Microsoft Word - Sept 28; Coronavirus - risk assessment.docx

Churchdown Village Infant School Preventing and Managing Sickness including outbreaks

Risk Procedures and Risk Assessment

Progression of restrictions / Staged Response

At CVIS we have 4 stages for when dealing with medical incidents / outbreaks - depending on the nature of the situation stages may vary.

Response

Stage

Trigger

Actions

Who

Notes

STAGE 1 –

General (everyday hygiene and procedures)

None

· General reminders for hygiene

· Effective handwashing facilities and soap available (checked daily)

-Follow usual absence periods for sickness (unless COVID)

All

In the event that children have used soap supplies for the day pupils are encouraged to tell an adult if it needs replenishing

STAGE 2 –

Prevention

Where an increased risk is present

- Increased absence rates of pupils or staff

- Local increases in sickness e.g. flu, gastric, coronavirus

- Public health alerts

- Suspected cases of specific illness in school or within the community (eg.coronavirus / gastric)

· Increase hygiene procedure

· Communication with key people including key information (staff, governors, pupils and families, users of the site)

· Specific hygiene lessons in class

· Increased enforced use of handwashing on entering the building and before eating of food

· Enforce 48hr after symptoms have stopped for all fever, sickness, diarrhea etc.

· Consider the types of trips and events and make changes as necessary (e.g. those where lots of close contact / touch points)

· Review Risk Register and alter accordingly

· Daily review of the situation

· Share DfE, PHE information as available

SLT

Admin Staff

Key information supplied to schools by Public Health England/DfE to be forwarded on to all stakeholders.

Specific procedures relating to an outbreak will be forwarded to all stakeholders in relation to the context.

Handwashing to be supervised by staff. More frequent checks of soaps and sanitisers Increase order of hygiene products

Non-curric. trips to be considered for postponement

STAGE 3 –

Mitigate/ Delay

Where a significant risk is present

· direct case or increased likelihood of cases

· Public health advice for restrictions-

-

-

Consider reducing / cancelling contact situations:

· Assembly

· Carpet time

· School events

· Trips Consider

· Any screening measures e.g. visible symptoms.

· Reduction or exclusion of visitors – visitors to follow additional hygiene procedures

Head SLT

Admin staff

Whole school assemblies cancelled

Outside trips/providers to be cancelled

Deep clean organized Vulnerable staff/pupil to be notified and attendance reviewed where necessary

Amendments; 13 May 2020 / 22 May 2020 / 3rd July 2020 / 18th August 2020 / 3rd , 8th, 28th September /2020/7th October 2020

-

· Lunch arrangements and hygiene procedures to be reviewed

· Increase time of exclusion from school for those with symptoms(following PHE guidance)

· Sending home any children & staff with any symptoms and following PHE guidelines

· Additional Cleaning including deeper cleans – ensure ‘touchable’surfaces are the priority

· Continue to share DfE, PHE information to staff and parents

Children and staff presenting with

-

symptoms to be sent home TO

-

FOLLOW GOVERNMENT

-

GUIDELINES REGARDING TESTING.

-

-

-

-

Lunchtime/playtime procedures altered accordingly to meet staffing ratios AND GOVERNMENT GUIDELINES

Work uploaded to website AND

PUT ON SEESAW FOR THOSE NOT

ATTENDING SCHOOL, Plans only

for YR & Y1 as of 1st June. To include Y2 as well.

Daily updates from Public Health

England and DfE to all

stakeholders

Liaising with CVJS for continuity

Website statements of latest

updates

EXTRA CLEANING OF ALL

RESOURCES, TABLES, DOOR

HANDLES AND EQUIPMENT

THROUGHOUT THE DAY BY ALL

STAFF.

STAFF TO BE GIVEN WRITTEN

GUIDELINES ABOUT

PRECAUTIONS TO BE FOLLOWED.

CHILDREN TO BE KEPT IN THE

SAME GROUPS OF 15 OR LESS

WITH THE SAME ONE/TWO

ADULTS THROUGHOUT THE TERM

WHEREVER FEASIBLE.

