoctrination Program

These courses provide information to members These courses provide information to members either entering a new paygrade or being either entering a new paygrade or being assigned to a new duty station.assigned to a new duty station.




When you realize you have made a wrong When you realize you have made a wrong decision, admit your mistake, accept the decision, admit your mistake, accept the responsibility, andresponsibility, and

1. criticize others for the mistake1. criticize others for the mistake 2. don’t let subordinates know of your mistake2. don’t let subordinates know of your mistake 3. take steps to avoid repeating the error3. take steps to avoid repeating the error 4. do nothing else4. do nothing else




How do leadership fundamentals How do leadership fundamentals relate to people?relate to people?

The most important element of The most important element of leadership leadership ISIS people people

An effective leader recognizes each An effective leader recognizes each person as an individual person as an individual with with different values and beliefsdifferent values and beliefs




Personal qualities of a leaderPersonal qualities of a leader High standards of performanceHigh standards of performance Moral courageMoral courage Dedication to the Navy and the Dedication to the Navy and the

nationnation Enviable exampleEnviable example InitiativeInitiative Loyalty to the chain of commandLoyalty to the chain of command AccountabilityAccountability




Personal qualities of a leaderPersonal qualities of a leader

Set standards for yourself that you Set standards for yourself that you expect from othersexpect from others

Leadership by ExampleLeadership by Example




FOLLOWERSHIPFOLLOWERSHIP

To lead, you must first be able to To lead, you must first be able to follow: for without followers, there follow: for without followers, there can be no leaders.can be no leaders.

——Navy sayingNavy saying




FollowershipFollowership

One point we often overlook concerning One point we often overlook concerning successful leaders is they were successful successful leaders is they were successful followers followers beforebefore they were successful they were successful leaders.leaders.

Followership and leadership are not Followership and leadership are not oppositesopposites

Leaders perform both roles at the same Leaders perform both roles at the same timetime

Followership and leadership skills are Followership and leadership skills are similarsimilar



Relationship Between Leadership & Human Relationship Between Leadership & Human BehaviorBehavior

Learning Objective:Learning Objective: Recognize the five Recognize the five basic levels of human needbasic levels of human need

Leadership and human behavior are Leadership and human behavior are relatedrelated

Study your personnelStudy your personnel Try to get to know and understand Try to get to know and understand

themthem Keep the lines of communication openKeep the lines of communication open




Recognize the five basic levels of Recognize the five basic levels of human need:human need:

-Survival-Survival

-Safety-Security-Safety-Security

-Social-Belonging-Social-Belonging

-Esteem-Esteem

-Self-Actualization-Self-Actualization




Five levels of human Five levels of human

need (Maslow’s need (Maslow’s

hierarchy of needs)hierarchy of needs)



Leadership/Supervisory SkillsLeadership/Supervisory Skills

Learning Objective: Translate work requirements Learning Objective: Translate work requirements into assignments and specific tasks for work into assignments and specific tasks for work center subordinates.center subordinates.

What makes a person a good supervisor?What makes a person a good supervisor?

A good supervisor will first break a job down into A good supervisor will first break a job down into individual tasks and then ensure all needed individual tasks and then ensure all needed materials are available. He or she will then materials are available. He or she will then assign the tasks to the most appropriate assign the tasks to the most appropriate persons.persons.




For any given job:For any given job:

1.1. Break the job into tasksBreak the job into tasks

2.2. Assign tasksAssign tasks

3.3. Coordinate material and safety requirementsCoordinate material and safety requirements

4.4. Use the proper tool for the jobUse the proper tool for the job

5.5. Make progress checksMake progress checks

6.6. Report the job statusReport the job status

7.7. Provide performance feedbackProvide performance feedback




PROGRESS CHECKSPROGRESS CHECKS

Answer these five basic questions before you Answer these five basic questions before you begin:begin:

1. What must be done?1. What must be done? 2. Where should it be done?2. Where should it be done? 3. When should it be done?3. When should it be done? 4. How should it be done?4. How should it be done? 5. Who should do it?5. Who should do it?




When reporting the job status, use the four “B’s”:When reporting the job status, use the four “B’s”: Be on timeBe on time Be accurateBe accurate Be briefBe brief Be goneBe gone




When providing performance feedback:When providing performance feedback:

Provide POSITIVE FEEDBACKProvide POSITIVE FEEDBACK Command Letter of Appreciation (LOA)Command Letter of Appreciation (LOA) Command Letter of Commendation (LOC)Command Letter of Commendation (LOC) Flag LOAFlag LOA Flag LOCFlag LOC Navy Achievement Medal (NAM)Navy Achievement Medal (NAM) Navy Commendation Medal (NCM)Navy Commendation Medal (NCM) Sailor of the Month, Quarter, or YearSailor of the Month, Quarter, or Year Even a Bravo Zulu (BZ) or a positive written counselingEven a Bravo Zulu (BZ) or a positive written counseling



Leadership/Supervisory SkillsLeadership/Supervisory SkillsWhen providing performance feedback:When providing performance feedback:

Provide CONSTRUCTIVE FEEDBACKProvide CONSTRUCTIVE FEEDBACKGuidelines:Guidelines: Always praise good performance or correct poor Always praise good performance or correct poor

performance as soon as possibleperformance as soon as possible Praise in public, correct in privatePraise in public, correct in private Look for the reason behind the action (Why is Look for the reason behind the action (Why is

someone not performing to standards)someone not performing to standards) If a problem exists, work with the subordinate to If a problem exists, work with the subordinate to

solve the problemsolve the problem Try to be aware of what is going on with your Try to be aware of what is going on with your

workersworkers




Evaluating performanceEvaluating performance

Be honestBe honest Put aside friendships and dislikesPut aside friendships and dislikes Don’t let personal feelings and attitudes blur Don’t let personal feelings and attitudes blur

your professional judgmentyour professional judgment




CounselingCounseling

A tool to help a person explore, better understand, A tool to help a person explore, better understand, and find solutions to a problem (and is also an and find solutions to a problem (and is also an instrument of conflict resolution)instrument of conflict resolution)

