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Migrant Shared Service Arrangement. Fulfilling Grant Requirements. Annual Decision Independent or SSA. Title I, Part C Planning Amount-based on previous year migrant student count District informs TEA of intent to join SSA e-grant designation - PowerPoint PPT Presentation
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Migrant Shared Service Arrangement
Fulfilling Grant Requirements
Annual DecisionIndependent or SSA
• Title I, Part C Planning Amount-based on previous year migrant student count
• District informs TEA of intent to join SSA e-grant designation
• Commitment Forms/Letter of Agreement between RESC XIII and each member district
• Preparation and submission of e-grant application
WelcomeMember Districts
BurnetCalallen (ESC 2)ComfortDripping SpringsFlorenceFredericksburgGonzalesHaysHuttoJarrellJohnson CityLeanderLiberty HillLlano
Lockhart*MarionManorMcDadePflugervillePrairie LeaRound RockSan MarcosSchertz-CiboloSchulenburgSmithvilleThorndale*Waelder** Option II 50% (5/26)
MEP TeamAt your service…
Sigi Huerta Felix VázquezProgram Manager Recruiter
Mari Riojas Lester Marybell CasarezEducation Specialist Program Assistant
Olga Gutierrez Attila CelebiNGS Specialist Program Assistant
Craig S. Henderson
Associate Director
Mark Kemp
Title I Coordinator
SSA Services provided by Region XIII
• Complete and submit e-grant• Oversee and conduct ID&R and NGS tasks• Assist with organizing and operating a regional
Parent Advisory Council• Provide monthly PFS reports• Coordinate supplemental services-Support and
Instructional• Provide updates and staff development• Complete and submit reports-fiscal and program
10-11 Initial Compliance Review Indicators
#26 Did the LEA review Migrant Priority for Services student reports at least 9 months out of the year?
#27 Did the LEA that operated a Migrant-funded summer/intersession program encode enrollments in NGS?
#28 Did the LEA ensure PEIMS identification numbers are reported on NGS for every enrolled Migrant student?
#29 Did the LEA have Migrant ID&R and NGS staff trained annually by the regional ESC?
#30 Did the LEA encode Graduation Plans for grades 9-12 in NGS?
ICR continued
#31 Did the LEA make adequate provision for serving the unmet needs of preschool migrant children?
#32 Did the LEA give service priority to migrant children who are failing or most at-risk of failing?
#33 Did the LEA identify and address the special educational needs of migrant children through a comprehensive needs assessment and service delivery plan?
#34 Did the LEA establish a parent advisory council (PAC)?
#35 Did the LEA evaluate and improve the effectiveness of the migrant program?
ICR continued
#36 Was the LEA’s consultation with participating private nonprofit school officials regarding development and implementation of the Migrant program timely and meaningful?
#37 Did the LEA academically assess Title I, Part C services provided to participating private schools?
#86 Did the LEA roll forward greater than 25% in Title I, Part C? (review only)
11-12 Initial Compliance Review Indicators
#26 Did the LEA review Migrant Priority for Services student reports at least 9 months out of the year?
#27 Did the LEA that operated a Migrant-funded summer/intersession program encode enrollments in NGS?
#28 Did the LEA ensure PEIMS identification numbers are reported on NGS for every enrolled Migrant student?
#29 Did the LEA have Migrant ID&R and NGS staff trained annually by the regional ESC?
#30 Did the LEA encode Graduation Plans for grades 9-12 in NGS?
ICR continued
#31 Did the LEA make adequate provision for serving the unmet needs of preschool migrant children?
#32 Did the LEA give service priority to migrant children who are failing or most at-risk of failing?
#33 Did the LEA identify and address the special educational needs of migrant children through a comprehensive needs assessment and service delivery plan?
#34 Did the LEA establish a parent advisory council (PAC)?
#35 Did the LEA evaluate and improve the effectiveness of the migrant program?
ICR continued
#36 Was the LEA’s consultation with participating private nonprofit school officials regarding development and implementation of the Migrant program timely and meaningful?
#37 Did the LEA academically assess Title I, Part C services provided to participating private schools?
#82 Did the LEA conduct Title I, Part C activities/services as approved in the NCLB Consolidated Application for Federal Funding?
#84 Did the LEA submit PNP affirmations for the number of participating PNP reported on the NCLB Consolidated Application for Federal Funding?
