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Microsoft WordMicrosoft WordLecture NotesLecture Notes

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Word ProcessorsWord ProcessorsWord processors are applicationWord processors are application

programs used for :programs used for :

creatingcreating , , editingediting , , printing printing andand savingsavingdocuments.documents.By using a word processor it isBy using a word processor it ispossible to preparepossible to preparereports , announcements , journals , reports , announcements , journals , books , etc.books , etc.

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Typing Text:Typing Text:

When y ou start Word , a new , empt y When y ou start Word , a new , empt y document file is automaticall y document file is automaticall y created , so y ou face an empt y page.created , so y ou face an empt y page.You can start t y ping an y thing y ouYou can start t y ping an y thing y oulike.like.The y will be seen on the screen.The y will be seen on the screen.

Use the Enter ke y Use the Enter ke y onlyonly at the end of at the end of Paragraphs! (Not at the end of eachParagraphs! (Not at the end of eachsentence or line.)sentence or line.)

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Us ing the Menu s :Us ing the Menu s :

The default file t y pe created with Word isThe default file t y pe created with Word isdocument t y pe (*.doc).document t y pe (*.doc).

N ewN ew creates a new , empt y document , creates a new , empt y document , Op enOp en opens a document which wasopens a document which wascreated and saved before , created and saved before ,

Sav eSav e saves the document to a disksaves the document to a disk(permanent storage device) , (permanent storage device) , Sav e a sSav e a s is used to save another (oneis used to save another (onemore) cop y of a file , with a differentmore) cop y of a file , with a different

name , name , PrintPrint is used to take a printis used to take a print- -out of theout of thedocument , document ,

C loseC lose closes the currentl y open , activecloses the currentl y open , activedocument , document , Ex itEx it is used to quit from Word.is used to quit from Word.

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Ed it Menu:Ed it Menu:U ndoU ndo is used to cancel the last actionis used to cancel the last action(operation) y ou have made , (operation) y ou have made , R e p e a tR e p e a t is used to do a cancelled actionis used to do a cancelled actiononce again , once again , F indF ind is used to search for some word oris used to search for some word orsentencesentence

in y our document.in y our document.Cu tCu t andand C o p yC o p y should be used togethershould be used togetherwithwith P a steP a ste ..Cu t ~ P a steCu t ~ P a ste --combination is used tocombination is used tochange the place of a selected text b y change the place of a selected text b y moving it into anothermoving it into another

part of y our document.part of y our document.C o p y ~ P a steC o p y ~ P a ste is used to put an extrais used to put an extracop y of a selected text into another partcop y of a selected text into another partof the document. Please refer toof the document. Please refer to

Selecting Text part. Selecting Text part.

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Us ing The Formatting Toolbar:Us ing The Formatting Toolbar:

Changing Font Size & Font TypeChanging Font Size & Font Type

By default, the font size is usuall y 12. You can select an y other valuefrom the corresponding combo box. Larger the value, larger the size of the font.Ex: This sentence is written with size 8 . This sentence is written with size 20.By default, the font t ype is usuall y Times New Roman. You can selectan y other t ype.Ex: This sentence is written using Times New Roman type .

This sentence is written using Courier New type .This sentence is written using Arial t ype.

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B ol d, Italic an d U n d erline d Text sB ol d, Italic an d U n d erline d Text s

You can find the buttons for these tree st yles ( B I U ) on top of your screen. You can use an y combinationof them to write B ol d , Italic and Underlined texts.

Ex: Th is is an italic sentence. Thi s is a bol d s entence. This is an underlined sentence.

Th is is bot h italic and underlined. Thi s is un d erline d an d bol d . This is italic & underlined &bold.

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P aragraph AlignmentP aragraph Alignment

You can arrange the paragraphs as left aligne d , rightaligne d , centere d and ju s tifie d

(i.e. aligned from both left and right margins ) by clicking one of the corresponding buttons shown

above.

Ex: The first paragraph is left aligned.The second one is right aligned, and the third iscentered.

All the other paragraphs in the rest of the lab sheetare justified.

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Selecting TextSelecting TextWITH MOUSE WITH MOUSE M ove y our mouse pointer to the beginning of the text y ouM ove y our mouse pointer to the beginning of the text y ou

want to selectwant to select C lick and hold the left mouse buttonC lick and hold the left mouse button M ove the mouse to the end of the text y ou want to select.M ove the mouse to the end of the text y ou want to select. R elease the mouse button.R elease the mouse button.

