MIDDLE SCHOOL BAC TRAINING2014 FALL TESTING

JCPS TESTING UNIT•Jacque Queenan – Assessment Support Technician

•Tammy Durham – Clerk II

•Ryan Goepper – Data Management/Research Technician

•Jessica Lyons – Data Management/Research Technician

•Donna Heun– Data Management/Research Technician

•Erica Thompson – District Assessment Coordinator

Testing Unit location 3001 Crittenden Drive, Building 7(Entrance just beyond Gate 3 - Kentucky Exposition Center

Testing Unit

Topics for Today

Testing Unit Website/Resources

Administration Code Training•(including Alternate K-PREP Assessment)

Inclusion of Special Populations Training•(including Alternate K-PREP Assessment)

Assessment Updates

ACT EXPLORE

Alternate K-PREP Assessment

Advance Program Testing

SYSTEMWIDE ASSESSMENT CALENDAR

Will be sent as soon as it is finalized.

•Completing this form as new students enroll in your school will assist with accountability work required during spring testing.

•Infinite Campus Enrollment History Wizard should be used as each new student enrolls to ensure that your school has the most comprehensive enrollment data.

ADMINISTRATION CODE AND INCLUSION

REGULATIONS TRAINING

Fall 2014http://education.ky.gov/AA/distsupp/Pages/

AdminCode.aspx

Administration Code

Revised 2014• New this year – Revised Administration Code

regulation - 2014• Appropriate training required for anyone

administering ACT EXPLORE/ACT PLAN, EOC, Alternate K-PREP or CCR optional tests

• Signatures on Administration Code• Documentation of training

• Group signature form provided by Testing Unit

• New this year - Nondisclosure must be signed by anyone involved in testing in any way• Group signature form provided by Testing Unit• The signature will be good all year similar to the

Adm. Code signature

Inclusion Regulation

Revised 2014• New this year – Revised Inclusions of Special

Populations regulation- 2014• Appropriate training required for anyone administering

accommodations on ACT EXPLORE/ACT PLAN, EOC, Alternate K-PREP or CCR optional tests

• Signatures on Inclusions of Special Populations Regulation signature sheet• Documentation of training

• Group signature form provided by Testing Unit

• Anyone assisting with testing accommodations must be trained annually• Documentation of training

• Group signature form provided by Testing Unit.

ADMINISTRATION CODE

2014 Updates703 KAR (5:080)

KDE:OAA:DSR: km: 8/21/2014 11

Important changes•Added wording to indicate the training should include interaction and that materials are provided on the KDE website or can be locally developed (Appropriate Practices)

•All persons involved with testing must sign a nondisclosure form to be maintained in the district (Test Security)

•Added language around the release of data, embargo timelines and data review (Proper Reporting of Student Data and Nonacademic Indicators)

KDE:OAA:DSR: km: 8/21/2014 12

INCLUSION OF SPECIAL

POPULATIONS2014 Updates

703 KAR (5:070)

KDE:OAA:DSR: km: 8/21/2014 13

Important changes•Clarification around students who are selected to participate in the National Assessment of Educational Progress (NAEP) testing

•Two sections added (General Conditions for Using Accommodations) to offer some basic guidelines that accommodations shall meet•Student initiated•Technology considered first•Transitional strategies•District plan to fade over time (when appropriate)•Access to general curriculum

KDE:OAA:DSR: km: 8/21/2014 14

Important Changes (Part 2)

•Removal of Prompting/Cueing Notebooks •Addition of 3x5 notecard under Manipulatives for graphic organizers

•Paraphrasing limited to directions only•Extended time further defined

KDE:OAA:DSR: km: 8/21/2014 15

Testing Allegations

Use the Allegation Reporting form again this year to report possible violations of either regulation – posted on Testing Unit website

ADMINISTRATION CODE

AND INCLUSION

REGULATIONS

TRAININGVIDEOS

AND ACTIVITIES

ASSESSMENT UPDATES

• Science at grades 4 and 7 NRT (part A- 30 items, 40 minutes only) • Not part of accountability

• Instruction of new science standards begins this year

NRT*

NRT*

REQUIRED TESTING FOR SPECIAL POPULATIONS

Alternate K-PREP (1% of the student population)

•Attainment Tasks

•Transition Attainment Record

ACCESS for English Language Learners•W-APT

•ESL teachers must keep test materials under “single-lock” when not in use.