RISK ASSESSMENT TO BE SENT TO

ALL STAFF AND GOVERNORS.

KCSIE UPDATED.

PARENTS INFORMED OF

GOVERNMENT GUIDELINES THAT

WE FOLLOW.

CHILDREN TO BE KEPT IN CLASS BUBBLES AS MUCH AS POSSIBLE AND YEAR GROUP BUBBLES WITH CLASS TEACHERS AND TAS WHERE POSSIBLE.

FOR BASC – CHILDREN KEPT IN YEAR GROUP BUBBLES INSIDE AND WHERE POSSIBLE OUTSIDE. CVJS PUPILS ARE NO LONGER ALLOWED TO USE OUR BASC

STAGE 4 –

Containment

Where specific and/or significant changes or restrictions need to be in place.

· High levels of sickness

· High rates of absence

· Significance of danger of disease or illness

· Pooling of classes / using support staff to cover teacher absence (risk to be assessed by SMT)

· Staff self-isolating following PHE guidance that are NOT showing symptoms to continue to provide and send in work / be available / contactable by email

· Part / full closures of site / classes

· Deep clean if essential

· On closure of school – staff to follow expectations and guidance provided by Head.

HT / Chair of Governors

Staff self-isolating SMT covering classes

Deep clean 21.03.2020

Staff to be notified via WhatsApp group chat

Coronavirus Key Actions (if/as situation escalates)

Specific Issue

Actions including messages

Who

Notes

Suspected case in school (staff or pupil)

· Contact relevant agencies e.g. LA / Public Health England/ DFE helpline

· Deep clean core areas and ‘touchable’ surfaces

· Inform staff

· Core reminders of hygiene

· Contact parents – general information about sickness etc.

· If anyone becomes unwell with a new, continuous cough or a high temperature to be quarantined until able to go home, then self-isolate for 14 days or until test negative (as per

guidelines)

SLT

Done FOLLOW GOVT GUIDELINES

Confirmed case in school

· Contact relevant agencies e.g. LA / Public Health England/ DFE helpline

· Deep clean core areas and ‘touchable’ surfaces

· Inform staff

· Core reminders of hygiene

· Contact parents – general information about sickness etc. and the key next steps e.g. closure of a class / school/ or carry on etc following PHE advice. Whole bubble sent home & self-isolate

· for 14 days

SLT; Site

FOLLOW GOVT GUIDELINES

Suspected case in a family

· Parents to ensure child washes hands before leaving the house.

· Child to wash hands immediately after coming into school

· Increase monitoring of pupils

· Staff / child to remain at home if they are also showing symptoms i.e. new, continuous cough or a high temperature to avoid spreading infection to others.

Parents to inform (send in) school of results of any tests for COVID

Families; Staff; Admin

FOLLOW GOVT GUIDELINES

Confirmed case in a family

· Children in the family to remain at home for a fixed period of time following DfE & PHE advice

· Deep clean of ‘touchable’ surfaces in the classroom and school

Parents to inform (send in) school of results of any tests for COVID

SLT

Site

FOLLOW GOVT GUIDELINES

Teacher shortage

· Supply / Splitting classes / SLT Cover

· Partial closure for certain classes or part time / AM / PM classes

SLT

SLT will organize cover

Support staff shortage

-Prioritise most vulnerable children / classes with remaining staff

SLT

Covered in school

Protection for most vulnerable children

· Identify who these vulnerable children are e.g. underlying health conditions that may be affected by the current threat

· Discuss with parents the initial steps and agree key actions re. isolation/seclusion

SEND Team

Children identified

Staff with health issues

(e.g. Heart)

· Ask them to contact their consultants to seek advice on their condition

· Consider working from home

Staff

List of staff with ongoing

or specific health issues

Staff with symptoms

-Stay at home; follow PHE, DfE and NHS 111 advice; inform HT

HT

Staff self-isolating

Pregnant staff

· Ask them to contact midwife to seek advice

· Work from home especially if in 3rd Trimester

· If attend school, an individual risk assessment needs to be written by HT & contact with OH is advised