WITH KEYBOARDWITH KEYBOARD M ove the blinking cursor , b y using the arrow ke y s , to theM ove the blinking cursor , b y using the arrow ke y s , to the

beginning of the text y ou want to selectbeginning of the text y ou want to selectPress and hold the shift buttonPress and hold the shift button

M ove the cursor to the end of the text that y ou want to selectM ove the cursor to the end of the text that y ou want to select R

elease the shift buttonR

elease the shift buttonWhen a text is selected , y ou see it highlighted. Now , y ou canWhen a text is selected , y ou see it highlighted. Now , y ou cando man y operations on the selected text. (ex: movedo man y operations on the selected text. (ex: move(cut~paste) , cop y (cop y ~paste) , underline , change size , t y pe , (cut~paste) , cop y (cop y ~paste) , underline , change size , t y pe , color , etc)color , etc)

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Copying or Moving a s electe d Copying or Moving a s electe d

text:text:To cop y or move a text the first thingTo cop y or move a text the first thingy ou have to do is to select it.y ou have to do is to select it.Then click theThen click the CC o p yo p y oror CuCu tt itemitemfrom thefrom the EE ditdit menu depending onmenu depending onwhat y ou want to do. ( C ut is used towhat y ou want to do. ( C ut is used tomove).move).

M ove the cursor to the position thatM ove the cursor to the position thaty ou want to insert the selected text.y ou want to insert the selected text.C lickC lick PP a stea ste in the Edit menu.in the Edit menu.

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D ivi d ing a paragraph intoD ivi d ing a paragraph into

columns

:columns

:

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In s erting Table into your d ocument:In s erting Table into your d ocument:

ToTo insertinsert a a tabletable intointo y oury ourdocument ,document , clickclick thethe II nsertnsertt ab let ab le itemitem inin thethe TTaab leb lemenu ,menu , enterenter thethe numbernumber of of rowsrows andand columnscolumns andand clickclickOKOK.. HereHere isis aa tabletable withwith 66rowsrows andand 55 columnscolumns: :

IDID NameName SurnameSurname CityCity CountryCountry

860815860815 K atar K atarnana K oval kovK oval kov DolnDoln K ubnK ubn SlovakiaSlovakia

882345882345 G inoGino YmanYman Aguilar Aguilar CercadoCercado dede LimaLima PeruPeru

898123898123 B lancaBlanca FaciFaci JimnezJimnez ZaragozaZaragoza SpainSpain

901573901573 K ievK iev UkraineUkraine

910910727233 BettyBetty ClichetClichet BuzyBuzy FranceFrance

y D e s igning bor d er s an d s ha d ing of the table: S elect the part of thetable on which you want to do modifications, click B or d er s an dSha d ing item in the Format menu, click the Borders tab or the shading

tab and choose the line st yle and shading color that you like.

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In s erting Eq uation s into your In s erting Eq uation s into your

d ocuments

:d ocuments

:To insert an equation into a document , click theTo insert an equation into a document , click the OO bj ectbj ect menu itemmenu itemin thein the II nsertnsert menu. Select M icrosoft Equation 3.0 from the list of menu. Select M icrosoft Equation 3.0 from the list of object t y pes available. You can now write an y kind of formulas orobject t y pes available. You can now write an y kind of formulas orequations b y using the equation tool window.equations b y using the equation tool window.

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Some other nece ss arySome other nece ss ary

comman ds

comman ds

By usingBy using L ine spacingL ine spacing commands , the distance between sentencescommands , the distance between sentencescan be arranged.(Single space , Double Spaceetc.)For thiscan be arranged.(Single space , Double Spaceetc.)For thiscommand , fromcommand , from FF orm a torm a t dropdrop- -down menu , down menu , PP a r ag r a pha r ag r a ph menumenushould be selected and from there line spacing can be arranged.should be selected and from there line spacing can be arranged.

By usingBy using Eff ect Eff ect commands , Superscripts and Subscripts can becommands , Superscripts and Subscripts can bewritten. For this command , fromwritten. For this command , from FF orm a torm a t dropdrop- -down menu , down menu , FF ontontmenu should be selected and from there Effects can bemenu should be selected and from there Effects can bearranged.arranged.

By usingBy using Foo tn o teFoo tn o te command , Some necessar y footnotes can becommand , Some necessar y footnotes can bewritten. For this command , fromwritten. For this command , from II nsertnsert dropdrop- -down menu , down menu , FF ootnoteootnote menu should be selected.menu should be selected.