There are 4 major types:There are 4 major types: PersonalPersonal CareerCareer PerformancePerformance DisciplinaryDisciplinary



Leadership/Supervisory SkillsLeadership/Supervisory SkillsKey counseling pointsKey counseling points Counsel to solve a problem or to fulfill a needCounsel to solve a problem or to fulfill a need Determine interview goal before meeting & Determine interview goal before meeting &

review recordsreview records Give individual the facts, both pleasant and Give individual the facts, both pleasant and

unpleasantunpleasant Be a good listener and be fairBe a good listener and be fair Refer the individual to other resources for Refer the individual to other resources for

professional helpprofessional help Keep the individual’s problem confidentialKeep the individual’s problem confidential Help the individual grow in self-understandingHelp the individual grow in self-understanding




Counseling DON’TSCounseling DON’TS DO NOT lose your self controlDO NOT lose your self control DO NOT make promises you cannot keepDO NOT make promises you cannot keep DO NOT be quick to decideDO NOT be quick to decide DO NOT forget to document formal counseling DO NOT forget to document formal counseling

and have the sheet signedand have the sheet signed




Personnel Qualification Standards (PQS)Personnel Qualification Standards (PQS)OPNAVINST 3500.34OPNAVINST 3500.34

(Additional information in (Additional information in Personnel Qualification Personnel Qualification Standards (PQS) Management GuideStandards (PQS) Management Guide NAVEDTRA NAVEDTRA 43100-1)43100-1)

A PQS is a compilation of minimum knowledge and skills A PQS is a compilation of minimum knowledge and skills necessary to qualify for a specific watch station, necessary to qualify for a specific watch station, maintain specific equipment, or perform as a team maintain specific equipment, or perform as a team member within a unit.member within a unit.



Leadership/Supervisory SkillsLeadership/Supervisory SkillsBenefits of Continuous ImprovementBenefits of Continuous Improvement

Increased pride of workmanshipIncreased pride of workmanship Increased readinessIncreased readiness Improved sustainability because of extended Improved sustainability because of extended

time between equipment failurestime between equipment failures Better justification for budgets because of Better justification for budgets because of

more efficient operationsmore efficient operations Streamlined maintenance and production Streamlined maintenance and production

processesprocessesTotal Quality Leadership is a practical application Total Quality Leadership is a practical application

of “working smarter, not harder”of “working smarter, not harder”



Training SubordinatesTraining SubordinatesResponsibilities of a Training Petty OfficerResponsibilities of a Training Petty Officer

Assist in planning, developing, and coordinating training Assist in planning, developing, and coordinating training programprogram

Develop monthly training schedulesDevelop monthly training schedules Provide and/or assign instructors to give trainingProvide and/or assign instructors to give training Provide training to assigned instructors in methods of Provide training to assigned instructors in methods of

instruction to be used for a lessoninstruction to be used for a lesson Oversee preparation of training materials. Assist in Oversee preparation of training materials. Assist in

advancement training for personneladvancement training for personnel Observe training/instructors to ensure requirements are Observe training/instructors to ensure requirements are

met.met. Maintain training recordsMaintain training records Keep personnel informed of PQS and training progressKeep personnel informed of PQS and training progress Inform personnel of fleet and service schoolsInform personnel of fleet and service schools Provide information on Navy and DANTES courses, and Provide information on Navy and DANTES courses, and

aid in applyingaid in applying



Training SubordinatesTraining Subordinates

Responsibilities of a Training Petty OfficerResponsibilities of a Training Petty Officer

Detailed information is available in the Detailed information is available in the Standard Organization and Regulations of the Standard Organization and Regulations of the U.S. NavyU.S. Navy, OPNAVINST 3120.32, OPNAVINST 3120.32




Instructional methods and techniquesInstructional methods and techniques

Lecture methodLecture method Discussion methodDiscussion method Demonstration methodDemonstration method

Related techniques (applicable to the above)Related techniques (applicable to the above) Lesson summaryLesson summary Oral questioningOral questioning Training aidsTraining aids



Training SubordinatesTraining SubordinatesCommand Training TeamCommand Training Team Support vital command-wide mandatory trainingSupport vital command-wide mandatory training Fire fighting, safety, personal rights, Fire fighting, safety, personal rights,

responsibilities, and equal opportunity policiesresponsibilities, and equal opportunity policies CTT personnel trained to present Navy Rights CTT personnel trained to present Navy Rights

and Responsibilities (NR&R)and Responsibilities (NR&R) Minimum of 2 E-6 or above trained in NR&R Minimum of 2 E-6 or above trained in NR&R

(except commands with less than 50 personnel)(except commands with less than 50 personnel)50-10050-100 2 members2 members101-200101-200 3 3201-300201-300 4 4301-Above301-Above 5 5




Navy Rights and Responsibilities (NR&R)Navy Rights and Responsibilities (NR&R)

All personnel must attend an NR&R workshop All personnel must attend an NR&R workshop within 90 days of reporting to a new within 90 days of reporting to a new permanent duty station. Commands must permanent duty station. Commands must conduct training frequently enough to keep the conduct training frequently enough to keep the class size below 20 people.class size below 20 people.