•ESL office is coordinating this effort.

•ACCESS for ELLS•IMPORTANT NOTE: There is no extra “outside” assistance during the administration of ACCESS for ELLs.

•Alternate ACCESS FOR ELLS

Key Assessment Themes• DATA QUALITY—collaborative process between

OAA and school/district staff to ensure accurate reporting of test results

• TEST SECURITY—checks and processes to monitor appropriate administration of state-required tests

Data Quality

Accurate student level information• Infinite Campus and • Student Data Review and Rosters (SDRR)

Application• Test Rosters• Data Review

• Before public reporting—Early October• After public reporting—10 days after

public release

Test Security

•Seating Charts are required for ALL state-required test administrations (including all CCR tests except military-administered ASVAB and industry-administered Industry Certifications)

•Seating charts are required for optional tests that will be included in accountability if the test is administered BY school staff.

•Testing Unit will collect and maintain in case of potential investigations.

•Seating charts are posted on our Testing Unit website.

Timeline for Reporting

All dates are tentative.

SCHOOL REPORT CARD

Kentucky’s System for Data Reporting

Anticipated release in early October

Watch for more information via BAC emails!

Opening Page

Welcome and Links to Additional Information

http://openhouse.education.ky.gov/

PEARSONACCESS

Reports

Similar to last yearWatch for updates in your BAC

email

Test Results

•Published reports are pre-generated reports and data extracts.

•To view a published report :

•Go to Test Results > View Published Reports to see a list of available reports.

•Select “District” or “School” from the View By options set.

•Click the organization name to see a list of reports for that organization.

•Click the Report Name to view.

CIITSContinuous Instructional Improvement Technology System

Excellent resource to access student enrollment history to assist with accountability work.

Make sure to get the appropriate rights from your school-based IC support person.

ACT EXPLORESeptember 15, 2014

-

September 26, 2014

Be sure to read your ACT EXPLORE Supervisor’s Manual carefully!

This is an “off the shelf” manual that is not customized for the state of Kentucky. Certain points in this presentation will override information in the manual.

IGNORE• All directions concerning payment

of ACT EXPLORE fees.

• All instructions about ordering research and reporting services

• All references to a Local School Norms Request Form

• All directions about calling ACT

• All directions about mailing things to ACT

Test materials from previous years MUST NOT be used.

SHRED/RECYCLE them – they

cannot be scored.

ACT EXPLORE uses a new test form each year.

EXPLORE Materials

Test materials and Pre-ID labels arrive in separate shipments directly to Testing Unit. •Data for the Pre-ID labels was pulled in early August

Original Materials Arrive At Schools Via Regular Pony Run – •SIGNATURE REQUIRED when delivered to schools via JCPS pony. •Alert your front office staff! •Materials MUST be kept secure immediately once they reach your school.

Ordered in August

September 8th

Supplemental Orders

No overage sent to Testing Unit •Inventory your materials right away•Email Erica Thompson if you have extra test books/answer folders

•School headers and answer folders with pre-printed labels MAY NOT be shared between schools

Overnight shipping no longer available•3-5 day delivery to districts

Supplemental Orders

Print a list of your 8th graders from IC immediately after you receive your test material shipment .

• How many test materials do you need?• Inventory using the Materials Packing list.

• Discrepancies? Call the JCPS Testing Unit immediately.

Compare your inventory with the number of sets of materials needed for your school.

• Do you have enough test materials?• If you need to order additional materials, call us

immediately.• It takes 3 – 5 days to receive additional materials.

The JCPS Testing Unit has NO OVERAGE of ACT EXPLORE testing materials.

ACT EXPLORE MATERIALS

• Explore Supervisor’s Manual and Packet• Why Take Explore?• Instructions for Completing your Answer Folder

• Explore test books• Answer folders - one per student testing• Any accommodated materials ordered• Explore Scoring Envelope• Explore School Header• Explore Posters• Student Pre-ID labelsThe polymailer envelope will be kept at the Testing Unit.

•After inventory your test materials, reseal the carton(s) and lock them in a secure place.

•Protect the materials from damage, from possible theft or loss and from any conditions that could allow prior knowledge of the tests.