By usingBy using H eader and Foo ter H eader and Foo ter commands , Some texts can becommands , Some texts can bewritten to the top or bottom of y our sheet.(such as date , written to the top or bottom of y our sheet.(such as date , nameetc.) . For this command , fromnameetc.) . For this command , from VV iewiew dropdrop- -down menu , down menu , HHe a der a nd F ootere a der a nd F ooter menu should be selected.menu should be selected.

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FORMATTINGFORMATTING

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Before y ou start t y ping y our papers , y ou should do all theBefore y ou start t y ping y our papers , y ou should do all theformatting.formatting.

I. PAG E S E TU PI. PAG E S E TU P : M ake sure that page is: M ake sure that page is 1 inc h m a r g ins1 inc h m a r g ins ..Step 1 : Click on FILE drop down menuStep 2 : Click on P AGE S ETU PStep 3 : Click on MARGIN tab

Step 4 : Make sure that top, bottom,right, and left are 1 and not 1.25

Step 5 : Click OK

FormattingFormatting

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ii .D O UBL E S PA CEii .D O UBL E S PA CE : Before y ou t y pe y our paper , y ou want to make: Before y ou t y pe y our paper , y ou want to makesure y ou double spacesure y ou double space

S tep 1 : Click on FORMATS tep 2 : Click on P ARAGRA PH

Step 3 : under LINE S P ACING ,click on D OU B LE S P ACING

Step 4 : click OK , or click onLINE an d P AGE B REAKS(see below )

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III.III. H E AD E R on p a p ers wit h more t h a n one p ag e .H E AD E R on p a p ers wit h more t h a n one p ag e .

Step 1 : click on V IEW drop down menuStep 2 : click on H EAD ER AN D FOOT ERStep 3 : place your cursor in the box that sa ys H EAD ER , not footer.

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Step 4 : click ALIGN RIG H T

Step 5 : TYP E your LAST NAM E onl y

Step 6 : Press the S P ACE B AR once after your last nameStep 7 : press the # INS ERT P AGE NU MB ER button.

Step 8:

press the CLOS E button on the Header and Footer toolbar

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EXC ERCI SES :

H E AD E R & F OO TE R

PAG E S E TU P

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EDI TING T EX TEDI TING T EX TTy ped document can be edited with different font and size.

Open your document > C lick E dit men u > C lick S elect All

C lick F orm a t men u > C lick F ont

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C hoose Font , Font St y le and sizes > C lick OK

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C h a n g in g F ont C olor, U nderline style,

u nderline color a nd Eff ects

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U S I N G F O RM AT PA I N TE R

Format Painter is the fastest wa y to co p yf orm a t from onetext to another.

MY NA ME IS NORA

MY NAME IS LILY

MY NA ME IS NORA

MY NA ME IS L ILY

U S I N G F O RM AT PA I N TE R

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TA BL E

Table can be create using 2 method :

Using M en u

Using I con

1 . U sin g M E N U

C lick Tab le men u > I nsert > Tab le

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I nsert number of col u mns and row

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AU TO F O RM AT

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TA BL E B O RD E R S U S I N G M E N U

C lick inside the cellC lick F orm a t menuC lick B orders a nd S h a din g

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C hoose Tab le b order in S tyle menu list

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Addin g C ol u mns a nd R ows

Select col u mns a nd rows > C lick Tab le men u >

C lick R ows a nd C ol u mns

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MAKING TA BLE USI NG ICONMAKING TA BLE USI NG ICON

I nsert Tab le

C lick and drag the boxes with desired sizes of your table

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TO MAK E THE BOR DE R V ISI BLETO MAK E THE BOR DE R V ISI BLE

Select the cell which borders that you want to visible C lick Borders I con C lick Inside Borders I con C lick Outside Borders I con

ADDI NG COL UMNS AND ROW S ADDI NG COL UMNS AND ROW S

Select the cell which you want to add row or column

C lick I con I nsert R ow C lick I con I nsert C ol u mn

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ADDI NG GRAPH ICS ADDI NG GRAPH ICS

C LI P A R TTy pe your se a rc h item in this searchtext box:

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W O RD AR T

W o rdArt is a c oll ecti o n o f sty l e that usua ll y used int o a pub l icati o n and d o cument

C lick Insert menuC lick PictureC lick WordArt Select a WordArt style :

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Ty p e t h e word inside the Edit WordArt box , setting wordstyle a nd size > C lick OK

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AU TO S HAP E S

Autoshapes is a collection of shapes that can be places into

document.

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C ollection o f S h a p es :

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With AutoShapes , you can draw different and unique object suchas :