Mid Canterbury’s gold standard in

conference facilities.

Welcome to Hotel AshburtonHere at Hotel Ashburton we pride ourselves on friendly, professional service. I’m proud of my team who deliver personalised touches and excellent service to our conference and event clientele. We value your business and will ensure your event surpasses your expectations.

With multiple venues, flexible spaces and the ability to customise, we can work with you to create your conference to a gold standard. It is possible to utilise the guest accommodation to host your out of town delegates.

We offer spectacular gardens which provide a fantastic space for team building, catering breaks, outdoor dining or simply taking a stroll between conference sessions.

Your business is very important to us, so if I, or my team, can be of any assistance please let me know.

I look forward to welcoming you to Hotel Ashburton soon!

With Regards,

Paul Inwood General Manager Hotel Ashburton

Prices within this brochure are GST inclusive. Pricing correct as at 1 May 2016

Mid Canterbury’s most experienced conference venue

Over four acres of manicured gardens

A variety of flexible function spaces

Personalised conference planning support

Award winning cuisine from our on-site chef and catering team

On-site accommodation for delegates

250 off-street car parks

Free wi-fi for conference delegates and hotel guests

About Hotel AshburtonLocated in the heart of Ashburton, within an hour’s drive of Christchurch International Airport, Hotel Ashburton is a comprehensive conference venue featuring beautiful gardens, modern accommodation and award winning cuisine.

Hotel Ashburton specialises in corporate meetings, exhibitions, product launches and seminars. As the largest conference and function centre in Mid Canterbury, we pride ourselves on our facilities, which include options for 4 guests to 400+ guests.

Being the biggest does not automatically make you the best; so we strive to offer bespoke solutions to make you – the conference organiser – look good! Our team can assist in arranging everything down to the last detail to ensure your event is a success. We have fantastic partners on board to deliver support services, creative solutions and products.

Stay connected.Hotel Ashburton has installed super fast wireless broadband throughout the hotel complex. We offer free wi-fi access to our conference delegates and hotel guests. In addition to this, we have sufficient capacity to deliver video conferencing, and live conference streaming.

No need to get codes from reception, no time limits, or cables to plug in. Just search for our wi-fi and connect!

Our Function RoomsValetta and Heron RoomsLarge space with bar facilities

Large rooms suitable for medium sized events with full bar facilities, and a built-in PA system. Can combine with Arrowsmith and Gardenside to offer the largest conference venue in Ashburton.

Arrowsmith and Gardenside RoomsLarge flexible space

These rooms offer natural light, black out drapes and a built-in PA system. The Arrowsmith has floor to ceiling windows offering garden views. Can combine with Valetta and Heron to offer the flexibility to cater for 60 to 400 guests.

Clearwater Restaurant and Clearwater LoungeVersatile spaces to add to your event

Clearwater Restaurant and Clearwater Lounge are versatile spaces that can be incorporated into your conference area for larger gala dinners, or used independently for pre-dinner drinks, cocktail parties, or trade and exhibition areas for conference or event sponsors. Your guests can relax in front of the open fire.

The GalleryMid sized space

A mid sized venue with natural light and picture windows. This room is perfect for training sessions or smaller conference groups.

Erewhon Smaller space with bar facilities

This is a smaller space suitable for smaller functions such as board meetings, cocktail events and intimate dinners

The Boardroom & Suite 101Meeting rooms

These spaces are ideal for board meetings and management planning meetings.

Our Function Rooms – Specifications

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Valetta 3.2 156 130 80 30 150 25 60 60 $250 $350

Arrowsmith 3.2 156 130 80 30 150 25 60 60 $250 $350

Heron 3.2 156 130 80 30 150 25 60 60 $250 $350

Gardenside 3.2 156 130 80 30 150 25 60 60 $250 $350

Valetta/Arrowsmith or Arrowsmith/Heron

3.2 312 250 160 – 350 – 130 120 $350 $550

Valetta/Arrowsmith/Heron 3.2 468 400 350 – 400 – 200 240 $550 $800

Valetta/Arrowsmith/Heron/Gardenside 3.2 624 500 400 – 550 – 285 330 $850 $1,100

The Gallery 2.8 90 60 50 20 80 15 30 40 $175 $225

Erewhon 2.6 50 25 24 16 20 16 16 – $125 $175

Boardroom 2.6 30 – – 14 – – – – $175 $200

Suite 101 2.6 40 – – 10 – – – – $125 $175

Conference Centre – – – – – – – – – – $1250

Room layout definitions

Theatre Boardroom U Shape Cabaret

Banquet Cocktail Classroom

Conference PackagesHalf day delegate package$40 per person per dayMinimum 20 people

Includes:• Complimentary wi-fi• Function room set up as per

your choice• Half day venue hire• Dedicated conference

coordinator service• Tea and coffee on arrival• Morning tea OR afternoon tea

with one food choice• Working lunch• Pads, pens, mints and iced water• Whiteboard• Screen

Full day delegate package$50 per person per dayMinimum 20 people

Includes:

• Complimentary wi-fi• Function room set up as per

your choice• Full day venue hire• Dedicated conference

coordinator service• Tea and coffee on arrival• Morning tea with one food choice• Working lunch• Afternoon tea with one food choice• Pads, pens, mints and iced water• Whiteboard• Screen