TEST MATERIALSSecurity of Materials

•If more than one testing room is to be used -

•Count out the appropriate quantities of materials before testing

•Record the number of test booklets assigned to each room

•Give the test booklets to the room supervisors personally.

•Write student names on their individual test booklets (name labels that you create can be used also)

•Test booklets MUST be returned to students after their individual student reports arrive.

TEST MATERIALSDistribution, Security & Organization

•Never leave test booklets in an unattended room.

•Do not transfer test materials to any other school

•Consult the JCPS Testing Unit if you have LOTS of extra test materials.

•Current test booklets should be securely stored after test administration and must returned to students with their score reports.

TEST MATERIALSDistribution, Security & Organization

Nonparticipation•Nonparticipation could include reasons such as:

•First year LEP •Foreign exchange student •Medical•Extraordinary Circumstances •Alternate Assessment

•Document on SDRR•Do not return answer sheets for students that are not participating.

Medical Non-participation

Extraordinary Circumstance

Non-participation

Students with a

Medical Emergency

Contact the JCPS Testing Unit immediately for approval of Medical Emergency accommodations.

Student Data Review and Rosters (SDRR)

•ACT EXPLORE rosters completed on SDRR•https://oaa-adc.education.ky.gov/

•Non-participation marked on SDRR•Accommodations marked on SDRR•Rosters MUST be completed by midnight on Friday, September 26, 2014

48

ACT EXPLORE Reminders

Do NOT return used test booklets.

• Hold and return to students with their Student Reports

Keep all accommodation kit materials to return with student reports including CDs, large print and Braille.

Destroy any unused materials

“Off Grade Level” TestingExplore Sample Tests

Explore Sample Tests can be given at “off grades” (6th, 7th)• JCPS purchased ACT Explore sample tests three years ago for this purpose.

• Must be used in accordance with the Administration Code guidelines.

• 8th grade ACT EXPLORE tests cannot be reused for this purpose.• Any additional use of the ACT Explore is considered a violation of copyright law.

Off-grade administration cannot be done prior to the grade 8 administration.

• “Off grade level” administration DURING OR AFTER the grade 8 test window is acceptable.

• 8th graders MAY NOT participate in any sort of ACT Explore practice or sample test prior to or during the fall testing window.

Copyright Issues VERY IMPORTANT!

Questions about the reuse of materials or items prompted a review and discussion of ACT, Inc. copyrights

• Do not use items/tests as “bell ringers,” sponge activities or as part of ongoing instruction.

• Tests are not to be reused in any way.

Destroy any remaining materials. •Test items should not be used or reproduced in any way to avoid violating copyright laws.

Supervisor = BAC

ACT ExploreSupervisor’s Manual

Highlights

Important Note: Supervisor’s Manual

Page 5

4B – If a student does not have a Pre-ID Label, a responsible adult MUST grid the identifying information, NOT the student.•This will increase data accuracy!

Important Note: Supervisor’s ManualUse OPTION #3 for Verbal Instructions for students

Page 25 - After reading this box

- Skip to Page 30 and start with Option 3 with the block below

TEST SCHEDULING(1 Day or 2 Day Administration)

Test during the first week of the testing window if possible.

Scheduling Testing SessionsNon-academic sections-

•“Non-test” sections - Given on a separate day

•“Non-test” sections – The JCPS Testing Unit recommends they be given on the first or second day of the testing window or even before the Testing Window but not prior to staff Administration Code training.

•This section MUST be given PRIOR to the academic sections of the test.

•Allow approximately 75 minutes - “Non-test” sections

•Directions - Read aloud to the students as they follow along with their copies of “Instructions for Completing Your Answer Folder.”

TEST SCHEDULING(1 Day)

Administer in this order:

1. Student Information Section and any other Noncognitive components

2. Four academic tests (English, Mathematics, Reading and Science) are administered in the order in which they appear in the test booklet.

TEST SCHEDULING(2 Days)

Day One1.Student Information Section and other Noncognitive components are administered.Day Two1.Four academic tests (English, Mathematics, Reading and Science) are administered in the order in which they appear in the test booklet.

MAKEUP TEST SCHEDULING(1 Day or 2 Day Administration)

•Academic tests must NOT be administered prior to the Student Information Section and other Non-cognitive components for any student.

