Office of the Vice Provost for Research

UNIVERSITY RESEARCH FOUNDATION – CONFERENCE SUPPORT GRANT APPLICATION GUIDELINES

Disciplines: The URF supports research in all disciplines. For purposes of review, applications are assigned to four broad disciplinary areas: Biomedical Sciences, Humanities, Natural Sciences and Engineering, and Social Science and Management.

Program Description: The conference support program is designed for scholarly meetings that will be convened on Penn’s campus, thereby providing enrichment opportunities to interested faculty, students, and staff, most frequently in the format of a 1-2 day colloquium. The intent is to support meetings that are designed to enhance existing research and scholarly programs, particularly in disciplines where external funding is difficult to obtain. It should highlight the scholarship of Penn faculty and bring distinguished scholars to Penn’s campus. Please describe what you expect to accomplish with this conference/workshop for the relevant field of study.

Proposals must include faculty from your department and/or school. Funding for this award can be used to augment an already scheduled University event. The event

should include the participation of Penn graduate or undergraduate students in both organization and delivery. A final report must be submitted that outlines the accomplishments of the event, which could include new collaborative endeavors, the outreach, publications, and grants.

Budget: Applications can request up to $3K. Funds are to be used for speakers, travel and accommodations. Funds are not to be used for meals and entertainment. Applications that have documented additional financial support will be viewed favorably.

Grant Term, 1 year only: Unexpended funds must be returned. A no cost extension must be approved by the Vice Provost for Research. Requests for a no cost extension should be made prior to the expiration of an award. No cost extensions will only be granted for extenuating circumstances. Extensions will not be made for longer than 6 months. The extension form is available on the website or by emailing vprgrant@upenn.edu

ELIGIBILITY: Eligibility is limited to Penn assistant, associate, and full professors in any track. Instructors and Research Associates must provide a letter from their Department Chair establishing that the applicant will receive an appointment as an Assistant Professor by the time of the award. Assistant Professors must submit a letter from their Department Chair describing their research independence. Adjunct and Emeritus Faculty are not eligible to apply. CHOP based faculty are eligible to apply however awards must be expended on Penn facilities, equipment and/or associated University technical staff, postdocs and undergraduate students. Proposals from faculty that have received URF awards in the past three cycles will be less competitive.

SUBMISSION: Please use one inch margins and 11pt or 12pt font, single spacing and Times New Roman or Arial

Email proposal as one (1) complete PDF document to vprgrant@upenn.edu Subject line of email as well as pdf document must be as follows: URF_Conference _Panel_PI Surname and PI First Name, eg,

URF_Conference_Social Science_Smith_Jane Application must be received on or before 5:00 pm on due date. Incomplete applications will not be reviewed. Home department must have a 26-digit budget code Please include the following in this order in your application

1. Cover sheet 2. Event Summary (150-200 words)3. Project proposal (up to 3 pages). Include: purpose of event, intellectual area, benefits of scholarly research, expected

outcomes, student involvement, proposed timeline, target audience, topic timeliness, and the relationship of the meeting to department, institute or center programs, matching funds from institutional or external resources, and institutional support (no cost facilities and AV support)

4. Total budget (separate download)5. Appendix:

a) Event Agendab) Letters of Support c) Letter(s) of funding support, if obtainable. Letter(s) can be in the form of paper or email. d) Faculty Participant and Invited Speaker Bios

Questions can be addressed vprgrant@upenn.edu or at 215-898-7236. http://www.upenn.edu/research/smarts/university_research_foundation/

PI Name: _________________________________________________________ 2

URF SMALL CONFERENCE GRANT COVER SHEET DATE: _______________________TO WHICH URF PROGRAM ARE YOU APPLYING (CHOOSE ONLY ONE):

☐ Research Grants (Formerly URF)☐ Impact Seminar Grants☐ Research Opportunity Development Grants: Phase 1 – Topic Exploration☐ Research Opportunity Development Grants: Phase 2 – Research Development Grants☒ Conference Support Grants (Formerly URF Conference)

PI Last Name PI First Name Academic Rank Campus Address

University Dept School PI Email PI Phone

BA Last Name BA First Name BA Email BA Phone

Penn Facility where awarded funds will be expended

Project Title (81 characters max) Amount Requested

WHICH DISCIPLINARY COMMITTEE IS MOST APPROPRIATE FOR YOUR PROPOSAL (CHOOSE ONLY ONE):

☐ Biomedical Science ☐ Natural Science & Engineering ☐Humanities ☐Social Science & Management

☐ Yes ☐ No Do any of the Investigators or other personnel responsible for the design, conduct, or reporting of the proposed research, or their spouses or dependent children, have any Significant Financial Interest as defined in the Financial Disclosure Policy for Sponsored Projects that would reasonably appear to be affected by the activities to be funded, thus creating a potential conflict of interest?

