Mid-week Meet Management

January, 2017 Ohio HS Athletic Association Clinic

1

Introduction

� Presenter: Rich Thomasey

� Background/Experience

2

Presentation Order of Todays Events

1.  Design of Meet /Philosophy/Emphasis *Pros/Cons

2.  Pre-Season/End of Season Meeting *Communication

3.  Order of Events *Are Changes necessary

4.  Hints to Run an Efficient Meet

5.  Official Needs, Costs & Justification

6.  Promotion of Your Meet

7.  Sample Forms

3

Pure Dual Meet (2 Teams w/B-home & G-

away) PRO

�  Meet move quickly

�  Rehab of athlete

�  Coaches focus

�  JV events

CON

�  Splits coaching staff

�  Competitiveness of events

�  Difficult to set up

�  Bus costs

�  Availability of officials

�  Expensive to run 4

Double Dual (3 Teams @ 1 site w/

G-home—B-away) PRO

�  Officials value $$

�  Events more Competitive

�  More heats, more rest

�  Fewer meets = more training

�  JV events/Frosh too

CON

�  Splits coaching staff

�  Need for more officials

�  Wait time for opponents

�  9 deep timing

�  Difficulty in setting-up

5

CO-ED DUAL MEET (2 teams B & G @ same

site) PRO

�  All coaches at one site

�  More rest between events

�  Small teams= 1 bus

�  Many hands for set-up

�  Good value with officials

�  Lots of spirit

CON

�  Competitiveness of events

�  May limit JV participation

�  Must be organized

�  Need 2 sets of officials i.e./throws

6

CO-ED DOUBLE/DOUBLE DUAL (3 teams w/B & G @ same site)

PRO

�  Great chance all events will be competitive

�  All coaches @ same site

�  Great value with officials

�  Lots of help setting up meet

�  Major event----fan interest, good for parents

CON

�  Major event=big time organization

�  Cooperation from ALL coaches/teams & officials

�  Limited time for PV events

�  Need to adjust events

�  ?? Number of officials

�  Must have rain date

7

PRE-Season and END Season MEETING

�  Determine type of meet and get permission from AD

�  Determine Order of Events based on type of meet--all events should be active during meet. i.e. flights vs open pit, PV/HJ

�  What events and how JV/Frosh work in

�  Hand out cards/standardize sticker size

�  Meet warm-up procedures & arrival time

�  Exchange facility set-up

�  Enforce recommendation of number of officials(minimum to maximum)

�  Set up rain dates

8

PRE-and END SEASON MEETING p 2

�  Agree to enforce time and number limitations

�  E-mail reminders prior to meet with confirmation

�  Hire officials by events w/understanding of how dual/double dual/tri meets will run. Constant evaluation of officials.

�  Formal recommendations thru AD’s.

�  Go Rutgers!!

9

Middle School Order of Events

By The Book

�  55m LH - Girls

�  100m – B/G

�  1600m – B/G

�  4 x 100m – B/G

�  400m –B/G

�  110m LH- Boys

�  800m- B/G

�  200m – B/G

�  4 x 200m – B/G

Possible Order * Change

�  1600m – Boys *

�  100m – B/G

�  1600m – Girls

�  4 x 100m – B/G

�  110m LH – B/G (36>30 & 30) Run 10 hurdles*

�  400m – B/G

�  800m – B/G

�  200m – B/G**

�  4 x 200m – B/G

10

Hints for an Efficient Middle School Meet

1.  Field events 15 min before running

2.  Flights in LJ/TJ & Throws

3.  Match races in sprints? Officials! Split 200m?**

4.  Timed heights in HJ-no waiting-publish schedule

5.  Floating bar in PV

6.  Stickers

7.  Officials as coaches too

8.  Order of events card for everyone! Run thru meet in practice/ Announcer

9.  Line up after finish of 16 & 8 on side

10. HS helpers/Line clerk, hurdle crew, rakers essential

11. Safety first! Hold meets in warmer weather & close together

12. Practice all events

11

HIGH SCHOOL ORDER OF EVENTS

1 Session Meet by Rule Book---Boys then Girls

1.  4 x 800m

2.  110/100m HH

3.  100m

4.  4 x 200m

5.  1600m

6.  4 x 100m

Revised by Conf Coaches Boys then Girls/example

1.  3200m-G *

2.  400m IH *

3.  100m

4.  1600m-B *

5.  400m

6.  110/100m* HH

7.  400m

8.  300m IH

9.  800m

10. 200m

11. 3200m

12. 4 x 400m

7.  800m

8.  200m

9.  1600m-G *

10. 3200m-B

11. 4 x 400

12. JV Relay *

�  *change

12

Hints for an Efficient Meet 1.  During the 1st 3200m run:

�  Run 2 flights of V athletes in Long Jump who entered in events #2 & 3 (100m & IH). Can also add a top competitor.

�  Small flights continue for 1 hour. Use flight specific warm-up.

�  TJ to end of meet.

2.  Check in for field events. w/card or sticker at start of meet.

13

Hints for an Efficient Meet 3.  Eliminate complete team warm-up. Arrivial time is

key here.

4.  Eliminate run backs in LJ/TJ, HJ & PV. Warm-up before checking steps. Measure steps out/mark immediately.

5.  Set up as much of the facility during school day.

6.  Lanes 4-5-6 for IH set up before meet. Easier to move and set HH during the meet.

14

Hints for an Efficient Meet 7.  Run Boys hurdles first.