•The four academic tests (English, Mathematics, Reading and Science) MUST all be administered on the same day.

TEST SCHEDULING(1 Day or 2 Day Administration)

• OLD MATERIALS (any materials prior to 2014)

• Should be shredded/recycled• Cannot be scored

• ACT EXPLORE uses a new test form each year (Form 06A for 2014)

TEST MATERIALS

SPECIAL TEST MATERIALS AVAILABLE

BrailleLarge Print test book

Audio DVDReader’s Scripts

Explore ANSWER FOLDERS

BEFORE ADMINISTRATION BEGINS

• Adhere Student Pre-ID Labels or (if no label is received for a given student) complete all appropriate boxes (shown later)

• Use SSID (NOT JCPS ID)

• ACT EXPLORE answer folders MUST be returned in the same order as the names appear on the SDRR roster

Students

WITHLABELSAdhere the Pre-ID Label to the appropriate place on the ACT EXPLORE answer folder.

DO NOT print or bubble anything else on the front page of the ACT EXPLORE answer folder.

Explore form 06A – Do not have to bubble

Answer DocumentsOrientation of Pre-ID

Labels

Adhere the label so that the instructions on the answer folder and the student’s name can both be read

“right side up.”

TOP OF LABEL

BOTTOM OF LABEL

PRE-ID LABEL WITH INCORRECT INFORMATION

• If there is a mistake on a student label:

• Do not use the label

• Prepare answer document for student by bubbling in boxes A, B, D & E and G - H with student/school information.

Students Without Labels

• Prepare answer document for student by bubbling in boxes A, B, D & E and G - H with student/school information.

• Add student to SDRR

Answer Documents without a label

Answer Documents

Reporting Accommodations on answer folder

ACCOMMODATIONS MUST be documented on the answer folder (specific accommodation) and on SDRR (yes/no).

Answer Documents

Defective Answer Folder

If an answer folder needs to be replaced, have a responsible adult (NOT THE STUDENT) transfer all information to the new answer folder after the timed portion of testing is completed.

ACT EXPLORE Test Book Cover

Student will be asked to read and copy a certification statement indicating they understand:the testing rulesthat testing items are confidential and may not be shared in any manner that they are the student whose name appears on the test booklet

Selecting andTraining Testing Staff - p. 3•A room supervisor is needed in each testing room to read directions and monitor students.

•If test rooms are likely to have more than 25 students, additional personnel should be assigned to assist the room supervisor.

•Be sure that all personnel who will assist with testing are familiar with the contents of the Room Supervisor’s Manual and have been trained in Administration Code. •Adults providing accommodations must also be trained in Inclusions of Special Populations.

Selecting andTraining Testing Staff - p. 3•To protect both the examinees and the supervisor from questions of possible conflict of interest, the room supervisor must:

•NOT be a relative or guardian of an examinee in their assigned room

•NOT be a private consultant or individual tutor whose fees are paid by the examinee or examinee’s family

Preparing Students for the Test Day

A few days prior to the test day, distribute copies of “Why Take EXPLORE?” and instruct students to bring the following:

•Two #2 pencils with erasers•Calculator with the four basic functions plus square root function (schools may provide if necessary)•Calculators must meet the new Calculator Policy guidelines

•A watch to pace themselves (optional)

Your school is responsible for providing the following in each testing room – p. 6

a supply of # 2 pencils (no ink or mechanical pencils)

pencil sharpener two reliable timepieces (watch, stopwatch or interval timer)

scratch papersupply of calculators for use during the mathematics test Calculators must meet the new Calculator Policy guidelines

chalkboard or bulletin board for posting Start and Stop times for each test

STUDENT ILLNESS DURING TESTINGPage 21 –Mark in Supervisor’s Manual

If a student becomes ill and asks to leave the room after starting the timed academic tests –

•Collect the student’s answer folder and test booklet

•Mark the time that the student leaves the room on his/her test booklet

• If the student returns and continues testing, the time lost may NOT be made up.

• Record the lost time on the Testing Irregularity Report.

If the student DOES NOT return until the next day, the student may complete the section(s) of the test missed during a makeup session. Only allow the amount of time the student missed.

Makeup Testing – p. 13

Makeup testing must be done for studentswho are absent on the test date or for students who become ill during the test.