☐ Yes ☐ No Are any undergraduates participating in this proposal?

CERTIFICATION:

☐ I certify that my Department Chair (Name) ____________________________________________________ has been made aware of this submission

☐ I certify that my Dept. Business Administrator (Name) ___________________________________________ has approved the budget for this proposal

☐ I certify that the information in this proposal is my own, and it is accurate and complete as of this date:

Date: ____________________

A fully completed cover sheet must accompany the application

University Research Foundation –Conference Support Grant Spring 2017

PI Name: _________________________________________________________ 3

EVENT SUMMARY

Event Title: _____________________ Event Date:

Event Location: ________ ________ Expected Number of Attendees: _______

☐ This event is previously scheduled ☐ This event is as of yet unscheduled

SUMMARY (150-200 words):

University Research Foundation –Conference Support Grant Spring 2017

PI Name: _________________________________________________________ 4

EVENT SUMMARY (continued)

For Each Penn Faculty Participant: (Paste additional tables as needed)

Faculty Last Name Faculty First Name Academic Rank

University Dept School

Faculty Last Name Faculty First Name Academic Rank

University Dept School

Faculty Last Name Faculty First Name Academic Rank

University Dept School

Faculty Last Name Faculty First Name Academic Rank

University Dept School

For Each Non-Penn Affiliated Potential Keynote or Additional Speaker of Note

Last Name First Name Title Institution

University Research Foundation –Conference Support Grant Spring 2017

PI Name: _________________________________________________________ 5

PROJECT PROPOSALUP TO 3 PAGES. PURPOSE OF EVENT, INTELLECTUAL AREA, BENEFIT TO SCHOLARLY OR RESEARCH PROGRAMS AT PENN, EXPECTED OUTCOMES, STUDENT INVOLVEMENT, PROPOSED TIMELINE, TARGET AUDIENCE, TOPIC TIMELINESS, RELATIONSHIP OF THE MEETING TO DEPARTMENT, INSTITUTE OR CENTER PROGRAMS, MATCHING FUNDS FROM INSTITUIONAL OR EXTERNAL SOURCES, AND INSTITUTIONAL SUPPORT (NO COST FACILITIES AND AV SUPPORT)

PROPOSAL TITLE: _____________ _____ _____________________________________________________________

University Research Foundation –Conference Support Grant Spring 2017

PI Name: _________________________________________________________ 6

University Research Foundation –Conference Support Grant Spring 2017

PI Name: _________________________________________________________ 7

University Research Foundation –Conference Support Grant Spring 2017

PI Name: _________________________________________________________ 8

APPENDIX: EVENT AGENDA

University Research Foundation –Conference Support Grant Spring 2017

PI Name: _________________________________________________________ 9

APPENDIX: PRINCIPAL FACULTY BIOGRAPHICAL SKETCHPLEASE INCLUDE BRIEF BIOS (NO MORE THAN 1 PAGE) FOR EACH PENN FACULTY PARTICIPANT

University Research Foundation –Conference Support Grant Spring 2017

PI Name: _________________________________________________________ 10

APPENDIX: LETTER(S) OF SUPPORTLETTERS CAN BE IN THE FORM OF PAPER OR EMAIL.

CHECK LIST

INCLUDED IN 6-PAGE LIMIT

☐ Proposal Cover sheet (all fields and certifications required)☐ Event Summary☐ Project Proposal - 3 Page Max

PURPOSE OF EVENT, INTELLECTUAL AREA, BENEFITS OF SCHOLARLY RESEARCH, EXPECTED OUTCOMES, STUDENT INVOLVEMENT, PROPOSED TIMELINE, TARGET AUDIENCE, TOPIC TIMELINESS, AND THE RELATIONSHIP OF THE MEETING TO DEPARTMENT, INSTITUTE OR CENTER PROGRAMS, MATCHING FUNDS FROM INSTITUIONAL OR EXTERNAL SOURCES, AND INSTITUTIONAL SUPPORT (NO COST FACILITIES AND AV SUPPORT)

☐ Budget (separate download)

APPENDICES NOT INCLUDED IN PAGE LIMIT

☐ Event Agenda☐ Faculty Participant Bios☐ Letter(s) of funding support, if applicable (letters can be in hard copy or email messages)

NOTE: Incomplete applications will not be reviewed

University Research Foundation –Conference Support Grant Spring 2017