CHAPTER 8CHAPTER 8

MILITARY RESPONSIBILITIES AND DUTIESMILITARY RESPONSIBILITIES AND DUTIES

As a vision for the future, let me just say we will steer As a vision for the future, let me just say we will steer by the stars and not the wake. And I see four by the stars and not the wake. And I see four stars of equal magnitude in the constellation that stars of equal magnitude in the constellation that will guide us:will guide us:

operational primacy, teamwork, leadership and operational primacy, teamwork, leadership and pride.pride.

——Admiral J. JohnsonAdmiral J. Johnson

Chief of Naval OperationsChief of Naval Operations



MILITARY DUTIES OF THE PETTY OFFICERMILITARY DUTIES OF THE PETTY OFFICER

POOW is the primary enlisted assistant to the POOW is the primary enlisted assistant to the officer of the deck (OOD) when the ship is in officer of the deck (OOD) when the ship is in port. The POOW assists the OOD in carrying out port. The POOW assists the OOD in carrying out the ship’s daily routine and in ensuring the the ship’s daily routine and in ensuring the security and safety of the ship.security and safety of the ship.




As a petty officer, you need to be familiar with As a petty officer, you need to be familiar with naval correspondence procedures. For details of naval correspondence procedures. For details of naval correspondence, consult the naval correspondence, consult the Department Department of the Navy Correspondence Manual, of the Navy Correspondence Manual, SECNAVINST 5216.5SECNAVINST 5216.5




- You must master the art of writing short, concise, - You must master the art of writing short, concise, routine correspondence. In some situations, you routine correspondence. In some situations, you will have to determine the type of will have to determine the type of correspondence to be draftedcorrespondence to be drafted

- If you turn out a confused, rambling, lengthy - If you turn out a confused, rambling, lengthy masterpiece, you only create an editing chore masterpiece, you only create an editing chore for the chop chain or you may wind up doing the for the chop chain or you may wind up doing the whole thing over.whole thing over.




When assigned as the POOW, you will have the following When assigned as the POOW, you will have the following duties, responsibilities, and authority:duties, responsibilities, and authority:

• • Assist the OOD and the junior officer of the watch (JOOW) Assist the OOD and the junior officer of the watch (JOOW) and supervise and instruct sentries and messengers.and supervise and instruct sentries and messengers.

• • Wear the prescribed uniform and ensure orderliness of Wear the prescribed uniform and ensure orderliness of watch-standing equipment during each morning watch.watch-standing equipment during each morning watch.

• • Carry out the daily routine and orders as the OOD may Carry out the daily routine and orders as the OOD may direct.direct.

• • Notify the OOD and the JOOW of any changes in the Notify the OOD and the JOOW of any changes in the weather or changes in barometric pressure readings of weather or changes in barometric pressure readings of 0.04 inch or more in any one hour. The quartermaster of 0.04 inch or more in any one hour. The quartermaster of the watch, when assigned, will assume this responsibility.the watch, when assigned, will assume this responsibility.




• • In all classes of submarines, hourly observe and log draft In all classes of submarines, hourly observe and log draft readings. Ensure draft readings are reviewed periodically by readings. Ensure draft readings are reviewed periodically by the in-port duty officer.the in-port duty officer.

• • Make entries in the deck log for all events of interest as directed Make entries in the deck log for all events of interest as directed by the OOD. Erasures should not be made in the deck log. The by the OOD. Erasures should not be made in the deck log. The quartermaster of the watch, when assigned, will assume this quartermaster of the watch, when assigned, will assume this responsibility.responsibility.

• • Ensure the messenger makes the calls listed in the call book Ensure the messenger makes the calls listed in the call book kept on the quarterdeck. The quartermaster of the watch, when kept on the quarterdeck. The quartermaster of the watch, when assigned, will assume this responsibility.assigned, will assume this responsibility.

• • Return salutes and carry out the watch routine for the OOD or Return salutes and carry out the watch routine for the OOD or the JOOW when neither is at the gangway.the JOOW when neither is at the gangway.

Cont’dCont’d




• • Call away boats in sufficient time to make sure that they Call away boats in sufficient time to make sure that they are ready to leave the ship at the time prescribed in the are ready to leave the ship at the time prescribed in the boat schedule.boat schedule.

• • Keep a list of personnel (such as boat crews) expected to Keep a list of personnel (such as boat crews) expected to be absent on duty from the ship during meal hours. Notify be absent on duty from the ship during meal hours. Notify the ship’s duty cook of the approximate number of the ship’s duty cook of the approximate number of personnel that will be absent and the time they will return personnel that will be absent and the time they will return for the meal.for the meal.

• • Assemble liberty parties in ample time for inspection by the Assemble liberty parties in ample time for inspection by the OOD before departure of scheduled liberty boats.OOD before departure of scheduled liberty boats.

• • Perform other duties as directed by the OOD or JOOWPerform other duties as directed by the OOD or JOOW




Internal Communications. Internal Communications. You should have a You should have a working knowledge of the mass communication working knowledge of the mass communication (MC) systems—sound-powered telephones, voice (MC) systems—sound-powered telephones, voice tubes,tubes,

pneumatic tubes, and ship’s service telephones.pneumatic tubes, and ship’s service telephones.

Logs, Records, and Reports. Logs, Records, and Reports. As you stand the As you stand the POOW, you will be required to maintain various POOW, you will be required to maintain various logs, records, and reports.logs, records, and reports.