Use a separate seating chart for makeup testing.

Makeup testing should be completed as soon as possible and MUST be completed:

(a) By the end of the testing window(b) In accordance with the standard test administration procedures described in the Test Supervisor’s Manual.

Preparing for Testing Sessions• Preparing testing rooms

• Create Test Schedule

•Examples of seating arrangements

• Students should all face the same direction during testing

• Use of calculators

• New calculator policy!

Posted Instructional Materials(per Administration Code) Posted Instructional Materials(per Administration Code)

•REMOVE OR COVER: •Maps, posters, charts or any content related materials (per Administration Code regulation)

•Periodic Tables need not be covered.

Room Supervisors – p. 25

•Read directions exactly as they are written (Use Option #3)

•ACTIVELY MONITOR STUDENTS

Use of Calculators – p. 9

ACT has LOTS of rules about calculators!! Read them carefully.•Students should have approved calculators available for this test.

•Calculators need the four basic functions (addition, subtraction, multiplication, division), plus a square root function.

•It is advisable that all calculators be checked prior to testing to be sure they are working properly.

•New Calculator Policy! Calculators with built in algebra programs are prohibited!

New Calculator PolicyKDE/ACT

Other ACT EXPLORE Test Administration PoliciesSupervisor’s ManualPages 19 - 22

•Unauthorized testing aids

•Questions/Guessing•Rest Period•Leaving the room during testing

•Announcement of Time Remaining

•Electronic Devices•Reporting Irregularities in Test Administration

•Student Challenge of Test Items

•Mistiming•Defective Test Booklet or Answer Folder

•Voiding Tests or Answer Folders

•Student Who Becomes Ill

•Prohibited Behavior

Forms to be Completed by the Room Supervisor

Supervisor’s Comment Form (if necessary)Page 63 of the Supervisor’s Manual

Testing Irregularity Report (if necessary)Page 65 of the Supervisor’s Manual

ACT EXPLORE Procedures Checklist

•Supervisor’s Manual p. 62

SEATING CHARTS

MANDATORY !!

Group Seating Chart – p. 1

Group Seating Chart – p. 2

Post-Test Activities to be completed by the BAC

Checking Folders(Room Supervisor Responsibility) This will be very helpful when you organize materials from all classrooms.

Room Supervisors separate used and unused test materials and return all materials to the Building Assessment Coordinator.

Voided Tests Codes – p. 21

If you believe you have reason to appropriately void any of the content sections on ACT EXPLORE (i.e. student caught cheating), contact the JCPS Testing Unit immediately.

Answer Documents

PAGE 21 – SUPERVISOR’S MANUAL

CONTACT THE ERICA THOMPSON BEFORE VOIDING ANY SECTION OF THE TEST.

THIS IS VERY RARE!

VOIDING TEST SECTIONS

Testing with Accommodations

Accommodations• Student must have an

active IEP, PSP or 504 Plan

Accommodated test forms • All test forms are the

same

Reporting Accommodations and Special Codes on Answer Folder

Accommodation codes are on pp.15 – 16 of the Supervisor’s Manual

Mark accommodations as appropriate on the ACT Explore answer folder

(specific codes) AND document in SDRR (yes/no).

Testing with Accommodations

AccommodationsPer the new Inclusion Regulation

Accommodated test forms All test forms are 06A

Testing with AccommodationsPage 15 –Supervisor’s Manual

Reader’s Script•May be used ONLY to read test questions in a SEPARATE ROOM for the ONE STUDENT to whom it is assigned.

•Use of this script for group testing is NOT allowed.

•If the script is read (or signed) to more than one student in the same room, scores for all these students will be cancelled automatically and an allegation will be filed.

Testing with Accommodations

For students who use a large-print response worksheet, item responses must be carefully transferred by a responsible adult to a standard ACT EXPLORE answer folder for scoring.

ACT will not score a large-print worksheet or transfer responses to a standard answer folder.

EXPLORE ROSTERS

•Complete rosters in Student Data Review and Rosters (SDRR).

https://oaa-adc.education.ky.gov

SDRR will open September 15th or 16th

Roster work MUST be completed by midnight on September 26th

ACT EXPLORE Rosters

Your ACT EXPLORE Roster on SDRR must include every student listed in Infinite Campus as being enrolled in your school as an 8th Grader on the 1st day of the Fall Testing Window. SDRR will open September 15th or 16th

Reminder– •Demographics will be pre-populated in SDRR.•Changes to demographics MUST be made in Infinite Campus.