SLT

FOLLOW GOVT & RCOG GUIDELINES ON WORKING

Kitchen shut down

-Parents to provide packed lunches

SLT; Families

In the event that there are restrictions to the

service ABM provide

Site team shortage

-Discuss with cleaning staff cover arrangements in good time

Site

SLT/staff to do essentials

Leadership shortage

-Access via phone, email, skype, WhatsApp, zoom

SLT; Staff

Admin shortage

· Cover with TAs / SLT

· Parents to reduce onsite queries for minimum face-to-face contact

· Inform parents not to phone unless emergency

Site

Other school users

-Inform of control measures, including the possibility that a suspension may occur.

Site

Long period shut down

· Provide E-Learning provision through seesaw. Plans and activities will be uploaded weekly to Seesaw platform with some links also available on the school website. Each child & family will have own login details with access to communication with class teachers.

· Medium Term Plans including phonics and spellings are available on the class pages on the school website

· Login details for Reading Buddy are shared with pupils in the Reading Diaries with additional Information to be put on our website.

SLT; Staff

Core Control Measures

Control Measure

Control Stage

Notes / Action

Who

Review

Tissues for Each Class

1

· Ensure adequate stock levels of tissues for each class / office

· Replenish as needed

· Staff to also self-replenish from stock

Cleaning team ; Staff

As required

Alcohol based gel

2

· Additional dispenser if available in key areas (wiped down after use/daily)

· Ensure dispensers and full from the start of each day

· Ensure adequate stock levels

Cleaning team; Staff; Lunch

Staff

As necessary

Soap for hand washing

1

- Ensure soap in all wash areas -

Paper towels for hand drying

Cleaning team ; Support staff

daily

Off Site visits

2,3,

· Risk Assess any off site visits or sporting fixtures - all currently cancelled

· Ensure hygiene (hand washing) expectations are maintained

· Seek advice from the venue/organisers of the event

· If deemed too high a risk then cancel event

Visit lead/SLT

As required

Finding out about travel arrangements now and in the future of staff and pupils

3 (where specific threats are evident aboard)

Newsletter:

· Ask parents to inform us of any close family member who has returned from abroad within the last month

· Staff members to inform SLT of any travel arrangements to high-

risk areas including those of any close friends or family they have been in contact with.

Admin; HT

As required

Face coverings

1

· Staff will wear face coverings at beginning and end of day (pick up & drop off)

· Parents / Carers will wear face coverings whenever on site, especially at pick up & drop off

Control Measure

Control Stage

Notes / Action

Who

Review

Reducing contact point activities

2

Ensuring extremely high hygiene for any

· Food making / tasting

Avoid any activity where you are passing items around a class

· Circle time objects

· Artefact sharing

· Touching activities – PE / Gymnastics

· Timetable for outdoor areas

· No use of Adventure Playground Other Can be used on a rota basis so each year group has use of it for one week on a three week rota.

· Cease hand shaking of children and visitors

· Cease use of shared cups in class (e.g. using cups for water); replace with water bottles, parents to provide. Bottles will be sent home at the end of each day, not kept or cleaned in the classroom.

Cancel any unnecessary visitors into school

Offer telephone/online meetings in place of parent meetings

Staff

In line with relevant advice

Good Personal Hygiene

1,2

Newsletter:

· Inform parents of hygiene expectations and to discuss with children;

· All children to wash their hands before coming to school, before going home and when they get home.

· Classes to teach children hand washing techniques

· Children to wash hands before snack (classroom) and before eating dinner (classrooms/ hall corridor toilets) and when returning to the classroom from play.

· Information:

· Distribute key information posters

HT; Staff

Regular reminders, HL week, curric.