ICR continued
#86 Did the LEA roll forward greater than 25% in Title I, Part C?
(full implementation)
#114 Did the LEA ensure that MEP funds not consolidated in a schoolwide program were only used to carry out activities authorized under the MEP?
#115 Did the LEA ensure that all MEP-funded services and activities were supplemental?
#116 Did the LEA ensure that MEP-funded supplies, materials, and equipment were used only for MEP activities and to the benefit of MEP students?
ICR continued
#117 Did the LEA ensure that appropriate time and effort records were maintained for staff who were split-funded with Title I, Part C and other funds?
#118 Did the LEA ensure that it maintained control of Title I, Part C program funds being used to provide equitable services to private school migrant students and their teachers?
#119 Did the LEA ensure that migrant student records were requested and transferred in a timely manner?
Letter of Agreement
• Option I: Release 100% of funds to the SSA
• Option II: Release 50% of funds to the SSA
Option I and II
What does this mean?
Recruitment
Option IESC conducts recruitmentFollow ID&R Action Plan
Critical District support:Assign district staff to work with
recruiter and other ESC staff• Registrar• PEIMS Coordinator• Federal Program Director• Counselor• Nurse• Other
Option IIDistrict conducts recruitmentFollow ID&R Action Plan
Critical ESC support:Provide certification training,
technical assistance, forms and resources for ID&R
Signature review on all COE’s
Maintain auditable records
Ensure accuracy & completeness
Respond to questions & requests
ID&R Basics
• ID&R Action Plan
• Certification Training
• Signature Reviewer
• Survey and Program Flyer
• Certificate of Eligibility
• Enrolled and Out of School Students
New Generation System (NGS)
Option I
ESC submits required NGS data collection forms
ESC analyzes NGS reports (except PFS) and submits corrections
Critical District support:Assign appropriate staff to provide
demographic, instructional and health information to RESC XIII upon request
Attend SSA meetingsAsk questions and request
clarification as needed
Option II
District attends training to complete and submit all NGS data collection forms to ESC
Critical ESC support:Provide ongoing training and supportAssist district to ensure timely,
complete and accurate information
Continuously explore ways to make the process, forms and reports more “user friendly”
NGS Basics
• Guidelines Training
• Data CollectionDemographicInstructionalHealth
• Data EntryRESC XIII
• Report Analysis
• Unique Count for Funding
• Quality ControlTimelyCompleteAccurate
Priority for Service
• Understand student criteria
• Review Monthly PFS reports
• Monitor PFS student services and progress—submit this information to ESC in writing
• Follow the PFS Action Plan
• Include the PFS Action Plan in the District Improvement Plan
PFS Student Criteria
Grades 3-12 Students that failed one or more sections of the TAKS, or are designated Absent, Exempt, Not Tested or Not Scored; including Un-graded or Out of School students
Grades K-2 Students that are designated LEP in NGS or have been retained, or are overage for their current grade level
ANDHave their school interrupted during the previous or
current regular school year
PFS Basics
• PFS Action Plan
• Monthly Review of PFS Reports
• Monitoring and Documenting PFS
Student Supplemental Services and Academic Progress
Planned Supplemental Activities
All Level Instructional ServicesSecondary Students
Middle School StudentsElementary Students
Early Education Students
All Level Support Services
What is the LEA/ESC process?
Follow ProcessUse Forms
EXAMPLES
• W-9 forms
• Travel forms
• Official mileage chart
• Medical Services Form
• Clothing and Supplies Receipt Form
Comprehensive Needs Assessment
What data are reviewed?
ID&R Survey
ESC Survey
Secondary Accrual Reports
PFS Monthly Reports
State Student Assessment
Program Coordination
School/Community/State/Federal
Early Education Referrals
Inter and Intra State
Graduation Enhancement
Dropout Recovery
MEP Special Projects
• Texas Migrant Interstate Program• UT Graduation Enhancement• Out-of-School Youth Program• RIF• College Assistance Migrant Programs• Bert Corona Leadership Institute• ESCORT• Other Related Projects
Professional Development
Annual ID&R Certification Training
Annual NGS Guidelines & Hands-On Training
Scheduled e-campus Staff Development
Meetings and TETN Video Conferences
MEP/NCLB Conferences
Parent and Community Involvement
Establish and operate a Regional Parent Advisory Council
Planned Parent Involvement Activities
AMET State Conference