Ex. If your ship is in port, you may have to maintain Ex. If your ship is in port, you may have to maintain a weather loga weather log




SHIP’S DECK LOG.—SHIP’S DECK LOG.—Probably the most Probably the most important log you will be maintaining is the important log you will be maintaining is the ship’s deck log. The basic requirements for ship’s deck log. The basic requirements for maintaining the ship’s deck log are contained in maintaining the ship’s deck log are contained in U.S. Navy Regulations U.S. Navy Regulations and and Standard Standard Organization and Regulations of the U.S. Navy.Organization and Regulations of the U.S. Navy.

The ship’s deck log is a complete daily record, The ship’s deck log is a complete daily record, by watches, of every circumstance and by watches, of every circumstance and occurrence of importance or interest about the occurrence of importance or interest about the crewand the operation and safety of the ship.crewand the operation and safety of the ship.




A ship’s deck log has both historical importance A ship’s deck log has both historical importance and legal standing. It may be used at times in and legal standing. It may be used at times in naval, admiralty, and civil courts. In an incident naval, admiralty, and civil courts. In an incident involving the ship, the log may be the only involving the ship, the log may be the only available evidence upon which to base a legal available evidence upon which to base a legal decision. decision. At sea, the quartermaster of the At sea, the quartermaster of the watch keeps the ship’s deck log. watch keeps the ship’s deck log. In port, In port, chronological entries are made, but these chronological entries are made, but these entries are made by the POOW.entries are made by the POOW.




Because the log may be used as evidence in Because the log may be used as evidence in legal proceeding, erasures are not permitted. If legal proceeding, erasures are not permitted. If you make a mistake, draw a single line through you make a mistake, draw a single line through the original entry (so that it remains legible), the original entry (so that it remains legible), insert the correct entry, and place your initials in insert the correct entry, and place your initials in the left margin. The log is signed at the end of the left margin. The log is signed at the end of each watch by the OOD. The name of the OOD each watch by the OOD. The name of the OOD also must be printed beneath the signature.also must be printed beneath the signature.




- In keeping the log, remember two important - In keeping the log, remember two important points: points:

(1) All entries must be clear, concise, and (1) All entries must be clear, concise, and accurate; accurate;

(2) every entry must be preceded by the time of (2) every entry must be preceded by the time of

its occurrence or when the information becomes its occurrence or when the information becomes known.known.




- In keeping the log, remember two important points: - In keeping the log, remember two important points:

(1) All entries must be clear, concise, and accurate; (1) All entries must be clear, concise, and accurate;

(2) every entry must be preceded by the time of its (2) every entry must be preceded by the time of its occurrence or when the information becomes occurrence or when the information becomes known.known.

The overall responsibility for the deck log The overall responsibility for the deck log belongs to the OODbelongs to the OOD. OODs must sign the deck . OODs must sign the deck log at the end of their watch to show relief of the log at the end of their watch to show relief of the watch and validity of entrieswatch and validity of entries




Examples of Ship Deck Log EntriesExamples of Ship Deck Log Entries

PERSONNELPERSONNEL

-0900 Mustered the crew at quarters for captain’s -0900 Mustered the crew at quarters for captain’s inspection (of personnel and upper decks).inspection (of personnel and upper decks).

-1010 Secured from inspection.-1010 Secured from inspection.

GETTING UNDER WAYGETTING UNDER WAY

-0660 Commenced preparations for getting -0660 Commenced preparations for getting underway. Set material condition ________.underway. Set material condition ________.

-0730 Stationed the special sea detail.-0730 Stationed the special sea detail.




The following are some of the logs that you may The following are some of the logs that you may come in contact with while the POOW:come in contact with while the POOW:

--Security clearance listSecurity clearance list

--Passdown logPassdown log

--Weapons custody logWeapons custody log

--Sounding and security logSounding and security log

--Vehicle logVehicle log

--Visitors logVisitors log




- You must master the art of writing short, concise, - You must master the art of writing short, concise, routine correspondence. In some situations, you routine correspondence. In some situations, you will have to determine the type of will have to determine the type of correspondence to be draftedcorrespondence to be drafted

- If you turn out a confused, rambling, lengthy - If you turn out a confused, rambling, lengthy masterpiece, you only create an editing chore masterpiece, you only create an editing chore for the chop chain or you may wind up doing the for the chop chain or you may wind up doing the whole thing over.whole thing over.




TYPES OF CORRESPONDENCE.—TYPES OF CORRESPONDENCE.—

OfficialOfficial correspondence in its true sense covers all correspondence in its true sense covers all recorded communications, including messages. recorded communications, including messages. The The Department of the Navy Correspondence Department of the Navy Correspondence Manual Manual covers naval messages, official letters covers naval messages, official letters and endorsements, memoranda, and even and endorsements, memoranda, and even electronic correspondence.electronic correspondence.



SIGNATUREAUTHORITYSIGNATUREAUTHORITY

Commanding officer (CO), officer in charge (OIC), Commanding officer (CO), officer in charge (OIC), or person “acting” in either position must or person “acting” in either position must personally sign the following documents:personally sign the following documents:

• • Those which establish policyThose which establish policy

• • Those which center on changes to the command’s Those which center on changes to the command’s mission and are addressed to higher authoritymission and are addressed to higher authority

• • Those which deal with certain aspects of military Those which deal with certain aspects of military justice (The acting CO or acting OIC may sign these justice (The acting CO or acting OIC may sign these documents only if a staff legal officer finds that the documents only if a staff legal officer finds that the commanding officer’s signature is unnecessary.)commanding officer’s signature is unnecessary.)