Requireme nts, PSHE

Review of cleaning

2, 3

· Meet with cleaning staff to review cleaning arrangement and make any necessary changes

· Increase focus cleaning on touch points and tables (redirect from vacuuming etc) or increase hours if required

· Daily cleaning of classrooms (already in place)

· Preparations for deep cleans if necessary

SBM;

Cleaning Team , HT

As required

Additional touch point

cleaning daily

2, 3

-Handles and rails to be cleaned at mid points during the day

MDS, staff

pm

School visitors and site users

2, 3

· Compulsory handwashing / use of gel before entering school;

· Inform them of new requirements and risk of suspension of use

· Informing us of any suspected or confirmed cases by any users

· Consider cancelling visitors

· Statutory/essential Service visits will where possible be conducted at the beginning or end of the school day.

· Own PPE should be used as per COVID-19 guidelines

· Government Social Distancing rules should be followed (i.e. 2

· meter)

There will be no unnecessary visitors allowed access into the

building.

Office; HT

As required

School visitors (specifically agencies working with children)

2,3

· Meeting with other professional will take place virtually where possible.

· Meetings that are unable to take place virtually, visitors must wash their hands with soap or alcohol-based sanitiser (that contains no less than 60 percent alcohol) and follow infection control procedures in accordance with the DfE and PHE’s Guidance at regular intervals, including when they enter and exit the building. Further guidance on hand washing can be found at https://www.nhs.uk/live-well/healthy-body/best-way-to- washyour-hands/

· Visitors must give at least 24 hour notice, via school office, that they are still attending meeting

· Visitors can observe / work with multiple pupils during visit.

· Observations of children should be carried out in the child’s environment (own classroom / outside only) to prevent

Crosscontamination or in the conservatory.

· Meetings with staff must take place in a room where social distancing can be adhered to (BASC & Library only), keeping social

distancing rules of 1-2 meters.

· Visitors will be asked to phone the main office once they have arrived at the school, they will then be invited to the school gate /

informed that they will receive a call when to come to school gate. Admin staff to sign visitor in & take temperature. Visitors not to enter conservatory unless due to weather. Visitors can enter conservatory if invited to by Admin/SLT. They will sign in on the ipad for track and trace purposes and sanitise before and after. Temperature will not be taken.

· Class teacher will meet visitor at school gate/outside conservatory and escort straight to designated area. Same in reverse at end of

HT, SLT

As required

meeting.

· If meeting is held, at least 10 minutes needs to be left between use of rooms & surfaces wiped at end of meetings. Class teachers responsibility.

· Notes from meetings need to be emailed to SENCo, not handed

out / provided for photocopying during meeting.

Classroom organisation

1, 2

· Daily cleaning of any resources used i.e. toys / scissors

· Doors to be left open (door stops), to prevent contact

· No use of electronic equipment. Smartboards, ipads and laptops can be used but must be sanitized before and after use.

· Pencils to be labelled per child. Equipment where possible to be used only by one pupil.

· One book per pupil, to be left in the classroom only & touched only by bubble members. Books to be used as normal but staff and children to sanitise hands before and after use.

· No soft toys

· Limit resources to those that can be wiped/rinsed daily

· Tables can remain in group arrangements

· Guided Reading Books – class teachers to take pack of books for term (most packs consist of 5 different titles) for each reading group. Books to stay in classroom & be returned / swapped at half termly intervals to prevent cross-contamination. Books not to be

shared between groups. Books to be sent home after they have been quarantined. Reading books to be used as normal but with sanitization of hands between writing in each book.

All staff

As required

Social Distancing Measures in school

1, 2, 3

· Minimising contact and mixing through the use of class / year group bubbles

· Bubbles will be kept apart

· Staggered Lunch times, bubbles to have allocated times in hall & playground as well as designated staff/lunchtime supervisors.

Tables etc will be cleaned between (year group) bubbles. SLT to provide timetable. Each year group bubble to collect lunch from hall and eat in the class room except for Reception who will eat in the hall once the KS1 children have collected their lunches.

· Staggered entry / exit times & collection points

· Parents not be allowed into classrooms / use facilities in school & will have to leave the site promptly. Can use staff toilet nearest to office for emergencies and follow cleaning requirements before and after use.

