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Office of the Deputy Undersecretary of Defense
Military Community and Family Policy
MEMORANDUM for Schools, Agencies, and other MyCAA Payees 8 April 2009 Subject: Military Spouse Career Advancement Accounts (MyCAA) To benefit military spouses and their families, Department of Defense is partnering with schools and other agencies to support military spouses in pursuit of education, training, licensing, credentialing, and employment in high growth, high demand portable careers. Your school or agency can help military spouses access up to $6,000 in Military Spouse Career Advancement Accounts (MyCAA) Financial Assistance. There is no cost for a school to participate. Just follow these simple steps.
• Sign up TODAY to become a MyCAA partner school, agency or organization by visiting DoD’s AI Portal (https://aiportal.acc.af.mil/aiportal/Register.aspx ). Identify and register a ‘user’ from your billing department in this virtual online payment system. Enter the information for your ‘user’ and choose your organization in “Lookup School.”
• Ask your academic advisors and financial assistance counselors to coach military
spouses in selecting a “career goal” and choosing classes or programs from your school or organization to meet that goal. These classes or programs are then documented by each military spouse in his/her “Career Plan” available in the “Career” section of the spouse’s MyCAA account. Information about MyCAA, including contacts for technical assistance and MyCAA Career/Education Consultants, is available at https://www.militaryonesource.com/ . Follow the link near the bottom of the page to Military Spouse Career Advancement Accounts . If you see a pop-up window before the page opens, pull down to DoD (civilian). The page should then open.
• Ensure that military spouses have applied and been accepted at your school or
organization, enrolled in their selected courses of study or other related programs, and requested Financial Assistance through MyCAA ( https://aiportal.acc.af.mil/mycaa/ ).
• Have your school’s registered ‘user’ submit electronic invoices at DoD’s AI Portal
(https://aiportal.acc.af.mil/aiportal) at the start of each term or block of study. A DoD Government Purchase Card will be used to pay invoices promptly.
• In order to ensure the highest quality education service delivery possible, MyCAA is
advising all participating military spouses, schools and organizations that DoD’s Servicemember Opportunity Colleges (SOC) Student Bill of Rights (see attachment) applies to them. Thank you for sharing this Student Bill of Rights with all of your staff members who work with military spouses.
If you or your staff have questions or need assistance regarding MyCAA participation or Financial Assistance invoicing processes, please contact the MyCAA School Liaison at [email protected].
FOR SCHOOLS ONLY
This document providesinstructions for schools who wish to register for the AI Portal as well as invoicing instructions.
Welcome to the MyCAA Program! Thank you for participating in our on‐line Academic Institution portal (AI Portal). We appreciate your participation in the program and are excited that you have chosen to team with the Department of Defense to provide our military spouses education, training and career instruction. Our goal is to make this process as easy for academic institutions as possible. Please feel free to contact us with any problems, questions, or suggestions at [email protected]. Many academic institutions will already be loaded into the AI Portal database. Please follow these simple steps to find out if your school or institution is already in our database:
1) Click on the following link: https://aiportal.acc.af.mil/aiportal/
2) Click on “Register”
3) Before you input any information, click on “Lookup School”
4) Input your schools name and click “Search”. If your school is displayed, select it.
5) Then input your information (name, user ID, email, and phone number) and “Submit Registration”. You create your own User Portal ID.
6) Once you have submitted your registration, it will be processed for approval. Access is usually granted within one business day.
If your school is not displayed when you select “Lookup School”, please email [email protected] and request that your school be approved for participation in the DoD MyCAA program. In order to be added to the AI Portal database, your school must be nationally or regionally accredited OR receive permission from DoD. You will receive an email notification once your school has been approved and added to our database. Once your school is added, you will be able to register at https://aiportal.acc.af.mil/aiportal/. If you have any questions or problems with the site, please contact our MyCAA AI Portal help desk at [email protected] or call Mike Allen 334.649.5092.
FOR SCHOOLS ONLY
Invoicing instructions: What to do when you are
ready to invoice Department of Defense for MyCAA students.
Demo of AI Portal Features (Invoicing)
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
To submit an invoice, click
“Online Services”To submit an
invoice, click “Online Services”
You must have payment access in
order to retrieve and process the
government visa card.
You must have invoice access in order to
submit invoices and view invoice transactions.
The middle column is for invoicing your
spouses.
Email [email protected] if you require invoice or payment
access and provide a billing address
You can verify your MyCAA enrollments
by clicking here.
To submit an invoice, select “Submit an Invoice Online”.
Students will only appear here after the
class starts.
Input your “Invoice Number”,
Select “Add Enrollments” after you input your invoice number.
Now displayed is a pool of students to be
invoiced.
Click the box to add students to
invoice.
After you select the students, click “Add
Courses”.
Now displayed are the number of enrollments
and the invoice amount.
Click here to submit invoice.
You can view your invoice
transactions by clicking here.
You can view your invoice
transactions by clicking here.
This will display status of invoices
submitted by your school.
This will display status of invoices
submitted by your school.
You can view your invoice
transactions by clicking here.
Once the “Status” on the “View Invoice Transactions” displays Processed, click on Manage
School Invoices
To view the details of the
invoice, click on the AFAEMS ID.
To view the details of the
invoice, click on the AFAEMS ID.
Click on this link to view the GPC
authorization letter.
Click on this link to upload your
the receipt information.
Click on this link to view the GPC
authorization letter.
Click on this link to upload your
the receipt information.
Click on this link to view the GPC
authorization letter.
Click on this link to upload your
the receipt information.
Once you process the government visa card from the authorization letter and input the receipt info, the
yellow triangle will change to a green check.
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Questions
If you need any assistance with the AI Portal, please contact:
Mike Allenat [email protected]
/ [email protected] orcall 334-649-5092