• • Those required by law or regulation (e.g., ship’s deck Those required by law or regulation (e.g., ship’s deck log)log)



DELEGATING SIGNATURE AUTHORITY.DELEGATING SIGNATURE AUTHORITY.

The CO may delegate signature authority to The CO may delegate signature authority to military and civilian subordinates and may military and civilian subordinates and may authorize those subordinates to further delegate authorize those subordinates to further delegate signature authority. Subdelegated signature signature authority. Subdelegated signature authority may be delegated to the lowest authority may be delegated to the lowest responsible person whose position is reasonably responsible person whose position is reasonably related to the function involved.related to the function involved.




When subordinates sign documents under delegated When subordinates sign documents under delegated authority, they usually sign “By direction.” The authority, they usually sign “By direction.” The following are a few examples of signature authority following are a few examples of signature authority that may be delegated to the leading petty officer:that may be delegated to the leading petty officer:

• • Signing or initialing of all service record pages Signing or initialing of all service record pages except Page 1 (DD Form 4 or NAVPERS 1070/601) except Page 1 (DD Form 4 or NAVPERS 1070/601) and DD Form 214and DD Form 214

• • Signing of special request chits recommending or Signing of special request chits recommending or not recommending approvalnot recommending approval

• • Signing of various 3-M documents, such as the Signing of various 3-M documents, such as the weekly schedule, the automated work request weekly schedule, the automated work request (AWR), and requests for repair parts(AWR), and requests for repair parts




When subordinates sign documents under delegated When subordinates sign documents under delegated authority, they usually sign “By direction.” The authority, they usually sign “By direction.” The following are a few examples of signature authority following are a few examples of signature authority that may be delegated to the leading petty officer:that may be delegated to the leading petty officer:

• • Signing or initialing of all service record pages Signing or initialing of all service record pages except Page 1 (DD Form 4 or NAVPERS 1070/601) except Page 1 (DD Form 4 or NAVPERS 1070/601) and DD Form 214and DD Form 214

• • Signing of special request chits recommending or Signing of special request chits recommending or not recommending approvalnot recommending approval

• • Signing of various 3-M documents, such as the Signing of various 3-M documents, such as the weekly schedule, the automated work request weekly schedule, the automated work request (AWR), and requests for repair parts(AWR), and requests for repair parts



SECURITYSECURITY

When you stand duty as the POOW, you play an When you stand duty as the POOW, you play an important part in the security of your ship or important part in the security of your ship or unit. A list of personnel who are authorized to unit. A list of personnel who are authorized to work in the various departments is kept in the work in the various departments is kept in the quarterdeck area. These people may be shipyard quarterdeck area. These people may be shipyard personnel, civilian vendors, or even personnel personnel, civilian vendors, or even personnel attached to a repair facility.attached to a repair facility.



SECURITYSECURITY What should you do when an unauthorized What should you do when an unauthorized

person gains entrance to your ship or unit? person gains entrance to your ship or unit?

You should sound the proper alarm and pass the You should sound the proper alarm and pass the word following instructions concerning word following instructions concerning unauthorized visitors aboard your unit or ship. unauthorized visitors aboard your unit or ship. Remember, if you are in doubt as to whether or Remember, if you are in doubt as to whether or not to sound an alarm and pass the word, do it. not to sound an alarm and pass the word, do it. The unauthorized person may be a terrorist or The unauthorized person may be a terrorist or an enemy agent.an enemy agent.



SECURITYSECURITY

If an unauthorized person is found who cannot If an unauthorized person is found who cannot account for being in a space or tries to leave the account for being in a space or tries to leave the area, an alarm should be sounded and area, an alarm should be sounded and appropriate action taken to apprehend the appropriate action taken to apprehend the person. This action is a function of the Security person. This action is a function of the Security Alert Team (SAT) aboard your shipAlert Team (SAT) aboard your ship



SECURITYSECURITY

A bomb threat is a message delivered by A bomb threat is a message delivered by telephone or letter. A bomb incident is the telephone or letter. A bomb incident is the detonation/ignition of a bomb, discovery of a detonation/ignition of a bomb, discovery of a bomb, or receipt of a bomb. Each requires the bomb, or receipt of a bomb. Each requires the petty officer to act appropriately for the petty officer to act appropriately for the situation. situation.

In the case of a bomb threat, information is the key In the case of a bomb threat, information is the key to disarming and avoiding catastrophe. to disarming and avoiding catastrophe. Information such as who, what, when, and most Information such as who, what, when, and most certainly where should be obtained.certainly where should be obtained.



WATCH STANDING WEAPON SAFETYWATCH STANDING WEAPON SAFETY

The following safety rules should never be forgotten The following safety rules should never be forgotten when you are standing any kind ofwatch with a pistol:when you are standing any kind ofwatch with a pistol:

1. Keep the pistol in its holster except when the 1. Keep the pistol in its holster except when the watch is relieved or circumstances require you to use watch is relieved or circumstances require you to use the pistol. NEVER engage in horseplay with any the pistol. NEVER engage in horseplay with any weapon—it can be deadly and always must be weapon—it can be deadly and always must be treated as such.treated as such.

2. Never surrender your pistol to any unauthorized 2. Never surrender your pistol to any unauthorized person.person.




The following safety rules should never be forgotten The following safety rules should never be forgotten when you are standing any kind ofwatch with a pistol:when you are standing any kind ofwatch with a pistol:

3. The pistol normally is carried unloaded aboard ship 3. The pistol normally is carried unloaded aboard ship with one or more loaded clips (magazines) in pouches with one or more loaded clips (magazines) in pouches attached to the pistol belt. Leave the clips in their attached to the pistol belt. Leave the clips in their pouches. If the practice aboard your ship is to carry the pouches. If the practice aboard your ship is to carry the pistol loaded, NEVER have a round in the chamber.pistol loaded, NEVER have a round in the chamber.