· Parents to ring the school office to make an appointment if need to speak to someone on site

· Parents not permitted to come into the school office. Permitted to come in one at a time.

· Staggered morning breaktimes, SLT to provide a timetable. Staff to

· organize duties.

Enrichment & Peripatetic music lessons will restart.

Enrichment – pupils will stay in their classrooms with staff going to

All staff

As required

them. Pupils remain in their bubble with their own teacher for enrichment. Reception children stay in their bubble with Mr Newton and Mr Rouse.

Peripatetic lessons – will be contained in one room. Surfaces to be wiped between lessons.

Other considerations; Homework

1, 2

· Weekly reading books can be sent home. Books will need to be isolated for 48 hours (72 for plastic) once returned to school.

Class teachers to organise own rotation. i.e. collect / change books on one day, have isolation box in classroom etc

· Homework (maths etc) can be sent home but must be collected in with time for it to be isolated before marked. When marking hands must be washed inbetween each book.

All staff

As required

ICT

1, 2, 3

-iPads to be divided up & assigned to year groups. When using an ipad hands must be sanitized before and after use.

· - Staff are responsible for wiping iPads / laptops down before returning to cupboard

-Staff responsible for collecting & returned any ICT equipment, not pupils

· - Laptops are already class / year group assigned. Bubbles to only use designated laptops

Connecting to IWB; Bubbles to use assigned main class laptop not pupil or staff home laptops - where possible.

Staff to use class printers as much as possible. Office printers to be retained, where possible, for office staff only. Office printers

to be wiped down between uses.

All staff

As required

Meetings with Parents (incl SEND review meetings)

1, 2, 3

· All pre-planned expectations meetings will be held via zoom as opposed to on the school site. Slides will be available on the website prior to meeting. Times to be kept the same. Invites will be sent out via the school office.

· SEND review meetings will be offered as either zoom or face-face meetings (parents decide). Zoom meetings to be organized by class teachers (in discussion with SENCo) & sent out from SENCo / admin. Class teachers to send out Zoom information so can share screen.

Face-face meetings will only take place in rooms where social distancing measures can be adhered to (BASC & Library). A protocol will be put in place & shared with both parents & staff to minimize contact points. Parents will be asked to phone the main office once they have arrived at the school, they will then be invited to the school gate / informed that they will receive a call when to come to school gate. Admin staff to sign parents in & take temperature. Parents not to enter conservatory unless due

to

All staff

As required

weather. Class teacher will meet parents at school gate/outside conservatory and escort straight to meeting. Same in reverse at end of meeting. At least 10 minutes needs to be left between use of rooms & surfaces wiped at end of meetings. Class teachers

responsibility. Parents do not need to ring – they should press the buzzer to be admitted. They should sanitise before using the buzzer.

· Adults will be asked to sanitize their hands and are encouraged to wear face coverings.

· Parents asked to bring own copy of review paperwork. New

paperwork will be sent out after meeting (as per usual).

Physical activities

1, 2, 3

· No after school clubs will be run in at least the first term. After school clubs run in year group bubbles with one year group for 2 days and then next for 2 days and resources isolated inbetween year group use.

· Pupils should be kept in consistent groups, sports equipment thoroughly cleaned between each use by different individual groups, and contact sports avoided.

· Outdoor sports should be prioritised where possible, and large indoor spaces (hall) to be used where it is not, maximising distancing between pupils and paying scrupulous attention to

cleaning and hygiene.

All staff / PE

staff

As required

Extra-curricular provision (BASC)

1, 2, 3

· Breakfast and after-school provision will be resumed, from the start of the autumn term.

· Children will be kept within their year groups or bubbles where possible. If it is not possible to maintain bubbles being used during the school day then schools should use small, consistent groups.

· Parents will be advised to the limit of number & if booking changes

are made.

SLT /

admin

/ BASC

staff

As required

School lettings

1, 2, 3

· An after school YOGA club for adults (external provider letting) will be starting from autumn term.