8.  JV/Frosh events. You must score them. Heat 3 & 4 for JV, 5 & 6 for frosh. Run 100m, HH, 1600m,800m. Run B&G together in distance races. End meet with sprint relay.(100,100,200,400).

9.  Finish Line: Send results to re-write IMMEDIATELY

�  Result sheet for every events in order w/line clerk.

�  Stickers worn or with manager in order @ finish.

15

Hints for an Efficient Meet 10.  PV/HJ: Start immediately

�  With 1 pit: Most girls and low height boys for 1 hour, followed by top jumpers. May want to use floating bar to save time, speed up jumping.

�  With 2 pits: B & G separate

�  (high pit/low pit set-up did not work well for us but try it)

16

Hints for an Efficient Meet 12.  Throws: 2 sets of Officials to rotate events

�  May have to limit # of athletes (NJ is 5)

�  Boys Order: D----SP----J

�  Girls Order: SP----J----D

�  JV/Frosh Throwers: 2 or 3 athletes per team during warm-up of next event as 1 Official or Home Coach stays behind to mark. # of total throws TBD

13. Keep kids in stands away from finish! Or at least try!!

17

Official Needs, Costs & Justification (Cost for 3 team B&G Meet @ 1 site

Carded/Paid Officials

�  1 Starter @ 125

�  6 Finish Line Judges @ 85

�  4 Throws @ 85

�  4 Jumps @ 85

�  1 Event Clerk @ 85

�  TOTALS: $1,400.00

Unpaid Official Needs

�  1 Announcer

�  1 Finish Recorder

�  1 Re-write

�  6-8 Field Event Recorders

�  1 Sticker Person

�  1 Line Assistant

�  4 Rakers

18

Official Costs Justified �  Using baseball and softball as sports where the

coaches are paid the same as track, lets take a look: 3 teams involved

�  Baseball/softball play 2 games away using 4 busses @ 250 = 1000.00

�  Home officials for 6 games =4@85, 4@ 70, 4@ 60 for a total of 860.

�  Grand total:1860.00 or 460.00 MORE than our track meet!

19

Promotion of Your Meet �  Start on Time/Sing National Anthem

�  Run score board clock in “right direction”

�  Announce each event and running score/score board for running totals on field.

�  Use refreshment stand

�  Student workforce with special T-shirts

�  Program/w profiles and score sheet

20

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T h u r 4 / 12 F r o s h/ N o v ic e

S a t 4 / 14 S k y la n d C o n f R e la y s

T u e 4 / 1 7 H i l l s D o r o u g h / P h i i l ips b u r gF r i 4 / 2 0 N Y R e la y s

S a t 4 / 2 1 N Y Re la y s

T u e 4 / 2 4 B r id g e w a t e r / F r a n k ii n

T h u 4 / 2 6 P e n n R e la y s

F r i 4 / 2 7 P e n n R e la y s

S a t 4 / 2 8 P e n n R e la y s

S a t 4 / 2 8 R a n d o lp h R e la y s

M e n 4 / 3 0 F r o s h / No v ic e

No o n M o u n t a i n P a r k

9 ; 0 0 R id g e

3 :4 5 H o m e - G i r l s N H - 6 Gd c

1 0 : 0 0 H o m e

9 :0 0 H u n t e r d o n C e n t r a l

3 :4 5 G i r l s - H i l l s b o r o u g h 6 0O .

'

T B A I c a h n S t a d iu m,N Y p

T B A Ic a h n S t a d iu m,N Y

T B A G i r l s - B'W a t e r B o y s Vx j

T B A U n iv o f P e n n

T B A U n i v o f P e n n

T BA Un iv o f P e n n

9 : 0 0 R a n d o lp h H S

4 : 0 0 R id g e

M a y

T u e 5 / 1

T u e 5/ 8

T h u 5 / 1 0

We d

S u n

M o n

T u e

F r i

S a t

5 / 16

5 / 2 0

5 / 2 1

5 / 2 2

5/ 2 5

5 / 2 6

H u n t C e n t r a l / M o n t g o m e ry 3 : 4 5

S o m e r s e t C o u n t y C h a m p io n s h ip s T B A

R id g e N o v ic e I n v 4 : 0 0

S k y la n d C o n f e r e n c e C ha m p io n s h ip T B A

E a s t C o a s t R e la y s P r a c t i c e T B A

E a s t C o a s t R e la y s 3 : 3 0

S ky la n d C o n f F r o s h/ S o p h 3 : 4 5

N J2 G r o u p IV S t a t e S e c t io n 4 : 0 0

H u n t e r d o n C e n t r a l

H il ls b o r o u g h

R id g e

H i l ls b o r o u g h

R id g e

Ra n d o lp h H S

G ir l s - V o o r h e e s B b ^s w

R id g e

N J 2 G r o u p IV S t a t e S e c t io n 10 : 0 0 R id g e

J u n e

F r i 6 / 1 G r o u p IV C ha m p io n s h ip s

S a t 6 / 2 G r o u p IV C ha m p io n s h ip s

T h u r 6 / 7 M e e t o f C h a m p io n s

T h u - S a t 6 / 14 - 6 / 16 N e w B a la n c e Na t io n a ls

T BA O ld B r id g e

T B A O ld B r id g e

T B A O ld B r id g e

T B A G r e e n s b o r o,N O

3/ 7/ 2 0 12 11 : 3 2

32