4. When being relieved, always unload the pistol and 4. When being relieved, always unload the pistol and inspect it for a clear chamber.With the pistol pointed in inspect it for a clear chamber.With the pistol pointed in a safe direction, release the slide and snap the trigger.a safe direction, release the slide and snap the trigger.




The use of a firearm comes under the term The use of a firearm comes under the term deadly force. deadly force.

Deadly force is that force which a person uses Deadly force is that force which a person uses with the purpose of causing—or which they with the purpose of causing—or which they know, or should know, would create a know, or should know, would create a substantial risk of causing—death or serious substantial risk of causing—death or serious bodily harm.bodily harm.



WATCH-TO-WATCH WEAPONS TURNOVERWATCH-TO-WATCH WEAPONS TURNOVER Usually there are three magazines with your pistol. Usually there are three magazines with your pistol.

Two of the magazines, each containing five rounds, Two of the magazines, each containing five rounds, are in pouches attached to the pistol belt. The third are in pouches attached to the pistol belt. The third magazine is empty and is in the pistol to protect magazine is empty and is in the pistol to protect internal parts of the pistol from the weather, dirt, internal parts of the pistol from the weather, dirt, and dust.and dust.

If the pistol has a lanyard attached to it, keep the If the pistol has a lanyard attached to it, keep the lanyard around your neck until your relief has lanyard around your neck until your relief has positive control of the pistol. Then remove the positive control of the pistol. Then remove the lanyard from around your neck and place it around lanyard from around your neck and place it around the neck of your relief. This effort prevents the pistol the neck of your relief. This effort prevents the pistol from being dropped and damagedfrom being dropped and damaged



Drills and EmergenciesDrills and Emergencies In the Navy you have been taught that training In the Navy you have been taught that training

pays off. The more you train, the better you pays off. The more you train, the better you perform. The same is true with drills.perform. The same is true with drills.

Injury or incapacity of one individual should not Injury or incapacity of one individual should not significantly reduce the effectiveness of any significantly reduce the effectiveness of any damage control function. For example, repair damage control function. For example, repair party personnel must be “jacks-of-all-trades.” party personnel must be “jacks-of-all-trades.” They should be able to do each other’s jobs, and They should be able to do each other’s jobs, and this can be done only by cross training in each this can be done only by cross training in each other’s skills. In an emergency, widespread other’s skills. In an emergency, widespread capability may be needed to save a ship.capability may be needed to save a ship.



Safety PrecautionsSafety Precautions

One of your most important jobs is safety. One of your most important jobs is safety. Safety is not yours alone, but a responsibility of Safety is not yours alone, but a responsibility of all hands. The greatest killer of our people is a all hands. The greatest killer of our people is a disregard for safety when doing a task. As you disregard for safety when doing a task. As you perform your duties, you should watch for perform your duties, you should watch for violations of safety rules.violations of safety rules.



FLAGS AND PENNANTSFLAGS AND PENNANTS

AsAs POOW, you should be alert for the display of POOW, you should be alert for the display of significant flags and pennants from other ships significant flags and pennants from other ships and flag displays on boats. The Navy uses many and flag displays on boats. The Navy uses many different flags and pennants to identify persons, different flags and pennants to identify persons, ships, and events and to communicate ships, and events and to communicate information to others. information to others.



SIDE HONORSSIDE HONORS

Side honors, rendered to officers and officials boarding Side honors, rendered to officers and officials boarding and departing the ship, are part of the honors and departing the ship, are part of the honors stipulated for an official visit. The honors consist of stipulated for an official visit. The honors consist of parading the proper number of side boys and piping parading the proper number of side boys and piping the side by the honors boatswain’s mate.the side by the honors boatswain’s mate.

Side boys are not paraded on Sunday or on other Side boys are not paraded on Sunday or on other days between sunset and 0800 or during meal hours days between sunset and 0800 or during meal hours of the crew, general drills and evolutions, and of the crew, general drills and evolutions, and periods of regular overhaul, except in honor of civil periods of regular overhaul, except in honor of civil officials and foreign officers.officials and foreign officers.



Special EvolutionsSpecial Evolutions

Special evolutions involve many out of the normal Special evolutions involve many out of the normal routine events that may occur aboard ship. The routine events that may occur aboard ship. The following are some of these special evolutions:following are some of these special evolutions:

• • Weapons handlingWeapons handling

• • Hazards of electromagnetic radiation to ordnance Hazards of electromagnetic radiation to ordnance (HERO) restrictions(HERO) restrictions

• • Diving operationsDiving operations

• • Man aloftMan aloft

• • Refueling and defuelingRefueling and defueling

• • Working over the sideWorking over the side



HEAVY WEATHER BILLHEAVY WEATHER BILL

There is no weather bill to follow if the weather is There is no weather bill to follow if the weather is nonthreatening. As the POOW, you may be nonthreatening. As the POOW, you may be required to keep the weather log at the required to keep the weather log at the quarterdeck area. If you notice that the quarterdeck area. If you notice that the barometer has fallen 0.04 inch or more in 1 barometer has fallen 0.04 inch or more in 1 hour, notify the OOD, as this is the first hour, notify the OOD, as this is the first indication of an approaching storm. Most of our indication of an approaching storm. Most of our weather information today comes from local weather information today comes from local sources, and they tell us of approaching stormssources, and they tell us of approaching storms



HEAVY WEATHER BILLHEAVY WEATHER BILL

The heavy weather bill will be placed in effect during The heavy weather bill will be placed in effect during periods of actual or forecasted high wind and seas, periods of actual or forecasted high wind and seas, hurricanes, typhoons, tidal waves, and so forth.hurricanes, typhoons, tidal waves, and so forth.