· Provider will be given a key / alarm code etc.

· SLT to ensure that there is a separate risk assessment in place which is signed before lettings commence (i.e. insurance, hall agreement etc)

· Provider is responsible to cleaning all touch points after use.

· Provider to contact HT asap if notified of outbreak from one of members.

HT & provid er

As required

Control Measure

Control Stage

Notes / Action

Who

Review

Absence policy

2 , 3

-Review time period of absence for ill children or staff and increase if necessary but at least to the minimum standard (e.g. 48 hrs clear of sickness / diarrhea or as advised by Public

Health England

SLT

Annually or as required

Support for families affected

2, 3

· Communicate to parents and staff to contact school if they require support;

· Regular contact with affected families and staff – wellbeing checks.

SLT;

As required

Churchdown Village Infant School - Preventing and Managing Sickness

Information for staff, visitors and building users

STAGE 2 - PREVENTION

We currently increased precautions in place to ensure effective the prevention of the spread of illness.

All users of the building are asked to follow the following guidance:

Do

· wash your hands with soap and water often – do this for at least 20 seconds

· always wash your hands when you get home or into work use hand sanitiser gel if soap and water are not available

· cover your mouth and nose with a tissue or your sleeve (not your hands) when you cough or sneeze

· put used tissues in the bin straight away and wash your hands afterwards

try to avoid close contact with people who are unwell

Don't

X do not touch your eyes, nose or mouth if your hands are not clean

Churchdown Village Infant School - Preventing and Managing Sickness

Information for staff, visitors and building users

STAGE 3 - MITIGATE/ DELAY

We currently increased precautions in place to ensure effective the prevention of the spread of illness.

All users of the building are asked to follow the following guidance:

Do

· wash your hands with soap and water often – do this for at least 20 seconds

· always wash your hands when you get home or into work

· use hand sanitiser gel if soap and water are not available

· cover your mouth and nose with a tissue or your sleeve (not your hands) when you cough or sneeze

· put used tissues in the bin straight away and wash your hands afterwards

· try to avoid close contact with people who are unwell

Don't

X do not touch your eyes, nose or mouth if your hands are not clean

X enter the school if you are feeling unwell or have been in close contact with any person who is unwell (staff should contact the head teacher to discuss).

Churchdown Village Infant School - Preventing and Managing Sickness

Business Continuity Plan if school closure for a prolonged period

üSchool based message to parents explaining the above and the expectations from parents to support this

üEach class teacher - prepare a list of suggested sites and work to support learning at home for reading, writing, mathematics and topic work, if not immediately then from the second day when teachers have had time to prepare the work/create lists of possible sites to support home learning

üProvide children with an exercise book to work in and any answer sheets/ mark schemes if possible. Children (or parents/carers) can mark their own work. As there will be no opportunity to ‘teach’ each session parents/carers will need to guide children and support them on which parts of each activity they can access. Please try to avoid providing work that needs to be printed at home – it can be looked at on a screen and recorded in books

üDepending on the duration of any school closure, teachers to send weekly emails via the office for parentmail for each year group with additional suggestions/work for home learning

üIf allowed, a member of school staff will be in school each day from 9-12 to respond to any communications Emails should be checked at least once each day by all staff

üSupport staff should prepare resources undertake admin tasks requested by their class teacher/Line manager – display lettering, resource labels…

üTeachers should complete planning, resources, subject leader documentation, progression documents, update policies etc

1. Anew continuous cough?

2. A fever (high temperature over 3S°C using a thermometer)?

3. A completeloss or change of smell or taste?

Ring 119or go to www.gov.uk/coronavirus to order a home test kit.

Youcannot access

a test through 111or 999. Pleasedo not go to A&E.

Your child and your household must self• isolate until youhave the result of this test

Speak to their specialist team about testing criteria if you haven't already spoken to them or had a letter in the post telling you when to act

Children who are otherwise well with:

· Runny noses

· Sore throats without a fever

· Mild colds

can go to school as NORMAL

Would you have kept your child off school before Covid?