• A nightly pull from IC will be completed to update SDRR.

ACT EXPLORE Rosters

•Complete in SDRR:•Check for accurate demographics•Add/Delete students as needed•Non-participations•Accommodations (yes/no)•Accountability will be completed during data review (Jan/Feb 2015)

Completing your School Header form

•To facilitate scoring of your answer folders in a timely fashion, fill out your School Report Header completely and accurately.

•If you cannot locate this form, please call JCPS Testing Unit @ 485-3388.

School Header Form

If not already present, carefully remove your Pre-ID label from your PACKING SLIP and place it inside the four corner brackets

Return with your test materials.

School Header FormBox C, F, G, H and I MUST be completed in exactly the same way for every school in the district.

The information needed to complete Box B and Box K is found on your packing slip.

Checking Folders

1. Turn all answer folders the same way with the same side up, alphabetizing the answer folders by student last name.

2. Make sure there is one answer folder for each student who took the test.

Checking Folders

Check the answer folders for the following and correct as necessary:

• Are answers marked with a soft-lead pencil? If astudent used a pen or marker, use a soft-lead (no. 2) pencil to mark over his or her answer choices.

• Have all stray marks or doodles been erased?

• Are all marks neat and dark, filling the answer spaces completely?

Finishing Folders(BAC Responsibility)

•ALPHABETIZE ANSWER FOLDERS BY SCHOOL, BY STUDENT LAST NAME.

•Materials should be appropriately packed for return to the JCPS Testing Unit.

•Complete SDRR ACT EXPLORE rosters by midnight on Friday, September 26th.

Packing Materials to Return to JCPS Testing Unit

1. Place answer folders in ACT Tyvek envelopes

2. DO NOT seal the envelopes 3. DO NOT mail the answer folders

to ACT4. Return the answer folders to the

JCPS Testing Unit during your assigned Materials Return Appointment

Disposition of Other Testing Materials

•Keep totally voided answer folders for your records or destroy them.

•Used test booklets should be kept at the school to return to students when they receive their test scores.

•Keep ALL accommodation materials to return to students when they receive their test scores.

•Discard unused test booklets after all students have received their reports and test booklets.

•All other materials should be destroyed.

Score Returns

Approximately 10 days after receipt of test materials school reports ship from ACT to district offices.

ALL answer folders mailed back will be scored, blank or not

Unused test booklets, unused answer folders, etc. should be destroyed, NOT returned

Materials Return

•ACT EXPLORE Tyvek envelopes:•Student answer folders•School Headers•Testing Irregularity Forms/Comment Forms (if applicable)

•JCPS envelope for other materials listed on the check in sheet.

•Materials will be hand-delivered to the JCPS Testing Unit according to the schedule shown on the next slide.

•Materials return will be BY APPOINTMENT ONLY.

DO NOT SEAL

ENVELOPES

Materials Return

•Tuesday, September 30th Schools administering ACT EXPLORE

•Wednesday, October 1st Schools administering ACT PLAN

•Thursday, October 2nd Schools administering both ACT EXPLORE and ACT PLAN

Materials Return

•Appointments will be ONE HOUR in length.

•Appointment Request information will be sent via BAC email.

•Requested times will be submitted to the JCPS Testing Unit via the provided Survey Monkey link.

•Appointments will be assigned in the order they are received.

CHECK IN SHEET

Final Steps

•The JCPS Testing Unit will print a copy of your SDRR roster to use during materials check in.

•It is highly recommended that you download a copy of your own ACT EXPLORE SDRR roster (MS excel format) for your own records.

•This will be needed during Data Review in January

•ACT has discontinued the use of Explore•Per their contract with ACT, Kentucky will administer ACT Explore once more in the fall of 2015.

ACT EXPLORE FUTURE TESTING

ALTERNATE K-PREP

JESSICA LYONS

ADVANCE PROGRAM TESTING

DONNA HEUN

JUST CALL OR EMAIL….

JCPS TESTING UNIT485-3388