You may be assisting the OOD with some of the You may be assisting the OOD with some of the following responsibilities:following responsibilities:

• • Keeping informed of the weather condition in effect Keeping informed of the weather condition in effect and ensuring that proper preparations are being takenand ensuring that proper preparations are being taken

• • Stationing personnel to tend lines as appropriateStationing personnel to tend lines as appropriate

• • Requesting tugs to clear any ships from alongsideRequesting tugs to clear any ships from alongside

• • Ensuring that all service lines not actually required are Ensuring that all service lines not actually required are removed from the shipremoved from the ship



United States Storm Warning SignalsUnited States Storm Warning Signals

TheThe combinations of flags and pennants, are combinations of flags and pennants, are hoisted at the National Weather Service and hoisted at the National Weather Service and other shore stations in the United States to other shore stations in the United States to indicate the presence or future presence of indicate the presence or future presence of unfavorable windsunfavorable winds

Small craft warningSmall craft warning: One : One redred pennant displayed pennant displayed by day and a by day and a redred light over a white light at night light over a white light at night to indicate that winds up to 38 miles per hour to indicate that winds up to 38 miles per hour (33 knots) and/or sea conditions dangerous to (33 knots) and/or sea conditions dangerous to small craft operations are forecast for the area.small craft operations are forecast for the area.



United States Storm Warning SignalsUnited States Storm Warning Signals Gale warning: Gale warning: TwoTwo redred pennants displayed by day pennants displayed by day

and a white light above a and a white light above a redred light at night to light at night to indicate that winds ranging from 39 to 54 miles per indicate that winds ranging from 39 to 54 miles per hour (34 to 47 knots) are forecast for the area.hour (34 to 47 knots) are forecast for the area.

Storm warning: Storm warning: One square One square red flag red flag with a with a blackblack center center displayed during daytime and displayed during daytime and two vertical red two vertical red lightslights at night to indicate that winds 55 miles per at night to indicate that winds 55 miles per hour(48 knots) and above. If the winds are hour(48 knots) and above. If the winds are associated with a tropical cyclone (hurricane), the associated with a tropical cyclone (hurricane), the storm-warning display indicates that winds within storm-warning display indicates that winds within the range of 55 to 73 miles per hour (48 to 63 knots) the range of 55 to 73 miles per hour (48 to 63 knots) are forecast.are forecast.



United States Storm Warning SignalsUnited States Storm Warning Signals

CONT’DCONT’D

Hurricane warning (displayed only in connection Hurricane warning (displayed only in connection with a tropical cyclone or hurricane): with a tropical cyclone or hurricane): Two square Two square red red flags with flags with black centers black centers displayed at daytime displayed at daytime and a white light between two vertical red lights and a white light between two vertical red lights at night to indicate that winds 74 miles per hour at night to indicate that winds 74 miles per hour (64 knots) and above are forecast for the area.(64 knots) and above are forecast for the area.



Environmental ProtectionEnvironmental Protection

As the POOW, you should be concerned with As the POOW, you should be concerned with pollution of all kinds. While on watch, take note pollution of all kinds. While on watch, take note of any vessel, civilian or Navy, including your of any vessel, civilian or Navy, including your own, that is polluting the harbor or river. If you own, that is polluting the harbor or river. If you notice anyone polluting, notify the OOD, who notice anyone polluting, notify the OOD, who will, in turn, take proper action and notify the will, in turn, take proper action and notify the responsible personnel. Anytime polluting is responsible personnel. Anytime polluting is noted, be sure to log all the facts, times, and noted, be sure to log all the facts, times, and actions takenactions taken



MOOREDMOORED

- - When your vessel is moored to a pier or buoy, When your vessel is moored to a pier or buoy, it is normally highly visible and safe from a it is normally highly visible and safe from a collision with another vessel during daylight collision with another vessel during daylight hours. However, special precautions must be hours. However, special precautions must be taken after sunset. You will be required to make taken after sunset. You will be required to make sure the anchor lights and the aircraft warning sure the anchor lights and the aircraft warning lights are turned on at sunset and turned off at lights are turned on at sunset and turned off at sunrise.sunrise.



ANCHOREDANCHORED

- When your ship is at anchor, you must be - When your ship is at anchor, you must be extremely alert. Other ships moving about the extremely alert. Other ships moving about the harbor can see your ship during the day, but harbor can see your ship during the day, but how do they know you are at anchor? how do they know you are at anchor?

- They are alerted by an anchor ball displayed in - They are alerted by an anchor ball displayed in the forward part of your ship. The ball is black in the forward part of your ship. The ball is black in color and a minimum of 2 feet in diameter. In color and a minimum of 2 feet in diameter. In addition, the ensign and union jack are flown addition, the ensign and union jack are flown during the day.during the day.



Duty Section LeaderDuty Section Leader

- Depending on the size or class of the ship, you - Depending on the size or class of the ship, you may not be assigned as a section leader until may not be assigned as a section leader until you become a second class petty officer. Aboard you become a second class petty officer. Aboard larger ships with large sections you may have to larger ships with large sections you may have to wait until you become a first class petty officer. wait until you become a first class petty officer. Therefore, being assigned as a section leader Therefore, being assigned as a section leader depends upon the size of command and number depends upon the size of command and number of personnel in your section.of personnel in your section.