Overnight delegate package$165 per person per dayMinimum 20 people

Includes:• Complimentary wi-fi• Function room set up as per

your choice• Full day venue hire• Dedicated conference

coordinator service• One night’s accommodation in

a superior single room• Tea and coffee on arrival• Morning tea with one food choice• Working lunch• Afternoon tea with one food choice• Pads, pens, mints and iced water• Whiteboard• Screen

Data projector and screen $110Screen $25White board No chargeFlip chart & paper $15PA, microphone & lectern $75PA $50Black back drop $75Dance floor $200Stage – small $100Stage – medium $150Stage – large $200

Culinary CreationsHotel Ashburton prides itself on consistently delivering delicious menu options and professional service.

We offer a range of sample menu packages that can be customised to your tastes. Our team also welcomes the opportunity to create a personalised menu specific to any cultural or dietary requirements.

Let Hotel Ashburton take care of everything. Kick off your event with a welcome evening for your guests, with cocktails and hors d’oeuvres. Brunches, post-event barbeques and custom cocktails are a few ways we can help create a memorable conference.

Please see our Conference Menu insert for latest pricing and menus.

Caroline has a fantastic, supportive attitude and always seemed to be there when we had a question or an ask! We really appreciated the difference it made to our event.”

– Catherine Ibell, DairyNZ February 2016

The rooms and the facilities were excellent and the staff were obliging and helpful. It was a very successful conference and a lot of that was due to the hard work and planning by you and your team.”

– Hon. Gerry Brownlee, National MP May 2015

Need inspiration?We know that sometimes you just need a bit of inspiration to get the creative juices flowing. Sometimes it is hard to recreate the same event year on year, month on month. How can your delegates differentiate between the conferences they attend? Often it is not just the content that delivers a memorable event and great attendee feedback but also the options to cater for the variety of thinking and learning types. We’ve come up with a few suggestions to get you started…

Barista break – Our portable ‘pop up’ coffee bar and barista allows you to have your choice of caffeine at your conference morning or afternoon tea break. From long blacks to lattes and everything in between. This option is available for a minimum of 10 people and a maximum of 50.

Energy boosters – Add Berocca to your pre-conference session – especially handy for that morning after the night before. Or if things are getting a bit fuzzy in the afternoon, add an energy drink to your afternoon tea and your conference delegates’ ideas will grow.

Personal pizzas – With Hotel Ashburton’s pizza oven, you could invite your guests to enjoy fresh, hot, authentic, wood fired pizza. Whether you’re in our gardens or at the bar, we can set up our wood fire oven to whip up delicious, made to order pizza.

Take it outside – Take one stock standard conference lunch menu, add picnic blankets and our great gardens and lawn areas and you’ve got a recipe for a conference picnic. We’ll roll out the picnic blankets and you can breathe in some fresh mountain air, and laze about under the trees. Or kick off your shoes, feel the grass beneath your feet and stroll around the garden.

Build your team – Test your teamwork with a challenge during your next conference. How about a three-legged race, a sack race, quoits, giant Jenga, garden twister, or pick-up-sticks? These are quick and easy ideas that will add a dimension of fun, team building and competition to your conference program.

What’s in a name? – Send us your logo and delegate name list and we’ll print them here for you. No need to bring them with you in your luggage, or courier them in advance, plus, we can accommodate those last minute additions.

Pour another wine? – In the words of Andre Simon “Wine makes every meal an occasion, every table more elegant, every day more civilised”. Take your event to the next level with your own branded wine bottles! We can source unlabelled wines for you and have them branded for your event – just send us your logo and we’ll take care of the rest. Perfect for gala dinners, centenary events, giveaways or thank you gifts for guest speakers and sponsors.

Custom cocktail and mocktail – Meet with our Food and Beverage Manager to create a signature cocktail and a signature mocktail for your event. Customised with your favourite flavours or brand colours to create something you and your guests are sure to love. We can even provide you with the recipe to keep.

After more ideas? Hotel Ashburton’s dedicated conference coordinator is here to help with creative ideas that will set your event apart.

AccommodationSet on the outskirts of Ashburton in Mid Canterbury, Hotel Ashburton offers a range of accommodation options. With a total of 54 rooms, all ground floor, the majority open onto manicured gardens, providing a place of calm, perfect for conference guests to relax.

We are able to provide rooms with wheelchair access and accessible bathrooms.

Our rooms:• 1 Suite• 8 Deluxe Twin• 1 Deluxe Queen • 9 Deluxe King• 21 Superior Twin• 2 Superior King• 4 Standard King• 8 Standard Twin

Hotel Floor Plan

POOL

CLEARWATERRESTAURANT

CLEARWATERLOUNGE

HERON

ARROWSMITH

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RACECOURSEROAD ENTRANCE

MAIN ENTRANCE

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Notes and Ideas

11 Racecourse Road, Ashburton, Canterbury, New Zealand

+64 3 307 8811 0800 330 880 Events@HotelAsh.co.nz fb.com/HotelAshburton

www.HotelAsh.co.nz