Police Petty Officer (PPO)Police Petty Officer (PPO)

The PPO’s duties encompass areas such as The PPO’s duties encompass areas such as cleanliness of divisional berthing and stowage cleanliness of divisional berthing and stowage areas, holding reveille, maintaining silence after areas, holding reveille, maintaining silence after taps, and maintaining order. In addition to these taps, and maintaining order. In addition to these duties, PPOs stand their regular watches and duties, PPOs stand their regular watches and perform their normal duties. Sometimes they perform their normal duties. Sometimes they may be required to augment the MAA force in may be required to augment the MAA force in details such as searching the ship and details such as searching the ship and provisioning for new personnelprovisioning for new personnel



Master-At-Arms (MAA)Master-At-Arms (MAA)

-The chief master-at-arms (CMAA), often called the -The chief master-at-arms (CMAA), often called the sheriff, is responsible to the executive officer for sheriff, is responsible to the executive officer for maintaining good order and discipline. Personnel of maintaining good order and discipline. Personnel of the MAA rating usually fill this billet on larger ships.the MAA rating usually fill this billet on larger ships.

-If you are not part of the MA rating and are -If you are not part of the MA rating and are assigned to the MAA force, your tour of duty assigned to the MAA force, your tour of duty usually will be 6 months.usually will be 6 months.

-Remember, an MAA is much like a police officer -Remember, an MAA is much like a police officer and, as such, must be courteous and friendly and and, as such, must be courteous and friendly and must enforce regulations without favor to anyonemust enforce regulations without favor to anyone



Shore PatrolShore Patrol

• • Shore Patrol Mission and Duties: Shore Patrol (SP) Shore Patrol Mission and Duties: Shore Patrol (SP) is another collateral duty that you may be is another collateral duty that you may be assigned to. This duty is usually 24 hours or less. assigned to. This duty is usually 24 hours or less. Your primary duty is to preserve good order among Your primary duty is to preserve good order among other members of the armed forces who are in other members of the armed forces who are in liberty status. liberty status.

• • The The Secretary of the NavySecretary of the Navy has delegated the has delegated the authority to create the shore patrol. You have to authority to create the shore patrol. You have to be an be an E-4 or aboveE-4 or above to be a member of the SP. to be a member of the SP. When standing patrol duties you normally have no When standing patrol duties you normally have no jurisdiction over civilians. When you are shore jurisdiction over civilians. When you are shore patrol never solicit favors or gifts. patrol never solicit favors or gifts.



Shore Patrol Duties in US and its TerroritiesShore Patrol Duties in US and its Terrorities

1. They perform court liaison functions with 1. They perform court liaison functions with civilian law enforcement agencies and courts in civilian law enforcement agencies and courts in the immediate area.the immediate area.

2. They receive courtesy turnovers. Courtesym 2. They receive courtesy turnovers. Courtesym turnovers are limited to those individuals whose turnovers are limited to those individuals whose behavior and attitude are acceptable and who behavior and attitude are acceptable and who desire to be returned to the custody of their desire to be returned to the custody of their parent command.parent command.



Shore Patrol Duties OverseasShore Patrol Duties Overseas

• • Apprehension- When taking a person into Apprehension- When taking a person into custody. custody.

• • Apprehending Officers: Only when the situation Apprehending Officers: Only when the situation offers no other alternative should an enlisted SP offers no other alternative should an enlisted SP apprehend an officer. apprehend an officer.

• • Apprehending the opposite sex: Physical contact Apprehending the opposite sex: Physical contact should be avoided. If force is necessary for should be avoided. If force is necessary for restraining a person or taking the member to restraining a person or taking the member to headquarters utmost care must be used. headquarters utmost care must be used.



CLOSE-ORDER DRILLCLOSE-ORDER DRILL

On occasion you will be required to take charge On occasion you will be required to take charge of a group of Sailors ashore and march them to a of a group of Sailors ashore and march them to a work detail, to the dispensary, or to and from work detail, to the dispensary, or to and from classes at a training command. You also may classes at a training command. You also may have to take charge of such a group to prepare have to take charge of such a group to prepare them for a parade or ceremony and observing them for a parade or ceremony and observing military courtesies. When you are in charge of military courtesies. When you are in charge of such a unit, you must give the proper commands such a unit, you must give the proper commands at the right time to ensure that the unit moves at the right time to ensure that the unit moves with precision and smartness.with precision and smartness.




- Close-Order Drill Squad: Full strength, normally - Close-Order Drill Squad: Full strength, normally consists of 12 persons. consists of 12 persons.

- Platoon: Consists of 2 squads, a platoon - Platoon: Consists of 2 squads, a platoon headquarters, and a guide. headquarters, and a guide.

- Company: consists of two or more platoons - Company: consists of two or more platoons




- Quick time is cadence at 120 steps (12, 15, or 30 Quick time is cadence at 120 steps (12, 15, or 30 inches in length) per minute.inches in length) per minute.

Usually, the tallest person will be on your Usually, the tallest person will be on your left left as you face the formation.as you face the formation.




- Quick time is cadence at 120 steps (12, 15, or 30 Quick time is cadence at 120 steps (12, 15, or 30 inches in length) per minute.inches in length) per minute.

Usually, the tallest person will be on your Usually, the tallest person will be on your left left as you face the formation.as you face the formation.


Questions?Questions?

Documents

Military Requirements for Petty Officers Third and Second Class (NAVEDTRA 14504) CTT1(IDW/SW/AW) RICHARDS 301-669-3005